Agenda 06/24/2008 Item #16B 2
EXECUTIVE SUMMARY
Agenda Item No. 16B2
June 24, 2008
Page 1 of9
Recommendation to approve Change Order #5 to add $357,971.20 for continuing
Inspection Services for Aim Engineering & Surveying, Inc. under ITN 04-3583 "CEI
Services for Collier County Road Projects" for Project No. 63051 " Vanderbilt Beach Road
from Airport Road to Collier Boulevard."
OBJECTIVE: To continue professional Construction Engineering and Inspection (CEI)
Services from a highly qualified firm for the Vanderbilt Beach Road Project from Airport Road
to Collier Boulevard.
CONSIDERATIONS: On July 26, 2004, Collier County entered into a contract with AIM
Engineering & Surveying, Inc. for CEI Services for the Vanderbilt Beach Road Project. This
project has had several change orders that extended AP AC's contract to May 12, 2008. The
project will not be completed by the current approved time frame due to delays and lack of
productivity by the contractor. The Current CPM schedule submitted by the contractor shows a
completion date of Jan, 22, 2009. We are funding the CEI services up to February 2009. The
CEI contract will have to be readdressed if the project is not completed at that time, It is our
intent to get the contractor to pay for these extended services if it is ultimately shown that the
delay is the result of their actions.
LEGAL CONSIDERATIONS; The County Attorney's Office has reviewed this item for legal
sufficiency and there are no outstanding legal considerations, HF AC
FISCAL IMPACT: Funds in the amount of$357,971.20 are available in Gas Taxes, Impact
Fees. Source of funds are gas taxes, and impact fees.
GROWTH MANAGEMENT IMPACT: This request is consistent with the County's Growth
Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves any necessary
budget amendments; approves the Change Order to Aim Engineering & Surveying, Inc. for the
continuation of inspection services for this project, and authorizes its Chairman to execute this
Change Order No.5. Approve any necessary budget amendments.
Prepared by; Eddie Martin, Project Manager-Road Construction, TECM
Attachments: (I) Contract Modification Form; (2) Change Order/Aim Engineering Backup -
Estimated Cost (3) Allowance Funds
Page I of2
Agenda Item No. 1682
June 24, 2008
Page 2 of 9
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B2
Recommendation to approve Change Order #5 to add $357,971.20 for continuing Inspection
Services for Aim Engineering & Surveying, Inc. under ITN 04-3583 eEl Services for Collier
County Road Projects for Project No. 63051 Vanderbilt Beach Road from Airport Road to
Collier Boulevard
Meeting Date:
6/24/2008 900:00 AM
Prepared By
Eddie Martin
Field Engineering Inspector
Transportation Engineering and
Construction
Date
Transportation Services
4/30/20089:39:41 AM
Approved By
Steve Ritter
Manager-Road Construction
Date
Transportation Services
Transportation Engineering and
Construction
6/10/200811:40 AM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
6/10/20081 :40 PM
Approved By
Najeh Ahmad
Director
Date
Transportation Services
Transportation Engineering &
Construction Management
6/10/20082:22 PM
Approved By
Lisa Taylor
Management/Budget Analyst
Date
Transportation Services
Transportation Administration
6/10/20084:16 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
6/10/20084:39 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
6/11/20083:38 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
6/12/2008 8:36 AM
Approved By
Pat Lehnhard
Executive Secretary
Date
file://C;IAgendaTestIExportl 11 0-June%2024,%2020081 16.%20CONSENT%20AGENDA II... 6118/2008
Page 2 of2
Agenda Item No. 16B2
June 24, 2008
Page 3 of 9
Transportation Services
Transportation Services Admin
6/12/20089:17 AM
Approved By
Heidi F. Ashton
Assistant County Attorney
Date
County Attorney
County Attorney Office
6/17/200812:48 PM
Approved By
OMB Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
6/17/20083:33 PM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/17/20089:26 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
6/17/20089:44 PM
file://C:\Agenda Test\Export\ll O-June%2024, %202008\16.%20CONSENT%20AGENDA \ I... 6/18/2008
CHANGE ORDER # 5
Agenda Item No. 1682
June 24, 2008
Page 4 of 9
TO:
Aim Engineering & Surveying, Inc.
5300 Lee Bouleyard
Post Office Box1235
Lehigh Acres, Florida 33970-1235
Collier County Transportation Engineering
& Construction Manegement Department
2885 South Horseshoe Drive
Naples, Florida 34104
FROM:
Project Name: Vanderbilt Beach Road (CR-862) from Airport-Pulling (CR-31) to Collier Blyd. (CR-951)
Contract Agreement Dated: February 3, 2005 P.O. No.: 4500089167
Change Order No.: 05 Project No.: 63051
Bid No.; 04-3583
Date: April 18, 2008
Change Order Description: (See Attached Change Order SummalY and Spreadsheet)
Original agreement amount .................................................................................... $
Sums of preYious change order amount ............ ...... ...... ......... ...... ...... ...... ............ ..... $
This Change Order Amount... ......... ............. ............ ............ ........................... ......... $
Revised Agreement Amount... .............. ......... ............ ............ ...... ......... ........ .......... $
Your acceptance of this change order shall constitute a modification to our Agreement and will be performed subject to all of the
same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to this Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of, or related to, change set forth herein, including claims for impact and delay costs.
~ Date:5f' r~/o~
Engineering & Survey, Inc.
c1'~/1~ Date: ~kJo.r/
Eddie Martin, Project Manager, Collier County T.E.C.M. / '
5~~ Date:r.2Q-o!:-
Steye Ritter, Manager - Road nstruction, Collier County, T.E.C.M.
Date: 'I/;1a?
Original contract time in calendar days ... ............ ...... ............... ...............................
Adjusted number of calendar days due to preYious change orders ..................... ............
This change order adjusted time is ... ..................... ............ ......... ......... ...... ...... ......
Revised Contract Time in ca/endardays ...............................................................
Original Notice to Proceed date ............ ......... ...... ...... ...... ......... ......... ...... ...... ........
Completion date based on original contract time ...... ......... ...... ........-...... ...... ...... .......
Revised completion date ...... ...... ...... ...-.. ......... ..................... .....-.........................
Accepted by:
Reviewed by:
Approyed by:
Approyed by:
Authorized by:
Norman E. Feder, Administrator, T.E.C.M.
N/A
Roy B. Anderson, P.U,E.D., Collier County Utilities Diyision
Authorized by:
2,074,542.00
933,129.00
357,971.20
3,365,642.20
1080 days
108 days
285 days
1473 days
FebrualY 3, 2005
JanualY 23, 2008
FebrualY 21 , 2009
Date:
Date:
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: Vanderbilt Beach Road CR 862 PROJECT #: ~ PROJECT MANAGER: Eddie Martin
BIOIRFP #:
04-3583 MOO #: LPO#: 4500089167
WORK ORDER #:
DEPARTMENT: T.E.C.M.
CONTRACTOR/FIRM NAME:AIM Enalneerlno
$ 2074542.00
(Starting Point)
$ 3 007.671.0Ct
(Last Total Amount Approved by the Bee)
$ 3 007.671.0n.
(Including All Changes Prior To This Modification)
Change Amount: $ 357.971.2()
Origln81 Contract Amount:
Current Bee Approved Amount:
i
ddl
Current Contract Amount:
Revised ContraetlWork Order Amount $ 3 365 642.20
(Including This Change Order)
Cumulative Dollar Value of Changea to
thll ContractJWort Order: $ 1.291.100.20
Date of Last BCe Approval 11(13107
Agenda Item # ~
Percentage otthe change over/under current contract amount '1'1.90
Fannula: (Revised Amount! Last Bee approved amount).'
~.
CURRENT COMPLETION DATE (S): ORIGINAL: Mav 12 2008 CURRENT:
Februarv 21 2009
Describe the change(s):
1. This project will not be completed within It's currently approved time frame due to delays, and lack of production
by the Contractor, that could not be anticipated prior to the werle The current eEl contract expires 3D days after the
contractors approved time runs out. The CEI portion of the project will not be completed on May 12th, 2008 as the
contract currently states. The contractor's current CPM SChedule shows 8 completion date of January 22, 2009.
This change order will extend the CEI contract by 285 days, or 30 days past the scheduled project completion date.
2. Due to conservative budgetary practices, AIM's current project personnel funds will last through August of 2008,
while the expense funds have already been depleted. The funding portion of this change order will fund the last 6
months of the project personnel, and the last 9 months of the expenses. The amount associated with this is
$357,971.20.
Specify the reasons for the change{al \' 1. Planned or Elective x 2. Unforeseen Conditions (" 3, QUlmtlty
Adjustments x 4. Correction of Errors (Plans, Speclflcations or Scope of Work) r 5. Value Added
x 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project If this change order were not processed:
The contractor would continue worklna without 8 CEI to Insoect the work or administer the contract
OPS TRACK CATEGORIES: MUST PICK ONLY ONE OF FOUR x Value Added/Unavoidable
i" Value Added/Avoidable r No Value Ad~avoldable r No Value Added/Avoidable
This change was requested by: r Contractor/Consultant x Owner r Using Department r COES
r Design Professional r Regulatory Agency (Specify) r Other (Specify)
Revised 10.30.2007
Agenda Item No. 1662
June 24, 2008
Page 5 of 9
)
'(1-'
I!
APPROVED BY:
REVIEWED BY: ;
~vised 10,30.2007.
.~~,;;
Date:
3~ /-08
~)I /O~
Date:
Agenda Item No. 16B2
Page 6 of 9
Agenda Item No. 1682
June 24, 2008
Page 7 of 9
Change Order No. 5
Change Order #5
Funding Sheet
TO:
Aim Engineering & Surveying, Inc. FROM:
5300 Lee Bouleyard
Post Office Box 1235
Lehigh Acres, Florida 33970-1235
Collier County Transportation Engineering
& Construction Management Department
2675 South Horseshoe Drive, Suite #401
Naples, Florida 34104
Project Name: Vanderbilt Beach Road, from Airport Pulling Rd (CR 31) to Collier Blyd (CR 951)
Contract Agreement Dated: February 3, 2005 Contract No.: 04-3583
Change Order No.: 05 Date: April 18, 2008
DESCRIPTION:
1. This project will not be completed within it's currently approved time frame due to deiays, and lack of production by the
Contractor, that could not be anticipated prior to the work. The current CEi contract expires 30 days after the contractors
approyed time runs out. The CEI portion of the project will not be completed on May 12th, 2008 as the contract currently
states. The contracto~s current CPM schedule shows a completion date of January 22, 2009. This change order will
extend the CEI contract by 285 days, or 30 days past the scheduled project compietion date.
2. Due to conservative budgetary practices, AIM's current project personnel funds will last through August of 2008, while
the expense funds have already been depleted. The funding portion of this change order will fund the iast 6 months of the
project personnel, and the last 9 months of the expenses. The amount associated with this is $357,971.20.
TOtai amount for this Change OrdeiJs $357,971.20.
FUNDING:
ENGINEERING AND MANAGEMENT
Ori~inal Bud~et $ 823,174.47
PreYious Chan~e Orders $ 306,716.00
This Chan~e Order $ ... . '" '. '. 164.,840,00
BALANCE $ 1,314,730.47
INSPECTION SERVICES
Orioinal Budoet $ 1,101,929.53
Previous Chanoe Orders $ 612,198.00
This Chan~e Order :> '. , ... '.' .............-. 144,34'MO
BALANCE $ 1,858,475.53
SURVEY 4-MAN PARTY DAYS
Orioinal Budaet $ 31,920.00
PreYious Chanae Orders
This Chanoe Order . .. .
BALANCE $ 31,920.00
TESTING SERVICES
Ori~inal Bud~et $ 34,030.00
Previous Chanae Orders $ 3,200.00
This Chanoe Order $,.(' ... .:",',.. ,.""",..,",p ",,04,000,.44
BALANCE $ 41,230.44
Agenda Item No. 16B2
June 24, 2008
Page 8 of 9
Page 2
Fundin Sheet
Change Order No.5
EXPENSES
$
$
$
TOTAL FUNDS:
$
$
$
$
83,488.00
11,015.00
119,285.76
2,074,542.00
933,129.00
357971,20
3,365,642.20
Schedule of Fees for:
ITN #04-3583
(Professional Construction En~ Insp.)
eEl Major Contract
Vanderbilt Beech Road Six lanIng Project from Airport Rd. to Collier Blvd.
Collier County Project 63051
Total Estimated Roadway Fee for the Remainder of the Project
Position Employee
Sr. Project Engineer Dennis Roza
Project Engineer Jim Shuler
Office Engineer Karl Vieth
Secretary/ ReO Vonda Welky
Sr. Inspector Mathew Distel
Inspector Jerrod Thompson
Plant Inspector Mark Gibson
Total CEI Straight Time Costs
Sr. Inspector Mathew Distel
Inspector Jerrod Thompson
Total eEl Overtime Costs
Lump Sum Expenses Costs
Allied Engineering & Testing, Inc.
Total Testing CO&ts
Total Maximum Fee
Straiaht Time Hours
Total
MBnhour.
211
1056
212
1056
1056
880
105
Premium aT Hours
Total
Manhours
132
110
Hourly
Fee
$108.00
S9200
$77.00
$46.00
$67.00
S5l00
$67.00
Hourly
Fee
$100.50
$76.50
Total
Fee
S22.788.00
$97,152,00
$16.324.00
$48,576.00
$70,752.00
S44.SS0.00
S7.035.00
5307,507.00
Total
Fee
$13,266.00
$8,415.00
$21,681.00
524,782. 76
Quality Assurance & Material T estina
---H.QQ.0.44
$4,000.44
$357,971.20
Agenda Item No. 1682
June 24, 2008
Page 9 of9
Toclays Date: 4/18/08
Lumo Sum Exoenses
includes copier lease, rent,
Cleaning, electric, and telephone
expenses $24,782.76