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BCC Minutes 07/31/1978 W l_ _ _ J I._...;J L_.J Naples, Florida, July 31, 1978 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Colli~r, and also acting as the Governing Board(s) of such special districts as have been created according to law slld having conducted business herein, met on this date at 9:00 A.M. in BUDGET WORK SESSION in Building "F" of the Courthouse Complex with the following members present: Cr.AIRMAN: John A. Pistor VICE-CHAIRMAN: David C. Brown Clifford C. Wenzel Thomas P. Archer ABSENT: C. R. "Russ" Wimer ALSO PRESENT: Chief Deputy Clerkl Fiscal Officer Harold Hall; County Manager C. William Norman; and Deputy Clerk Debbie Pantano. 9:00 a.m. AGENDA 43-000 Consumer Affairs 12-000 Zoning 11-000 Planning 11-010 Planning - General 11-020 Planning - Contracted - Enviro' 14-000 Purchasing 04-000 County Attorney 73...000 Animal Control 9:30 10:30 1:30 2:15 2:45 DISCUSSION RE CONSUMER AFFAIRS - BUDGET TENTATIVELY APPROVED AS SUBMITTED County Manager Norman commented that the Consumer Affairs representative. Barbara Bryant, has applied for a consideration for a reclassification of her position which is currently in re- view by the Personnel Department and any recommendation stemming from the review will have to be reflected in the department's budget. In response to Chairman Pistor's inquiry, Ms. Bryant stated she has had problems in obtaining Motor Pool vehicles at times she was required to go outside the office for investigations and that she has been using her own vehicle. Chairman Pis tor directed fI,~(\~ ()42 Pt.:::: 679 " B~~~ 042 PI.:: 680 July 31, 1978 the County Manager to look into the situation as to why there never seems to be vehicles available for Ms. Bryant. Commissioner Ar.cher moved, seconded by Commissioner Brown, that the Consumer Affair's Budget be tantatively approved as submitted and the County Manager be directed to bring back the results of the job reclassification study before the final budget hearing. Motion carried unanimously 4/0, Commissioner Wimer absent. DISCUSSION RE ZO~rNG DEPARTMENT (12-000). TO BE REVIEWED FURTHER AND BROUGHT BACK FOR APPROVAL Commissioner Wenzel questioned the necessity of having a position of "Chief of Operations" and commented that person could Just as well be an Investigator. Mr. Carl Clemmer, Zoning Director, noted that his Chief of Operations is trained in more areas than the investigators and takes over for him when he is out of the office. Hr. Clemmer requested that two of his personnel be granted an additional 2-1/2% increase in salary as well as the uniform adjustment of 5% increase. The item concerning "Darkroom Equipment" and "Photographic Package" was discussed. Mr. Clemmer noted it would be much more inexpensive to use the facilities available on the fifth floor as a darkroom and develop their own film. Mr. Jeff Perry, Chief Operations Director, noted that the purchase of film and chemicals will also be cut back if bought from the Federal Surplus Warehouse in Ft. Myers. Commissioner Wenzel expressed concern that in the future the Zoning Director may come back and request an additional person for the position of developing film only. Chairman Pis tor noted that this equipment should be placed in the "Capital Improvement" fund rather than the department's budgetP~>) Fiscal Officer Harold Hall stated there would be a definite advantage by having such a servicereadUy available to County personnel. However, Mr. Hall stated that with practically no exceptions, it cost governmental agencies more to perform services than commercial firms. ( __-1 l_J July 31, 1978 Commissioner Brown suggested eliminating the photography equipment completely from the budget and having their film developed commercially. The "Computer Package" itet:\ for $4,600 was discussed. Hr. Clemmer explained that the computer terminals will provide immediate information pertaining to land uses, ownerships, etc., rather than his personnel walking to the Property Appraiser's office and the computer would hopefully updat~ the records which will re~ult in a savings for postage for returned mail. Mr. Hall explained that the initial cost of installation was allocated to the General Fund; however, installation and opera- tion of the terminals is borne by the department(s) obtaining use 0f the equipment. He noted that the benefits derived from all of the departments using the terminal are many. Chairman Pis tor stressed that the cost of the computer and terminals ahould not be applied to Zoning's budget, rather to the Capital Improvement Projects or be spread out among all the departments using the terminals. The location of said terminals was discussed. Mr. Clemmer commented the best place would be in his office as it will be used mostly by the Zoning Department and it will still be easily accessible to the other departments in the building. Mr. Perry commented that in the future, the Building and Engineering Departments will be requesting software equipment necessary for the input of information as well as output terminals. Chairman Pis tor questioned the necessity of the "Portable Radios" on the budget. Mr. Clet!ltl1er commented that there are no hand-held radios available for mostly emergency purposes. Chairman Pis tor requested the photography equipment and computer equipment be reviewed and possibly accounted for in other budgets. * * * * * RECESS: 10:22 until 10:35 A.M. :BCC'~ * 042 P,'.:: 681 * * * * '\ D~~X 042 P.'.:~ SB2 July 3J., 1978 DISCUSSION RE PLANNING DEPARTMENT BUDGET (11-000) (11-010) (ll-020) TO BE REVIEWED AND BROUGHT BACK FOR ACTION Fiscal Officer Harold Hall noted the total budget for the Planning Department is $244.327. Dr. ~~eno Spagna. Director of Community Development, stated his department will be involved with more travel this year due to the Comprehensive Plan project. Commissioner Brown stated he will oppose all travel expenses for this department as the public does not seem to look favorahly upon it. Dr. Spagna noted his staff also attends State and County meetings and it would be detrimental to their knowledge of new techniques and practices if they were deleted. Commissioner Wenzel suggested deleting $2,000 from the proposed travel budget and the remaining funds used to attend only the most important meetings. Chairman Pis tor requested the meetings be itemized and then be approved on an individual basis. Dr. Spagna commented that he has been able to obtain many grants through the participation of himself and his staff at thesc meetings. Chairman Pis tor noted the photographic equipment listed an the budget. He stressed this matter is being reviewed. Chairman Pis tor questioned the necessity of the drafting table being requested. Dr. Spagna stated the existing tables in his department now are constantly in use. He further stated he has only requested equipment necessary to do the level of job that the Board demands from his department. Chairman Pistor stated the request for a projector screen can be cut from the budget as the County has several screens available. Commibsioner Archer suggested setting an inventory stockroom in the Purchasing Department and the individual would check out iteQs as needed and return the item when through with it. Chair- man Pistor directed the County Manager to look into the idea. L._J L .~:..J July 31, 1978 L_~J i\eferring to the "Travel" item, Dr. Spagna stated he already has a breakdo,~ prepared which he will distribute to the Board members. In reference to "Subscriptions" Commissioner Archer suggested that Dr. Spagna pay for them himself and at the end of the year, claim it as a deduction as a professional aid. Dr. Spagna con~ented the reason it comes in the County's name is that when he and others are through reviewing the different m~&azines and periodicals they are placed in the Law Library. Dr. Spagna volunteered to delete the $450 drafting table requested on the budget. * * * * -I- RECESS: 11:40 A.M. until 1:30 P.M. * * * * * Commissioner Wenzel was not present at this time. PURCHASING DEPARTI1ENT BUDGET (14-000) - TENTATIVELY APPROVED AS SUBNITTED Purchasing Agent Frank Wilcox noted that the most significant increase in his budget is for the cost of printing purchase orders and requisitions as the price has gone higher and the department uses more forms. Commissioner Archer questioned the possibility of the I Purchasing Department setting up a stockroom-inventory room without increasing his budget as far as personnel or materials to which Mr. Wilcox replied in the negative. Commissioner Archer moved, seconded by Commissioner Brown, that the budget re the Purchasing Department be tentatively approved as submitted. Motion carried 3/0, Commissioners Wenzel and Wimer absent at the time of the vote. REFERENDUM/ELECTION The referendum questions for this year's election were dis- cussed. It was determined by the Board that the only referendum for the primary election pertains to the Immokalee WaterlSewer District. ~~~K 042 P:.:~ 683 &::2~ 042 P:,:~ 684 July 31, 1978 COUNTY ATTORNEY BUDGET (04-000) - TENTATIVELY APPROVED AS SUBMITTED Commissioner Archer noted there is a 7.27. decrease over last year's budget for the County Attorney. Fiscal Officer Hall noted the most significant decrease is in regards to "Contractual Services" much of which was transferred to the General Government Fund as it was thought these services to be on a County-wide basis. In response to Commissioner Archer's question. Mr. Hall noted that the County Attorney is requesting funds for some chairs to be placed in his office for visitors. Commissioner Wenzel suggested standardizing the purchase of chairs. Commissioner Archer moved, seconded by Commissioner Brown, that the County Attorney's budget be tentatively approved. Hotion carried unanimously 4/0, Commissioner Wimer being absent. DEBT SERVICE BUDGET Hr. Hall stated that titles of the debt service funds have been standardized. He further stated that the Debt Service Funds (rayments on interest and principal) which affect any county-wide ad valorem taxes are listed in the summary of the budget undet' "County-wide Funds". Hr. Hall noted the total bond indebtedness is a~proximately ten million dollars. ~NI~~L CONTROL BUDGET - (73-000) Comnissioner Archer stressed he will not vote for the pro- posed budget on the basis that it had been decided at the time the new Animal Ordinance was approved that the department would not require any additional personnel. He also noted that the budget includes dry-cleaning expense for the additional personnel and he is also opposed to that. Hr. Gene Staudenmeier, Animal Control Officer, commented that since the passage of the new ordinance, the work load has definitely increased. He further commented that at the time of the ordinance in question, he had prepared a statement in I - ..- .-, l'__-.J L__--1 July 31, 1978 \vhich he requested additional personnel when it came time to do all the :icensing and vaccj'atio~s. Fiscal Officer Hall pointec out that the impact statement initially prepared by Hr. Staude~meier indicated no increase in staff due to the new ordinance, ~ut that later documentation sub- mitted to the Board reflected t~e need for an additional person. Commissioner Wenzel stated :hat in the impact statement it was anticipated that due to the increased income of the licensing program, it would offset the cos: of aGditional personnel. Mr. Staudenneier stated he is also anticipating approximately $4,000 from impoundment fees. The subject of reclassification as requested in the budget was discussed. Commissioner Arc~er suggested the County Manager review the cases individually and come back with a recommendation for the Board. Mr. Stbudenmeier commented that many of his present employees are required to work overtime and weekends as there are many emergency calls coming in, stressing the need for additional personnel. Commissioner Brown moved, seconded by Commissioner Wenzel, to tentatively approve the Animal Control budget pending further review of the job reclassification and the requested new position. Notion carried unanimously 4/0, Commissioner Wimer absent. The meeting w~s adjourned by order of the Chair. Time: 2:30 P.M. ~ " "'\ \ n 4? ~ .. - ~S?r:;