BCC Minutes 07/21/1978 W
Naples, Florida, July 21, 1978
LET I~ BE REMEMBERED, that the Board of County Commissioners
in and for the Coun ty of Collier, and also acting as the Governing
Board(s) of such special districts a8 have been created according
to law and having conducted business herein, met on this date at
9:00 A.~I. in Budget Workshop Session in Building "F" of the
Courthouse Complex with the followloa members. Dre8ent:
CHAIRMAN I John A. Pistor
VICE-CHAIRMAN I David C. Brown
Clifford C. Wenzel
Thomas P. Archer
C. R. "Russ" Wimer
ALSO PRESENT: William J. Reagan, Clerk, Harold L. Hall,
Chief Deputy Clerk/Fiscal Officer I Debbie Pantano and Edna
Brenneman (1:30 p.m.), Deputy Clerksl C. William Norman, County
Manager; Aubrey Rogers, Sheriff, Deputy Chief Raymond Barnett,
Sheriff's Departmentl and William McNUlty, Director of Com-
munications, Sheriff's Department.
AGENDA
1978.-79 BUDGET REVIEI~ SCHEDULE
FRIDAY, JULY 21, 1978
9:00 a.m.
27-000
3heriff
Aubrey, Rogers
10:00
39-000 Emergency Cammunications/9ll Aubrey Rogers/
Bill MI.::Nulty
20-000 Clerk of Courts William Reagan
20-010 Clerk of Courts - Circuit
20-020 Clerk of Courts - County
20-030 Clerk of Courts - Cir. Admin.
02-000 Clerk to the Board
22-000 County Court
22-010 County Co~t - Judge Trettis
22-020 County Court - Judge Hayes
23-000 Court Reporter
30-000 Probation and Parole
11:00
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July 21, 1978
1:30 p.m.
69-000
70-000
CETA - Ac.min.
CETA
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James Meerpohl
James Meerpohl
2:00
01-000
02-000
05-000
.General Government Harold Hall
~~~!~_of Co.~~~~:C~m.miss~one~s
Clerk to the Board
Other General Administration
DISCUSSION RE SHERIFF'S DEPARTMENT PROPOSED BUDGET - ACTION TO
BE TAKEN AT SPECIAL MEETING ON THURSDAY, JULY 27, 1978
Chairman Pistor announced that this is a Workshop Session
and requested that the public withhold their comments. He further
stated that no actioll is to be taken today and that a Special Meeting
will be held next week at which time the public will be permitted
to speak. Commissioner Wenzel stressed that the press be made aware
of this and publish that the pUblic will be allowed to speak at the
Special Meeting next week,
Sheriff Aubrey Rogers stressed his department has preparod
a budget based on the experience and needs of everyday demands
and laws necessary to operate the Sheriff's Department in Collier
County. Sheriff Rogers discussed the issue of wages for his
department. He commented that he used the Highway Patrol as a
guide to establish the rates of salaries. Sheriff Rogers stated
his department has had a low turnover of employees compared to other
County departments and that the salaries are in line with the
surrounding area. The Sheriff noted the inclusion of four (4)
CETA deputies on the budget. He explained these deputies will be
a continuation of the Youth Relatiolls Program in various Naples
local school systems where deputies are placed in the halls of
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July 21, 1978
the schools to establish better relations between law enforcement
agents and the young people in the community. Sheriff Rogers
stressed the results of the program have been extremely good.
lIt' commented the original program had eight (8) deputies placed
within the schools but CETA funds will not sponsor the program
[or this year and suggested four deputies be placed on the Sheriff's
payroll this year and possibly get another four next year.
Sht'riff Rogers reiterated it is a very worthwhile crime prevention
program and urged the Commissioners to favorably consider the
funding of the additional deputies needed.
Mr. Bob Munz, Assistant Superintendent of the School System,
com~limented the Sheriff's Depart~ent very highly for the way the
program was run last year and stated the entire administration is
quite pleased with the program. In response to Chairman Pistor's
question, Mr. Munz replied that the Youth Relations Program should
be started at the 6th grade level and up through the secondary
schools; and, that the School system does not have it in their budget
to pay for the hall patrolmen because the officers are not there
to keep law and order, as such, but rather acting as a preventive
measure.
Mr. Jim Meerpohl, CETA Director, explained that as of next
year, the CETA program can expect at least a 10\ cutback on funds,
affecting approximately 160 positions within the County. He further
stated that the Youth Relations Program has been noted as first
priority of all the programs CETA has at the present time. Due
to the expected cutbacK, therefore, Mr. Meerpohl commented that
CETA can only afford to fund approximately half of the Youth
Relations Program/reiterating the reason why the Sheriff's Depart-
ment has the other half of the Program on its budget.
Deputy Chief Raymond Barnett explained that the main reason
additional personnel is being requested is due to the growth rate
of Collier County.
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July 21, 1978
The c~ime rate of Colli~~ County was discussed. It was
noted by Deputy Chief Barnett that Collier County has one of
the highest crime rates, percentage-wise, in the nation. He
stated this possibly is 1ue to several reasons, such as the
weather, tourism, and aggressive businesses, for example.
Deputy Chief Barnett commented that the proposed budget is not
improving any programs but will still be existing as the previous
year and the main increase is due to salaries and inflation
rates. l~ referred to a visual chart containing comparisons of
the salary rates for surrounding Coun~y's Sheriff's Departments
and noted that the salaries were mostly comparable with the
cX,- -,ption of the larger Counties whose salary rates are slightly
higher. Another item on the budget is the cost of food for the
prisoners, he said, and those prices have raised due to inflation.
Commission~r Wenzel commented the Sheriff's Department did
a fine job last year and hoped they would maintain their level
of service this year without raising the County taxes. Deputy
Chief Darnett stated there is no way the department can maintain
the same level of service without hiring additional personnel,
again referring to the growth rate of Collier County.
In response to Cha!!:moln P istor' s inquiry, D," puty Chief
Darnett explained the item "Revenue Sharing" is funds that go
towards paying for the education and training of the deputies;
the item under "Repairs" refers to the maintainence of the police
vehicles and "Car Rental" is mostly due to the fact the department
has to rent trucks to haul the enormous amount of marijuana
that is confiscated. He further explained the "Travel Expense"
pertains to sending investigators out of town, for example, or
suhpoenaing witnesses from out of town: the "Ammunition-Gas Ordinance"
refers to the training of their deputies in using rifles and tear
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July 21, 1978
gas. Chairman Pistor questioned the amount of funds allocated
under "Office Supplies." Deputy Chief Barnett explained that tho
State mandates what type of forms are to be used for traffic
tickets, etc., and that the cost of mailing juror summons by
certified mail is still less expensive than the old way of
serving a summons in person with a deputy. Sheriff Rogers noted
an experiment is being implemented this year to mail summons out
without being certified and if the response is fairly well, the
program will continue; if not, the department will go back to
certifying the summons.
The "Neighborhood Watch" program was discussed. Mr. Barnett
commented this program has saved the department money over the
previous year.
Deputy Chief Darnett explained that the purchase of new
cars this year is definitely needed as the present cars get a
lot of wear and tear and usually start to go bad after 60-70,000
miles.
In regards to "Radio Equipmant" Deputy Chief Barnett noted
that the purchase will actually amount to a savings as the radios
carry extra benefits from previous ones used by the Department.
Chairman Pistor inquired if anything had been worked out,
as requested, to reduce the proposed budget by 5\. Deputy Chief
Barnett again stressed the only way to cut the budget would be
to reduce the personnel and in that way, the County will not be
getting the same quality of service as in the past.
Sheriff Rogers stressed that his department strives on a
day-to-day basis to cut expenses. He commented that the eight
deputies previously mentioned in the Youth Relations Program are
already completely trained as deputies and if it is not possible
to hire them for this year, it will take quite a long time to
find such "high-caliber" people in the future.
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July 21, 1978
Sheriff Rogers noted that many things in his budget are
very expensive, such as insurance.
Commissioner Wimer, referring to Workmen's Compensation,
stated he would lik.J to see the expenses broken down according
to departments in order to see exactly how much the Sheriff's
Department is responsible for. Fiscal Officer Harold Hall noted
that Florida has the highest rate for Workmen's Compensation and
Collier County's costs have gone up $~OO,OOO during the past two
years.
Sheriff Rogers pointed out that many items in the budget are
not borne by the taxpayer.
Commissioner Wimer stated that direction should be given by
the Board concerning his suggestion regarding the Workmen's
Compensation expense that each cost per department be shown on
that deparLment's budget rather than the Board's budget.
Commissioner Wenzel commented that since this is advertised
as a Workshop Session, no action should be taken but that the
public could speak if the Board desires.
Chairman 1?istor stated that the public be allowed to speak
today and in that way the Sheriff I.lay possibly use any suggestions
they have to offer and be able to work out some amendments to the
budget before the final meeting the following week at which time
action will be taken.
Mr. Hall commented there should be no problem in allocating
the Workmen's Compensation expense according to department and
that in the annual Financial Report to the State, the County must
make these allocations showing where the expenses are incurred.
Commissioner Wimer stated he preferred to see the Sheriff's
budget slightly high rather than slightly low to insure they will
have enough funds to perform all the functions necessary.
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July 21, 1978
Commlssioner Brown commented he had no questions concerning
the budget and would like to hear from the public.
Mr. Bob Weinig, Chairman of Citizen's Inflation Fighters,
stated he preferred to give his comments in a letter he will
write to the Commissioners but added that he thinks they are
doing a good job in working out the budget in everyone's interest.
Mr. Lloyd Sarty, Naples Civic Association, stated he feels
"comfortable" with the proposed budget but any increase at this
time is undesirable. ~Ir. Sarty noted that in a comparison with
other counties, the Collier County Sheriff's Dept. averages 3 1/3
personnel per every thousand residents compared with an average of
'.66 in the surrounding counties and that a study should be made
to make surA. the Sheriff's Dept. is not over-staffed. He also
stated it does not seem right that the State of Florida determines
the rate of salary for the deputies.
Chairman Pis tor commented that the reason Collier County
has so much personnel is because it is not based on the amount
of residents, rather the amount of land that needs to be covered
with deputies.
Mr. Art Mueller, resident, recommended th~t the Board pass a
resolution directed at the Florida Congressional Delegation regarding
the drug traffic in Collier County whereas the federal government
contributes funds to the Sheriff's De~~rtment for the confiscation
of marijuana and drugs. Chairman Pistor stated he will direct the
County Manager to place the item on the Board agenda at an early
date.
Mr. Ira Evans, resident, noted the suggestion for the
Sheriff to cut back the budget by 5\ is a good one but commented
it should be shown exactly what services will be discontinued
or cut back.
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RECESS: 11:20 A.M. until 11130 A.M.
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July 21, 1978
Chairman Pistor announced that a Special Meeting will be
held by the Board for Thursday, July 27, 1978 at which time
the Sheriff's budget will be voted on and at the same time review
other department budgets which might not be covered at the scheduled
Wednesday budget revi~w.
DISCUSSION RE 911 SYSTEM - ACTION TO BE TAKEN AT A LATER DATE
Sheriff Rogers briefly explained the historj of the 911
emergency system presently in use by the Sheriff's Department.
lie stated he has prepared a budget in order that the 911 system
and the fire and ambulance Emerqency Commlmication system works
in the best possible manner to serve the taxpayers.
Mr. Bill McNulty, Director of Communications in the Sheriff's
Department, stated the proposed budget has had a 28% decrease frum
the originally proposed budget.
Commissioner Wimer commented that this particular budget is
being treated as a department rather than a service being performed.
lie stressed he feels that many items in the budget should really
be allocated to the Sheriff's budget rather than the 911 system.
Deputy Chief Barnett explained that enough calls are coming
through for Immokalee that it now requires a pbrson be stationed
at that substation to handle the calls. Referring to the 40%
increase over last year's budget, ~1r. Barnett emphasized the
service was not acting full time last year and he does not expect
that any additional personnel will be needed for the next few
years, other than what is proposed in this year's budget.
Mr. HcNulty pointed out that 8S% of the budget increase is
allocated to the two personnel being requested.
Commissioner Wimer noted that approximately 80% of the
calls coming through on the 911 system are law enforcement calls
which would have come in whether or not the 911 system was there.
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July 21, 1978
He asked that the budget be reviewed again and if there is a
need for all additional Sherif..7's dispatcher, that would be more
desirable; however, he does not want that person being charged to
tho 911 system when he is actually needed to handle mostly
law-enforcement calls.
Commissioner Archer commented this is merely an accounting
procedure which could probably be worked out by the Fiscal
Officer to everyone's satisfaction, but a lot of accounts would
have to also be revised in the same way.
Commissioner Wimer once again stressed that he would like
this budget to be reviewed again and hrought back to the Board
at a later date for action.
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RECESS: 12:00 P.M. until 1:30 P.H. at which tim'i Deputy Clerk
Pantano was replaced by Deputy Clerk Brenneman.
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#02-000 CLERK TO THE BOARD BUDGET REVIEWED
Clerk William Reagan advised that the figures comprising this
budget were broken out of the General Government to the extent it
was possible to determine what was spent for Clerk to the Board
functions and dependent upon what the Commissioners expect to be
done in this area.
Chairman Pistor expressed concern over the amount of overtime
spent in preparing the FY 78-79 Budget and inquired about future
plans for this purpose. Fiscal Officer Hall explained that there
is no staff assigned specifically to Bud~ets and that all work
on the budget is done on overtime by existing employees. He
stated that a lot of extra work was required thLJ year because
of the conversion to the new chart of accounts eState mandated)
and the implementation of the new computer-based system for
Expenditure Budgets.
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JUly 21, 1978
Mr. Reagan stated that the law now permits the Board to
appoint a Bu~get Officer, if desired, such appointment to be
made by resolution, noting that the position would probably
be for the County Manager to perform the budgeting functions. He
further commentp.d that th~ County Manager would not be physically
able, by himself, to prepare th~ ~udget explaining that any employee
available in the Clerk's office is called upon to help in the
preparation of this budget. It was Commissioner Wimer's suggestiun
that the budget for this year should reflect an item for preparation
of the budget for the following year with Commissioner Wenzel
observing that the additional expense could come from the Contingency
fund, if necessary.
uisucsRion was held on various means of cutting down on the
number of pages in the Board minutes which Commissioner Wenzel
pointed out are too bulky and contain too many superfluous documents
which arc availilble throughout the various departments. The large
number of 'Jcrbatim transcripts being rflquested was also commented
upon by Mr. Reagan which, in his opinion, could be reduced. It
\~ilS the conscnsus of the Board that recommendations regarding the
preparation of th~ minutes be brought to the Board for review and
discussion.
Tho increase in Workmen's Compensation was discussed with
Fiscal Officer Harold Hall noting that this expense was approximately
$100,000 four years ago and that it has increased to approximately
$400,000. The Data Processing Department figure of $150,000, Mr.
Hall explained, is because there is still much developmental work
ongoing; however, the day-to-day operations will be charged to the
various departments involved. Mr. Hall said that the only question
needing an answer now is "Should the cost of converting programs
from existing applications to the new computer be charged against
the user departments?" and, if so, more funds will have to be
charged to the appropriate departments. It was agreed that this
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July 21, 1978
should be done, Mr. Reagan advised that future budgets will reflect
the actual costs and that there will be accurate figures for each
department using the service.
#20-000 CLERK OF courTS, ET AL, BUDGETS REVIEWED
Chairman Pistor commented upon the items of Commissions and/or
Fees - Clerk, in the amount of $30,000, and Other Court Related Costs
in the amount of $5,000 with Clerk William Reagan responding that
these items are mandated by law and are uncontrollable expenditures
covering witnesses costs, travel expenses, jury costs, and the like.
lie said that these bills have really been audited during the past
year and that it has worked out much better. Further, said Mr,
Reagan, the budget figure should probably be much higher and that
he is taking a chance by keeping it so low. He also said that if
it is necessary to supplement the budget it can be done through
budget amendments.
The Clerk of Courts - County - Budget (20-020) was commented
upon with Clerk Reagan noting that the majority of the increese
is in salaries plus fringe benefits, adding that there is a small
increase in office supplies. Mr. Reagan noted that he "went after
the equipment and office supply items like a hawk this year hoping
that strong consideration would be given to salary increases"
emphasi~ing his need for competent personnel. Methods of purchasing
sUPFlies was explained by Mr. Reagan who stated th~t he uses a
combination of personal contact with suppliers as well as using
the County Purchasing Department.
Referring to the Clerk of Courts - Circuit Court Administration _
Budget (20-030), Clerk Reagan explained that the $5,000 increase
in "Other Court Related Cost" covers certain witness costs, such
as particular doctors, special witnesses, and the like. Mr. Reagan
observed that the Courts are doing "their share" this year in
keeping costs to a minimum.
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The BUdget for County Court - Judge Trettis - (22-010), said
Clerk Reagan, has been cut by 6\, the big cut being for subscriptionf
publications, and the like, plus office supplies.
Clerk Reagan stated the BUdget for County Court - Judge Hayes _
(22-020) shows an increase due to the need for $2,400 for a set of
Florida Statutes and Florida Statutes Annotated. The question of
using the Law Library for this purpose was mentioned with Commissione:
Wimer suggesting that it would be diffioult for the judge to do this
when researching a matter. Mr. Reagan advised that the other judges
have this material, adding that the judge in question is conservative
in making requests.
It was noted by Clerk William Reagan that the budget for
Court Reporter (23-000) does not show an increase - it has been left
the same as in the current year. He said that the cost is high
but that it is a necessary budget item.
Although not scheduled for this date, the matter of the
State Attorney Budget (24-000) was brought up for discussion with
Mr. Reagan noting that the budget has been cut by 17\, $4,000 of
the decrease being in Motor Vehicles. Commissioner Wimer voiced
concern over the Communications item in the Budget showing an
increase of $1,000. Mr. Reagan stated this item covers mostly
long distance telepl,,,ne calls, adding the comment that it is still
unknown what the savings will be in the use of the new Suncom System.
Mr. Reagan stated that the Public Defender Budget (25-000)
remains the same as the current year due primarily because the County
does not have to contend with the matter of salaries, rather just
providing space for the operation which is not reflected in the
Budget.
The Probation and Parole Budget (30-000) went down, said
Mr. Reagan, because there are no salary increases given. The
reason for this was briefly discussed.
In summary, Mr. Reagan said that the Circuit Court Budget,
in Official Records, the recording is "Way up and we are doing
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real well." He suggested the possibility of turning back approx-
imately $200,000 and that he has determined that there is no direct
cost to the County for recording this year. He provided figures
regarding the number of property transactions stating that there
arc 400 instruments, o~ the average, being recorded pAr day.
Mr. Reagan advised the Board that there will be requests made
for additional space in the courts section of the Courthouse
Complex. CommiSRioner Wimer observed that the courtrooms are
empty possibly 80% of the time and a further comment was made by
Commissioner Wenzel that by improvements in scheduling better use
could be made of the space. V~rious cuggestiona w~re forthcoming
concerning possible solutions to the problem, one of them being
double sessions possibly in the future.
Chairman Pis tor congratulated Mr. Reagan on the "fine job"
done in preparing his budget which he said is along the lines of
what the Board hoped all of the budgets would be.
He again asked for an indication of what will be done regarding
overall budget preparations in the future, commenting that ther~
is no way the Board can properly thank the personnel involved
regarding the overtime and work that has gone into the preparation
of the FY 1978-79 budget. Mr. Reagan ~esponded that his staff
will continue to prepare the budget as long as the Board so
desires. He said that he does not wish the Board to feel "tied
in" and if the Board feels that the project should be handled by
the County Manager, he would have no objection, noting that
budgeting is a management classification. Further brief discussion
followed concerning the fact that the Fiscal Officer's Staff is
doing the budget work on an overtime basis and that this requires
the work of several people over a period of several weeks. Chairman
Plstor stated that the Clerk's office is to continue the budget
work.
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July 21, 1978
REVIEW OF GENERAL GOVERNMENT BUDGET - (01-000) (02-000) (05-000)
Fiscal Officer Harold Hall stated that the total figure under
General Government in the current budget was $1,493,455 which shows
an increase for the new year of $336,076, primarily because of
the incrcase in insuranc~ costs previously discussed regarding
Workmen's Compensbtion and also the addition of the Data Processing
cost which were in a separate budget last year. He suggested that
it might be necessary to increase the personnel required in the
future who would be charged to the Utility Division, however,
the budgct for the Clerk to the Board's budget shows a net decrease
of one position.
Although noting it was not directly tied in with the budget
unn~r discussion, Commissioner Archer suggested some means be
determined for the collection of Lethal Yellowing past-due accounts
which now totals $55,000. Mr. Hall noted that heretofore the
program has paid for itself. He said that there are seven areas,
including the one under discussion, on which a financial analysis
will be made f~llowing the budget hearings.
Returning to the General Government Budget, Mr. Hall explained
that two additional accounts were added this year - one for the
Board of County Commissioners, and one for the Clerk to the Board,
and that the expenses were dllocated accordingly. He said that the
expenses were kept about the same as last year with the exception
of the increases previously mentioned - Workmen's Compensation, Data
Processing Department, and the uniform wage adjustment.
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The meeting was recessed at 2:55 P.M. to convene in Special
Session at 3:05 P.M. and reconvened at 4:12 P.M.
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PROPOSED MERIT INCREASES FOR INDIVIDUALS DIRECTLY UNDER THE
BOARD OF COUNTY COMMISSIONERS
Following brief explanation by Fiscal Officer Harold Hall
regarding the proper location of salaries for the named individuals
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July 21, 1978
prior to advertising of the budget, Commissioner Archer moved
that the salary of the Utility Director be increased from his
present salary to $34,350 annually, Administrative Aide to the
Board increased from present salary to $15,200 annually, and
that of the County Attorney from his present salary to $40,000
annually; and that $1,200 be.set aside in the Contingency Fund
for the Data Processing Director's inorease in salary which is
due in February, 1979. Commissioner Brown seconded the motion
with the comment that the subject individuals are deserving of
the increases. Upon call for the question, the motion carried
3/1 with Commissioner Wimer absent at the time of the vote and
Co~nissioner Wenzel voting in the negative, commenting that a
10% increase is the most that he will vote for at anyone time.
Commissioner Archer pointed out that the figures are tentative
and will be discussed later on but that it is necessary to place
them in the proper departmental budgets at this time.
DISCUSSION OF CETA ADMINISTRATION BUDGET (69-000) AND CETA PROGRAM
BUDGET (70 .:.()OO)
CETA Program Director James Meerpoh1 explained, in response to
Chairman Pistor, that the CETA funds are monies controlled by the
Board but are not ad valorem taxes, passed through by the Federal
Government to be spent on individuals designated by the regulations.
He noted that the figures contained in the budget are estimates
since there is no way he can determine the exact amounts which
will be received. An opinion has been expre~sed, said Mr. Meerpohl,
that there will be at least a 10\ cutback in the two programs cur-
rently being operated, and possibly a 50\ cutback in the project
being operated. He noted that these possibilities are reflected
in the proposed budget.
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County Manager Norman pointed out that the reason for the
two budget divisions is to formalize for accounting purposes
those administrative funds which will be reimbursed by the CETA
program to the County's General Fund for the services rendered
to CETA. It was further pointed out by Commissioner Aroher that
there is little contr.ol over these budgets other than to approve
the form~ as submitted by the CETA Program Director for Administra-
tion and the General Agency.
Hr, Meerpohl observed that the Administrative budget is the
maximum allowable for administering the program I however, the
maximum is not spent for administraticm purposes due to the
different areas which can be covered by these funds such as training
costs, service costs to clients, and the like, as well as reimbursement
to the Board for services provided to the CETA program.
Fiscal Officer Harold Hall advised that this would be the time
if the Board, for any reason, would not like to continue as the
CETA Progrum Agent for the County with t-Ir. Meerpohl stating that
in the past only 72% of the funds allocated to the County were
actually spent in the County. He said that under the Board of
County Commissioners up to 99% of funds for programs which were
run on a reimbursement schedule were expended. He said that the
CETA program can be run much better at the local level for addressing
local needs as opposed to being run from Tallahassee or Atlanta. Mr.
Heerpohl also commented on the fact that the administration costs
were approximately 6% during the past year which enabled CETA to
provide more jObs, as opposed to 13-14' when administered outside
the area.
The meeting was adjourned by order of the Chair. Time: 4:30 P.M,
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