Agenda 07/22/2008 Item #16B11Agenda Item No. 16B11
July 22, 2008
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to approve award of Bid No. 08 -5069 to Douglas N. Higgins, Inc. for
completion of the Willow West Stormwater Improvements Project # 510076 in the total
amount of $218,834.00.
OBJECTIVE: To receive Board approval for the award of a contract to proceed with
completion of the Willow West Stormwater Improvements for a total amount of $198,940.00
plus a ten (10 %) contingency, per plans and specifications to the lowest, qualified and responsive
bidder, Douglas N. Higgins, Inc.
CONSIDERATIONS: On March 27, 2007, staff presented to the Board an approach to the
Willow West Stormwater Improvement Project for BCC endorsement, Item 10 B. The project
approach was to reconstruct the roadside swales and driveway culverts allowing stormwater
runoff to properly discharge from the western portions of Johnny Cake and Mentor Drives, in the
Willoughby Acres area, developed under the name of Willow West. The Board approved
moving forward with the project but with stipulations. The Board stipulated that reconstruction
of the roadside swales can be completed per the original plan; however, any reconstruction of
driveways and driveway culverts must be funded and completed by the property owners.
The majority of the affected property owners on Johnny Cake Drive accepted this project
approach; however, the property owners on Mentor Drive did not agree with the stipulated
approach and decided not to participate in the project. Therefore, on May 17, 2007, construction
began on Johnny Cake Drive only with nine (9) residents paying for reconstruction of their
driveway culverts and the county paying for reconstruction of the roadside swales. No work was
completed on Mentor Drive at that time.
On October 3, 2007, staff was directed to complete reconstruction of the roadside swale work on
Mentor Drive regardless of the lack of participation in the project on the part of the property
owners. Swales were reconstructed but no driveway culverts were replaced.
On November 13, 2007, Item 6C, Willow West property owner Sue Thompson presented a
Public Petition to the Board requesting that the Board revisit the project issues. The request was
approved and on January 15, 2008, Item 10B, Stormwater staff provided the Board of County
Commissioners with a complete summary of the stormwater issues in the Willow West
neighborhood detailing staff's recommended plan of action to compete the project. The Board
approved the plan. The completion plan had a cost estimate of $310,000.
Additional time was necessary to update the construction plans to reflect the changes made to
date on both Johnny Cake and Mentor Drives. In March 2008, the plans were complete and on
April 3, 2008, the bid was advertised in the Naples Daily News with notices sent to 468 vendors.
On April 28, 2008, a non - mandatory pre -bid meeting was held to explain the contract
specifications and answer any questions that the prospective bidders may have. On May 5, 2008,
eleven (11) bids were received (one (1) being non- responsive) and reviewed by the Stormwater
Management Section's staff, and the Project's Design Professional in conjunction with the
Purchasing Department. Responses were received from the following firms:
Agenda Item No. 16811
July 22, 2008
Page 2 of 8
TMD Construction Company
Stahlman- England Irrigation, Inc.
Bonness, Inc.
Stevens & Layton, Inc.
Douglas N. Higgins, Inc.
David Foote Environmental Construction, Inc.
ADJ Excavating of Florida, Inc.
Belair Excavating, Inc.
Quality Enterprises USA, Inc.
Kyle Construction, Inc.
RLV Enterprises, Inc. (non- responsive)
The ten (10) responsive base bids received ranged from $198,940.00 to $282,278.58. Bid tab
indicating costs are noted on the attachment. The Engineer's project estimate was $325,000 to
$360,000.
This Executive Summary award will enable staff to complete the improvement project located
within platted easements and road right -of -way in Willow West. The proposed work generally
consists of driveway replacements, installation of side drain and cross drain culverts, catch
basins, and miter ends. Right -of -Way once constructed per plans should be maintained by the
adjacent/fronting property owner; therefore, an annual maintenance cost by Road Maintenance is
not anticipated. Construction shall be in accordance with the plans and specifications by Q.
Grady Minor and Associates, P.A.
In this project's continued community involvement efforts, the Stormwater Management Section
staff notified the affected property owners and advised them of the latest project status update as
of April 23, 2008.
Staff has reviewed the bids received. It is staff's intent to recommend awarding the construction
contract to Douglas N. Higgins, Inc. as the lowest, qualified and responsive bidder. A pre -award
meeting is scheduled to discuss the contractor's prior job performances and review the Willow
West Project performance expectations.
The second lowest bidder was Stahlman — England Irrigation Inc. at $212,147.49. RLV
Enterprises, Inc. bids were determined by staff to be non - responsive. Douglas N. Higgins, base
bid was the lowest being $198,940.00.
FISCAL IMPACT: Funds in the amount of $218,834.00 which are being requested are for the
Base Bid of $198.940.00, plus a ten percent (10 %) contingency ($19,894.00) and are available in
Project No. 510076 of the Stormwater Capital Improvement Fund 325. The source of funds are
ad valorem taxes.
LEGAL CONSIDERATIONS: There are no Legal Considerations associated with this
Executive Summary.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION:
Agenda Item No. 16B11
July 22, 2008
Page 3 of 8
• That the Board of County Commissioners approve award of Bid No. 08 -5069 to Douglas
N. Higgins, Inc. for the Willow West Stormwater Improvements having Project #510076
for a total Base Bid of $198.940.00, plus a ten percent (10 %) contingency ($19,894.00)
totaling $218,834.00;
• The Board authorizes the Chairman to execute, subject to final review and approval by
the County Attorney's Office for legal sufficiency, the standard contract after execution
by the vendor. (The standard form construction contract document has not been attached
to this ES due to it having had prior review and approval by the CAO and the BCC.)
Prepared By: Val Prince, Project Manager, Transportation Services Division, Stormwater
Management Department
Attachments: (1) Bid Tab; (2) Recommendation Letter from Q. Grady Minor and Associates,
P.A.
Page 1 of 2
Agenda Item No. 16811
July 22, 2008
Page 4 of 8
fi1e://C:\AgendaTest\ Export\111- July% 2022,% 202008\ 16 %2000NSENT %20AGENDA\ I ... 7/15/2008
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16B11
Item Summary:
Recommendation to approve award of Bid No. 08 -5069 to Douglas N. Higgins, Inc. for
completion of the Willow West Stormwater Improvements
Project #510076 in the total
amount of $218,834.
Meeting Date:
7122/2008 9:00:00 AM
Prepared By
Val Prince
Project Manager
Date
Transportation Services
Stormwater Management
6/10/2008 1:35:43 PM
Approved By
Gerald Kurtz
Senior Engineer
Date
Transportation Services
Stormwater Management
6/1712008 6:08 AM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Engineering and
Transportation Services
Construction
6/25/2008 1:48 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
7/3/2008 1:19 PM
Approved By
Brenda Brilhart
Purchasing Agent
Date
Administrative Services
Purchasing
71312008 2:33 PM
Approved By
Steve Carnell
Purchasing /General Svcs Director
Date
Administrative Services
Purchasing
7/312008 2:51 PM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
7/3/2008 4:53 PM
Approved By
John Wet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
7/8/2006 8:35 AM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
7/8/2008 1:49 PM
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Page 2 of 2
Agenda Item No. 161311
July 22, 2008
Page 5 of 8
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
7/812008 1:57 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
718/2008 2:47 PM
Approved By
Susan Usher
Senior Management /Budget Analyst
Date
County Manager's Office
Office of Management & Budget
7/812008 7:39 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
County Manager's Office
7/9/2008 4:51 PM
Commissioners
file: / /C:AAgendaTest \Export\ 111 -July %2022, %202008\ 16. %20C0NSENT %20AGENDA\ 1... 7/15/2008
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Agenda Item No. 16B11
July 22. 2008
COLLIER COUNTY
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BOARD OF COUNTY COMMISSIONERS
PROJECT No. 510072
WILLOW WEST WILLOUGHBY ACRES
DRAINAGE
PROJECT LOCATION MAP
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PROJECT LOCATION
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PROPOSED ev: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
TRANSPORTATION SERVICES DIVISION
STORMWATER MANAGEMENT DEPARTMENT
HORSESHOE SQUARE, SUITF, No ^ 14.2695 SOUTH HORSESHOE DRIVE
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NAPLES. FLORIDA 34104 (239) 732 -2501
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PROJECT MANAGER: GERALD N. KURTZ DATE: AUGUST,2004
Miles
July 8 2008
Mr. Val Prince
Collier County Stormwater Management Department
2885 South Horseshoe Drive
Naples, Florida 34104
RE: Willow West Stormwater Improvement —Phase 2
Dear Mr. Prince:
On May 6, 2008, the Bid Opening on the above referenced project was held. A total of
eleven (11) bids were received. One, at the time of bid opening, was found Non -
Responsive. The remaining bids ranged from $198,840.00 to $282,278.58. The apparent
low bidder was D. H. Higgins, Inc, with a bid price of $198,840.00.
If you have any question or if we can be of further assistance, please call.
Very yours,
David W. Schmitt, P.E.
DWS:smc
(239) 947 -1144 • FAX (239) 947 -0375 . Web Site: www.gradyminorcom
3800 Via Del Rey • Bonita Springs, Florida 34134 -7569
Ell 0005151 • LB 0005151 • LC 26000266
C1Dowrnen4 and SeWngs\Cdwyer lDesktop%7- "Sprince.dm
Agenda Item No. 16811
Q. GRADY MINOR & ASSOCIATES, P.A. JuPage 8 of
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Civil
Engineers . Land Surveyors . Planners . Landscape Architects
--- MARK W. MINOR PP.
D. WAYNE ARNOLD, AI.CP.
JOSHUA R. EVANS, P.E
KEITH A. SIEPHENSON, P.S.M.
MICHAEL T. tffiRRERA, P.E.
JUAN A. ARAQUE, P .S.M.
DAVID W. SCHMITT. P.B.
HEIDI K WILUAMs, ALC.P,
MICHAEL]. DELATE, RE
D. KENT CARLYLE, RLA,
ELIZABETH A. FOUNTAIN, P.E.
1CJVNErH W. PAHUT'SKI, PS.M
ANDRES F. CORREA, P.E
PAMELA M. HYY71
July 8 2008
Mr. Val Prince
Collier County Stormwater Management Department
2885 South Horseshoe Drive
Naples, Florida 34104
RE: Willow West Stormwater Improvement —Phase 2
Dear Mr. Prince:
On May 6, 2008, the Bid Opening on the above referenced project was held. A total of
eleven (11) bids were received. One, at the time of bid opening, was found Non -
Responsive. The remaining bids ranged from $198,840.00 to $282,278.58. The apparent
low bidder was D. H. Higgins, Inc, with a bid price of $198,840.00.
If you have any question or if we can be of further assistance, please call.
Very yours,
David W. Schmitt, P.E.
DWS:smc
(239) 947 -1144 • FAX (239) 947 -0375 . Web Site: www.gradyminorcom
3800 Via Del Rey • Bonita Springs, Florida 34134 -7569
Ell 0005151 • LB 0005151 • LC 26000266
C1Dowrnen4 and SeWngs\Cdwyer lDesktop%7- "Sprince.dm