Agenda 07/22/2008 Item #16B17Agenda Item No. 161317
July 22, 2008
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to approve a Resolution to establish a Board Policy restricting the use of the
Transportation Services Division Variable Message Signs (VMS) to other Collier County
Departments and Elected Constitutional Officers and approving the recovery of incurred costs
as listed within Attachment "A" of the Resolution by the Transportation Division.
OBJECTIVE: For the Board of County Commissioners to approve the attached Resolution to
establish a policy to allow the Transportation Services Division to provide the use of their Variable
Message Signs (VMS) when idle to other Collier County Departments and Elected Constitutional
Officers and to charge for recovery of costs incurred to do so.
CONSIDERATION: The Transportation Services Division has trailer- mounted Variable Message
Signs (VMS) that they use to provide Maintenance of Traffic (MOT) information to motorists
approaching and within work zones. These VMS have also been found useful to alert or inform
motorists to upcoming County meetings, functions, programs, and activities when they are not
needed for MOT deployment. The VMS are often requested for use by other County Departments,
which places a workload burden on Transportation staff, as well as the use of fuel for transporting
the trailers and equipment operating time on the signs themselves. The Transportation Services
Division staff has researched their costs to provide signs for use and seeks to establish a Board
policy that would restrict such use of County owned VMS to County Departments and Elected
Constitutional Officers and to allow the Transportation Departments providing the signs the ability
to recover their costs incurred by providing the VMS signs.
LEGAL CONSIDERATONS: The resolution has been approved for legal sufficiency. The item is
ready for Board consideration and approval. - -FIFAC
FISCAL IMPACT: An estimated amount of $2000 of revenue from other County Departments and
Constitutional Officers is anticipated to be reimbursed to Traffic Operations or Road Maintenance
Fund 101.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approves the attached
Resolution establishing a Board policy restricting the use of Transportation's VMS to other
Departments and Elected Constitutional Officers and approving the recovery of incurred costs as
listed within Attachment "A" of the Resolution by the Transportation Division.
Prepared by: Robert W. Tipton, P.E., Traffic Operations Director
Attachments: VMS Policy Resolution 2008 -xxx
Page I of 2
Agenda Item No. 16B17
July 22, 2008
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16817
Item Summary: Recommendation to approve a Resolution to establish a Board policy restricting the use of
the Transportation Services Division Variable Message Signs (VMS) to other Collier County
Departments and Elected Constitutional Officers and approving the recovery of incurred
costs as listed within Attachment A of the Resolution by the Transportation Division.
Meeting Date: 7/22/2008 9:00.00 AM
Prepared By
Robert W. Tipton, P.E.
Traffic Operations Director
Date
Transportation Services
Traffic Operations
7/3/2008 11:09:40 AM
Approved By
Robert W. Tipton, P.E.
Traffic Operations Director
Date
Transportation Services
Traffic Operations
7/312008 11:09 AM
Approved By
John Vliet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
71312008 1:34 PM
Approved By
Heidi F. Ashton
Assistant County Attorney
Date
County Attorney
County Attorney Office
7/312008 1:44 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
71312008 4:20 PM
Approved By
Barbara LaPierre
Management/Budget Analyst
Date
Transportation Services
Traffic Operations
7/8/2008 4:38 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
71812008 4:54 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
7/912008 11:22 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7/9/2008 1:27 PM
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Agenda Item No. 16B17
July 22, 2008
Page 3 of 5
Approved By
Mark Isackson Budget Analyst Date
County Manager's Office Office of Management 8 Budget 7/9/2008 6:11 PM
Approved By
James V. Mudd County Manager Date
Board of County
Commissioners
County Manager's Office 7111/2008 1:09 PM
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Agenda Item No. 16B17
July 22, 2008
RESOLUTION NO. 2008- Page 4 of 5
A RESOLUTION BY THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA,
APPROVING AND AUTHORIZING A POLICY ON THE USE
OF COUNTY OWNED VARIABLE MESSAGE SIGNS.
WHEREAS, the Collier County Transportation Services Division owns, operates, and maintains trailer
mounted Variable Message Signs (VMS) for providing pertinent Maintenance of Traffic (MOT) information
approaching and in construction zones on public roadways in Collier County when needed; and
WHEREAS, the use of a VMS on a roadside is also a convenient and efficient method to distribute
information to motorists regarding Collier County meetings, functions, programs, and activities when not being
used for MOT purposes; and
WHEREAS, the Collier County Transportation Services Division has identified the cost to the Division
to provide the temporary use of the VMS to other Collier County entities at times that they are not deployed in
MOT duties and can provide temporary utilization of those VMS to other Collier County Divisions and Elected
Constitutional Officers,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, THAT:
SECTION l: The Board of County Commissioners approves the temporary use of VMS for posting information
concerning County meetings, functions, programs, and activities when not being used by Transportation
Services for MOT purposes.
SECTION 2: Such use of the County owned VMS will be restricted to other Collier County Divisions and
Elected Constitutional Officers.
SECTION 3: The Transportation Services Division will require payment by the entities listed in Section 2 for
transport, setup, and maintenance of the VMS in an amount as listed in Attachment A.
SEC'T'ION 4: This Resolution shall take effect immediately upon adoption.
This Resolution adopted after motion, second, and majority vote favoring same, this day of
,2009.
ATTEST:
DWIGHT E. BROOK, Clerk
By:
Deputy Clerk
Approved as to form and legal sufficiency:
Heidi Ashton
Assistant Collier County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
1 homas Henning, Chairman
Attachment "A"
Agenda Item No. 16817
July 22, 2008
Schedule of charges for use of Variable Message Signs Page 5 of 5
Charges based upon a documented cost of $28.50/hour for a truck and driver
Delivery and set up charge .. ...............................
$ 28.50
Daily maintenance fee ..... ...............................
$10.00
Pick up charge ........... ...............................
$ 28.50
Reprogramming charge .... ...............................
$ 28.50
Additional distance charge if east of Wilson Blvd or CR 92 .......
$ 28.50