Agenda 06/10/2008 Item #16D 5
Agenda Item No. 1605
June 10, 2008
Page 1 016
EXECUTIVE SUMMARY
APPROVE A LIMITED USE LICENSE AGREEMENT BETWEEN THE BOARD
OF COUNTY COMMISSIONERS AND THE NAPLES JUNIOR CHAMBER OF
COMMERCE, INC., APPROVING USE OF SPECIFIED COUNTY-OWNED
PROPERTY FOR CONDUCTING A JULY 4TH FIREWORKS FESTIVAL
OBJECTIVE: To provide a means for the Collier County Community to
recognize and celebrate the nation's independence through a community 4th of
July Festival.
CONSIDERATIONS: The Naples Junior Chamber of Commerce, Inc. (Jaycees)
has partnered with the County to provide a free 4th of July event for the
community for several years. Through this agreement the County will provide a
$25,000 contribution that will be used to support the event and will be paid, as is
standard practice, through a reimbursement method. This dollar amount was
approved by the BCC on September 20,2007. The event as proposed this year,
will again be a family-oriented event with musical entertainment, food vendors,
and fireworks at dusk. The agreement requires that the Jaycees have and make
arrangements for appropriate levels of law enforcement personnel, fire
department and Emergency Medical Services presence, and specific insurance
coverage for the event as prescribed by the County's Risk Management Office.
GROWTH MANAGEMENT IMPACT: There is no growth management plan
impact associated with this event.
FISCAL IMPACT: The cost of this agreement will be $25,000, funds for which
have been included as part of the FY 2008 Sugden Regional Park 001-156361
budget within the Parks and Recreation Department.
LEGAL CONSIDERATIONS: The agreement has been negotiated through the
Parks and Recreation Department and has been reviewed and approved by the
County Attorney's office for legal form and sufficiency, CMG
RECOMMENDATION: It is recommended that the Board authorize the Chairman
to execute the attached Limited Use License Agreement between Collier County
and the Naples Junior Chamber of Commerce, Inc, to produce a Fourth of July
Community event at Sugden Regional Park,
Prepared by: Murdo Smith, Region 1 Manager
,.-
Agenda Item No.1 D5
June 10, 2 08
Page 2 f 6
LIMITED USE LICENSE AGREEMENT
AGREEMENT BETWEEN THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, AND THE NAPLES JUNIOR
CHAMBER OF COMMERCE, INC., A NOT-FOR-PROFIT FLORIDA
CORPORATION, APPROVING USE OF SPECIFIED COUNTY.
OWNED PROPERTY FOR CONDUCTING A JULY 4TH FIREWORKS
FESTIVAL.
This is entered into thiS~ay Of~008 by and between the Board of
County Commissioners, Collier County, Florida, whose mailing address is 3301 East
Tamiami Trail, Naples, Florida 34112, hereinafter referred to as "Board", and Naples
Junior Chamber of Commerce, Inc. (Naples Jaycees) not-for-profit Florida corporation,
whose mailing address is Post Office Box 7721, Naples, Florida 34101, hereinafter
referred to as "Organization".
WHEREAS, the Organization requests the use of County-owned land for the
purpose of holding activities for conducting a Naples Jaycees July 4th Festival and
Fireworks Display to be held on Juiy 4, 2008,
WHEREAS, the Board is willing to approve the use of County-owned land for
such purposes as are specified herein:
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. The Board hereby approves the use of a portion of County-owned properly identified
as Sugden Regional Park as shown in Exhibit "A" attached hereto and made a part
hereof, hereinafter referred to as the "Property" for the purpose of holding activities
for a July 4th Festival, hereinafter referred to as the "Event", The Board hereby
grants the Organization the right to photograph, record, televise, broadcast,
distribute, exhibit, advertise and promote the Event. The Board has rights to use
pictures for promotion of this program, Use of the Property by the Organization shall
be from July 3'd through July 5th. The park will remain open to the public during
these times, The day of the event only pedestrian public traffic will be allowed to
enter the park
2. The organization shall be responsible for all on and off-site Event operations and
revenue as well as the administration of all revenue derived from the Event. The
Organization shall have the sole right and responsibility with respect to the granting
of concessions (such as food, beverages, programs), sponsorship and
merchandising rights and the revenue therefrom subject to approval of the Public
Services Administrator.
3. The Organization shall monitor, control and assume responsibility for all activities,
vendors, licensees, and invitees associated with holding of the Event, such
responsibility not being limited to trash collection and clean-up of the Property.
Repair of damaged areas will be at the expense of the Organization, Board shall not
be obligated or required to improve, repair, or maintain the Property or any part
thereof in any manner whatsoever.
. :"'1
4, The Organization shall acquire all permits required by Collier County and any other
governmental entity to conduct such an event and related activities on the Property.
The Organization shall ensure clean up of the Properly by close of business on July
5th.
5. Prior to making any changes, alterations I additions or improvements to the Properly,
the organization shall provide to the Parks and Recreation Department, in writing, all
proposals and plans for alterations, improvements, changes or additions to the
Property. The Organization covenants and agrees in connection with any
maintenance, repair work, erection, construction, improvement, addition or alteration
of any authorized modifications, additions or improvements to the Property, to
observe and comply with all present and future laws, ordinances, rules, regulations,
and requirements of the United States of America, State of Florida, County of Collier,
Agenda Item No.1 05
June 10, 2 08
Page 3 f 6
and any and all governmental agencies. All permanent alterations, improvements,
and additions to the Property shall, at once, when made or Installed, be deemed as
attached to the freehold and to have become the property of Collier County and shall
remain for the benefit of the County at the end of the term set forth in this agreement
in as good order and condition as they were when installed, reasonable wear and
tear excepted; provided, however, if Board so directs, the Organization shall
promptly remove all portable and non-permanent additions, improvements,
alterations, fixtures and installations which were placed in, on, or upon the Property
on behalf of the Organization, and repair any damage caused to the Property by
such removal.
6. Organization agrees that the Event will be managed in such a way as to comply with
all other Collier County ordinances, codes and Parks and Recreation Department
policies. In particular, the event noise, except the fireworks themselves, will be
managed to limit any sound amplification to meet the Collier County Noise
Ordinance. There shall be no on-site sales, promotion, or consumption of, alcoholic
beverages within the park boundaries. There shall be no on.site sales and
promotion of any tobacco product within the park boundaries.
7. Organization agrees to:
A. Provide on or before May 30th to the Parks and Recreation Department and
appropriate Development Services staff an application for a special events
permit. A logistical schedule of events (e.g. deliveries, set-up, clean UP, etc,) will
be included within the special events permit application package. The Board of
County Commissioners will accept in-kind services a payment for the permit fee
in the form of advertising of a value equal to or greater than the rental rate.
B. Meet on the Property on or before June 4, 2008 with representatives from the
Collier County Parks and Recreation Department, the East Naples Fire Control
District, the Collier County Sheriffs Department and Collier County EMS. The
Organization will have or will have provided in advance of the meeting:
1. Fire Retardant Certificates and safety inspection for all tents to the East
Naples Fire Department;
2, A copy of the certificates of all insurance required by this agreement,
3. A security, parking and pedestrian crossing plan agreed to in writing by the
Collier County Sheriffs Department,
4. Written confirmation for on and required off.site fire protection from the East
Naples Fire District and/or other authorized County Fire Districts,
5, Written confirmation for on-site Emergency Medical Services from the Collier
County EMS Department, and
6. A copy of the organization's "Chairman's Planning Guide".
C. Collier County reserves the right to add additional entertainment. Any
entertainment will be discussed in advance with the Jaycees prior to event.
8. Organization agrees to manage the Event as outlined within the Chairman's
Planning Guide prepared by Organization. Such plans shall be made a part of this
Agreement. Revisions to the Chairman's planning Guide atter the meeting of June
4,2008 referenced in paragraph seven (7-B) will require the review and approval of
the Public Services Administrator. Should inclement weather require cancellation of
the event on July 4th, such a decision will be made in conjunction with the
Organization and the Public Services Administrator as agreed to by the Organization
and the Public Services Administrator, July 5, 2008. All subsequent dates of this
agreement will be adjusted accordingly.
9. The Organization agrees that all persons involved with the handling of fireworks will
be qualified personnel and all persons involved with the igniting of fireworks will be
licensed pyro-technicians. In addition the Organization agrees that a professionally
produced fireworks show with a minimum value of $25,000 will be provided.
10. Organization shall indemnify, defend and hold harmless Board, its agents and
employees from and against any and all liability (statutory or otherwise), damages,
2
Agenda Item No. 1 D5
June 10, 2 08
Page 4 f 6
claims, suits, demands, judgments, costs, interest and expenses (including, but not
limited to, attorneys' fees and disbursements both at trial and appellate levels)
arising, directly or indirectly, from any injury to, or death of, any person or persons or
damage to property (including loss of use thereof) related to (A) Organization's use
of the Property, (B) any work or thing whatsoever done or any condition created
(other than solely by Board, its employees, agents or contractors) by or on behalf of
Organization in, about I on or with the Property, (C) any ccndition of the Property due
to or resulting from any default by Organization in the performance of Organization's
obligations under this Agreement, and (D) any act, omission or negligence of
Organization, its agents, contractors, employees, subtenants, licensees or invitees.
In case any action or proceeding is brought against any of the above by reason of
anyone or more thereof, Organization shall pay all costs, attorneys' fees, expenses
and liabilities resulting therefrom and shall defend such action or proceeding if Board
shall so request, at Organization's expense, by counsel reasonably satisfactory to
Board, except where such damage or injury is the result of the gross negligence or
willful misconduct of the Board or its employees
11, The Organization accepts the property "as is." The Board shall not be liable for any
injury or damage to any person or property caused by the elements or by other
persons on the Property, or from the street or sub-surface, or from any other place,
or for any interference caused by operations by or for a governmental authority.
12. The Board shall not be liable for any loss of property, Including loss due to petty theft
of any property occurring on the Property or any part thereof. The Organization
agrees to hold the Board harmless from any claims for damages, except where such
damage or injury is the result of the gross negligence or willful misconduct of the
Board or its employees,
13, (a) Organization shall provide and maintain special event general liability and
property liability insurance policy(ies), approved by the Collier County Risk
Management Department for not less than One Million Dollars and No/Cents
($1,000,000) combined single limits during the term of this Agreement.
(b) Collier County shall be listed as additional insured on the commercial general
liability policy. Evidence of such insurance shall be provided to the Collier County
Risk Management Department, 3301 East Tamiami Trail, Administration Building,
Naples, Florida, 34112, for approval prior to the commencement of this Agreement;
and shall include a provision requiring ten (10) days prior written notice to Collier
County cia County Risk Management Department in the event of cancellation or
changes in policy(ies) coverage. Board reserves the right to reasonably amend the
insurance requirements by issuance of notice in writing to Organization. Upon
receipt of such notice, Organization shall have ten (10) days in which to obtain such
additional insurance.
14. This Limited Use License Agreement shall be administered on behalf of the Board by
and through the Collier County Parks and Recreation Department.
15. It is the responsibility of the Organization to properly notify the general public of
closed roads and designated parking areas. In particular notification shall be
provided to all homes located on Outer Drive, Lombardy Lane, Daie Avenue,
Pineland Avenue, Cindy Avenue, Mohawk Place, Mindi Avenue, Rose Avenue, and
Poplar Way, The Organization shall ensure that the park and all park facilities
remain open and accessible to the public.
16. This Agreement is not assignable. Any attempt to assign shall be void ab initio.
17. The Rental Rate for the festival is $800. The Board of County Commissioners will
accept in-kind services a payment for the rental rate in the form of advertising of a
value equal to or greater than the rental rate. Specifically, "Collier County" or the
Collier County Logo is to appear on all printed promotional materials related to the
event, and Collier County is in all instances to be recognized as a co-sponsor of the
event
3
r
Agenda Item No. 1 D5
June 10, 2 08
Page 5 f 6
18, This Agreement represents a bare license for the Organization's use of the property
and does not convey any estate in the Property or create any interest therein
whatsoever.
19. The Organization represents and warrants to the Board that no hazardous materials
will be discharged to the air, grounds, sewer, or to any septic system on the
Property except fireworks are planned to be discharged in the air and on the ground
according to plan.
20. The Organization shall be responsible for paying all taxes and charges associated
with or resulting from the holding of this Event.
21. Pursuant to this Agreement, the Board shall provide twenty-five thousand dollars
($25,000) for the Festival. The funding is to be used for permit fees, park fees,
entertainment fees, sheriffs department fees, carnival fees and/or fireworks fees.
Funds will be paid on a reimbursement basis upon the submission of copies of paid
invoices. All invoices will be signed by the President or Treasurer of the Naples
Junior Chamber of Commerce attesting that the goods are services indicated by the
invoice were received.
22. This Agreement is governed and construed in accordance with the laws of the State
of Florida.
IN WITNESS WHEREOF, the parties hereto have made and executed this Limited Use
License Agreement as of the day and year first above written.
AS TO THE ORGANIZATION:
NAPLES JUNIOR CHAMBER OF COMMERCE,
INC.
By:
WAidu.t
C~~ ~-. ~~
Witness (signature)
-<,,,, / 5 4, G;; ;1 7 E -e-
(print name) ?, L
c;xIo</vv:b1" c:;,/ J!"" U
Witness (signature)
S A oJ\) f1-1T
(print name)
S,C" I ) dh 6(1/(/
AS TO THE COUNTY:
ATTEST:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
DWIGHT E, BROCK, Clerk of Courts
By:
By:
Deputy Clerk
Tom Henning, Chairman
Approved as to form
a?!~~(;.I~~~c~
!br' Robert Zachary, '
. Assistant County Attorney
4
Page ] of 1
Agenda Item No. 16D5
June 10, 2008
Page 6 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1605
Meeting Date:
Approve a Limited Use License Agreement Between the Board of County Commissioners
and the Naples Junior Chamber of Commerce, Inc.. approving use of specified county-owned
property for conducting a July 4th Fireworks Festival ($25,000)
6/10/2008 90000 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
5123/20084:21 PM
Approved By
Kerry Runyon
Regional Manager
Date
Public Services
Parks and Recreation
5127/200812:10 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
5/27/20083:15 PM
Approved By
Murda Smith
Beach and Water Superintendent
Date
Public Services
Parks and Recreation
5/29/2008 9:07 AM
Approved By
Marla Ramsey
PubliC Services Administrator
Date
Public Services
Public Services Admin.
5/29/200810:38 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/30/20089:26 AM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5/30/200810:46 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
5/30/2008 1 :52 PM
file://C:\AgendaTest\Export\1 09-June%20 1 0,%202008\ 16,%20CONSENT%20AGENDA \ 16... 6/4/2008