Agenda 06/24/2008 Item #16F 2
Agenda Item No. 16F2
June 24, 2008
Page 1 of 65
EXECUTIVE SUMMARY
Recommendation to approve a grant application for the United States Department
of Justice, Office of Community Oriented Policing Services (COPS) Technology
Program in the amount of $350,738
OBJECTIVE: To approve an application for the United States Department of Justice,
Office of Community Oriented Policing Services (COPS) Technology Program earmark
as specified in the Consolidated Appropriations Action, 2008 (P.L. 110-161).
CONSIDERATIONS: In the fall of 2007, staff of the Emergency Management
Department met with representatives of The Ferguson Group to discuss and present a
project questionnaire for public safety technology equipment for the Emergency
Operations Center (EOC). A total of 33 county projects were originally submitted for
consideration to The Ferguson Group representatives who professionally evaluated the
funding potential of each project and based on opportunities available, with the EOC
project being one of nine (9) projects recommended for Collier County's Fiscal Year
2008 Federal Legislative Agenda. The Board of County Commissioners approved this
project as one of their legislative priorities on February 13, 2007.
This appropriation was approved as part of the Consolidated Appropriations Act, 2008
(PL 110-161), signed into law on December 26,2007. Upon notification of the approval
of the federal earmark for the EOC, staff received application forms to formally apply for
the grant. Following review and processing of the application, the COPS office will send
an award package that will require subsequent review and approval by the Board of
County Commissioners.
Funding will pay for public safety technology equipment, including computer systems,
wireless transmitting devices, radio desk sets and internet/intra net switches for the
EOC. The COPS Technology grant is three years and there is no match requirement.
FISCAL IMPACT: There is no fiscal impact associated with this request. There is no
match requirement for this grant.
GROWTH MANAGEMENT IMPACT: There is no growth management impact due to
this request.
LEGAL CONSIDERATIONS: The Office of the County Attorney has approved the Grant
Application form and legal sufficiency. - JAB
RECOMMENDATION: That the Board of County Commissioners approve submittal an
application for the United States Department of Justice, Office of Community Oriented
Policing Services (COPS) Technology Program earmark as specified in the
Consolidated Appropriations Action, 2008 (P.L. 110-161).
Prepared by: Jim von Rinteln, Emergency Management Coordinator, Emergency
/'"- Management Department
Page 1 of 1
Agenda Item No. 16F2
June 24. 2008
Page 2. of 65
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16F2
Meeting Date:
Recommendation to approve a grant application for the United States Department of Justice,
Office ofGommunity Oriented Policing Services-(COPS) Technology Program in the amount
of $350.738.
6/24/20089:0000 AM
Approved By
Marlene J. Foard
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
6/6/20082:15 PM
Approved By
Dan E. Summers
Bureau of Emergency Services Director
Date
County Manager's Office
Bureau of Emergency Services
6/10/200810:38 AM
Approved By
Jennifer A. Belpedio
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/17/20083:27 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6/17/20083:40 PM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/17/20089:03 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
6/17/20089:39 PM
file://C:\AgendaTest\Export\ 11 0-June%2024,%202008\ 16.%20CONSENT%20AGENDA \1... 6/18/2008
Agenda Item No. 16F2
June 24, 2008
Page 3 of 65
COPS Background Information Form
_I
This form must be completed and sent within 2 business days of receipt.
Lm Enforl'l'mcnt Eu'cnt;, l'll'''''gram Oflicial Information
~---
First Name Last Name
Title
P.O. Box/Suite/Room Number
Address
City State Zip
Phone Fax E-Mail
Organi/atioll Infonna1ion
(Assigned by tbe IRS) (Assigned by the FBI for VCR reporting) Federal Congressional
EIN Number ORI Number District
Legal Name
1
Agenda Item No. 16F2
June 24, 2008
Page 4 of 65
--
POC First Name
POC Last Name
POC Title
POC E-Mail Address
POC Phone
POC Fax
T~ pl' of~Oq!,!~lIiJ:.~tiol1
D Municipal D Sheriff D Non-Profit Organization D Other
D State D Tribal o Profit Organization
D County D School D University/College (Public)
D Transit D Public Housing D University/College (Private)
~.
(;m anllll'nt EXl'cuti\ ell' inancial Oflicial Infonna1ioll
First Name Last Name
Title
Name of Government Entity/Organization
P,O. Box/Snite/Room Number
Address
City State Zip
Phone Fax E-Mail
2
U.S. Department of Justice
Office of Community Oriented Policing Services
Agenda Item No. 16F2
June 24, 2008
Page 5 of 65
.
COPS
-
COPSApplication Forms
www.copS.uSdoj.gov
~~-...c.-III...,..v,.,n
u...JIlINIIftIDIT(JI'J~
Standard Application Forms
U.S. Department of Justice
Office of Community Oriented Policing Services
Carl R. Peed, Director
Agenda Item No. 16F2
June 24, 2008
Page 6 of 65
~
Standard Application Forms
The COPS Standard Application Forms are designed to assist applicants in applying for COPS grants
and cooperative agreements.
For more information about COPS programs, call the COPS Office Response Center at 800.421.6770.
.
U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, N.w.
Washington, DC 20530
'NWW coos.usdoi.aov
J
Revised: March 2008. Previous versions of COPS Applications are no longer valid.
Contents
Standard Fonn424...... .... U'" .. . . ... . ... . ..... . . ... .. .. ..... . ... ... . . .. ... . . . ... 1
COPS Appliealion Attachment to SF-424. .... .. . ...... . . ... . . ... ... . . . , ..... .. .... .. .... 9
Section 1: COPS Program Request. . 11
Section 2: Executive Informalion. . . . .. . . . . . . .11
Section 3: General Agency Information.. . . . . . . . . . . . . . . . . . 12
Section 4: Law Enforcement & Community Policing Strategy . . 15
Section 5: Continuation of Project After Federal Funding Ends. . . . . 19
Section 6: Need for Federal Assistance. . . . .20
Section 7: Waivers of the Local Match. . . . . . . . . . . . . . . . . . . . .21
Section 8: Executive Summary. . . . . . . . . . .21
Section 9: Project Description (Narrative). . . . . . . .21
Section 10: Budget Narrative................. .. 22
Section 11: Memorandum of Understanding... ...22
Section 12: Official Partner(s) Contaet Information. . . .. . . . . . . . . . . . . . .. . . . .. .23
Section 13: Incident Data ...... .......... .... .25
Section 14: Certification of Review and Representation of
Compliance with Requirements. . .
Section 15: Assurances. . . . . . . . . .. .. .
Section 16: Certifications
Paperwork Reduction Act Notice. .
...26
.28
.30
.32
Disclosure of Lobbying Activities, . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . , . , . . . . . . . . . . . 33
Budget Detail Worksheets .. . . .. . . . .. .. . ... .. . . . ... ... . .. ... . ... .... ..' .. .. .... . . .... .37
Instructions for Completing the Budget Detail Worksheets . . . . . . . . . . . . . . . .39
A. Sworn Officer Positions...... .. .. . ....... .....41
B. Ci\ilian/Non-Swom Personnel . . . . . . . . . . .47
C. EquipmentlTechnology . . . . . . . . . . . . . 53
D.OtherCosts... .......... .55
E. Supplies ..... . . . . . . . . . . . . . . . . . .. . . . . .57
F. TravelfTraining. . . . . . . . .. . . . . . . . . .59
G. Contracts/Consultants........... .............. .61
H. Indirect Costs. . . . . . . . . .. . . . . . . . . . . . . . . . . .. . . . . .63
Budget Summary. ... .......... ..65
Paperwork Reduction Act Notice. . . . . . . . . . . . . . . . . 67
Agenda Item No. 16F2
June 24, 2008
Page 7 of 65
c
Agenda Item No. 16F2
OMS Nd~1fc ~
Expiration DatePJ1131/2009
Application for Federal Assistance SF.424 Version 02
... 1. Type of Submission: ... 2. Type of Application: . If Revision, select appropriate tetler(s):
o Preapplication @ New
o Application C Continuation . Other (Specify)
o Changed/Corrected Application o Revision
... 3. Date Received: 4. Applicant Identifier:
Sa. Federal Entity Identifier: ... 5b. Federal Award Identifier:
State Use Only:
6. Date Received by Stale: 17. Slate Application Identifier:
8. APPLICANT INFORMATION:
... a. Legal Name: Collier County, Florida - Board of County Commissioners
. b. Employerrraxpayer Identification Number (EINiTlN): ... c. Organizational DUNS;
59-6000558 076997790
d. Address:
... Streel1: 3301 Tamiami Trail, East
Street2: Building F, 1 sl Floor
. City: Naples
County: Collier
... Stale: Florida
Province:
. Country: USA
. Zip j Postal Code: 34112
e. Organizational Unit:
Department Name: Division Name:
Emergency Management Bureau of Emergency Services
f. Name and contact Information of person to be contacted on matters Involving this application:
Prefix: Mr. a First Name: James
Middle Name: J
. Last Name: von Rinteln
Suffjx:
Title: Emergency Management Coordinator
Organizational Affiliation:
Emergency Management Department
. Telephone Numbe" (239) 252-8911 Fax Number: (239) 775-5008
a Emall: Jamesvonrinteln@colliergov.net
Traeking Number:
Funding Opponunlly Number.
Received Date: Time Zone: GUT-S
Agenda Item No. 16F2
OMS NIllIMl,'t. ~g,\l
ExPirationb~~''om,9.l08if
Application for Federal Assistance SF-424 Version 02
9. Type 01 Appllc.nt 1:
B. County Government
Type of Applicant 2:
Type 01 Applicant 3:
. Other (spedly):
.. 10. Name of Federal Agency:
U.S. Department of Justice
11. Catalog of Federal Domestic Assistance Number:
16.710
CFOA Title:
Technology Grant
.. 12. Funding Opportunity Number:
. Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Collier County, Florida
*15. Descriptive 1111e of Applicant's Project:
Collier County Emergency Operations Center (EOC)
Attach supporting documents as specified in agency Instructions.
Tracldng Number:
Funding Opportunlly Number:
Received Debl: Time Zone: GMT-!,;
Agenda Item No. 16F2
June 24, 2008
Page 11 of 65
Application for Federal Assistance SF-424
16. Congressional Districts Of:
. a. Applicant FL 14 & FL 25 . b. Program/Project: 14
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project;
.. a. Start Date: 07/01/2008 . b. End Date: 03131/2009
18. Estimated Funding ($):
.. a. Federal 350,738.00
.. b. Applicant
.. c, State
"d. Local
"e. Other
.. f. Program Income
. 9. TOTAL 350,738.00
. 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
o a. This application was made available to the State under the Executive Order 12372 Process for review on
o b. Program is subject 10 E.O. 12372 but has not been selected by the State lor review.
o c. Program is not covered by E.O. 12372.
.. 20. Is the Applicant Delinquent on Any Federal Debt? (If "Yes", provide explanation on the next page.)
o Yes .. No
21. .By signing this application, I certify (1) to the statements contained In theUst of certlftclttions" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurancesd and agree to com-
ply with any resulting terms if I accept an award. I am aware that any falae, ficthlous, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 21 B, Section 1001)
lr - I AGREE
U The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative: --~mm{]am I orm 424 (ReVised 1012005)
Pr""'cribed b" OMS t"':irc"!<>r A-1 02
Prefix: . First Name: Tom
Middle Name:
. Last Name: Henning
Suffix:
. Title: Chairman, Collier County Board of County Commissioners
. Telephone Number: (239) 252-8392 Fax Number: (239) 252-3802
. Email: SamTucker@colliergov.net
. Signature of Authorized Representative: . Date Signed:
Authorized for Local Reproduction
Tracking Number:
Funding Opportunily Number:
Received Oat.: TlIM ZoI'l.: aMT-5
i
_J
Agenda Item No. 16F2
June 24, 2008
OMS Nu,".0llll-Ql1lJ@i5
Expiration Date: 01/31/2009
Application for Federal Assistanee SF-424
Version 02
* Applicant Federal Oebt Delinquency Explanation
The following field should contain an explanation If the Applicant organization is delinquent on any Federal Debt.
iN/A
I
i
I
I
.-_1
--------- --- .._--- ---~--------- --_.-------
Agenda Item No. 16F2
Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing instniCage, sS8ehitij;
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information_ Send comments regarding
the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and
Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE
ADDRESS PROVIDED BY THE SPONSORING AGENCY,
This is a standard form (including the continuation sheet) required for use as a cover sheet for submission of pre applications and applications and
related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the
Federal agency (agency). Required items are identified with an asterisk on the fonn and are specified in the instructions below. In addition to the
instructions provided below, applicants must consult agency instructions to determine specific requirements.
Item Entry: Item Entry:
1. Type of Submission: (Required): Select one type of submission in f, Name and contact information of person to be
accordance with agency instructions. contacted on matters Involving this application: Enter
. Preappiication the name (First and last name required), organizational
Application affiliation (if affiliated with an organization other than the
ChangedfCorrected Application - If requested by the agency, check applicant organization), telephone number (Required), fax
if this submission is to change or correct a previously submitled number, and email address (Required) of the person to
application. Unless requested by the agency, applicants may not use contact on matters related to this application.
this to submit changes after the closing date.
2. Type of Application: (Required) Select one type of application in 9. Type of Applicant: (Required)
accordance with agency instructions. Select up to three applicant type(s) in accordance with
New - An application that is being submitted to an agency for the first aeency instructions.
time. A. Slate Government M. Nonprofit with 501C3
Continuation - An extension for an additional funding/budget period for B. County Government IRS Status (Other than
a project with a projected completion date. This can include renewals. C. City or Township Institution of Higher
. Revision. Any change in lhe Federal Government's financial obligation Government Education )
or contingent liability from an existing obligation. If a revision, enter D. Special District N. Nonprofit without 501C3
the appropriate letter(s). More than one may be selected. If ~Other" is Government IRS Status (Other than
selected, please specify in text box provided. E. Regional Organization Institution of Higher
A. Increase Award B. Decrease Award F. U.S. Territory or Education)
C. Increase Duration D. Decrease Duration Possession D. Private Institution of Higher
E. Other (specify) G. Independent School Education
3. Data Received: Leave this field blank. This date will be assigned by the District P. Individual
Federal agency, H. Public/State Controlled Q. For-Profit Organization
4. Application Identifier: Enter the entity identifier assigned by the Federal institution of Higher (Other than Small
Education Business)
agency, if any, or applicant's control number, If applicable. I. IndianfNative American R. Smatl Business
Sa. Federal Award Identifier: Enter the number assigned to your organization Tribal Government S. Hispanic-serving Institution
by the Federal Agency, if an. (Federally Recognized) 1. Historically Black Colleges
5b. Federal Award Identifier: For new applications leave blank. For a J. IndianfNative American and Universities (HBCUs)
continuation or revision to an existing award. enter the previously Tribal Govemment U. Tribally Controlled Colleges
assigned Federal award identifier number. If a changed/corrected (Other than Federally and Universities (TCCUs)
application, enter the Federal Identifier in accordance with agency Recognized) V. Alaska Native and
instructions. K. Indian/Native American Native Hawaiian Serving
Data Received by State: Leave this field blank. This date will be Tribally Designated Institutions
.. Organization W. Non-domestic (non--US)
assigned by the State, if applicable. L. Public/Indian Housing Entity
7. State Application Identifier: Leave this field blank. This identifier will be Authority X. Other (specify)
assigned by the State. if applicable.
.. Applicant Information: Enter the foHowing in accordance with agency 10. Name Of Federal Agency: (Required) Enter the name
instructions: of the Federa! agency from which assistance is being
requested with this application.
a. Legal Name: (Required): Enter the legai name of applicant that will 11. Catalog Of Federal Domestic Assistance Number/
undertake the assistance activity. This is the name that the organization Title: Enter the Catalog of Federal Domestic Assistance
has registered with the Central Contractor Registry. Information on number and title of the program under which assistance
registering with CCR may be obtained by visiting the Grants.gov website, is requested, as found in the program announcement, if
b. EmployerfTaxpayer Number (EINfTIN): (Required): Enter the applicable.
Employer or Taxpayer Identification Number (EIN or TIN) as assigned by 12. Funding Opportunity Numbermtle: (Required)
the Internal Revenue Service. If your organization is nol in the US, enter Enter the Funding Opportunity Number and tiUe of the
44-4444444. opportunity under which assistance is requested, as
c. Organizational DUNS: (Required) Enter the organization's DUNS or found in the program announcement.
DUNS+4 number received from Dun and Bradstreet Information on 13. Competition Identification Numberrntle: Enter the
obtaining a DUNS number may be obtained by visiting the Grants.gov Competition Identification Number and title of the
website competition under which assistance is requested, if
d. Address: Enter the complete address as follows: Street address (Line applicable.
1 required), City (Required), County, State (Required, if country is US), Areas Affected By Project: List the areas or entities
Province, Country (Required), ZipfPostai Code (Required, if country is 14.
US). using the categories (e.g.. cities, counties, states, etc.)
e, Organizational Unit: Enter the name of the primary organizational specifIed in agency instructions. Use the continuation
unit (and department or division, if applicable) that will undertake the sheet to enter additional areas, if needed.
assistance activity, if applicable.
Agenda Item No. 16F2
June 24, 2008
Page 14 of 65
-
Item Entry: Item Entry:
15. Descriptive TiDe of Applicant's Project: (Required) Enter a brief 19. ls Application Subject to Review by State Under
descriptive title of the project. tf appropriate, attach a map showing Executive Order 12372 Process? Applicants should
project location (e.g.. construction or real property projects). For contact the State Single Point of Contact (SPOC) for Federal
preapplications. attach a summary description of the project. Executive Order 12372 to determine whether the application
16. Congressional Districts Of: (Required) 168. Enter the appllcant's is subject to the State intergovernmental review process.
Congressional District, and 16b. Enter all Distric1.{s) affected by the Select the appropriate box. If "a. ~ is selected, enter the dale
program or project. Enter in the format: 2 characters State Abbreviation the application was submitted to the State.
_ 3 characters District Number, e.g., CA-Q05 for California 5th district, 20. Is the Applicant Delinquent on any Federal Debt?
CA-012 forCalifomia 12th district, NC-103 for North Caroline's 103rd (Required) Select the appropriate box. This question applies
district to the applicant organization, not the person who signs as the
. If all congressional districts in a state are affected, enter "all" for authorized representative. Categories of debt include
the district number, e.g., MO-all for all congressional districts in delinquent audit disallowances, loans and taxes.
Maryland.
If nationwide, i.e. all districts within all states are affected, enter If yes, include an explanation on the continuation sheel
US-all, 21. Authorized Representative: (Required) To be signed and
. If the program/project is outside the US, enter 00-000. dated by the authorized representative of the applicant
17. Proposed Project Start and End Oates: (Required) Enter the proposed organization. Enter the name (First and last name required)
start date and and date of the project. title (Required), telephone number (Required), fax number,
18. Estimated Funding: (Required) Enter the amount requested or to be and email address (Required) of the person autholized to
contributed during the first funding/budget period by each contributor. sign for the applicant.
Value of in-kind contributions should be included on appropriate lines, as A copy of the governing body's authorization for you to sign
applicable. If the action will result in a dollar change to an existing award,
indicate only the amount of the change. For decreases, enclose the this application as the official representative must be on file in
amounts in parentheses. the applicant's office. (Certain Federal agendes may require
that this authorization be submitted as part of the application.)
/"""'.
ORI #:
Agenda Item No. 16F2
June 24, 2008
Page 16 of 65
Standard Application Forms
'\
COPS Application Attachment to SF.424
SECTION 1: COPS PROGRAM REQUEST
OMS Control Number: 1103-0098
Expiration Date: 06130/2008
Federal assistance is being requested under the following COPS program:
Select the COPS grant program for which you ere requesting federal assistance. Please DO NOT use this form to
apply for multiple programs at one flme. A separate application must be completed for each COPS program
for which you are applying. Plaase ensure that you read, understand, and agree to comply with the applicable grant
tenns and conditions as outlined in the COPS Application Guide before finalizing your seiection.
CHECK ONE PROGRAM OPTION ONLY
ClChild Sexual Predator Program
DCommunity Policing Development
ClSacure Our Sehools
DTargeted - Methamphetamine Inlliatlve
lZlTargeted - Technology Program
DTribal Resources Grant Program
DUniversal Hiring Program
SECTION 2: EXECUTIVE INFORMATION
Nate: Usting individuals without uitimate programmatic and financial authority for the grant could delay the review of
your application, or remove your application from consideration.
A, Applicant ORI Number: _ _ _ _ _ __
...~.~
'.
The ORI number is assigned by the FBI and is your agency's unique identifier. The nrst two leNers are your state
abbreviation, the next three numbers are your county's code, and the nnal two numbers identify your jurisdiction within
your county. If you do not currentiy have an ORI number, the COPS Office will assign one to your agency for the
purpose of tracking your grant.
IllI Check here if your agency has not been assigned an ORI number.
B. Law Enforeement Exeeutive/Program Official Information:
For Law E.nforcement Agencies: Enter the law enforcement executive's name and contact infonnation. This is the
highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). For Non.
Law E.nforcement Agencies: Enter the program official's name and contact infonnation. If the grant is awarded, this
position WDuld be responsible far the programmatic implementation of the award. If your agency is a "start-up" this
section can remain blank.
Title: County Manager
First Name: James MI: V Last Name: Mudd Suffix:
Aaaney Name: Collier County, Florida. Board of County Commissioners
Street Address 1: 3301 Tamiami Trail, East
Street Address 2: Building F, 2nd Floor
Cilv: Napies State: FL ZiD Code: 34112
Telephone: (239) 225-8383 Fax: (239)252-4010
E-mail: Jamesmudd@colliergov.net
'-<.
Type of Agency:
o Municipal D State 0 County Police Department D Sheriff lJ Tribal El Transit' D Schaal'
D Consortium'O University/College' (0 Public or [] Pnvate) C! Public Housing'
IJ New Start-Up' (please specify): D Non-profit Organization IJ Profit Organization
121 Other' (please specify): Countv Public Safetv
~Agency types that have an asterisk next to them and that are applying for COPS hiring grants must provide additional information.
Please refer to fhe COPS Application Guide: "Agency Supplements/Information" section for the questions that you will need to
address. Please attach this information to your application.
11
Agenda Item No. 16F2
June 24, 2008
Page 17 of65
Standard Application Forms
ORI #.
C, Government ExeeutivelFinancial Officiallnto""atlon:
For Government Agencies: Enter the government executive's neme and contact information. This is the
highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent).
For Non.Government Agencies: Enter the financial official's name and contact information. If the grant
is awarded, this position would be responsible for the financial management of the award. Please note that
information for non-executive positions (e.g., clerk, trustees, etc.) are not acceptable.
Title: Chairman
First Name: Tom MI: Last Name: Henning Suffix:
Aaencv Name: Collier County Board of County Commissioners
Street Address 1- 3301 Tamiami Trail. East
Street Address 2: Building F, 3rd Floor
City: Naples State: FL ZiD Code: 34112
Telechone: (239) 252-8392 Fax: (239) 252-3602
E-mail: Samtucker@colliergov.net
Type of Government Entity:
CI State Cl City 1:1 Town ~ County 0 Village Cl Borough [] Township 10 Territory
Cl Region 0 Council 0 Community 0 Pueblo [! Tribal Nation [l School District
o Not applicable. Please check here if applying as a non.govemment agency (e.g., non-profit agency).
SECTION 3: GENERAL AGENCY
INFORMATION
A. General Applicant Information
1. Cognizant Federal Ageney:
En/er the legal applicanl's Cognizant Federal Agency A Cognizant Federal Agency generatty is the federal agency
from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been
previously designated by the Office of Management and Budget.
2. Fiscal Year: ~o..l_ ~ ,_2.90..8_ to ~ f!~ ,-~~o..9_ (mo/day/yr)
Enter the legal applicant's fiscal year.
3. Population served as of the 2000 U.S. Census: 350,771
4. If the population served is not represented by U.S. Census figures (e.g., colleges, special
ageneies, school police departments, MSAs, etc.), please indicate the size of the population
served:
12
Of-::I.;
Agenda Item No. 16F2
June 24, 2008
Page 18 of 65
Standard Application Forms
B. Law Enforcement Agency Information
1. Is your ageney eontracting for law enforeement services?
Contractual a119ngements for law enforcement services are not fundsble under the Universal Hiring Program.
o Yes !ZINo
/f 'yes,' the Legal Name and addless infonnation listed on the SF-424 under section 8 (App/Ioan! Infonnation) should
be for the jurisdiction that will be contracting to receive law enforcement services, and NOT the law enforcement agency
that will actually provide those services. Also, be sure to enter the name and agency information of the contract law
enforcement department under section 2, part B (law enforcement executive information) of this document. In all
contracting arrangements, the jurisdiction that is applying for assistance is ultimately responsible for ensuring compliance
with aft grant requirements. For additional clarification on contracting guidelines, pINse see the plOgflm.specific
secUon of the COPS App{icaUon Guide.
If you are a tribal law enforeement agency. instead of providing your own law enforcement services,
does your tribe exclusively contract with a non-BIA local law enforeement agency for services?
[! Yes lZl No
II "yes," please refer to the program-specific section of the COPS Application Guide for additional eligibility
infonnation.
2. Population Served By Law Enforeement Agency
Do officers have I!d!!!.m' law enforcement authority for the population to be served?
IlIlYes ONo
An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate
and final responsibility for the prevenlion, detection, and/or investigation of crime within its jurisdiction.
If "yes,' what is the actual population for which your department has primary law enforcement authority?
[In other words, the 2000 Census population minus the incorporated towns and cities that have their own
police departments.] 350,771
If 'no,' please explain. Include the date by which your agency anticipates having primary law enforcement
authority for this population. [Please limit your response to a maximum of 250 words.]
N/A
13
..<.w,...__.__,____,.___. ..-_._,___-..
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 19 of 65
OR: "
3, Current Budgeted Sworn Force Strength as of the Date of This Application:
Full-time: 921 Part-time: 4
Enterthe budgeted swom force strength. The budgeted swom force strength is the number of sworn ollicer posmons your
department has allocated within its budget, including state, Bureau of Indian Affairs, Bnd localJy.funded vacancies. Do not
include unpaid/reserve officers, or detention staff.
4. Current Aelual Sworn Force Strength as of the Date of This Application:
Full-time: 921 Part-time: 4
Enter the actual swom force strength. The actual sworn force strength is the actual number of sworn officer positions
employed by your department as of the date of application. Do not include vacant positions or unpaid/reserve positions.
14
Agenda Item No. 16F2
June 24, 2008
Page 20 of 65
Standard Application Forms
SECTION 4: LAW ENFORCEMENT &
COMMUNITY POLICING STRATEGY
COPS Office grants must be used to reorient the mission and activities of law enforcement agencies toward
the community policing philosophy or enhance their invoivement in community policing. The following is
the COPS Office definition of communtty policing that emphasizes the primary components of community
partnerships, organizational transfonnation, and problem soiving.
Community policing is a philosophy that promotes organizational strategies, which support the systematic use
of partnerships and problem-solving techniques, to proactive/y address the Immediate conditions that give rise
to public safety issues, such as crime, social disorder, and fear of crime.
The COPS Office has completed the development of a comprehensive community policing self-assessment
tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary
sub-elements of community policing. Please refer to the COPS Office web site 1\WIW.coos.usdoi.oov) for
further information regarding these sub.elements.
CommunitY Partnershios:
Collaborative partnerships between
lhe law enforcement agency and
the individuals and organizations
they serve to both develop
solutions to problems and increase
trust in police.
Other Government Agencies
Community Members/Groups
Non-Profits/Service Providers
Private Businesses
Media
Oraanizational Transfonnation:
The alignment of organizational
management, structure, personnel
and information systems to support
community partnerships and proactive
problem~solving efforts.
Pmblem SalvIna:
The process of engaging in
the proactive and systematic
examination of identffied problems
to develop effective responses that
are rigorously evaluated.
Agency Management
Climate and culture
Leadership
Labar relations
Decision-making
Strategic planning
Policies
OrganizaUonal evaluations
. Transparency
Scanning: Identifying and
prioritizing problems
Analysis: Analyzing problems
Response: Responding to
problems
Assessment: Assessing
problerrrsolving initiatives
Using the Crime Triangle to
focus on immediate conditions
(Victim/OffenderfLocation)
Organizational Structure
Geographic assignment of officers
Despecialization
Resources and finances
Personnel
. Recruitment, hiring and selection
. Personnel supervision/evaluations
. Training
Infonnation Systems (Technology)
Communication/access to data
. Quality and accuracy of data
15
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 21 of 65
0"1 #
COMMUNITY POLICING PLAN
COPS grants must be used to initiate or enhance community policing. Please complete the following
questions to describe the types of community policing acti~ties that will be initiated or enhanced as a resull
of COPS funding. You may find more detailed information about communny policing at the COPS Office web
site (www.coos.usdoi.oov).
Community Partnerships
The COPS Office is interested in determining if your organization will use the grant to assist in increasing the
capacity to develoo collaboralive oartnershios with indi~dual and organizational stakeholders in communities
to increase trust and to develoD shared solutions to community problems.
if awarded funding, my organization will implement or enhance:
P1-Sharing of relevant crime and disorder information with community members.
1ZI Yes ONo 0 Not Sure
P2-Seeking input from the community to identify and prioritize neighborhood problems.
lZl Yes ClNo CI Not Sure
P3-Engagment with the community in the development of responses to community problems.
III Yes ONo C Not Sure
P4-Collaboralion with other agencies that deliver public services (e.g., parks and recreation, social services,
public health, mental health, code enforcement).
II2l Yes tlNo l:l Not Sure
Please provide specific examples of the types of activities you plan to engage in to enhance community
partnerships if awarded grant funding (150 word maximum):
This technology project will provide equipment in the form of improved and enhanced
communications and information sharing to the County's new Emergency Operations Center
(EOC), which is collocated with the Sheriff's 911 and dispatch center, a Sheriff's substation, as
well as a the County's central/primary node for emergency communications. During
emergencies, or special events the EOC is the primary collaborative interface for our County and
Municipal law enforcement with the other critical emergency and community responders. The
EOC has sixty-two workstations which provide interface between all critical functions of the
community, such as; Fire, Emergency Medical Services, Health agencies, Public Utilities & II
Problem Solving
The COPS Office is interested in determining if your organization will use the grant to assist in increasing the
capacity to use oroblem solvina. Problem solving is an analytical proeess for systematically 1) identifying and
prioritizing probiems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem-sol~ng
initiatives. Problem solving involves an agency-wide commitment to go beyond traditional poliee responses
to crime to proactively address a multitude of problems that adverseiy affect quality of life.
If awarded funding, my organization will implement or enhance:
PS1-lntegration 01 probiem solving into patrol work.
lZl Yes i:JNo i:J Not Sure
16
ORI if'
Agenda Item No. 16F2
June 24, 2008
Page 22 of 65
Standard Application Forms
PS2-ldentification and prioritization 01 crime and disorder problems by examining patterns and trends
invoiving repeet victims, offenders, and iocations.
IZl Yes ClNo 1:1 Not Sure
PS3-Exploring the underlying factors and conditions that contribute to crime and disorder problems.
CI Yes CJ No 1:1 Not Sure
PS4-Developing tailored responses to cnme and disorder problems that address the underiying conditions
that contribute to them.
l:I Yes ClNo CI Not Sure
Please provide specific exampies of the types of activities you pian to engage in to enhance problem-solving
activities if awarded grant funding (150 word maximum):
_ Increased number of key persons and organizations included in planning, operations & training
Joint Drills
Joint Exercises
- Inclusion of all key County agencies in:
Video Teleconferencing
Internet based (web-based) reporting and ,nformation exchange
Telephonic (VOl/Sat) Communications
-Improved Communications between: a
Organizational Transformation
The COPS Office is Interested in determining if your organization will use the grant to assist in increasing the
capadty to transform organizational environment, organizational slructure, personnel, practices, and polides
to support the community polidng philosophy and community polldng activities.
If awarded funding, my organization will implement or enhance:
OC1-lnstitutionalization of organizational changes lhat support the implementation of community poIidng
strategies.
o Yes ClNo m Not Sure
OC2-lncorporation of community policing principles into the agency's mission/vision statement and strategic
plan.
CI Yes CI No IZl Not Sure
OC3-lnstitutionalization of community policing principles into a corresponding set of policies, practices and
procedures.
CI Yes ONo lZl Not Sure
OC4-institutionalization of community policing agency-wide.
CI Yes DNo III Not Sure
Please provide specific examples of the types of activities you plan to engage in to enhance organizational
alignment towards community polidng if awarded grant funding (150 word maximum):
Community Policing has been an ongoing program and philosophy in Collier County for many
years. This funding will address the quicker and more accurate sharing of information from the
County's EOC to law enforcement personnel practicing community policing in the field; before,
during and after emergencies and disaster situations, By: Improving the transfer of information
and communications from residents and neighborhoods, more intelligent interaction with our
service populations, better interaction and information sharing with home owner's groups,
businesses and civil associations as well as community coalitions.
17
Standard Application Forms
Agenda Ilem No. 16F2
June 24, 2008
Page 23 of 65
OR! if
Technology
The COPS Office is interested in determining if your organization will use the grant to assist in increasing
technological capacity to betier orevent and/or resoond to erime and disorder incidents.
If awarded funding, my organization will implement or enhance:
Tt-Ensunng that agency staff have proper access to relevant data (e.g., calls for service, incident and arrest
data, etc.).
12I Ves DNa D Not Sure
T2-Analysis and understanding of probiems in the community.
lZI Ves DNa 0 Not Sure
T3-lmprovements to tl1e agency's overall efficiency and effectiveness.
1ZI Ves DNa 0 Not Sure
T 4-Providing officers with necessary equipment to betier prevent andlor respond to crime and disorder
incidents.
lZI Ves DNa 0 Not Sure
Please provide specific examples of the types of activities you plan to engage in to enhance alignmenl of
technology towards community policing if awarded grant funding (150 word maximum):
This technology will be incorporated into the Countys new Public Safety Facility which is
specifically designed to be resistant to natural and man made disasters, as well as to enhance
interaction cooperation between all needed agencies and organizations. Community Policing is
always a key component of disaster response, as well as day-to-day public safety and facilitating
to an adequate working environment for this is primary to improvement. Examples of how this will
enhance activities are: greater telecommunications and radio communications, better meeting
and conferenceing capabilities, improved and redundant internet/intra based communications and
reporting/tracking capabilities between the EOG and field organizations.
If your organization reeeives this COPS grant funding, It should use your responses to these questions
as your organizatIon's community policing plan. Vour organization may be audited or monItored to
ensure that it is initiating or enhancing eommunlty policing In accordanee with this plan.
We understand that your eommunlty policing needs may change during the life of your COPS grant
(if awarded), and we weleome minor changes to this plan wIthout prior approval. We also recognize
that this plan may incorporate a broad range of pOSSible eommunlty pollelng strategies and actlv~ies,
and that your agency may implement particular community policing strategies from the plan on an
as-needed basis throughout the life of the grant. If your agency's community policing plan changes
significantly, however, you must submit those changes in writing to the COPS OIfiee for approval.
Changes are "significant" if they deviate from the range of possible eommunity policing activities
identified and approved in this original eommunity policing plan submitted with your applieatlon.
18
ORII
Agenda Item No. 16F2
June 24, 2008
Page 24 of 65
Standard Application Forms
SECTION 5: CONTINUATION OF PROJECT
AFTER FEDERAL FUNDING ENDS
Retention for COPS Hiring Grants
This seetion is applicable to COPS applieants applying for sworn officer pos~ions under the FY200B
Universal Hiring Program.
IllI Check here if not applying under the Universal Hiring Program.
Hiring grantees are required to retain all additional officer posffions awarded for at least one full local budget
cycle following the expiration of COPS grant funding for eech COPS-funded officer posffion. The addffional
officer positions should be added to your agency's law enforGement budget with state, local, or tribal funds for
at least one full local budget cycle, over and above all other locally-funded officer positions (including other
school resoUrGe officers) that would have existed regardless of the grant, from the time that the thirty-six (36)
months of grant funding for each COPS posHian expires. Absorbing COPS-funded officers through aUrftion
(rather than adding the extra positions to your budget wfth additional funding) does not meet the retention
requirement. Please be aware that if your agency has addftlonal swom officer hiring grants that are active
when one hiring grant expires, the officer positions that were awarded under the expired grant are added to
your baseline of locally-funded officer posHions and must be maintained throughout the implementation of all
additional hiring grants.
Use the space below to explain how your agency currently plans to retain any addftional officer posftians
awarded. Piease be as specific as possible about the source(s) of retention funding (General Fund revenues,
local ballot item, etc.) your agency plans to utilize. A missing or incomplete response could affect your ability
to receive funding. {Please limit your response to a maximum of 250 words.]
N/A
19
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 25 of 65
8RI #-
SECTION 6: NEED FOR FEDERAL
ASSISTANCE
All applieants are required to provide a brief explanation of their agency's public safety needs and an
explanation of their agency's inability to implement this project andlor address these public safety
needs without federal assistanee.
In the space below, please provide a bnef explanation of your agency's inability to implement this project
without federal assistance. [Please limit your response to a maximum of 250 words.)
Collier County, Florida consists of approximately 2,020 square miles of territory in Southwest
Florida. Our community is particularly vulnerable to natural disasters such as hurricanes, tropical
storms, tornadoes and wildfires as well as other emergency situations such as terrorism and
mass migrations. The threat of civil disturbance and crime that can result from these situations
can be significant not only to this community but the other surrounding communities such as Ft.
Myers to the North and Miami and Ft. Lauderdale to the East.
The Collier County Government has financially stretched itself to the limit providing the necessary
funding for a new facility (Emergency Services Center - ESC) that is both survivable and
designed to accommodate all of the key people and organizations required for public safety in the
County. While the ESe will have the requisite equipment necessary to meet all certification and
basic operational requirements, additional communications equipment which will facilitate some
Law Enforcement activities including Community Policing before, during and after county-wide
emergencies such as hurricanes, tornadoes and Homeland Security issues is also needed.
The new ESe, which includes the County's new 911, Dispatch Center and a Sheriff's Sub-Station
as well as the the County's Emergency Operations Center (EOG) and Emergency Management
Department is a significant expansion and technical update to the existing facilities. While the
new project has provided for all of the major technology infrastructure, the current economic
slowdown has caused a budgetary short-fall which has left the requested equipment (peripherals
and local infrastructure) unfunded and unscheduled.
The funding being requested in this grant will provide connectivity between all Public Safety
providers and First Responders not only located within the County's EOC, but to the responders
in the field and to the State and Federal Agencies at their operating locations. The technology
assistance being requested will allow enhanced Community Policing activities by greatly
improving the ability to pass information between Law Enforcement agencies and other First
Responders and Elected Officials.
20
ORI f
Agenda Item No. 16F2
June 24, 2008
Page 26 of 65
Standard Application Forms
SECTION 7: WAIVERS OFTHE LOCAL
MATCH
Please refer to the Application Guide for information on whether waivers of the loeal match are
available under the grant program for whleh you are applying.
I!!I Check here if not applicable
Are you requesting a waiver of the local match based upon severe fiscal distress?
tJ Ves III No
If requesting a waiver, you will be required to anach a detailed waiver justification to your application. Please rewr to the
COPS Applicalion Guida - "Waiver of the Local Match" section for information on what to include in your justification, as
weli as the prograrn-specific poroon of tha Guide to review the Iocai match raqulrements.
SECTION 8: EXECUTIVE SUMMARY
This section Is applicable to COPS applieants applying under the Child Sexual Predator Program,
Community Policing Development Program, Methamphetamine Initiative, Secure Our Sehools, and
the Teehnology Program.
o Check here n not applicable
Please attach to your application a brief summary of how your agency will use this federal funding. Be sure
to include a description of how you expect this grant to impact public safety andlor crime prevention in your
community. Please refer to the COPS Application Guide for clarification on specific information to include in
your summary. The Executive Summary may be used to keep Congress or other executive branch agencies
Informed on law enforcement strategies to deter crime in your community. [Please limit your response to a
maximum of 400 words.)
SECTION 9: PROJECT DESCRIPTION
(NARRATIVE)
This seellon is applieable to all agencies apptying for COPS programs in FY2008,
Please attach to your application an In-depth narrative response detailing your proposed project. Please
refer to the program-specific section of the COPS Application Guide: "How to Apply" section for Information
on what should be included in your response, as well as any additional formatting requirements and page
length limitations.
21
Agenda Item No. 16F2
June 24, 2008
Page 27 of 65
EXECUTIVE SUMMARY
Agency Name: Collier County
State: Florida
Point of Contact: Jin von Rinteln, Emergency Management Coordinator (239) 252-8911
Estimated Award Amount: $350,738.00
This project will provide connectivity and communications technology to the new Collier
County Emergency Services Center (ESC), primarily in the Emergency Operations
Center (EOC) which is contained within the ESC public safety facility. The EOC is the
central operations center during disasters and emergencies for the community, which
includes; three municipalities (the City of Naples, the City of Marco Island and
Everglades City), as well as two tribal entities (Miccosukee and Seminole) and the
community oflmmokalee.
The established protocol for emergency operations in Collier County is a unified structure
which focuses on centralized coordination between the County Government,
Municipalities and Tribal authorities utilizing the Emergency Support Function (ESF)
framework, within the National Incident Management System (NIMS). Key to this
operational system is the ability to quickly and reliably pass information and
communicate between emergency responders and other public safety and infrastructure
professionals, as well as State and Federal authorities. Because the County has several
independently elected officials and groups who are responsible for law enforcement,
public safety and health and welfare in general it is critical to have this type of centralized
EOC, with the ability to quickly and efficiently pass information.
The EOC itself is comprised of 60 + workstations surrounded by multiple
breakout/conference rooms, a telephone information center, emergency studio and
media/press area. The EOC is co-located with the county's 911 and dispatch center, a
Sheriffs sub-station and the county's Emergency Medical Services (EMS) offices. Each
workstation is designated for use by a key individuals or functions during an emergency
or disaster and communications and information sharing are extremely important to their
duties and our ability to incorporate key information to community policing.
Current county funding provides for very limited workstation equipment and connectivity
in this area. The technology funding being requested in this grant, and detailed in the
budget narrative, will provide a modem computer, monitor, and telephone connectivity-
as well as printer access, and a radio and wireless back-up access to all operators required
in emergency situations.
While this EOC project is functionally county-wide, it also very directly improves and
assures law enforcement including crime prevention, in a significant way. Disasters such
Agenda Item No. 16F2
June 24, 2008
Page 28 of 65
as hurricanes present a very challenging situation for a county such as ours, and the
continuity oflaw enforcement activities with all government services is paramount to its
limiting the loss of life and property and the speedy recovery of all community activities.
Presently, the EOC will only have a limited primary and redundant capability to pass
information and communicate between agencies such as Fire, EMS, local police,
municipalities and our Sheriff's Office, State law enforcement and Federal entities. The
technology outlined in this project will provide the missing connectivity pieces which
together with the County's new ESC facility which will ensure a public safety system that
will greatly improve the ability for information and communications to be passed
between all pertinent agencies.
Agenda Item No. 16F2
June 24, 2008
Page 29 of 65
Project Description
A. Problem Identification and Justification: During emergency and disaster situations
within Collier County, it has become increasingly difficult to pass information and
communicate between public safety entities as the county population continues to grow
and as requirements increasingly require technology to address community safety issues.
Law enforcement and community policing are key elements which need to be better
integrated into the County's other Emergency Support Functions (ESF). In 2007 Collier
County began construction of a state-of-the-art Emergency Service Center (ESC), which
centralizes all of the critical public safety agencies into a disaster resistant facility.
Included in this facility are both law enforcement and emergency services agencies, as
well as an Emergency Operations Center (EOC). One of the identified public safety
shortcomings identified from past county-wide emergencies was the lack of an adequate
EOC facility. This has been addressed by the county leadership through the approval,
design and funding of the new ESC facility which will be completed at the end of2008.
While the ESC facility provides the needed space, security and disaster resistance
improvement; it still lacks adequate and necessary equipment such as workstation
computers and inter/intra net switching capability within the EOC portion to effectively
communicate and pass information in a manner most effective to maximize our interface
with law enforcement in areas such as community policing.
B. Project Goals and Objectives:
Goals:
Improve internet connectivity
Improve intranet connectivity
Provide improved telephone communications
Provide improved radio communications
Provide redundancy to communications and information systems
Add additional GIS Printing capability
Obiectives:
Provide additional 3757 24101100 switches so all EOC computers are connected
to both the County IT system and the Collier County Sheriff's Office IT system, as well
as the Internet for field units and other nodes
Provide additional AP wireless connectivity so that additional staffing and
augmentation can quickly integrate into the EOC structure
Double existing GIS mapping production by adding 2 additional printers
Provide each ESF, agency, liaison and key official with an operational
workstation
Provide each workstation or work area responsible to coordinate with a law
enforcement agency with an 800Mhz remote station
Provide 4 additional conference call devices for breakout areas
Provide telephone headsets for noise reduction within EOC
Agenda Item No. 16F2 .---
June 24, 2008
Page 30 of 65
C. Community Policing Strategies/Crime Prevention Activities:
_ Reducing response times utilizing new technologies where possible
_ Better reporting through better interaction with the community
_ Creating/recreating neighborhoods - mastering patrol zones
_ Enlisting the aid of citizens - allow them to be part of the solution
_ Intelligent interaction with our service populations - Homeowners,
neighborhood coalitions and businesses
E. Implementation Plan: Because the new ESC facility will be nearing completion at
the same time this funding will become available the implementation opportunity is
excellent and can be accomplished in conjunction with the commissioning and testing of
the underlying and complementary systems and equipment already being installed.
Equipment procurement: October 2008 - April 2009
Equipment installation, integration and testing: November 2008 - May 2009
Operator training: January 2009 - May 2009
SystemlEquipment Exercise: April 2009 & May 2009 (2, one week exercises)
Full Operational Capability: I June 2009
E. Evaluation PlanlEffectiveness of Program:
Evaluation will begin with the integration and testing of the equipment and systems and
continue through the training and exercise schedule. Full operational capability coincides
with the beginning of the Atlantic Hurricane Season in 2009, which in an average year
provide with at least one opportunity to measure the effectiveness of the anticipated
improvements to our Emergency Operations System.
~.
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 31 of 65
DRI #:
SECTION 10: BUDGET NARRATIVE
This seelion Is applicable to COPS applicants applying under the Child Sexual Predator Program,
Community Policing Development Program, Methamphetamine Initiative, Secure Our Schools,
Teehnology Program, and the Tribal Resourees Grant Program,
o Check here if not applicable
In the Budget Narrative, you must attach a brief descrplion of each item proposed for purchase, its purpose,
and how the items relate to the overall project. Like items may be grouped together for ease of reporting.
The structure of the Budget Narrative must mirror the structure of the Budget Detail Worksheet included in
this application. In other words, each item reported in the Budget Narrative mustfall under one of the following
budget categories: Sworn Officer Positions, CivilianINon-Swom Personnel, EquipmentfTechnology, Other
Costs, Supplies, TravellTraining, Contracts/Consultants, and Indirect Costs. For your information, a sample
Budget Narrative and a sample Budget Detail Worksheet are included in the COPS Application Guide. Every
item included on the Budget Detail Worksheet must be included in the Budget Narrative.
Note that allowable/unallowable costs will vary wideiy between different COPS grant programs and cooperative
agreements. Please ensure that you reler to the program-specific portion of the COPS Application Guide -
"Federal Funding: Allowable & Unallowable Costs" section for a complete list of the allowable and unallowable
costs associated with the particular program for which you are applying. Including unallowable items on
your application may delay the processing of your application and could ultimately resull in the denial of your
request.
SECTION 11: MEMORANDUM OF
UNDERSTANDING
This seelion is applicable to COPS applicants applying under the Child Sexual Predator Program.
~ Check here if not applicable
Please attach a Memorandum of Understanding (MOU) 10 your application that defines the roles and
responsibilities of the individuals and partner(s) involved in your proposed project. Please refer to the program-
specific portion of the Guide for a complete description of information pertaining to the required MOU.
22
Agenda Item No. 16F2
June 24, 2008
Page 32 of 65
Budget Narrative:
C. Eauipment TechnololZV
65 HP Computer Workstation Systems (including basic software and licensing).
The EOC provides an interactive workspace contained within a secure facility. In an
given emergency or disaster response, the 65 main workstations may be utilized by the
following agencies or Emergency Support Functions (ESF); Sheriff's Office, City of
Naples Police Department, City of Marco Island Police Department, Seminole Tribe
Police, Missaukee Tribe Police, Florida Highway Patrol, Fish and Wildlife Law
Enforcement, Department of Environmental Protection, Federal Bureau ofInvestigation,
Department of Homeland Security, Boarder Patrol, Military Police, Mutual Aid Law
Enforcement, Coast Guard, Civil Air Patrol, Florida Division of Forestry, State Division
of Emergency Management, Federal Emergency Management Agency, Corps of
Engineers, 18 ESFs, State of Florida Health Department, Medical Examiners Office,
representation from numerous volunteer organizations such as The American Red Cross,
Salvation Army and the Coast Guard Auxiliary as well as an extended list of alia cart
agencies and groups which may be represented depending on the type of event.
Experience has shown us the communities like our are particularly vulnerable before
during and after disasters, like hurricanes and that it is critical the law enforcement needs
access to all of the different pieces of information that flow through the EOC. These
computer workstations are key nodes to this information and communications sharing.
Total for Computer Workstation Systems $ 104,000.
80850 & 1500 watt Uninterrupted Power Supply (UPS)
These UPSs provide back-up power, redundancy and reliability to the workstation
computers, printers and associated EOC equipment. 4 1500 watt Uninterrupted Power
Supply (UPS). These UPSs provide back-up power, redundancy and reliability to the
switches.
Tota1850 watt UPS $ 10,000.
25 Cisco Catalyst 3750 24 1O/100PoE + 2 SFP Switches
These switches, which are the County standard, provide the inter/intra net connectivity
from the workstations, as well as primary telephone services in the EOC and breakout
rooms associated with the EOC to the Law Enforcement areas of the facility in total
(911/Dispach, Sheriffs sub-station and ESF-16) and the Law Enforcement agencies in
the field.
Total 3750 Switches $ 111,000.
6 HP 4250n Network Laser Printers
These printers will provide network printers to EOC workstations and breakout rooms,
Total Laser Printers $ 7,500.
Agenda Item No. 16F2
June 24, 2008
Page 33 of 65
25 DCC-IOO Digital Desktop Radio Controllers
These desktop radio controllers will allow remote access to the radio dispatch system
from multiple workstations within the Eoe and its breakout areas. These sets will
greatly improve communications and information sharing among the ESFs, first
responders and all law enforcement agencies associated with a given emergency.
Total Desktop Controllers $ 87,500.
4 Ploycom Conference Phone Units with headsets
Conference sets will be utilized during periods of high EOe activity to assist in the
accurate passing of information and to lower overall noise in the EOe.
Total Conference Set $ 5,000.
4 Cisco AP 1240 IOS Wireless LAN Transmitters
These LAN transmitters will provide wireless computer inter/intranet communications to
the EOe and breakout rooms associated with the EOe. This capability not only provides
redundancy to the main system, but provides additional workstation flexibility and access
to persons with laptop wireless requirements.
Total AP Wireless $ 3,000.
Satellite Mobile Threat-Net Reciever Kit
This kit will allow the real-time XM "Threat-Net" weather radar signal to be viewed in
the EOe and quickly passed to law enforcement personnel in the field. An example of
the type of information that this will allow is severe weather such as a tornado. The
primary signal and equipment already exist, this technology will allow it to be viewed
where is can be used by community policing assets in the field.
Total Adapter Kit $ 738.
100 Surge Protection strips
These surge protection strips will be used in conjunction with the UPS units to provide
equipment protection and reliability to the workstation and communications equipment in
the EOe and adjacent breakout areas.
Total Surge Protection $ 2,000.
2 HP 1055 cm GIS Plotters
These plotters will provide the ability to print GIS maps, damage assessments, aerial
photos, down-linked digital information and imagery to EOe personnel and law
enforcement in the field.
Total GIS Plotters $ 20,000.
0,1,
Agenda Item No. 16F2
June 24, 2008
Page 34 of 65
Standard Application Forms
SECTION 12: OFFICIAL PARTNER(S)
CONTACT INFORMATION
o Check here if not applicable
An official "partne~ undar the grant may be a govemmental or private entity that has established a legal,
contractual, or other agreement with the applicant for the purpose of supporting and working together
for mutual benefits of the grant. Please refer to the Application Guide for a complete description of
partnership requirements under the grant program for which you are applying.
Please attach additional partner infonnation pages to your application, if necessary.
Jj!lL..
___Jill:
1..t.Name:.___________~.
tiame of Partner Aoencv (e.o., Scho.oJ..Qistriill:...._~.__.__ . ------ - ...----..
Partner Agency (e.g..-ScbooLDlsltictl:
.streatAdctre~L.......
Straet Address_2:_ ____
(;joc____
. . ..___....-Stat.e:
_____ZiI1CQde: __ .
Telephone:
E-mail:
Fax:
T!!lL
EirstName:...
_._..._..___ MI:
Last.Name,_
..Suffix:
Name ofP",rtne~n<;y~,Q., SchoolQ[.tricU:
Jype.Qi.E;lrtn~h9~'I'{e.g",SchoQi_Oijfri.ctt -----
Street Address L.
Street I',clcire~ 2:
- -_.~--~-----_.._.. - -----~--_. .-----........-
Cijy;___
Telephone:
E-mail:
s.~t~;_.
u_ZjQl::9cle.:..
Fax:
23
Agenda Item No. 16F2
June 24, 2008
Page 35 of 65
Standard Application Forms
oRI it
Trtle:
First Name:
MI:
Last Name:
Suffix:
Name of Partner Agency (e.g., School District):
.__ _._.____~_ -'0'0_'"
Type of Partner Agency (e.g., School District):
Street Address 1:
Street Address 2:
City:
Telephone:
State:
Zip Code:
Fax:
E-mail:
Title:
First Name:
MI:
Last Name:
Suffix:
Name of Partner Agency (e.g., School Oistrict):
Type of Partner Agency (e.g., School District):
Street Address 1:
Street Address 2:
City:
State:
Zip Code:
Telephone:
E-mail:
Fax:
24
ORI ':
Agenda Item No. 16F2
June 24, 2008
Page 36 of 65
Standard Application Forms
SECTION 13: INCIDENT DATA
Ineident data Is required for the Secure Our Schools grant program. The data reported should cover
the Ume period of September 1, 2DD6 to August 31, 2007, and should only include incidents that took
place in and around the partnering schools. Please refer to the program guide for specific information
and instructions regarding the data required for this submission.
'" Check here if not applicable.
Type of Incident
# of Incidents Reported
Homicide
Sexual Offenses
Aggravated/Major Assaults-for example, an
attaek wrth hands, fist, feet, or weapons on an individual.
Simple/Minor Assaults-stalking,
intimidationlbullyinglcoercion, etc.
Thefts (Includes Reports of Stolen Property)
Possession/Sale of Illegal Weapons
Vandalism/Destruction of Property
Alcohol-Related Offenses
Possession, Use or Saie of Drugs
Disorderlv Conduct
School Data
Totals
Truancy
Detentions
Suspensions
Expulsions
Threats 10 School Property
# of Schools Involved in Project
Total Student Population for Involved Schools
25
"'~'-r"m~"..~ .,.'-..
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 37 of 65
OR .!J.
SECTION 14: CERTIFICATION OF
REVIEW AND REPRESENTATION OF
COMPLIANCE WITH REQUIREMENTS
Certification of Review of 28 C.F.R. Part 23/Criminallnte/ligence Systems
You must answer this question regardless of the type of COPS grant for which you are applying. Please
review the COPS Application Guide: Legal Requirements SectJoo for additional information.
Please check one of the following, as applicable to your agency's intended use of this grant:
121 No, my agency will not use these COPS grant funds (if awarded) to operate an interjunsdlctional criminal
intelligence system.
o Yes, my agency will use these COPS grant funds (if awarded) to operate an inte~unsdictional criminal
intelligence system. By signing below, we assure that our agency will comply with the requirements of
28 C.F.R. Part 23.
The signatures of the Law Enforcement Executive/Program OffiCial and Government ExecutivelFinancial
Official, and any applicable program partners on the Certification of Review and Representation of
Compliance with Requirements:
1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic
requirements that govern the applicant for acceptance and use of federal funds as outlined in the
appiicable COPS Application Guide; ANO
2) Attests to the accuracy of the information sutimitted with this application (including the Budget Oetail
Worksheets).
The signatures on the reverse side of this page must be made by the actual executives named on this
application unless there is an officially documented authorization for a delegated signature. If your junsdiclion
has such an official document, it must be attached to this application. Applications with missing, incomplete,
or inaccurate signatures or responses may not be considered for funding. Stamped or electronic signatures
(unless applying online via Grants.gov) also will not be accepted. anginal signatures are required. Faxed
copies will not be accepted. Applications postmarked after the linal application deadline date may not be
considered for funding.
Signatures shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Justice detennines to award the covered grant.
Piease be advised that a hold may be piaced on this application if it is deemed that the applicant egency is
not in compliance with federal civil nghts laws, andlor is not cooperating with an ongoing federal civil nghts
investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current
grant award.
By signing on the reverse side of this page, I certify that I have read, understand, and agree, if awarded,
to abide by all of the applicable grant compliance terms and conditions as ouWned in the COPS Application
Guide. In addition, I certify that the information provided on this form and any attached forms is true and
accurate to the best of my knowledge. I understand that false statements or claims made in connection with
COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative
agreements, or contracts, and/or any other remedy available by law 10 the federal government.
26
Agenda Item No. 16F2
June 24, 2008
Page 38 of 65
Standard Application Forms
--I
I
I
Law Enforcement Executive/Program Official's Signature:
Date:
(Signature of person named in Section 2 of this form)
Government Executive/Financial Official's Signature:
(Signature of person named in Section 2 of this form)
Dale:
Official Partner(s) Signature:
Date:
(Signature of person(s) named in Section 12 of this fOnTI, if applicable)
Date:
(Signature of person(s) named in Section 12 of this fOnTI, if appiicable)
Date:
(Signature of person(s) named in Section 12 of this fOnTI, If appiicable)
Date:
(Signature of person(s) named in Section 12 of this fOnTI, if appiicable)
27
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 39 of 65
:)r~l #
SECTION 15: ASSURANCES
Several provisions of federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing services) need to
secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these
assurances, please contact your state's COPS Grant Program Specialist al (800) 421.6770.
By the applicant's authorized representative's signature, the applicant assures thai it will comply with all legal and administrative
requirements that govern the applicant for acceptarlCe and use of federal grant funds. In particutar, the applicant assures us that
1. It has been legally and officially authorized by the appropnate
governing body (for example, mayor Dr dty coundl) to apply for thIS
grant and that the persons signing the application and these
assurances on its behalf are authorIZed to do so and to act on its
behalf with respect to any issues that may arise during proceSSlTIg of
this application.
2. It will comply with the provisions of federal law, which limit
certain political activities of grantee employees whose principal
employment is in connection with an activity financed in whole or in
part with this grant. These restrictions are set forth in 5 U.S.C. 9 1501,
et seq.
3. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act, if applicable.
4. It will establish safeguards, if it has not done so already, to prohibit
employees from using their positions for a purpose that is, or gives
the appearance of being, motivated by a desire for private gain for
themselves or others, particular1y those with whom they have family,
business or other ties.
5. It will give the Department of Justice or the Comptroller General
access to and the right to examine records and documents related to
the grant.
6. It will comply with all requirements imposed by the Department
of Justice as a condition or administrative requirement of the grant
including but not limited to: the requirements of 28 CFR Part 66 and
28 CFR Part 70 (governing administrative requirements for grants and
cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR
220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-122) and 48
CFR Part 31.000, et seq. (FAR 31.2) (governing cost pnnidples); OMB
Ciltular A-133 (governing audits) and olt1er applicable OMB circulars; lt1e
applicable provisions of the Omnibus Crime Control and Safe Streets Act
of 1968, as amended: 28 CFR Part 38.1: the current edition of the COPS
Grant Monitoring Standards and Guidelines: the applicable COPS Grant
Owners Manuals; and with all other applicable program requirements,
laws, orders, regulations, or circulars.
7. If applicable, it wilJ, to the extent practicable and consistent with
applicable law, seek, recruit and hire qualified members of racial and
ethnic minority groups and qualified women in order to further
effective law enforcement by increasing their ranks within the sworn
positions in the agency.
8. It will not, on the ground of race, color, religion, national origin,
gender, disability or age, unlawfully exclude any person from
28
participation in, deny the benefits of or employment to any person,
or subject any person to discrimination in connection with any
programs or activities funded in whole or in part with federal funds.
These civil rights requirements are found in the non-dtscrimination
provisions of the Omnibus Crime Control and Safe Streets Act
at 1968, as amended (42 V.S.C. ~ 3789(d)); Title VI oflt1e Cwll
Rights Act of 1964, as amended (42 V.S.C ~ 2000d); the Indian
Ci~1 Rights Aet (25 V.S.C. ~S 1301-1303); Seetion 504 oflt1e
Rehabilitalon Act of 1973, as amended (29 V.S.C. ~ 794); Tnie II,
Sublltle A olthe Amencans with Disabiliies Aet (ADA) (42
V.S.C. ~ 12101, el seq.); the Age DiseriminatlonAct 01 1975142
V.S.C. ~ 6101, et seq.); and Department of Jusiee Non-
DISCrimination Regulations contained in Title 28, Parts 35 and 42
(subparts C, D. E and G) of the Code of Federal Regulations.
A. In the event that any court or administrative agency makes a
finding of disaimination on grounds of race, color, religion,
national origin, gender, disability or age against the applicant after
a due process hearing, it agrees to forward a copy of the finding
to the Offiee of Civil Rights, Offiee 01 Justiee Programs, 810 7th
Street, NW, Washington, D.C. 20531.
B. Grantees that have 50 or more employees and grants over
$500,000 (Dr over $1,000,000 in grants over an eighteen-month
penod), must submit an eceeptable Equal Employment
Opportunity Plan ("EEOP") Dr EEOP shon fOffil (if grantee is
required to submit an EEOP under 28 CFR 42.302), that is
approved by the OffIce of Justice Programs, Office for Civil
Rights within 60 days of the award start date. For grants under
$500,000, but over $25,000, Dr for grantees wilt1 fewer than 50
employees, the grantee must submit an EEOP Certification.
(Grantees of less than $25,000 ara not subject to the EEOP
requirement.)
9. Pursuant to Department of Juslee guidelines (June 18, 2002
Federal Register (Volume 67, Number 117, pages 41455-41472)),
under TItle VI of the Civil Rights Act of 1964, it will ensure
meaningful access to its programs and acUvities by persons with
limited English proficiency.
10. It will ensure that any facil~ies under ~s ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violalng Fadlities and that" will notify us if
advised by the EPA that a facility to be used in this grant is under
consideration for such listing by the EPA.
Agenda Item No. 16F2
June 24, 2008
Page 40 of 65
Standard Application Forms
11. If the applicanfs state has established a review and comment
procedure under Executive Order 12372 and has selected this
program for review, it has made this application available for
review by the state Single Point of Contact.
12. It will submit all surveys, interview protocols, and other
information colM!ctions to the COPS Office for submission to the
Office of Management and Budget for clearance under the
Paperwork Reduction Act of 1995 W required.
13. II will comply with the Human Subjects Researeh Risk
Protections requirements of 28 CFR Part 46 if any part of the
funded project contains non-exempl research or statistical activtlies
which involve human subjects and also with 28 CFR Part 22,
requiring the safeguarding of individually identifiable infonnation
collected from research participants.
14. Pursuant to Executive Order 13043, it will enforce on-the-job
seat belt policies and programs for employees when operating
agency-owned, rented or personally-owned vehicles.
15. It will not use COPS funds to supplant (replace) state, iocal. or
Bureau of Indian Affairs funds that otherwise would be made
available for the purposes of this grant, as applicable.
16. If the awarded grant contains a retention requirement, it
will retain the increased officer staffing level and/or the
increased officer redeployment level, as applicable, with state
or local funds for a minimum of one full local budget cycle
following expiration of the grant period.
17. It will not use any federal funding directly or Indirectly
to influence in any manner a Member of Congress, a
jurisdiction, Of an official of any government. to favor,
adopt, or oppose, by vote or otherwise, any legislation, law
ratification, policy or appropriation whether before or after
the introduction of any bill, measure, or resolution
proposing such legislation, law, ratification, policy or
appropnation as set forth in the Anti-Lobby Act, 18 U.S.C.
1913.
False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines,
imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law.
I certify iliat the assurances provided Bre true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Signature of Law Enforcement Execut~e (or Official with
Programmatic Authority, as applicable)
Signature of Government Executive
(or Offidal with Finandal Authority, as applicable)
,-
Date
Date
29
Standard Application Forms
Agenda Item No. 16 F2
June 24, 2008
Page 41 of 65
OR! :I.'
SECTION 16: CERTIFICATIONS
Regarding Lobbying; Debarmen~ Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements
Coordination with Affected Agoneies,
Although the Department of Justice has made every effort to simplify the application process, other provisions of federnllaw require us to seek your
agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification induded in the
regulations to understand the requirements and whether they apply to a particular applicant. Signing this fonn complies with certification requirements
under 28 CFR Part 69, 'New Restrictions on Lobbying,' 28 CFR Part 67, "Govemment-Wide Debarment and Suspension (Nonprocurement),' 28 CFR
Part 83 Government-Wide Requirements for Drug-Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and
Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Justice determines to award the covered grant.
1. LobbYing
k; required by Section 1352, TItie 31 01 the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a grant or
cooperative agreement over $100,000, as defined at 28 CFR Part. 69,
the applicant certifies that'
A. No federal appropriated funds have been paid or will be paid,
by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the making of
any federal grant; the entering into of any cooperative agreement; and
the extension, continuation, renewal, amendment or modification of any
federal grant or cooperative agreement;
B. If any funds other than federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer
or employee of Congress, or an employee of a member of Congress
in connection with this federal grant or cooperative agreement.
the undersigned shall complete and submit Standard Form" lLL,
"Disclosure of Lobbying Activities," in accordance with rts instructions;
C. The undersigned shall require that the language of this certification
be induded in the award documents for all subawards at all tiers
(including subgrants, contracts under grants and cooperative
agreements, and subcontracts) and that all sub"recipients shall certify
and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters
(Direct Reapient)
k3 required by Executive Order 12549, Debarment and Suspension,
and implemented at 2 CFR Part 2867, for prospective participants in
primary covered transactions, as defined at 2 CFR Part 2867, Section
2867.437.
A. The applicant certifieS that it and its principals:
(i) Are not presently debarred, suspellded, proposed for debanTlent,
declared ineligible, sentenced to a denial of federal benefits by a state
or federal court, or voluntarily excluded from covered transactions by
any federal depart.ment or agency;
30
(ii) Have not within a three-year period preceding this application
been convicted of or had a civil judgment rendered against them for
commission of fraud or a aiminal offense in connection with obtaining,
allempti~ to obtain, or pertonning a publiC (federal, slate or local) or
private agreement or transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, tax
evasion or receiving stolen property, making false claims, or obstruction
of justice, or commission of any offense indicating a laelt of business
integrity or business honesty that seriously and directly affects your
present responsibility.
(iii) Are not presently indicted for or othelWise criminally or civilly
charged by a govemmenlalenlity (federal, state or local) with
commission of any of the offenses enumerated in paragraph (A)(ii) of
this certification; and
(iv) Have not within a three-year period preceding this application had
one or more public transactions (federal, state or local) terminated for
cause or default: and
B Where the applicant is unable to certify to any of the statements
in this certification, he or she shall attach an explanation to this
application.
3. Drug-Free Workpiace (Grantees Other Than Individuals)
As reqUired by the Drug-Free Worl<place Act of 1988, and im~emented
at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83,
Sections 83 and 83.510-
A. The applicant certifies that it will, or will continue to, provide a drug-
free worl<place by:
(i) Publishing a slalement notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a controlled
substance is prohibited in the grantee's worKplace and specifying
the actions that will be taken against employees for violation of such
prohibition;
(ii) Establishing an on-going drug-free awareness program to infonn
employees about.
Agenda Item No. 16F2
June 24, 2008
Page 42 of 65
Standard Application Forms
r--
(a) The dangers of drug abuse In the workplaoe;
(b) The grantee's policy of maintaining a drug.free workplace;
(c) Any available drug counseling, rehabilitation and employee
assistance programs; and
(d) The pena~ies that may be imposed upon employees for drug-
abuse violations occurring in the workplace;
(iii) Making it a requirement that eacl1 employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (i);
(iv) Notifying the employee in the statement required by paragraph (I)
that, as a condition of employment under the grant, the employee will.
(a) Abide by the tenns of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
(v) Notifying the agency, in writing, witilln 10 caiendar days afier
receiving notice under subparagraph (iv)(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, inciuding position title, to:
COPS Offioe, 1100 VennontAve" NW, Washington, D.C. 20530. Notice
shall Include the identification number{s) of each affected grant.
r--
(~) Taking one of tile following aclions, within 30 calendar days
of receiving notice under subparagraph (iv)(b), with respect to any
employee who is so convIcted.
(a) Taking appropriate personnel action against such an employee, up
to and induding tennination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring sucl1employee to participate satisfactorily in a drug
abuse assIstance or rehabilltation program approved for such purposes
by a federal. state or local health, law enforcement or other appropriate
agency;
(vii) Making a good faith effort to continue to maintain a drug-free
workplaoe tilrougil impiementation of paragrapils (i), (ii), (iii), (iv), (v)
and (vi).
B. The grantee may insert in tile spaoe pro~ded below the site(s) for
the performance of work done in connection with the specific grant
Piaoe of performanoe (street address, city, county, state, zip code)
Check L1 if there are workplaces on file that are not identified here.
4. Coordination
The Public Safety Partnership and Community Policing Act of
1994 requires applicants to certify that there has been appropriate
coordination with all agencies that may be affected by the applicant's
grant proposal if approved. Affected agencies may indude, among
otilers, tile (ltr,ca of the United Statas Attorney, state or local
prosecutors, or correctional agencies. The applicant certifies that there
has been appropriate coordination with all affected agencies.
Grantee Agency Name and Address: Collier County Board of County Commissioners, 3301 Tamiami Trail, East
Naples, FL 34112 Grantee IRSlVendorNumber:
False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment,
disbarment from participating in federal grants or contracts, and/or any other remedy available by law.
I certify that the assurances provided are true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Typed Name and Title of Law Enforcement Executive (or Official with Programmatic Authority, as applicable):
James V. Mudd, County Manager, Collier County, Florida
Signature:
Date:
Typed Name and Ti~e of Govemment Executive (or Official with Financial Aulilorlty, as applicable): Tom Henning
Chairman, Board of County Commissioners
Signature:
r----
Date:
31
Standard Application Forms
Agenda Item No. 16F2
June 24, 2008
Page 43 of 65
PAPERWORK REDUCTION ACT NOTICE
The public reporting burden for this collection of Infonmation Is estimated to be up to 10 average hours per
response, depending upon the COPS program being applied lor, in<>uding time for searching existing data
sources, gatilering the data needed, and completing and reviewing tile application. Send comments regarding
this burden estimate or any other aspects of the collection of tills inlonmation, inciuding suggestions lor
reducing tills burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100
VenmontAvenue, N.W., Wasillngton, D.C. 20530: and to the Public Use Reports Project, Office of Infonmation
and Regulatory Affairs, Office of Management and Budget, Wasillngton, D.C. 20503.
You are not required to respond to tilis collection of infonmation unless it displays a valid OM8 control number.
Tile OM8 control number for this application is 1103-0098 and tile expiration dale Is 06/3012008.
32
(~-
~
l
Agenda Item No. 16F2
June 24, 2008
Page 45 of 65
Standard Application Forms
Disclosure of Lobbying Activities
Instructions for Completion of SF.LLL. Disclosure of Lobbying Activities
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,
pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to
make payment to any lobbying entity for inltuencing or attempting to inltuence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing
and material change report. Refer to the implementing guidance published by the Office of Management
and Budget for additional information.
1. Identify tile type of covered Federal action for which lobbying
activity is and/or has been secured to influence the outcome of
a covered Federal action.
2. identify tile status of tile covered Federal action.
3. Identify tile appropriate classification of tilis report. If this
is a follow-up report caused by a material cilange to tile
information previously reported, enter tl1e year and quarter in
which tl1e cilange occurred. Enter tile date of the last previously
submitted report by this reporting entity for tilis covered Federal
action.
4. Enter the full name, address, city, state and zip code of the
reporting entity. Indude Congressional District number, if
known. Check tl1e appropriate classification of the reporting
entity that designates if it is, or expects to be, a prime or
subaward recipient. Identify tile tier of tile subawardee, e.g., the
first subawardee of the prime is tile 1 st tier. Subawards include
but are not limited to subcontracts, subgrants and contract
awards under grants.
5. If tile organization filing the report in item 4 checks
"Subawardee," tl1en enter tl1e full name, address, city, state and
zip code of the prime Federal recipient. Include Congressional
District, if k.nown.
6. Enter the name of tile Federal agency making the award
or loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter tile Federal program name or description for the
covered Federal action (item 1). If known, enter tile full Catalog
of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans and loan commitments.
8. Enter tile most appropriate Federal identifying number
available for the Federal action identified in item 1 (e.g.,
Request for Proposal (RFP) numbe~ Invitation for 8id (IF8)
number; grant announcement number; the contract, grant, or
loan award numbe~ the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFPD
E-90-001."
9. For a covered Federal action where tilere has been an
award or loan commitment by tile Federal agency, enter tile
Federal amount of the award/loan commitment for the prime
entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of
tile lobbying entity engaged by tile reporting registrant identified
in item 4 to influence the covered Federal action.
(b) Enter tl1e full name(s) of the individual(s) pertorming
services, and include full address If different from 10 (a). Enter
Last Name, First Name, and Middle Initial (MI).
II. The certifying official shall sign and date tl1e form, print
hislher name, title and telephone number.
Public reporting burden for this collection 01 information is
estimated to average 30 minutes per response, including time
for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing
and reviewing the collection of information. Send comments
regarding the burden estimate or any other aspect of this
collection of information, including suggestions for reducing this
burden, to the Office of Management and Budget, Paparwork
Reduction Project (0348-0046), Washington, D.C. 20503.
35
Agenda Item No. 16F2
June 24,2008
Page 46 of 65
c~
Standard Application Forms
Disclosure of Lobbying Activities
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.
1352.
.r-
1. Type of Federal Action: ~ 2. Status of Federal Action: ~ a. initial filing
a. contract a. bid/offer/application b. material change
b. grant b. initial award
c. cooperative agreement c. post-award For Material Change Only:
d.loan 3. Report Type: -"-- Year:
e. loan guarantee Quarter:
f. loan insurance Date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardoe, Enter
I!Il Prime 0 Subawardee Name and Address of Prime:
Tier _' if known: Congressional District (number), if known: _
Co\\'1 ~( COV!,+~
3:)01 TCk~I'an--)Tr-. E.
tV <4>l",s, Fl<:>(\o.o. ?AII1..
Congressional District (number), if known: 14/25
6. Federal Department/Agency: 7. Federal Program Name/Description:
U.S. Department of Justice CFDANumber, if applicable: 16.710
COPS Tecilnology Program
8. Federal Action Number, If known: 9. Award Amount, if known:
$ 350,738.00
10. a, Name and Address of Lobbying Registrant 10, b. Individuals Pertorming Services
(if individual, last name, first name, MI): (including address if different from No.l0a)
(last name, first name, MI):
Amanda Wood, The Ferguson Group Amanda Wood, The Feguson Group
1130 Connecticut Ave, #300, Wash, D.C. 20036
11.lnfonnation requested through this form is authorized Signature:
by TIlle 31 U.S.C. Section 1352. Tills disclosure of Tom Henning
lobbying activities is a material representation of fact Print Name:
upon which reliance was placed by the tier above when Title: Chairman, Board of County Commissioners
this transaction was made or entered into. This disclosure
Is required pursuant to 31 U.S,C. 1352, This infonnation Telepilone No.: (239) 252-8097 Date:_
will be reported 10 lile Congress semi-annually and will be
available for public inspection. Any person who fails to file
the required disclosure shall be subject to a civil penalty
of not lesslhan $10,000 and nol more tilan $100,000 for
each such failure.
36 Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL
Agenda Item No. 16F2
June 24, 2008
Page 48 of 65
Budget Detail Worksheets
Instructions for Completing the
Budget Detail Worksheets
Tile Budget Detail Worksheets are designed to allow all COPS grant and cooperative
agreement applicants to use tile same budget fonn 10 request funding. Allowable and
unallowable costs vary \'Adely and depend upon the type of COPS program. In addition,
the maximum federal funds that can be requested and the federalnocal share breakdown
requirements also vary.
To detennine the allowable/unallowable costs, the maximum amount of federal funds that
can be requested, and the federal/local share requirements for the COPS program for
which your agency;s applying, please refer to the COPS Application Guide. To assist you,
sample Budget Detail Worksheets and a Budget Narrative (if applicable) for each COPS
program are included in the Application Guide.
Please complete eacil required page of the Budget Detail Worksheets (see tile
Application Guide for each program's requirements) and the 8udget Summary. If you did
not request anything under a particular budget category, please check the appropriate
box indicating tilat no positions or items were requested. When you complete the Budget
Detail Worksheets, transfer tile total for eacil of the budget categories to tile applicable
category total field on the Budget Summary.
All calculations silould be rounded to the nearest whole dollar. In addftion, the Budget
Summary should be completed with the federalAocal share (if applicable) calculations
regardless of whether the appiicant is requesling a waiver of the local match.
Failure to complete all of the required Budget Detait Worksheet pages and the
Budget Summary, andlor including unallowable Items in your funding request, may
delay the processing of your application, and could ultimately result In the denial
of your application.
If you need assistance in completing this form, you may call tile COPS OffIce
Response Center at 800.421.6nO.
r-.
39
Ajlp)jC'_lclllcgal NJmc:~~!_~!.~~nty BCG, Florida
Agenda Item No. 16F2
OMB\lll'f\@!:2lP,3~8
Expiration~<pot!ll&Pflll5
ORI #:_
A. SWORN OFFICER POSITIONS No Sworn Officer Positions Requested IlII
Instructions: For COPS programs which fund swom officer positions, you may apply for entry-level salaries
and benefits of newly-hired, additional swom law enforcement officers. Please refer to the Application Guide
for information on the length of the grant term for the specific program under which you are applying.
This worksheet will assist your agency in properly organizing your maximum estimated salary and benefit
costs and providing the necessary financial details for review by the COPS Office. Please list the entry-level
base salary and fringe benefits rounded to the nearest whDle dDllar for one swom officer position within
your agency. COPS hiring funds may also be used to pay for entry-level salaries and benefits of newly-
hired, additional officers who will backfill the positions of locally-funded veteran officers that will be deployed
into community policing specialty areas (e.g., School Resource Officers). Do not include employee
contributions,
Complete part 1 if you are requesting funds for full-time officer positions. Part-time officer positions will not
be funded.
Officer Positions Requested:
Full-time Officer Positions Requested:
Enter the number of new, entry-level full-time officer positions that are being requested. Do not include
any officers already funded (or for which funding has been requested) under any other COPS grants or
any positions otherwise funded with state, local, tribal, or BIA funds. Your request should be consistent
wffh your agency's law enforcement needs. Do not request more positions than your agency can support
and retain.
41
A . t l IN.' Collier County BCC, Florida
;)Ollc.an r.~a (lrl'L
Agenda Item No. 16F2
June 24, 2008
Page 50 of 65
(JRII.
A. SWORN OFFICER POSITIONS
P,.... 1. 1'1111_ Tim.. .
A. Total Entry-Level Base Salary for One Position $ .00 x Years = $ .00
Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A.
B. FRINGE BENEFITS: ~: % OF BASE: ADDITIONAL INFORMATION:
Social Security $ ,00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 6.2% of Total Base Salary. If less Ihan 6.2%, exempt, or fixed rate, provide an explanation in "Swom
Officer Position Budget Summary" on page 45.
Medicare $ .00 % Exempt. 0 Fixed Rate: 0
Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the
"Swom Officer Position Budget Summary' on page 45.
Health Insurance $ .00 % Family Plan: 0 Fixed Rate: 0
Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family pians. If it exceeds these rates
or is a fixed rate, provide an explanation in the 'Swom Officer Posffion Budget Summary' on page 45.
Life Insurance $ .00 %
Vacation $ .00 % Number of Hours Annually:
Sick Leave $ .00 % Number of Hours Annually:
Retirement $ .00 % Fixed Rate: 0
Cannot exceed 20% of the Total Base Salary (unless a fixed rate). If a fixed rate, provide an explanafion in the
'Swom Officer Position Budget Summary" on page 45.
Worker's Compensation $ ,00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 10% of the Total Base Salary. If exempt or if it exceeds this rate, provide an explanation in the
"Swom Officer Position Budget Summary' on page 45.
Unemployment Insurance $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 5% of the Total Base Salary. If exempt or if it exceeds this rate, please provide an explanation In the
'Swom Officer Position Budget Summary" on page 45.
Other $ .00 % Describe:
Other $ .00 % Describe:
Other $ .00 % Describe:
Total Benefits (1 Position) = $
C. Total Salary $ + Total Benefits $ x _ # of Positions = $
Part A (One Posilion) Part B (One Position) Transfer 10 Budget Summary Line 1
43
-"-r~""'<~"'~-"'~;"--'--- -
.1\ppIIClrll I 8g<:ll i\JallW: Collier County BeG, Florida
Agenda Item No. 16F2
June 24, 2008
Page 51 of 65
ORi if
Part 2: Swom Officer Position Budget Summary (all applicants requesting
officer positions must complete this section)
After completing Part 1 of this form, answer the following questions. If necessary, attach an explanation of
how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question. Missing or
erroneous information could significantly delay the review of your agency's request.
1. If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after
the first year, check the reason(s) why In the space below:
o Cost of iiving adjustment (COLA)
o Step raises
o Change in benefit costs
o other - please explain briefly:
2. If an explanation is required for any of the following categories, please provide in the space below:
1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Worker's Compensation, and
6) Unemployment Insurance
1) Social Security:
2) Medicare:
3) Health Insurance:
4) Retirement:
5) Worker's Compensation:
6) Unemployment Insurance:
45
Agenda Item No. 16F2
June 24, 2008
Page 52 of 65
i\pphcant Legal f\I(Uf1<;:: Collier County BCe, Florida
OR! #
B. CIVILIAN/NON-SWORN PERSONNEL
No Civilian/Non-Sworn Personnel Positions Requested ~
Instructions: Each posffion must be listed and computed separately. If additional space is necessary, please make copies
of this table and attach them to your application.
Part 1: Total Base Salary and Fringe Benefits for Civilian/Non-Sworn Personnel
A. POSITION TITLE:
Base Salary Computation: ($ X )X =$ .00 (Base Salary Subtotal)
(Annual Base Salary X Percent of Time Devoted to the Project) X Number of Years Devoted to the Project
Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A.
B. FRINGE BENEFITS; COST: % OF BASE: ADDITIONAL INFORMATION:
Social Security $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in
'Civilian/Non-Sworn Personnei Budget Summary" on page 50.
Medicare $ .00 % Exempt: 0 Fixed Rate; 0
Cannot exceed 1.45% of Total Base Salary. If iess than 1.45%, exempt, or fixed rate, provide an explanation in the
'Civilian/Non-Sworn Personnel Budget Summary" on page 50.
Health Insurance $ .00 % Family Plan: 0 Fixed Rate: 0
Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family plans. If ff exceeds these rates
or is a fixed rate, provide an explanation in the 'Civilian/Non-Sworn Personnel Budget Summary" on page 50.
Life Insurance $ .00 %
Vacation $ .00 % Number of Hours Annually:
Sick Leave $ .00 % Number of Hours Annually:
Retirement $ .00 % Fixed Rate: 0
Cannot exceed 20% of the Total Base Salary (unless a fixed rate). If a fixed rate, provide an explanation in the
'Civilian/Non-Sworn Personnel Budget Summary" on page 50.
Worker's Compensation $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 10% of the Totai Base Salary. If exempt or if it exceeds this rate, provide an explanation in the
'Civilian/Non-Sworn Personnel Budget Summary" on page 50.
Unemployment Insurance $ .00 % Exempt: 0 Fixed Rate; 0
Cannot exceed 5% of the Total Base Salary. If exempt or if it exceeds this rate, please provide an explanation in the
'Civilian/Non-Sworn Personnel Budget Summary" on page 50.
Other $ .00 % Describe:
Other $ .00 % Describe:
Other $ .00 % Describe:
Benefits Subtotal (1 Position): $
C. Total Salary $ + Total Benefits $ = $
Part A (One Position) Part B (One Position) Please be sure to complete Part D on page 49.
Please Include a detailed position description for all posiUons listed in the Budget NarraUve.
47
Agenda Item No. 16F2
June 24, 2008
Page 53 of 65
Jl.ooli.:::ailllc92:11 NflHH:': Collier County Bee, Florida
ORi it
Total Base Salary and Fringe Benefits for Civilian/Non-Swam Personnel
A. POSITION TITLE:
Base Salary Computation: ($ X )X =$ .00 (Base Salary Subtotal)
(Annual Base Salary X Percent of Time Devoted to the Project) X Number of Years Devoted to the Project
Fringe Benefit Costs Should Be Calculated Based on the Full Grant Term Shown in Section A.
B, FRINGE BENEFITS: ~ % OF BASE: ADDITIONAL INFORMATION:
Social Security $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in
'Civilian/Non-Swom Personnel Budget Summary" on page 51.
Medicare $ ,00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the
'Civilian/Non-Swam Personnel Budget Summary" on page 51.
Health Insurance $ .00 % Family Plan; 0 Fixed Rate: 0
Cannot exceed 30% of the Total Base Salary for individual plans, or 45% for family plans. if if exceeds these rates
or is a fixed rate, provide an explanation in the 'Civilian/Non-Swom Personnel Budget Summary" on page 51.
life Insurance $ .00 %
Vacation $ .00 % Number of Hours Annually:
Sick leave $ .00 % Number of Hours Annually:
Retirement $ .00 % Fixed Rate: 0
Cannot exceed 20% of the Total Base Salary (unless a fixed rate). if a fixed rate, provide an explanation in the
'Civilian/Non-Swom Personnel Budget Summary" on page 51.
Worker's Compensation $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 10% of the Total Base Saiary. If exempt or if it exceeds this rate, provide an explanation In the
"Civilian/Non-Swam Personnel Budget Summary' on page 51.
Unemployment Insurance $ .00 % Exempt: 0 Fixed Rate: 0
Cannot exceed 5% of the Total Base Salary. if exempt or if it exceeds this rate, please provide an explanation in the
"Civilian/Non-Swam Personnel Budget Summary" on page 51.
Other $ .00 % Describe:
Other $ .00 % Describe:
Other $ .00 % Describe:
Benefits Subtotal (1 Posilion): $
C. Total Salary $ + Total Benefits $ = $
Part A (One Position) Part B (One Position) Please be sure to complete Part D.
D. Civilian/Non-Sworn Personnel Total: $
Add together all Subtotals per position. Transfer Total Civilian/Non-Swam Personnel Cost to Budget Summary Une 2.
49
Please include a detailed position description for all positions listed in the Budget Narrative.
Agenda Item No. 16F2
June 24, 2008
Page 54 of 65
,\nf!c3nt Leg['11 N<tmE-~:_~~lIier County BCC, Florida
ORII
Part 2: Civilian/Non-Swam Personnel Budget Summary (all applicants
requesting civilian/non-swam positions must complete this section)
After completing Part 1 of this form, answer the following questions. If necessary, attach an explanation of
how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question. Missing or
erroneous Information could significantly delay the review of your agency's request.
1. If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after
the first year, check the reason(s) why in the space below:
o Cost of living adjustment (COLA)
o Step raises
o Change in benefit costs
o Other - please explain briefly:
2. If an explanation is required for any of the following categories, please provide in the space below:
1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Worker's Compensation, and
6) Unemployment insurance
1) Social Security:
2) Medicare:
3) Health Insurance:
4) Retirement:
5) Worker's Compensation:
6) Unemployment Insurance:
51
Agenda Item No. 16F2
June 24, 2008
Page 55 of 65
f.'flOIICi1n[ Lcgai ''.JiJmc:_~~Ui~r County BCe, F~ori~~~____
ORI #
C. EQUIPMENTITECHNOLOGY
No Equipment/Technology Requested 0
Instructions: List non-expendable items that are to be purchased. Non-expendable equipment is tangible
property (e.g., technology) having a useful life of more than one year and an acquisition cost of $5,000 or
more per unit. Expendable items should be included either in the "SUPPUES" or "OTHER" categories.
Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high-price
items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in
the "CONTRACTS I CONSULTANTS" category.
Pursuant to the Consolidated Appropriations Act, 2008 (P.L. 110-161), be advised that, to the greatest extent
practical, all equipment and products purchased with these funds must be American-made.
Foragencies purchasing items related to enhanced communications systems, the COPS Office expects
and encourages that, wherever feasible, such voice or data communications equipment should be
incorporated into an intra- or interjurisdictional strategy for communications interoperability among
federal, state, and local law enforcement agencies,
See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which
you are applying.
UnitJltem Description Computation I Per Item
(# of Items/Units X Un~ Cost) Subtotaf
HP Computer Workstation Systems ( 65 X 1,600.00 ) $ 104,000.00
Uninterrupted Power Supply (UPS) ( 80 X 125.00 ) $ 10,000.00
Cisco 3750 Network Switches ( 25 X 4440 ) $ 111,000.00
HP 4250n Laser Network Printers ( 6 X 1250 ) $ 7,500.00
DCC-100 Desktop Radio Control ( 25 X 3500 ) $ 87.500.00
Polycom Con' pilones & Headsets ( 4 X 1250 ) $ 5,000.00
Cisco AP Wireless AIR Recievers ( 4 X 750 ) $ 3,000.00
Satellite Reciever Remote Kit ( 1 X 738 ) $ 738.00
Surge Protectors ( 100 X 20 ) $ 2,000.00
HP GIS Map Piotters ( 2 X 10000 ) $ 20,000.00
( X ) $
( X ) $
$ 350,738.00
EquipmentITechnology Total: Transfer to Budget Summary
Line 3
Please include a detailed description for all Items listed in the Budget Narrative
53
Agenda Item No. 16F2
June 24, 2008
Page 56 of 65
",.pphr::ant Legaf NnfT',e: Collier County BCe, Florida
ORII
D. OTHER COSTS
No Other Costs Requested III
Instructions: List other requested items that will support the project goals and objectives as outlined in
your application. Other costs may include items such as overtime and background investigations for law
enforcement officer positions and/or civilian positions if allowable under the program for which you are
applying.
Pursuantto the Consolidated Appropriations Act, 2006 (P.L. 110-161), be advised that, to the greatest extent
practical, all equipment and products purchased with these funds must be American-made.
See the COPS Application Guide for a list of allowable/unallowable costs for tha particular program for which
you are applying.
Unltlltem Description Computation Per Item
(# of Items/Units X Unit Cost) Subtotal
( X ) $
( X ) $
( X ) $
,
( X ) $
( X ) $
( X ) $
( X I $
( X ) $
( X ) $
( X ) $
( X ) $
( X ) $
Other Cost Total: $
Transfer to Budget Summary
Line 4
Please include a detailed description for all items listed in the Budget Narrative
55
A,:)pl!C811! Legal ~\I:Jmc:: Collier County BCC, Florida
Agenda Item No. 16F2
June 24, 2008
Page 57 of 65
CJHI'
E. SUPPLIES
No Supplies Requested iii
Instructions: List items by type (office supplies; postage; training materials; copying paper, books; hand-
held tape recorders; ete). Generally, supplies include any materials that are expendable or consumed during
the course of the project.
See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which
you are applying.
UnitJltem Description Computation Pe,ltem
(# of Items/Units X Unij Cost) Subtotal
( X ) $
( X ) $
( X ) $
, f
( X ) $
( X ) $
( X ) $
( X ) $
I ( X ) $
I
( X ) $
( X I $
( X ) $ I
( X I $
Supplies Total: $
Transfer to Budget Summary
Line 5
Please include a detailed description for aI/items listed in the Budget Narrative
57
Agenda Item No. 16F2
June 24, 2008
Page 58 of 65
'". l . I N' "Collier County BCC, Florida
.-\;Jp.lcanr egd arne.
ORi#
F. TRAVEL/TRAINING
No Travel/Training Requested [iJ
Instructions: Itemize travel expenses of project personnel by purpose (e.g., mandatory training, staff to
training, field interviews, advisory group meetings). Show the basis of computation (e.g., 6 staff members
times the unit cost per person for lodging for 3 days). Training projects, training fees, travel, lodging and per
diem rates for trainees should be listed as separate travel items. Show the number of staff attending any
event and the unit costs per person involved. Identify the location of travel, when possible. Note: Any local
training costs (within a 50-mile radius) should be listed under Section D ('Other Costs").
See the COPS Application Guide for a iist of allowable/unallowable costs for the particuiar program for which
you are applying.
Reason for TravellTraining & Travelrrralning Item Computation Per kern
Location of TravellTralning (# of Staff X Unit Cost X # of Subtotal
OaysITrlpslEvenls)
( X X ---l $
( X X ) $
( X X ---l $
( X X ) $
( X X ) $
( X X ) $
( X X ) $
( X X ) $
( X X ---l $
( X X ) $
( X X ---l $
( X X ---l $
( X X ---l $
$
Travel/Training Total: Transfer to Budget
Summary Une 6
Please Include a detailed description and justification for travel listed in the Budget Narrative
59
;\:;.:;lir:;Jllt t C;J3i Nan,,: Collier County BCe, Florida
Agenda Item No. 16F2
June 24,2008
Page 59 of 65
(lRI F
G CONTRACTS/CONSULTANTS
N C
/C
C
R
d ~
0 ontracts onsultants osts ellueste
Instructions: See the COPS Application Guide for a list of allowable/unallowable costs for the particular
program for which you are applying.
Contracts: Provide a description of tile product or service to be procured by contract and an estimate of tile cost.
Appiicants are encouraged to promote free and open competition in awarding contracts. If awarded, requests for soi
source procurements of equipment, tecilnology, or aervices in excess of $100,000 must be submitted to tile COPS OffiCE
for prior approval.
Contract Description Per Contract
Subtotal
i
$
$
I
$
$
Contracts Subtotal: $ (G1)
Consultant Fees: For eacil consultant enter tile name (if known), service to be provide ,ilourly or daily fee (based upon
an 8-hour day), and estimated length of time on the project. Unless otherwise approved by tile COPS Office, approved
consultant rates will be based on the salary a consultant receives from ilis or her primary employer. Consultant fees
in excess of $550 per day require additional written justification in tile 8udget Narrative and must be pre-approved in
writinq bv the COPS Office.
Consultant Name/TItle Service Provided Computation Per Consultant
( Cost X # Days or Fee
# Hours) Subtotal
( X ) $
( X ) $
( X ) $
Consultant Fees Subtotal: $ (G2)
Consultant Expenses: List all expenses to be paid from the grant to tile individual consultants separate from their
consultant fees (e.g., travel. meals, lodging).
Service Provided Computation Per Consultant
Consultant Name/TItle ( Cost X # Days) Expenses
Subtotal
( X-.l $
( X ) $
( X ) $
I
, ( X ) $
Consultant Expenses Subtotal: $ (G3)
Contracts/Consultants Total: $
Contracts (Gl) + Consultant Fees (G2) + Consultant Expenses (G3) Transfer 10 Budget
Summary Line 7
61
Please include a detailed description for all contracts listed in the Budget Narrative
Agenda Item No. 16F2
June 24, 2008
Page 60 of 65
"') ,Frc",! l"u~ I "1"1"0" Collier County BCe, Florida
/-'I: :,.1_..;,." ,._..<1 I' (.l tI .
OP1#
H. INDIRECT COSTS
No Indirect Costs Requested iii
Instructions: Indirect costs are allowed under a very limited number of specialized COPS Training and
Technical Assistance programs. Please see the COPS Application Guide for a list of allowable/unallowable
costs for the particular program for which you are applying.
If indirect costs are requested, a copy of the agency's fully-executed, negotiated Federel Rate Approval
Agreement must be attached to this application.
Per Indirect
tndirect Cost Description Computation Cost Subtotal
$
$
$
$
$
$
$
Indirect Costs Total: $
Transfer to
Budget Summary
Line 8
63
AOJii,.ant Leqai N::W)f~ Collier County BeC. Florida
Agenda Item No. 16F2
June 24, 2008
Page 61 of 65
ORII!
BUDGET SUMMARY
Instructions: When you have completed the Budget Detail Worksheets, please transfer the category totals
to the spaces below. Please compute the Total Project Amount, Total Federai Share Amount, and Total Local
Share (if applicable). Piease see the Application Guide for information on the maximum federal share and
local matching requirements for the grant for which you are applying.
Budget Category Category Total Line #
A. Sworn Officer Positions $ .00 1
B. Civilian/Non-Sworn Personnel $ .00 2
C. EquipmenllTechnology $ 350,738 .00 3
D. Other Costs $ .00 4 ,
E. Supplies $ .00 5
F. Travel/Training $ .00 6
G. Contracts/Consultants $ .00 7
H. Indirect Costs $ .00 8
Total Project Amount: $ 350,738 .00
Total Federal Silare Amount:
(Total Project Amount X Federal Share Percentage $ 350,738 , 00 ,
Allowable)
Total Local Share Amount (n applicable): 0
(Total Project Amount - Total Federal Share Amount) $ .00
Contact Information for Budget Questions
Please provide contact information of the financial official that the COPS Office may contact wrth questions
related to your budget submission.
Authorized Official's Typed Name: James J. von Rinteln
Title: Emergency Management Coordinator
Phone: (239) 252-8911
Fax: (239) 775-5008
E-mail Address: Jamesvonrinteln@colllergov.net
65
Agenda Item No. 16F2
June 24, 2008
Page 62 of 65
Paperwork Reduction Act Notice
Paperwork Reduction Act Notice
The public reporting burden for this collection of infonna1ion is estimated to be up to two
ilour per response, depending upon tile COPS program being applied for, wilicil includes
time for reviewing instructions. Send comments regarding this burden estimate or any
other aspects of the collection of this infonnation, inciuding suggestons for reducing
this burden, to the Office of Community Oriented Policing SeIVices, U.S. Department
of Justice, 1100 Vermont Avenue, NW., Washington, DC 20530; and to tile Public Use
Reports Project, Office of Infonnetion and Regulatory Affairs, Office of Management and
Budget, Washington, DC 20503.
You 5re not required to respond to this collection of infonnation uniess it displays a valid
OMB control number. The OM8 control number for this application is 1103-0097 and tile
expiration date is 06/30/2008.
r-
67
Agenda Item No. 16F2
June 24, 2008
Page 63 of 65
FOR MORE INFORMATION:
U.S. Department of Justice
Office of Community Oriented Policing Services
1100 Vermont Avenue, N.W.
Washington, DC 20530
To obtain details on COPS programs, caU the
COPS Response Center at 800.421.6770
Visit COPS Online at the address listed below.
e12076116
Revised Date: March 2008
Agenda Item No. 16F2
June 24, 2008
Page 64 of 65
Full Text Box Responses
(Note: This is only for those that did not fit in the box provided
and would only be visible if electronically viewed)
Activities to Enhance Community Partnerships (page 16)
This technology project will provide equipment in the form of improved and enhanced
communications and information sharing to the County's new Emergency Operations Center
(EOe), which is collocated with the Sheriffs 911 and dispatch center, a Sheriffs substation, as
well as a the County's central/primary node for emergency communications. During
emergencies, or special events the EOC is the primary collaborative interface for our County and
Municipal law enforcement with the other critical emergency and community responders. The
EOC has sixty-two workstations which provide interface between all critical functions of the
community, such as; Fire, Emergency Medical Services, Health agencies, Public Utilities &
Services, Transportation entities, the Business community, Volunteers and the Elected officials.
Providing reliable and efficient current technology within the EOC will greatly improve the
ability of our Public Safety and Law Enforcement organizations to identify, prioritize and
prevent crime and public disorder before, during and after emergency situations.
Specific Activities (Page 17)
_ Increased number of key persons and organizations included in planning, operations & training
Joint Drills
Joint Exercises
- Inclusion of all key County agencies in:
Video Teleconferencing
Internet based (web-based) reporting and information exchange
Telephonic (VOl/Sat) Communications
-Improved Communications between:
Sheriffs Office Departments
Municipal Police Departments (Marco Island & Naples)
Tribal Police (Miccosukee & Seminole)
Florida Highway Patrol
Department of Environmental Protection
Wildlife
Federal Agencies
Organizational Alignment (Page 17)
Community Policing has been an ongoing program and philosophy in Collier County for many
years. This funding will address the quicker and more accurate sharing of information from the
County's EOC to law enforcement personnel practicing community policing in the field; before,
during and after emergencies and disaster situations. By: Improving the transfer of information
and communications from residents and neighborhoods, more intelligent interaction with our
service populations, better interaction and information sharing with home owner's groups,
businesses and civil associations as well as community coalitions.
:)
--t._~----',",,-
Agenda Item No. 16F2
June 24,2008
Page 65 of 65
Enhance Technology (Page 18)
This technology will be incorporated into the County's new Public Safety Facility which is
specifically designed to be resistant to natural and man made disasters, as well as to enhance
interaction cooperation between all needed agencies and organizations. Community Policing is
always a key component of disaster response, as well as day-to-day public safety and facilitating
to an adequate working environment for this is primary to improvement. Examples of how this
will enhance activities are: greater telecommunications and radio communications, better
meeting and conferencing capabilities, improved and redundant internet/intra based
communications and reporting/tracking capabilities between the EOC and field organizations,
Need for Federal Assistance (Page 20)
Collier County, Florida consists of approximately 2,020 square miles of territory in Southwest
Florida, Our community is particularly vulnerable to natural disasters such as hurricanes,
tropical storms, tornadoes and wildfires as well as other emergency situations such as terrorism
and mass migrations, The threat of civil disturbance and crime that can result from these
situations can be significant not only to this community but the other surrounding communities
such as Ft. Myers to the North and Miami and Ft. Lauderdale to the East.
The Collier County Government has financially stretched itself to the limit providing the
necessary funding for a new facility (Emergency Services Center - ESC) that is both survivable
and designed to accommodate all of the key people and organizations required for public safety
in the County. While the ESC will have the requisite equipment necessary to meet all
certification and basic operational requirements, additional communications equipment which
will facilitate some Law Enforcement activities including Community Policing before, during
and after county-wide emergencies such as hurricanes, tornadoes and Homeland Security issues
is also needed,
The new ESC, which includes the County's new 911, Dispatch Center and a Sheriff's Sub-Station
as well as the County's Emergency Operations Center (EOC) and Emergency Management
Department is a significant expansion and technical update to the existing facilities. While the
new project has provided for all of the mi\ior technology infrastructure, the current economic
slowdown has caused a budgetary short-fall which has left the requested equipment (peripherals
and local infrastructure) unfunded and unscheduled.
The funding being requested in this grant will provide connectivity between all Public Safety
providers and First Responders not only located within the County's EOC, but to the responders
in the field and to the State and Federal Agencies at their operating locations. The technology
assistance being requested will allow enhanced Community Policing activities by greatly
improving the ability to pass information between Law Enforcement agencies and other First
Responders and Elected Officials.