Agenda 07/22/2008 Item #16E 8Agenda Item No. 16E8
July 22, 2008
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation to reject RFP #08 -5068: "Physical and Biological Monitoring for
Collier County Coastal Zone Management Projects for Coastal Zone Management
OBJECTIVE: To receive Board approval to reject award of contracts and re- solicit the services
with clarifications to the award and selection process in the best interests of the County and
proposers.
CONSIDERATIONS: Request for Proposal (RFP) #08 -5068 was issued on April 2, 2008.
Notices were sent to two hundred ninety one (291) firms and ninety one (91) firms requested an
RFP package. Responses were received from four (4) firms by the due date of April 24, 2008.
A selection committee was formed according to standard Purchasing Procedures and by
consensus on May 29, 2008, recommended the following firms to be awarded a contract.
1. Coastal Planning and Engineering, Inc.
2. Coastal Engineering Consultants, Inc.
3. Humiston & Moore Engineers
During the course of contract negotiations, it became evident that a clear understanding of the
distribution of projects as well as the method for determining allocation of resources to the
various projects was needed. Staff believes that in the best interests of all the proposers and to
ensure the best quality projects for the County, the RFP should be re- solicited.
To ensure timeliness in conducting the current, time sensitive physical and biological monitoring
projects, until the new RFP can be awarded, staff will utilize the services on a work order by
work order basis of the awarded firms under Contract 06 -3902, "Fixed Term Professional
Engineering Services for Coastal Zone Management Projects ", which is active until May 2010.
FISCAL IMPACT: There is no Fiscal Impact associated with this Executive Summary.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners reject RFP #08 -5068 and
approve re- solicitation of the services.
PREPARED BY: Linda Jackson Best, Contract Specialist, Purchasing Department
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Agenda Item No. 16E8
July 22, 2008
Page 2 of 2
_
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16E8
Item Summary:
Recommendation to reject RFP #08 -5068, Physical and
Biological Monitoring for Collier
County Coastal Zone Management Projects for Coastal Zone Management, and approve the
re- solicitation of the services.
Meeting Date:
7/22/2008 9:00:00 AM
Approved By
Gary McAlpin
Costal Project Manager
Date
Public Services
Coastal Zone Management
7/8/2008 9:26 AM
Approved By
Scott Johnson
Purchasing Agent
Date
Administrative Services
Purchasing
7/81200810:12 AM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
7/8/200810:40 AM
_. Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
7/8/200810:40 AM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
7/9/2008 8:07 AM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
7/9/2008 9:48 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7/9/2008 3:42 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
7/10/2008 8:12 AM
Approved By
James V. Mudd
County Manager
Date
_ Board of County
Commissioners
County Manager's Office
7/1012008 2:36 PM
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