Agenda 07/22/2008 Item #16B 8Agenda Item No. 9668
July 22, 2008
Page 1 of 92
EXECUTIVE SUMMARY
Recommendation to approve Work Order #BR- FT- 5045 -08 -01 to Better Roads for
the Forest Lakes MSTU Bond Project F -47 Milling & Overlay Forest Lakes Drive
and side streets from Forest Lakes Boulevard to south end: using the Annual
Contract for Roadway Contractors, Contract No. 08 -5045, in the amount of
$431,149.00
OBJECTIVE: To approve a Work Order for the Forest Lakes MSTU Bond Project F -47
Milling & Overlay Forest Lakes Drive and side streets from Forest Lakes Boulevard to
south end -, to Better Roads in accordance with the Annual Contract for Roadway
Contractors, Contract No. 08 -5045.
CONSIDERATIONS: This Work Order is to Mill & Overlay Forest Lakes Drive and
side streets from Forest Lakes Boulevard to south end as per direction of Forest Lakes
MSTU Committee. Quotes were requested from the contractors on the Annual Contract for
Roadway Contractors, Contract No. 08 -5045. Three (3) quotes were received on June 16,
2008 and are as follows:
Quality Enterprises USA, Inc. $499,118.60
APAC $471,343.00
Better Roads $431,149.00
FISCAL IMPACT: Funds in the amount of $431,149.00 are available in the Forest Lakes
MSTU Fund 159, Cost Center162523.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact
associated with this Executive Summary.
LEGAL CONSIDERATIONS: There are no outstanding legal issues and this item is
ready for Board consideration and approval. -HFAC.
RECOMMENDATION: That the Board of County Commissioners approve Work Order
#BR- FT- 5045 -08 -01 to Better Roads for the Forest Lakes MSTU Bond Project F -47
Milling & Overlay Forest Lakes Drive and side streets from Forest Lakes Boulevard to
south end.. -, and authorize the County Manager or his designee to execute Work Order
#BR- FT- 5045- 08 -01.
Prepared By: Darryl Richard, Project Manager, Department of Alternative Transportation
Modes
Attachments: (1) Quotes from vendors; (2) Copy of Work Order #BR- FT- 5045- 08 -01; (3)
Forest Lakes - Committee Meeting Minutes March 12, 2008
Page 1 of 2
Agenda Item No. 1688
July 22, 2008
Page 2 of 12
file://C:\AgendaTest\Export \111 -July %2022 %202008\ 16 %2000NSENT %20AGENDA \1... 7/15/2008
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16B8
Item Summary:
Recommendation to approve Work Order #BR- FT- 5045
-08 -01 to Better Roads for the Forest
Lakes MSTU Bond Project F -47 Milling & Overlay Forest Lakes Drive and side streets from
Forest Lakes Boulevard to south end using the Annual
Contract for Roadway Contractors,
Contract No. 08 -5045, in the amount of $431,149.
Meeting Date:
7/22/2008 9:00:00 AM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Engineering and
Transportation Services
Construction
7/3/2008 9:58 AM
Approved By
Darryl Richard
Project Manager
Date
Transportation Services
Alternative Transportation Modes
7/312008 11:25 AM
Approved By
Alternative Transportation Modes
Michelle Edwards Arnold
Director
Date
-- Transportation Services
Alternative Transportation Modes
713/2008 11:49 AM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
71312008 2:50 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
7/6/2008 8:04 PM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
717/2008 8:30 AM
Approved By
Heidi F. Ashton
Assistant County Attorney
Date
County Attorney
County Attorney Office
7/7/2008 3:02 PM
Approved By
Kelsey Ward
Contract Administration Manager
Date
Administrative Services
Purchasing
7/8/2008 10:24 AM
-- Approved By
Pat Lehnhard
Executive Secretary
Date
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Transportation Services
Transportation Services Admin
Page 2 of 2
Agenda Item No. 16B8
July 22, 2008
Page 3 of 12
718/2008 11:13 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Managers Office
Office of Management & Budget
7/8/200811:25 AM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
7/912008 8:10 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
7/9/2008 2:38 PM
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Agenda Item No. 16B8
July 22, 2008
Page 4 of 12
1`
To:
Malcolm Pimle, Inc.
Contact:
Chris / Tom
Address
4315 Metro Parkway, Suite 520
Phone:
(239) 332.1300
$2,223.00
Fort Myers, FL 33916
Fa c:
Maintenance Of Traffic
Project Name:
Forest Lakes MSTU Project F•47
Bid Number,
08152
Project Location:
Forest Lakes, Naples, FL
Did Date:
6/16/2008
Line # Item #
Item Description
Estimated Quantity Unit
Unit Price
Total Price
1
Mobilization
1.00 LS
$2,223.00
$2,223.00
2
Maintenance Of Traffic
1.00 LS
$17,390.00
$17,390.00
3
Cold Milling 1 112'
28,610.00 SY
$3.00
$85,830.00
4
Prep Potholes And Tie Ins
16.00 TON
$294.00
$4,704.00
5
Asphalt Leveling Course
810.00 TON
$65,00
$68,850.00
6
TWA
33,010.00 SY
10.20
$6,602.00
7
Asphalt Surface Course
2,180.00 TON
$82.00
$178,760.00
8
Density Testing
52.00 LS
$36.00
$1,872.00
9
Pavement Marking
LDO LS
$1%189.00
$19,189.00
10
Utility Adjustments
20.00 EACH
$179.00
$3,580.00
11
Seat Coating
4,000.00 SY
$2.00
$8,000.00
12
Concrete Curbing
1,000.00 LF
$18.00
$18,000.00
13
Concrete Flumes
25.00 EACH
$441.00
$11,025.00
14
20'X 5' Concrete Pad
1.00 EACH
$1,390.00
$1,390.00
15
15 X 10 Concrete Lid
2.00 EACH
$1,867.00
$3,734.00
Total Price
for above Items:
$431,149.00
Total Bid Price:
$431,149.00
ACCEPTED:
The above prices, specifications and conditions are satisfactory and
are hereby accepted.
Buyer.
Signature:
4 Date of Acceptance:
i
I
6/ 1812008 1:21:09 PM
CONFIRMED;
Better Roads Inc.
Authorized Signature:
Estimator: Joseph M. Restlno
239.597.2181 jr @beMerroads.net
Page 1 of I
duy /10 /LUUGir�iutr uo:3t rm wuatiLy nncerprises rp). r0. i:" 4J0 I[U6 Agenda lt6mN6.1688
July 22, 2008
Page 5 of 12
QUOTATION FORMAT
PROJECT F -47
MILLING & PAVEMENT OVERLAY OF FOREST LAKES DRIVE AND CUE -DE -SACS ALONG
FOREST LAKES BLVD.
Mobllizatign
1
LS
5,400.00
$ 5,400.00
Maintenance of Traffic
1
LS
$ 3,000.00
$ 31000.00
Cold Milling 11/2' Asphalt
28610
SY
$ 2.40
S 68,664.00
Prep Potholes and Tie -ins
16
TDN
$ 240.00
$ 3,840.00
Asphalt Levellng Course
810
TON
$ 10
Tack Coat
33010
SY
$
$ 11,883.60
As halt Surface Course
2180
TON
$ 108.00
$ 235 440.00
Density Testing
52
LS
$ 78.00
$
Pavement Markings
1
LS
$21,275.00
$ 21,275.00
Utility Adjustments
20
EA
$ 300.00
$ 6,000,00
Seal Coating
4000
SY
$ 1.62
$ 6,480. D0
Curbing
1000
LF
$ 18.00
$ 18,000.0o
Concrete Flumes
2S
EA
$ 900.00
$ 22,500,00
20'X 5' Concrete Access Pad
1
EA
$
$
15 X 10Concrete Lid
2
FA
$-1,1300.0()
$ 3,600.00
Grand Total .$ 499,118.60
Quality Enterprises USA, Inc.
Ric and R. S1 cko, Vice President 6.16.08
Forest lakes MSTU Project F -47 8 tune, 2008
Agenda Item No. 16138
July 22, 2008
Page 6 of 12
QUOTATION FORMAT
PROJECT F -47
MILLING & PAVEMENT OVERLAY Of FOREST LAKES DRIVE AND CLIL -DE -SACS ALONG
FOREST LAKES BLVD.
v
Mobilization
1
LS
$ A4a56
Ob
$ - oQ a�C—,
Maintenance of Traffic
1
LS
$
$
Cold Milling 11/2" Asphalt
28610
SY
D.9 S
$
SU
Prep Potholes and Tie -ins
16
TON
$
$
;L O oU
Asphalt Levelin Course
810
TON
$
OS
$
13615;6
Tack Coat
33010
SY
$
, l Or
$ 3 , 6k.
Asphalt Surface Course
2180
TON
$
S
$ 196,5.27
ad
Density Testing
52
EAX
$
ova-
$
Pavement Markings
1
LS
$;
$ as dr
Utility Adjustments
20
FA
Seal Coating
4000
SY
do
Curbing
1000
LF
$
' SS
$
Concrete Flumes
25
EA
$
b=-
$
`r=
20'X 5' Concrete Access Pad
1
EA
is 1
0.6 Go
$
R ob o�
15 X 10 Concrete Lid
2
EA
$
�� 6J
$
a r
Grand Total $
7
3 a6
f-T.
S331.5
Forest takes MSTU Project F-47 g
June, 2008
Agenda Item No. 16B8
July 22, 2008
Page 7 of 12
WORK ORDER # BR- FT- 5045 -08 -01
"Contract 08 -5045 Annual Contract For Roadways"
This Work Order is for Roadway Improvements, subject to the terms and conditions of the contract
referenced above, for work known as:
Project Name: Forest Lakes MSTU — Bond Project F-47- Forest Lakes MSTU — Bond Project
No. F-47 - Milling & Overlay Forest Lakes Drive and side streets from
Forest Lakes Blvd. to
south end.
The work is specified in the proposal dated June ] 6.2008 which is attached hereto and made apart
of this Work Order. In accordance with Terns and Conditions of the Agreement referenced above,
Work Order # BR- FT- 5045 -08 -01 is assigned to: Better Roads, Inc.
Scope of Work: As detailed in the attached proposal and the following:
Task Description Quantity Unit Unit Cost
Total
#1 Mobilization 1.00 LS $ 2,223.00
$ 2,223.00
92 Maintenance of Traffic 1.00 LS $17,390.00
$ 17,390.00
#3 Cold Milling 1 Y :" 28,610.00 SY $ 3.00
$ 85,830.00
#4 Prep Potholes and Tie Ins 16.00 TON $ 294.00
$ 4,704.00
#5 Asphalt Leveling Course 810.00 TON $ 85.00
$ 68,850.00
#6 Tack 33,010.00 SY $ 0.20
$ 6,602.00
#7 Asphalt Surface Course 2,180.00 TON $ 82.00
$ 178,760.00
#8 Density Testing 52.00 LS $ 36.00
$ 1,872.00
#9 Pavement Marking 1.00 LS $ 19,189.00
S 19,189.00
#10 Utility Adjustments 20.00 EACH $ 179.00
$ 3,580.00
#11 Seal Coating 4,000.00 SY $ 2.00
$ 8,000.00
#12 Concrete Curbing 1,000.00 LF $ 18.00
$ 18,000.00
#13 Concrete Flumes 25.00 EACH $ 441.00
$ 11, 025.00
#14 20' X 5' Concrete Pad 1.00 EACH $ 1,390.00
$ 1,390.00
#15 15' X 10' Concrete Lid 2.00 EACH $ 1,867.00
$ 3,734.00
Total: $ 431.149.00
Schedule of Work: Complete work within 60 days from receipt of the Notice to Proceed which
is accompanying this Work Order.
PREPARED BY: h
Darryl Richard, Project Manager, ATM Dept.
APPROVED BY: l
Michelle Edwards Arnold, Director, ATM Dept.
Agenda Item No. 16138
July 22, 2008
Page 8 of 12
41aa
Date
7.3- Q�
Date
APPROVED BY:
Norman Feder, Administrator, Transportation Date
ACCEPTED BY:
Better Roads, Inc.
July 2, 2008
ofAuthorizcWcom anyOfficed ; Date
Type or Print Name and
Agenda Item No. 16B8
July 22, 2008
Page 9 of 12
" REST, ROADWAY A \11 DRAtNAG '.A.5.-1'.t .
LAKES ADVISORY COMMITTEE
2885 HORSESHOE DRIVE SOUTH
NAPLES, FL 34104
March 12, 2008
Minutes
Meeting was called to order at 10:02 a.m. by Robert Jones. Quorum
was established.
Attendance
Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones,
Virginia Donovan
County: Tessie Sillery — Operations Coordinator, Darryl Richard — Project
Manager, Caroline Soto — Budget Analyst
Other: Darlene Lafferty — Mancan
Ill. Approval of Agenda
Add: V. A.1 Approval FY09 Budget
C. Reappointment of Committee Member
George Fogg moved to approve the Agenda as amended. Second by
William Seabury. Motion carried unanimously 5 -0.
IV. Approval of Minutes — February 13, 2008
George Fogg moved to approve the Minutes as submitted. Second
by William Seabury. Motion carried unanimously 5 -0.
V. Transportation Services
A. Budget — Caroline Soto distributed and reviewed the Budget Report.
(See attached)
• Remaining open P.O.s $48,712.48
• Surveying Fees were moved to Improvements General
• Improvements General $3,298,594.50
Darryl Richard distributed an Adjusted Balance Sheet (Unaudited)
from Derrick Johnson / Clerk of Courts. (See attached)
Discussions ensued and it was noted that the Report reflects the Bond
information that was requested by the Committee.
It was requested that Derrick Johnson attend the March 12, 2008
meeting to review the Report with the Committee.
A.1 Approval FY09 Budget— Darryl Richard distributed. (See attached)
Agenda Item No. 16138
July 22, 2008
Page 10 of 12
He reviewed the following:
o Other Contractual Services — for Ongoing Services (i.e. Pot hole
repairs)
o FY09 Street Lighting & Other Improvements $1,000,000 — Can be
utilized for other Project activity
o FY08 Improvements General $2,500,000 — Recommended by Chris
Tillman for current Projects (out to bid)
Discussions ensued concerning repayment of the Bond Issue. It
was noted that there is a prepayment penalty.
Bob Jones suggested a reduction in the Millage Rate to counter
balance a prepayment penalty when majority of the Projects are
completed.
Virginia Donovan suggested taking advantage of the reduced
Labor Cost for future Projects.
o FY09 Reserves for Contingency $1,422,600 — Can be utilized for
Project Activity
George Fogg questioned the reduction in the Forecast FY08
Revenue $294,400 (FY08 adopted Budget $818,312.)
Mark Isackson (via Conference call) response was as follows:
➢ The combination of Debt Service and Operating is equivalent to
4.0 Millage
➢ Principal and Interest for the Debt Service (Bond Issue) is paid
from a separate Fund 259
Discussions ensued and it was noted that the 4.0 Millage was split
between Debt Service (2.7532) for Bond Issue and Revenue
(1.2468) for Operating Budget. (See attached FY09 Budget pg 2)
➢ Taxable Value numbers will be available June 1, 2008.
Estimated Ad Valorem Taxable Values were applied to FY09
Budget.
William Seabury moved to approve the Budget as presented.
Second by George Fogg. Motion carried unanimously 5-0.
B. Project Manager Report — Darryl Richard / Chris Tillman - Malcome
Pirnie — reviewed Forest Lakes Project Status
• (F -50) Project 6b - P.O. issued for Phase II
• (F-49) Project 6a — Obtaining Swale quotes
• (F-47) Project 4 — Obtaining quotes
• (F -38) Project 3d — Notice to Proceed was issued to Q. Grady
Minor
• (F-45) Project 3c and (F-44) Project 3b — Obtaining quotes
• (F-42) Project 2— Signed Work Order has not been received from
Better Roads
Agenda Item No. 16138
July 22, 2008
Page 11 of 12
• (F-41) Project lb and (F-40) Project 1c— Contractor Solicitation has
been postponed until 5 -1 -08
Harold Bergdoll noted large Potholes at Quail Forest entrance
(next to the Club House.)
Darryl Richard will notify Bonness.
George Fogg questioned an Additional Services Contract with
RWA. (See attached)
Discussions ensued and it was determined that additional
information if required.
C. Appointment of Committee Member — Tessie Sillery distributed the
Application submitted by George Fogg for reappointment to the
Committee
Bob Jones made the recommendation to accept George Fogg's
application to remain on the Board for another term. Second by
William Seabury. Motion carried unanimously 5 -0.
Bob Jones expressed concern that the short cut being used by
pedestrians is a Liability issue.
It was recommended to install a Prescriptive Easement Annually for
week.
Discussions ensued and it was agreed that the Legal Liability should
be determined before any action is taken.
George Fogg moved to have County Legal check Liability on
Woodshire Lane cut through to shopping center issue. Second
by William Seabury. Motion carried unanimously 5 -0.
Discussions ensued concerning Traffic Violations and Speed Zones.
Darryl Richard reported Road Rage activity in Forest Lakes.
It was recommended to request increased Patrols by the Sheriffs
Department. Harold Bergdoll was appointed as the point of contact.
VI. Old Business
VII. New Business
VIII. Public Comments — None
IX. There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 11:40 A.M.
Agenda Item No. 1688
July 22, 2008
Page 12 of 12
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
Robert Jones, Chairman
These minutes approved by the Committee on
as presented or amended
The next meeting will be on April 9, 2008 10:00 a.m.
Collier County Transportation Building, East Conference Room
2885 Horseshoe Drive South
Naples, FL 34104