Agenda 09/23/2008 Item #16C 2Item # 16C2
September 23, 2008
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award Bid 08 -5096 to Perkin Elmer in the amount of $101,747.30 for
the purchase and installation of a simultaneous, dual viewing Inductively Coupled Plasma -
Optical Emission Spectrometer.
OBJECTIVE: The public purpose of this project is to meet operational needs, stay in
compliance with regulatory requirements and to realize cost savings while increasing efficiency
in the Pollution Control Laboratory.
CONSIDERATIONS: The Pollution Control Department provides laboratory testing services
for drinking, waste and environmental water. Data from the Pollution Control Laboratory are
utilized in various programs working toward the goals of compliance with Florida Department of
Environmental Protection (FDEP) Water and Wastewater permits; Growth Management Plan
requirements; existing South Florida Water Management District ( SFWMD) contracts for
environmental monitoring; and ensuring the public health, safety and well -being of the citizens
of Collier County.
An industry standard, the Inductively Coupled Plasma Optical Emission Spectrometer (ICP-
OES) instrument is used to analyze trace metals in water samples. Trace metal determinations
are essential in establishing ambient water quality trends, identifying potential sources of
pollution and determining compliance with state water quality criteria. Metals can produce a
wide variety of adverse water quality effects including serious risk to public health and aquatic
ecosystems.
The instability of the current ICP instrument requires multiple analyses of samples that are non-
compliant with National Environmental Laboratory Accreditation Program (NELAP) standards
and SFWMD contracts. The planned replacement of current instrumentation will ensure
continued productivity and compliance. Laboratory staff will be better equipped to effectively
perform their duties and maintain public safety, trust and confidence with reliable, accurate and
timely data. The cost to submit metals samples to private outside laboratories ($31,050 per year)
will exceed the total cost of the instrument ($101,747.30) within four years. Installation,
shipping and staff training are included in the total cost of the instrument.
Invitation to Bid No. 08 -5096, "Purchase and Installation of a Simultaneous Dual Viewing ICP-
OES," was posted on August 8, 2008, and distributed to registered vendors via the Purchasing
Department electronic bid process. Of the (19) bidders notified, (9) downloaded the solicitation
and (2) bids were received by the August 20, 2008 deadline. The bids received are summarized
in the table below.
Bidder
Bid
Perkin Elmer
$101,747.30
Thermo Electron
Disqualified
Staff reviewed Thermo Electron's submittal and found it to
County's insurance requirements, disqualifying this vendor.
submittal; found it to be the lowest qualified, responsive and
recommends reward.
Item # 16C2
September 23, 2008
Page 2 of 4
be in non - compliance with the
Staff reviewed Perkin Elmer's
responsible bid; and therefore
FISCAL IMPACT: On May 13, 2008 the Board approved agenda item 16.C.6, a budget
amendment to recognize additional carry forward and expenditures in operating expenses, capital
outlay and reserve for contingencies in the Water Pollution Control Fund (114). Included in this
budget amendment was appropriation of funds in the amount of $135,000 for the purchase and
installation of the 1CP -OES. Staff has reviewed the scope of work and cost breakdown
associated with this project and concludes that the cost is fair and reasonable and represents a
best value for the Pollution Control Department. Funds are currently available in Water
Pollution Control Fund 114.
LEGAL CONSIDERATIONS: This item has been approved by the County Attorney's Office
and is legally sufficient for Board action. —SRT
GROWTH MANAGEMENT IMPACT: The approval of this bid is consistent with and
furthers the goals, objectives and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners:
(1) Approve the award of Bid 08 -5096 for the purchase and installation of the ICP -OES from
Perkin Elmer in the amount of $101,747.30.
(2) Authorize the Chairman of the Board of County Commissioners to execute the standard
County approved contract.
PREPARED BY: Elizabeth Woods, Laboratory Supervisor, Pollution Control and Prevention
Department
Item # 16C2
September 23, 2008
Page 3 of 4
Recommendation to award Bid 08 -5096 to Perkin Elmer in the amount of $101,747.30 for the
purchase and installation of a simultaneous, dual viewing Inductively Coupled Plasma Optical
Emission Spectrometer.
Prepared By:
Department
Pollution Control
Date
9/3/2008 11:22:14 AM
Approved By:
Department
Approval
Date
Office of
Management
Approved
9/12/2008 2:56 PM
and Budget
Approved By:
Department
Approval
Date
County
Manager's Office
Approved
pp
9/13/2008 10:16 AM
ATTACHMENTS:
Name: Description: Type:
❑ Perkin Elmer odf Executive Summary Executive Summary
❑ Bid Tab 08 5098.odf Bid Bid Document
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Item # 16C2
September 23, 2008
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