Agenda 07/22/2008 Item #16B 7Agenda Item No. 16137
July 22, 2008
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to award Bid #08 -5091 "US 41 North (SR 45) Phase IV Effluent Water
Conversion" to Hannula Landscaping in the amount of $51,386.20 and a 10% contingency
for a total $56,524.82 (Fund 111, Cost Center: 163820).
OBJECTIVE: Award Bid #08 -5091 "US 41 North (SR 45) Effluent Water Conversion" in the
amount of $51,386.20 and a 10% contingency for a total of $56,524.82 for approximately 1.5
miles of irrigation conversion to Hannula Landscaping.
CONSIDERATIONS: On May 30, 2008, the Purchasing Department posted the advertisement
to receive bids for the effluent water conversion project for a segment of US 41 North from
Immokalee Road to the Cocohatchee Bridge. The Purchasing Department sent out three hundred
fifty -eight (358) notices and thirty -nine (39) notifications were downloaded from the Collier
County website.
On June 18, 2008, a non - mandatory pre -bid meeting was held with one vendor in attendance. On
June 26, 2008, only one (1) bid was received and opened. Staff reviewed the bid and based on
defined qualifications, recommends awarding the bid to the sole responding bidder Hannula
Landscaping. Qualifications are documented based on the bidder providing a Material
Manufacturers list, a list of qualified subcontractors, a statement of experience of the bidder,
Trench Safety Act documentation, necessary bid bond, bidder's checklist and a contractor's pre -
qualification form. The bid in the amount of $51,386.20 is less than half the estimated cost for
the segment of the project as estimated by the project engineer. The engineer's estimate was
$114,280. Staff determined that the bid was a competitive fair value estimate for the scope of
work considering the current economic conditions.
FISCAL IMPACT: Funds for this contract are budgeted in FY 08 in the MSTD General Fund
(111) Cost Center #163820 in the amount of $51,386.20 and a 10% contingency for a total of
$56,524.82.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATION: No legal considerations needed at this time.
RECOMMENDATION: That the Board of County Commissioners award Bid #08 -5091 "US
41 North (SR 45) Tamiami Trail North Effluent Water Conversion" to Hannula Landscaping Inc.
and authorize the Chairman to execute the standard contract after review by the County
Attorney's Office in the amount of $51,386.20 and a 10% contingency for a total of $56,524.82.
Prepared By: Pamela Lulich, Landscape Operations Manager, Department of Alternative
Transportation Modes
Attachments: 1).Bid Tab #08 -5091, 2). Opinion of Costs
Page I of 2
Agenda Item No. 1687
July 22, 2008
Page 2 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 1667
Item Summary: Recommendation to award Bid #08 -5091 US 41 North (SR 45) Phase IV Effluent Water
Conversion to Hannula Landscaping in the amount of $51,386.20. (Fund 111, Cost Center:
163820)
Meeting Date: 7/22/2008 9:00:00 AM
Prepared By
Pamela J. Lulich
Project Manager
Date
Transportation Services
Alternative Transportation Modes
6/30/2008 1:59:48 PM
Approved By
Pamela J. Lulich
Project Manager
Date
Transportation Services
Alternative Transportation Modes
6/30/2008 1:59 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
7/1/2008 8:49 AM
Approved By
Brenda Brilhart
Purchasing Agent
Date
Administrative Services
Purchasing
71112008 11:00 AM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
7/112008 3:54 PM
Approved By
Sharon Newman
Accounting Supervisor
Date
Transportation Services
Transportation Services Admin
711/2006 8:40 PM
Approved By
Gloria Herrera
Management/Budget Analyst
Date
Transportation Services
Stormwater Management
7/212008 11:09 AM
Approved By
Alternative Transportation Modes
Michelle Edwards Arnold
Director
Date
Transportation Services
Alternative Transportation Modes
7/3/2008 12:02 PM
Approved By
Steve Carrell
Purchasing /General Svcs Director
Date
Administrative Services
Purchasing
7/3/2008 1:22 PM
file: / /C: \AgendaTest \Export\ 111 -July %2022, %202008\ 16. %2000NSENT %20AGENDA\ 1... 7/15/2008
Page 2 of 2
Agenda Item No. 16137
July 22, 2008
Page 3 of 8
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
717/2008 4:00 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7/8/2008 11:07 AM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
71812008 6:30 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
7(912008 3:29 PM
fi le://C: \AgendaTest \Export\ 1 11- July %2022,%202008\ 16. %2000NSENT %20AGENDA\ 1... 7/15/2008
Agenda Item No. 1667
July 22, 2008
Project Mgr. Pam Lulich Bid #08 -5091 "US 41 North Phase IV Effluent Water Conversion" Notices Rdit 459 8
Date Posted: 5/30/08 Packages Downloaded: 39
Date Due., 6126108 Bids Received: 1
Hannula Landscaping
& Irrigation. Inc.
Item #
Item Description
Unit
Qty
Unit Price
Total
1
Bonds
LS
1
$1,325.00
$1,325.00
2
MOT
LS
1
$2,160.00
$2,160.00
3
As Built Plans
LS
1
$295.00
$295.00
4
Effluent line connection
EA
2
$220.00
$440.00
51
Disconnect potable water
EA
1 3
$110.00
$330.00
6
Relocate h rometers
EA-
3
$170.00
$510.00
7
HDPE
LF
2560
$12.60
1$33,516.00
8
HDPE 2"
LF
270
$11.45
$3,091.50
9
HDPE to PVC
LS
1
$1,445.00
$1.445.00
10
PVC 1120 -1220
LF
80
$11.30
$904.00
11
PVC solvent weld
LF
105
$4.10
$430.50
12
3" main Line
EA
1
$624.00
$624.00
13
Matco 2" main
EA
2
$576.00
$1,152.00
14
Bermad 36Q 2"
EA
4
$732.00
$2,928.00
15
1 1/4" & V 1120 -1220 Class 200
LF
4
$3.801
$15.20
16
Restore disturbed plantings
LS
1
$850.00
$850.00
17
Restore disturbed St. Augustine
LS
1
$480.00
$480.00
18
Restore St. Augustine ROW
LS
1
$500.00
$500.00
19
Mulch, Supply and Install
Bas
100
$3.90
$390.00
Total:
$51,386.20
Material Manufacturers
Y
List of Subcontractors
Y
Statement of Experience of Bidder
Y
Trench Safety Act
Y
Bid Bond
Y
Bidder Check List
Y
Contractor Pre - Qualification Form (Safety)
Y
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