Agenda 10/14/2008 Item #17CEXECUTIVE SUMMARY
Recommendation to approve budget amendments and adopt a Resolution
appropriating $8,510,012.77 of carry forward for open purchase orders for non - project
funds and purchasing card expenses incurred at the end of Fiscal Year 2008.
OBJECTIVE: Board of County Commissioners' (Board) adoption of a resolution and approval
of budget amendments which appropriate $8,510,012.77 of carry forward in various funds.
CONSIDERATIONS, In operating (non - project) funds, purchase orders and purchasing card
transactions were issued, or made, to various vendors during the latter part of FY 2008 and
funds were appropriated and encumbered to pay for those purchases in FY 2008. These
encumbrances continue to be valid at fiscal year end. The County continues to need those
products or services ordered. However, the appropriations to pay for these items expired as
of September 30th. If these orders were cancelled on September 30th they would have to be
reissued on October 1St which would require unnecessary record keeping changes for
vendors, the County's Purchasing Department, the Clerk's Finance Department and the
departments that place the orders. Therefore, FY 2009 budgets need to be amended to re-
appropriate these funds which will allow payment of open purchase orders at September 30,
2008.
On September 18, 2008, during th e
provided for the re- appropriation of
The total of open operating budget
known until September 30, 2008.
final public hearing for the FY 2009
continuing capital and grant budgets
purchase orders and purchasing card
budget, the Board
(project budgets).
expenses was not
Section 129.06, Florida Statutes defines how an annual budget, as adopted by the Board,
can be amended. Certain budget amendments that increase the total appropriations of a
fund over the adopted annual budget must be approved by resolution of the Board of County
Commissioners after an advertised public hearing. A summary of the attached resolution has
been advertised as required in Section 129.06 Florida Statutes. The attached resolution was
available for public review and inspection with the related budget amendments and executive
summary at the Office of Management and Budget. The amendments and summary are
included 'herein by reference in the resolution.
FISCAL IMPACT: FY 2008 Purchase Orders and purchasing card transactions to be re-
appropriated in non - project funds, in the FY 2009 budget, amount to $8,510,012.77.
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this carry
forward funding request.
LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed and approved the
attached resolution for legal sufficiency — JAK.
RECOMMENDATION: Board adoption of a Resolution and approval of budget amendments
totaling $8,510,012.77 to appropriate carry forward.
PREPARED BY: Joanne Markiewicz, Operations Manager, Purchasing Department
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COLLIER COUNTY
DO AR D ,D F C OU N T( 0 C, Wl fed; S C, t C, NIE R S
Item Number: 17C
Item Summary: F-ecor-nn-,endation to adapt a resolution approving amendments l,?pxopr,3tmq carry forv�,a,-d,
transfers and supp'enie-,ita! rEvenue ) o *,he f=iscal Year j,) 8 - 0, 9 A e j Budget.
(58,510.012.77;)
Meeting Date: 10114/2008 9:00,00 AM
Approved By
OMB Coordinator ON13 Coordinator Date
County Manager's Office Office of Mlanagcment 8 3udgeY 1012; 2 C, 0 S 2:10 P101
Approved By
Jeff Klatzkow
Assistant County P, ornery
Date
County Attorney
County Aft-jrncy Off;e3
11:46. 41.1
Approved By
John A. Yonkosky
of,he of rt`ar3 ienient
Fite
County Variagrer's Of fi, e
G Z. -? 0 f M 3 nk nr t'. 61 ni- li :", ��i c-
I %-,., 3 " 2" L) 3 12: L P M,
Approved By
,annes V. FVIudd
i1 r
of
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RESOLUTION NO. 09- Page 3oi 14'
A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES, AMENDING THE BUDGET
FOR THE 2008 -09 FISCAL FEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to
as 'Board ") at any time within a fiscal year may amend a budget for that year, and provides the procedures therefor; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which
appropriate: unanticipated carry, forward, or make transfers from one fund to another; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2008 -09 by resolution pursuant
to Section 129.06. Florida Statutes.
NOW, THEREFORE.. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,
FLORIDA, that the budget amendments to the FY 2008 -09 Budget described below are approved and hereby adopted and the FY 2008-
09 Budget is so amended.
FUND
BUDGET
AMENDMENT
NUMBERS
INCREASE
(DECREASE)
CARRY
FORWARD
OR
INTERFUND
TRANSFERS
INCREASE INCREASE
(DECREASE) (DECREASE)
RECI?IP`f EXPENDITURE
INCREASE
INCREASE (DECREASE)
(DECREASE) INTERFUND
RESERVES TRANSFERS
001
09 -003 (10/14!08 -17F)
$1,307,724.38
$1.307,724.38
101
09- 003(10. %14/08 -17F)
S16.523.30
$16,523.30
HI I
09 -003 (110/14/08- 1 7F)
$1.196.979.70
$1.196,979.70
114
09- 003(10-14/08 -1717)
S224.667.30
$224,667.30
123
09- 003(10114/08 -17F)
$7.99
$7.99
131
09- 003(10114/08 -17F)
5189,422.50
$189,422.50
144
09 -003 (10/14!08 -17F)
$178.50
$178.50
146
09 -003 (10/14/08 -17F)
$21.250.00
$21.250.00
152
09- 003(10/14/08 -17F)
$53(.(10
$530.00
153
09 -003 (10/t4/08 -17F)
$19.740.00
$19,740.00
158
09 -003 (10114/08 -17F)
5156,939.63
$356,939.63
159
09 -003 (30/14/08 -17F)
51059.677.84
51.0591677.84
162
09 -003 (10/14/08 -17F)
$1,144,7208.62
'1,144.728.62
163
09- 003(10/14/08 -17F)
$77,879.19
577,879.19
174
09 -003 (10/14/08 -17F)
$60.821.71
$60,821.71
184
09 -003 (10/14/08 -17F)
$83.800.62
$83.800.62
186
09 -003 (10/14/08 -17F)
$129,331.15
5129,331.15
-1-
187
09 -003 (10,14/08 -17F)
5388.51
$388.51
191
09 -003 (10/14/08 -17F)
$99.26
$99.26
193
09 -003 (10/14/08-17F)
$227,456.66
$227,456.66
196
09 -003 (10/14/08 -17F)
5417,557.08
$417.557.08
198
09- 003(10/14/08 -17F)
535.669.42
$35,669.42
408
09 -003 (10/14/08 -17F)
$297,924.60
$297,924.60
470
09 -003 (10 ;14/08 -17F)
$430.767.39
$430,767.39
473
09- 003(10/14/08 -17F)
$20.631.25
520.631.25
490
09- 003,10/14/08 -17F)
$1.366.47
SL366.47
491
09 -003 (10/14/08 -17F)
$9,568.00
$9,568.00
517
09 -003 (10/14/08 -17F)
$1,305,155.43
$1,305,155.43
518
09- 003(10/14/08 -17F)
$41,125.32
$41,125.32
521
09- 003(10/14/08 -17F)
$32.100.95
532,100.95
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes
of this meeting for permanent record in his office.
This Resolution adopted this 14'h day of October, 2008, after motion, second and majority rote.
A'T'TEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK. Clerk COLLIER COUNTY, FLORIDA
By:
DEPUTY CLERK
Approved as to form and
legal ' *[iciency: j ev
Jeff ev A. Klatzko,,N. Count% Atto V
B.':
-2-
I-OM HENNING, CHAIR:v1AN