Agenda 09/23/2008 Item #16B10Item # 16610
September 23, 2008
Page 1 of 4
Recommendation to award Contract(s) #08 -5060, & #8220;Fixed Term Landscape Architectural
Services& #8221; to the following firms:McGee & Associates Landscape Architecture; Urban
Green Studio; Goetz + Stropes Landscape Architects, Inc.; JRL Design; and Windham Studio, Inc.
(Estimated annual amount $350,000).
Prepared By:
Department Date
Alt. Transportation Modes 9/8/2008 1:50:48 PM
Approved By:
Department Approval
County Attorney Approved
Approved By:
Date
9/12/2008 4:56 PM
Department Approval Date
Office of
Management Approved 9/13/2008 2:39 PM
and Budget
Approved By:
Department Approval Date
County
Manager's Office Approved 9/14/2008 1:33 PM
ATTACHMENTS:
Name: Description:
D TRANS
Fixed Term Landscape Architectural seryices_EX rev- Executive Summary
i.doc
Type:
Cover Memo
D 06 =5060 Landscape Architects- SCHEDULE ILE B.doc 08 -5060 Architects Schedule B (Fee Schedule) Fee Schedule
Item # 16B10
September 23, 2008
Page 2 of 4
EXECUTIVE SUMMARY
Recommendation to award Contract(s) #08 -5060, "Fixed Term Landscape
Architectural Services" to the following firms: McGee & Associates Landscape
Architecture; Urban Green Studio; Goetz + Stropes Landscape Architects, Inc.;
JRL Design; and Windham Studio, Inc. (Estimated annual amount $350,000).
OBJECTIVE: To receive Board approval for award of professional services contracts to the
above firms in order to provide professional Landscape Architectural Services.
CONSIDERATIONS: The RFP was issued in accordance with Florida Statutes, Section
287.055, Consultants' Competitive Negotiation Act. The Request for Proposal (RFP) was
issued on April 7, 2008 to solicit a contract for Professional Landscape Architectural Services.
Notices were sent to one hundred twenty four (124) firms, seventy -two (72) packages were
requested and nineteen (19) firms submitted packages by the due date of May 13, 2008. Two
(2) of the firms were deemed non - responsive because of their failure to submit a graded section
of the RFP pertaining to the specialized expertise of team members and questionnaire. A
selection committee meeting was held on June 17, 2008. It was discovered after this meeting
that there was a scoring error which was corrected. The Selection Committee was reconvened
on September 4, 2008 and the ranking was ratified. Following review, scoring, and discussion
of proposals from the RFP, a consensus of the members of the selection committee selected
and ranked the top five (5) firms for annual contract.
1. McGee & Associates Landscape Architecture
2. Urban Green Studio
3. Goetz +Stropes Landscape Architects, Inc
4. JRL Design
5. Windham Studio, Inc
Contract negotiations have been successfully completed by staff for the five (5) firms at this
time. All five (5) firms have agreed to a standardized fee schedule for their services, which staff
believes will provide the opportunity for a fair and equitable distribution of work. It is the intent of
the County to rotate projects with the awarded vendors, with work being assigned in
alphabetical order. Assignments shall be implemented with Work Orders subject to a maximum
of $200,000 per Work Order and with a maximum initial contract amount of $750,000. Work
Order assignments in excess of $200,000 shall be approved by the Board of County
Commissioners.
FISCAL IMPACT: The funding for each work order that is assigned under the approved
contracts will come from each user Department.
GROWTH MANAGEMENT IMPACT: While these contracts have no direct growth
management impact, they are consistent with the County's long -term growth plans.
LEGAL CONSIDERATIONS: This request has been reviewed for legal sufficiency and is legally
sufficient for Board action. —SRT.
Item # 161310
September 23, 2008
Page 3 of 4
RECOMMENDATION: That the Board of County Commissioners: (1) Award Fixed Term
Landscape Architectural agreements to the five (5) firms, and (2) authorize the Chairman of the
Board to sign the standard, County Attorney approved agreements,
Prepared by: Pamela Lulich, Landscape Operations Manager, ATM
Attachments: Standard Rate Schedule per contract
SCHEDULE B
RATE SCHEDULE
Professional
Principal /Senior Landscape Architect
Credentials
RLA
Item # 16610
September 23, 2008
Page 4 of 4
Hourly Fee
$128.00
*Senior level Florida registered professional with 15+ years of experience
Landscape Architect
$120.00
*Degreed landscape professional from accredited University, pre- registered or
recently registered
Design Associate $75.00
AutoCAD Technician $62.00
Administrative Assistant, Secretary $ 55.0
This list is not intended to be all inclusive. Hourly rate fees for other categories of
professional, support, and other services shall be mutually negotiated by the
County and the firm on a project -by- project basis as needed.