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Agenda 06/24/2008 Item #10J Agenda Item No. 10J June 24. 2008 Page 1 of 5 EXECUTIVE SUMMARY Recommendation to award Bid #08-5065 for the Installation of "Immokalee Beautification Phase IV Street Lighting Renovation Project - JPA FM #407977" to Bentley Electric in the amount of $1,176,060.87 OBJECTIVE: To accomplish the installation of lighting per Immokalee Beautification Phase IV Street Lighting Renovation Project in accordance with JP A 407977 as Board of County Commissioners approved on June 22, 2004 and as per Irnmokalee MSTU Ordinance 92-40. CONSIDERATIONS: ~ . The Board of County Commissioners on June 22, 2004, Item l6.B.12 approved JP A FM #407977 for a total of $300,000 in FOOT Funding. . On May 5, 2008, the Purchasing Department sent notices to 492 vendors for the Immokalee Beautification Phase IV Street Lighting Renovation Project, there were sixty five (65) packages requested for this bid. . On May 19, 2008 at lOam., a non-mandatory pre-bid meeting was held. . On June 5, 2008 at 2;30 p.m. four (4) bids were opened. Staff reviewed the unit pricing on the bid tabulation and recommends award of this bid to Bentley Electric as the lowest, qualified, and responsi ve bidder. FISCAL IMPACT: The bid for this contract totals $1,176,060.87. Within the current fiscal year 2008 Immokalee Beautification MSTU budget, $1,019,590 in available capital budget exists to begin this project. Therefore, a partial purchase order in the amount of $1,019,590 will be processed. During fiscal year 2009, the balance of this contract or $156,470.87 will be added to the existing purchase order. The timing of this second purchase order will be dependent upon the project draw schedule and the receipt of fiscal year 2009 property tax revenue within the district. FOOT reimbursement in the amount of $300,000 is anticipated pursuant to JPA agreement FM # 407977. GROWTH MANAGEMENT IMPACT: There is no grO\vth management impact associated with this Executive Summary. - LEGAL CONSIDERATIONS: The proposed award of this bid is legally sufficient for the Board's consideration and approval.-HFCA RECOMMENDATION: That the Board of County Commissioners award Bid #08- 5065 for the installation of the Immokalee Beautification Phase IV Street Lighting Renovation Project to Bentley Electric and authorize the Chairman to execute the standard contract after review by the County Attorney's Office. Prepared By: Darryl Richard, Project Manager, Alternative Transportation Modes Department Attachments: 1) Bid #08-5065 Tabulation Agenda Item NO.1 OJ June 24. 2008 Page 2 of 5 Page 1 of 2 Agenda Item No.1 OJ June 24, 2008 Page 3 of 5 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 10J Meeting Date: Recommendation to award Bid #08-5065 for the Installation of "Immokalee Beautification Phase IV Street Lighting Renovation Project - JPA FM #407977 to Bentley Electric in the amount of $1,176,06087 (Diane Flagg, Alt Trans, Modes Director) 6/24/2008 900.00 AM Prepared By Darryl Richard Project Manager Date Transportation Services Alternative Transportation Modes 6/9/20085:00:23 PM Approved By Darryl Richard Project Manager Date Transportation Services Alternative Transportation Modes 6/9/2008 5:42 PM Approved By Diane B. Flagg Director A TM Director Date Transportation Services Alternative Transportation Modes 6/9/20085:50 PM A pproved By Rhonda Rembert Contract Specialist Date Administrative Services Purchasing 6/10/2008 12:02 PM Approved By Therese Stanley Grants Coordinator Date Transportation Transportation Administration 6/11/200811:30 AM Approved By Sharon Newman Accounting Supervisor Date Transportation Services Transportation Services Admin 6/11/20082:51 PM Approved By Mike Hauer Acquisition Manager Date Administrative Services Purchasing 6/11/20083:27 PM Approved By Steve Carnell Purchasing/General Svcs Director Date Administrative Services Purchasing 6/11/20084:36 PM Approved By Heidi F. Ashton Assistant County Attorney Date County Attorney County Attorney Office 6/11/2008 4 :41 PM Approved By ti le://C;\AgendaTest\Export\ I I 0-June%2024, %202008\ 10. %20COUNTY%20MANAGER... 6/18/2008 Page 2of2 Agenda Item NO.1 OJ June 24, 2008 Page 4 of 5 Norm E. Feder, Alep Transportation Division Administrator Date Transportation Services Transportation Services Admin. 6/12/20088:01 AM Approved By Pat Lehnhard Executive Secretary Date Transportation Services Transportation Services Admin 6/12/2008 9: 15 AM Approved By OMS Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 6/12/2008 2:07 PM Approved By Mark Isackson Budget Analyst Date County Manager's Office Office of Management & Budget 6/13/2008 9:36 AM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 6/16/200812:31 PM file://C:\Agenda T est\ExpOli\ 11 0-June%2024, %202008\ 10. %20COUNTY%20MANAGER... 6/18/2008 J co Ln_ N 10 ..". OO"-~O'lW .. "-OO'O:':'i:::i"ijl .NI.()';:: 'E III > o ~ 0 l1l.9'm Z -.::t Q.) II> C 0 NO'> Ul ~ ~ E (]) ro .~.g ~ 2 co.. (5 ~ iIi -:J Z iIi "" ;2 iii OJ <l: II 'e- a. c o ~ > o c . '" ~ c ~ ~ ~ " ~. ~ . 0" d;~ 0_ ~ ~ ~ a. c o ~ . u ~ .~ , . . " . . 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