Agenda 09/23/2008 Item #16B 8Item # 16138
September 23, 2008
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to approve and execute Medicaid Contract Amendment Number 7
between Collier County and the Florida Commission for the Transportation
Disadvantaged for a funding increase in the amount of $125,760.00 for the provision of
transportation for qualified Medicaid recipients.
OBJECTIVE: To acquire Board approval
Number 7 between Collier County anc
Disadvantaged to extend the expiration date
reimbursable funding by $125,760.00 for
qualified Medicaid recipients.
to execute Medicaid Contract Amendment
the Commission for the Transportation
of the agreement and increase the amount of
the provision of transportation services for
CONSIDERATION: Agreement #BDA80 between Collier County and the Florida
Commission of the Transportation Disadvantaged was first made and signed on January 1,
2005 and provides funding to Collier County for the provision of transportation for qualified
Medicaid recipients. There have been six (6) previous amendments, the last amendments
were brought to the BCC on July 22, 2008 to add funds and extend the expiration of the
agreement through August 31, 2008.
The proposed Amendment Number 7 is being brought to the Board of County
Commissioners to extend the Agreement from August 31, 2008 through November 30, 2008
and add $125,760.00 in additional fundings for services. As the Community Transportation
Coordinator for Collier County, the Board of County Commissioners is asked to sign
Amendment Number 7 of the Agreement #BDA80 with the Commission for the
Transportation Disadvantaged for the provision of the Medicaid non - emergency
transportation services in the amount of $125,760.00 for the months September, October and
November 2008. This will increase the FY 08 revenue budget from the TD Commission to
Collier County from $616,469 to 5658,389 in Fund 427 Project # 45073. Further, the
amendment will add $83,840.00 in Fund 427 Project # 45073 for FY09. Any costs above the
funding provided by the Commission for the Transportation Disadvantaged will be funded
through existing budgeted General Fund (001) dollars which are transferred to Fund (427) in
support of the Transportation Disadvantaged Program.
Amendment #7 also includes an amended Exhibit B "Method of Compensation" which will
replace the previously amended Exhibit B. Exhibit B breaks down the disbursement
schedule of funds: $20,960.00 for the first and second payments in the months of September,
October and November 2008 for a total of $125,760.00.
FISCAL IMPACT: Execution of the contract extension provides Collier County with
$125,760.00 in Transportation Disadvantaged Medicaid Funding. These funds are budgeted
in Fund (427) Project 45073. If program expenses exceed $125,760.00, the remaining costs
will be funded from Fund 427 Transportation Disadvantaged, project 31427 — its operating
element. A budget amendment will be necessary to recognize grant revenue and set up the
corresponding expense appropriation.
Item # 16B8
September 23, 2008
Page 2 of 8
LEGAL CONSIDERATIONS: Contract Amendment Number Seven has been reviewed
for legal sufficiency. It is ready for Board consideration and approval — SRT.
GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 of the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners authorize the Contract
#BDA80 Amendment #7 between Collier County and the Florida Commission for the
Transportation Disadvantaged in the amount of $125,760.00, that the Chairman be authorized
to sign the contract extension on behalf of the Board and that the Board approve any budget
amendments necessary to recognize the funds received.
Prepared by: Sue Faulkner, Principal Planner, Alternative Transportation Modes
Attachments: (1) Contract #BDA80 Amendment #7; (2) Resolution
Item # 1668
September 23, 2008
Page 3 of 8
Recommendation to approve and execute Medicaid Contract Amendment Number 7 between Collier County
and the Florida Commission for the Transportation Disadvantaged for a funding increase in the amount of
$125,760.00 for the provision of transportation for qualifled Medicaid recipients.
Prepared By:
Description:
Type;
Department
Date
Alt. Transportation
Modes
9/8/2008 1:23:55 PM
Approved By:
Resolution for approval of the Medicaid Agreement #BDA80
Department
Approval
Date
Transportation
Approved
9/15/2008 9:19 AM
Approved By:
Letter from the Florida Transportation Disadvantaged Commission
Backup Material
Department
Approval
Date
County Attorney
Approved
9/15/2008 11:51 AM
Approved By:
Department
Approval
Date
Office of
Management and
Approved
9/16/2008 10:38 AM
Budget
Approved By:
Department
Approval
Date
County Manager's
Office
Approved
9/16/2008 12:06 PM
ATTACHMENTS
Name:
Description:
Type;
0 ES- for- Medicald-Contract
Ifl-don
Executive summary
Executive Summary
0 Resolution for41AediQwcL
Resolution for approval of the Medicaid Agreement #BDA80
Amendment #7 pdf
Amendment #7
Resolution Letter
6 Medicaid- Amendment -g7_.p f
Medicaid Agreement #BDA80 Amendment #7
Agreement
0 colrl r. d!
Letter from the Florida Transportation Disadvantaged Commission
Backup Material
RESOLUTION NO. 2008-
A RESOLUTION BY THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING
AND AUTHORIZING ITS CHAIRMAN TO EXECUTE A
CONTRACT AMENDMENT BETWEEN COLLIER COUNTY AND
THE FLORIDA COMMISSION FOR THE TRANSPORTATION
DISADVANTAGED FOR ADDITIONAL FUNDING IN THE
AMOUNT OF $125,760.00 FOR THE PROVISION OF
TRANSPORTATION FOR QUALIFIED MEDICAID RECIPIENTS.
Item # 16138
September 23, 2008
Page 4 of 8
WHEREAS, at the September 23, 2008 meeting of the Board of County Commissioners, the
Board approved as an agenda item Contract #BDA80 Amendment #7 between Collier County and the
Florida Commission for the Transportation Disadvantaged for additional funding in the amount of
$125,760.00 for the provision of transportation for qualified Medicaid recipients, and authorized the
Board of County Commissioners, through its Chairman, to enter into that contract amendment with
the Florida Commission for the Transportation Disadvantaged; and
WHEREAS, the Florida Commission for the Transportation Disadvantaged requires the
Board provide a resolution memorializing and confirming the Board's aforementioned affirmative
vote to approve a contract amendment and authorization for the Chairman to execute same.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
On September 23, 2008, the Board of County Commissioners approved by majority vote the
aforementioned contract amendment and authorized its chairman, Tom Henning, to execute the
contract amendment.
This Resolution adopted after motion, second, and majority vote favoring same, this 23rd day
of September, 2008.
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
A Zov as to�rtn an�rl legal sufficiency:
S ttR. Teach,
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY. FLORIDA
TOM HENNING, Chairman
Item # 1638
September 23, 2008
Page 5 of 8
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
MEDICAID NON - EMERGENCY TRANSPORTATION (NET) PROGRAM
SUBCONTRACTED TRANSPORTATION PROVIDER AGREEMENT
AMENDMENT NO 7
AGREEMENT #: BDA80
FINANCIAL PROJECT ID#: 41604318201
F.E.LD. # 596- 000 - 558 -004
This agreement, entered into on August 31, 2008 by and between the State of Florida,
Commission for the Transportation Disadvantaged, hereinafter called "Commission" and Collier
County Board of County Commissioners, 2885 S Horseshoe Drive, Naples, FL 34104, hereinafter
called "Subcontracted Transportation Provider' for Collier County(ies).
WITNESSETH:
WHEREAS, the Commission and the Subcontracted Transportation Provider heretofore
on 1/1/2005 entered into an Agreement, hereinafter called the Original Agreement;
WHEREAS, the Commission desires to participate in all eligible items of development for
this project as outlined in the attached amended Exhibit B.
WHEREAS, this amendment is necessitated by the amendment of the contract between
the Commission, and the Agency for Health Care Administration for Medicaid Non - Emergency
Transportation (NET) services.
NOW, THEREFORE, THIS INDENTURE WITNESSETH; that for and in consideration of
the mutual benefits to flow from each to the other, the parties hereto agree that the above
described Agreement is to be amended as follows:
1. Purpose of Agreement: The purpose of the agreement is not changed.
2. Accomplishment of the Agreement: The accomplishment of the agreement is not
changed.
3. Expiration of Agreement Paragraph 2, TERM of said agreement is amended to
be November 30, 2008.
4. Amendment Amount: The agreement is increased by $125,760.00.
5. Total Project Cost: The revised Total Project Cost is $2,020,356.00
6. Exhibit B of said Agreement is replaced by Amended Exhibit 8 and is attached
hereto and made a part hereof.
EXCEPT as hereby modified, amended, or changed, all other terms of the Agreement dated
1/1/2005 and Amendments 1 through 6 shall remain in full force and effect. This amendment
cannot be executed unless all previous amendments to this Agreement have been fully executed.
Item # 1668
September 23, 2008
Page 6 of 8
AGREEMENT #:BDA80
AGREEMENT AMENDMENT DATE: August 31, 2008
EXHIBIT B
AMENDMENT # 7
METHOD OF COMPENSATION
For the satisfactory performance of the services and the submittal of Encounter Data as outlined
in Exhibit A, Scope of Services, the Subcontracted Transportation Provider payments shall be six
(6) of $20,960.00 semi - monthly. The Subcontracted Transportation Provider shall be paid up to a
maximum amount of $2,020,356.00. The Subcontracted Transportation Provider shall submit
invoices in a format acceptable to the Commission. The Subcontracted Transportation Provider
will be paid after the Commission has received payment from the Agency for Health Care
Administration.
1
PA
Proiect Cost:
The STP shall request payment through submission of a properly completed invoice to
the Commission Contract Manager or its designee. Once the Commission has signed
the invoice for approval, the Commission shall submit the approved invoice to the DOT
Disbursement Operations Office for payment to the STP.
County Collier
Total Project Cost To Date: $1,894,596.00
Amendment Amount: $ 125,760.00
Total Proiect Cost Revised: $2,020,356.00
Disbursement Schedule of Funds
MONTH
YEAR
1' PMT
FY 08/09 September
2008
$20,960.00
October
$20,960.00
November
$20,960.00
MONTH
YEAR
2 "d PMT
FY 08109 September
2008
$20,960,00
October
$20,960.00
November
$20,960.00
$125,760.00
Item # 16138
September 23, 2008
Page 7 of 8
In witness whereof, the parties hereto have caused these presents to be executed, the day and
year first above written.
STATE OF FLORIDA
COMMISSION FOR THE TRANSPORTATION
DISADVANTAGED
SIGNATURE
Executive Director
TITLE
Lisa M. Bacot
PRINTED NAME
Collier County Board of County
Commissioners
SIGNATURE
Chairman
TITLE
Tom Henning
PRINTED NAME
ATTEST:
DWIGHT E. BROCK, Clerk
BY: t
Attest to Chairman .
signature only
A�v to f rm legal sufficiency
i
County Attorney
iLOIMMIISSIp IOfl IN
isnnssppoorta4ieDadvatrt_d
Charlie Crist
Governor
JR Harding Ed.D.
Chairperson
Lawrence Forman
Vice Chairperson
Lisa M, Bacot
Executive Director
Item # 16138
September 23, 2008
Page 8 of 8
August 5, 2008
Ms. Michelle Arnold
Collier Area Transit
2705 South Horseshoe Drive, Suite 211
Naples, Florida 34104
Re: CTD Medicaid Non - Emergency Transportation (NET) Program
Agreement Amendment (Collier County)
Dear Ms. Arnold:
Enclosed is the Medicaid NET Amendment to the Subcontracted Transportation
Provider (STP) Agreement between the Commission for the Transportation
Disadvantaged (CTD) and your organization to provide services in the above
referenced county through November 30, 2008.
Please print, execute and return to me two (2) copies of this amendment.
Original signatures must be in blue ink. Do not date the amendments. I will
return one (1) fully executed copy to you for your records.
Should you have any questions or concerns, please contact me at
(850) 410 -5710.
Sincerely,
:5, Ct - /�l7°ii�
Sheri Powers
Project Administration Manager/
Regional Manager
Enclosures: Agreement Amendment
605 Suwannee Street, MS-49 w Tallahassee, FL 32399.0450
Phone: (850) 410.5700 w Toll Free: (800) 983 -2435 w Fax: (850) 410 -5752
www.dot.stateAusktd