Agenda 10/14/2008 Item #16F 1F ,;entia tern No. 15F11
Octat—jer 14, 2003
Page 1 of 1 i
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve
Cooperative Agreement 401818G563 and Application for Federal
Assistance from the United States Department of the Interior Fish and
Wildlife Service in the amount of $11,460 for the purchase of equipment
and protective clothing for the Ochopee Fire Control District, authorize the
Chairman to sign, and approve all necessary budget amendments.
OBJECTIVE: To obtain the Board of County Commissioners approval of the
Cooperative Agreement and the Application for Federal Assistance from the
United States Department of the Interior Fish and Wildlife Service in the amount
of $11, 460 for the purchase of equipment and protective clothing to be used in
wild -land fire fighting.
CONSIDERATIONS: On May 13, 2008 the Board of County Commissioners
approved the submittal of a United States Department of the Interior Rural Fire
Assistance Grant Application by the Ochopee Fire Control District for the
purchase of equipment and protective clothing in the amount of $11,460. The
Ochopee Fire Control District is requesting that the Board of County
Commissioners approve the U.S. Department of the Interior Fish and Wildlife
Service Cooperative Agreement and Application for Federal Assistance for the
purpose of replacing outdated equipment with minimal effect to the Ochopee Fire
Control District Budget.
This type of gear is crucial to wild land fire fighting and therefore necessary for
the District to continue NFPA Standard protection for personnel and the
community.
There is a potential for future funds under this agreement, up to $100,000 based
on satisfactory performance and availability of funds.
FISCAL IMPACT: The total cost of this project is $11,460. The Federal
Assistance is a 90110 matching split between the Department of the Interior Fish
and Wildlife Service and the Ochopee Fire Control District with the Department of
the Interior providing 90% of the costs at $10,314. The Ochopee Fire Control
District's share of 10% in the amount of $1,146 will be funded from the Ochopee
Fire Control District Reserves Fund 146. Budget amendments are necessary to
transfer funds to 118, Emergency Management and Fire Grants.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact
associated with this Executive Summary.
LEGAL CONSIDERATION: The application and agreement have been reviewed
by the County Attorney's Office and are legally sufficient for board action. CMG
Aganda Item. 161,7-1
Octo. er 14, 201-18
P „Qe2of 11
RECOMMENDATION: That the Board of County Commissioners approve U.S.
Department of the Interior Fish and Wildlife Agreement 401818G563 and
Application for Federal Assistance for the purchase of equipment and protective
clothing to be used in wild land fire fighting, authorize the Chairman to sign, and
approve the necessary budget amendments.
Prepared by: Alan McLaughlin, Fire Chief
Page I of I
ily e, da t -,-, No. 16F1
;
Oc;tDb r 14, 2CG3
pa�,,e 3 :J 11
COLLIER COUNTY
510AP13 OF COUNTY COWRI!SSIONEERS
Item Number: 16F1
Item Summary: Recommendation that the FB'oard of County Cornmi-sic,ners approve Cooperative Agreement
4018/86563 and Application for Federal Assistance fiom the United States Department of
the Interior Fish and Wildlife, Service in the amount of ;,11,460 for the purchase Of equipment
and protective clothing for the Ochopee Fire Control District, authorize the Chairman to sign,
and approve all necessary budget amendments.
Meeting Date: 10/1 412008 9:00:00 AM
Prepared By
Alan M. McLaugWin
Assistant Fi-e Chief
D.t.
County Manager's Office
Isles of Capri Fire Rescue
9!2212008 10:36:56 AM
Approved By
Marlene J. =oord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
D;23,12008 2:53 PM
Approved By
Dan E. Surnmcrs
SUP&3U of Ememcncy Services Director
Cate
COLM,ty Miaraner's OT' ,e
cf
3:2", PM
Approved By
Col;-en cene
CcLvT y A::o.,;!er
Ccur,.,ty F .tlomFy,
C'. ur.fv
3:24 P%q
Approved By
C IM: c
C-C'Jr,,ty M=agic'z.
--.4 i'. L
Approved By
Approved By
arnes V. F',!iLi3d
Br;a! --,' of &o ,,: y
file://'C:\AL,endaTest\ExDoi-t \1 14-OctobcrO/02014."/`202008\16.%2000NS17NI'0//020AGEND... 10/8/2008
APPLICATION FOR
Agenda Item No. 16F1
October 14, 2008
Page 4 of 11
OMB Approval No. 0340 -0043
FEDERAL ASSISTANCE
2. DATE SUBMITTED
ApplicantIden8frer
July 2, 2008
1. TYPE OF SU BMISSION:
3. DATE RECEIVED BY STATE
State Application lden00er
A pllcation
Preappllcation
4. DATE RECEIVED BY FEDERAL AGENCY
Federal Identiner
Construction
❑ Construction
Non•Consiructlon
Non•Constructlon
S. APPLICANT INFORMATION
Legal Name:
Organizational Unit:
Collier County Board of Commisioners
Ocho ea Fire Control District
Address (give Uly, counly, State, endzip rode}
Name and telephone number of person to be contacted on matters Invoivin
3301 Tamiami Trail East
this application(give area coda)
Chief Alan McLaughlin
Naples, Fl. 34112
6. EhIPLOYER IDENTIFICATION NUMBER(EIN):
T.—T—Y—PT OF APPLICANT: (on let eppropdsto letter In boz)�
m6 ,B
A State H. Independent School Dlsl.
B. County I. Stale Controlled Institution of Higher Learning
8. TYPE OF APPLICATION:
❑X Now ❑ Continuation ❑ Revision
C. Municipal J. Private University
D. Township K. Indian Tribe
If Revision, enter appropriate letter(s) In box(es) El
Interstate L. Individual
F.
F. Intermuniclpal M. Profit Organizatlon
A. Increase Award B. Decrease Award C. Increase Duration
0, Special District N. Other (Spedfy)
D. Decrease Duration Olher(spec /0-
9. NAME OF FEDERAL AGENCY:
US Department of the Interior
Fish And Wildlife Spr-vinp
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
m —LLJ_j
The project is for the purpose of replacil
old & horn out protective clothing &
TITLE:
purchase next generation shelters.
Counties, States,
12. AREAS AFFECTED BY PROJECT (0119s, eta):
Out- Department will - be:replacing'.20.. sets
Collier County,& Everglades City: :`= cui._:
of clothing & 10 next gneration shelters.
13. PROPOSED PROJECT
14. CONGRESSIONAL DISTRICTS OF:
To Re lace old e
r_ Collier County & EVe Ftdes'City
Start Dale
&Idfng Dute
a.Appllaanl
b. Poled To replace protective clothing &
7 -3 -0 S
Ocho se Fire Control Dist
purchase next generation shelters
15. ESTIMATED rUNDING:
16.15 APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS7
a. Federal
S 10,314
a. YES. THIS PREAPPLICATIONIAPPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant
$ 4, .10
PROCESS FOR REVIEW ON:
c. Slate
S w
DATE
d. Local
$
b. No. 1f7 PROGRAM IS NOT COVERED BY E. 0. 12372
❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE
a. Other
S ."
FOR REVIEW
L Program Income
S
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
❑ Yos It 'Yes;' attach an explanation. ❑ No
g. TOTAL
S 11,460 9'
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULYAUTHOR12ED BY THE GOVERNING BODY OFTHE APPLICANTAND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name of Aulhodzed Representative
b. Tills
-T elaphone Number
Tom Henning
Chairman
(239) 695 -9119
d. Signature of Authorized Representative
o. Dale Signed
AnnrnyPef a,.; to four I ai
ufiicien
Previous Edltlon Usable
Aulho/IAtTdTELTeI Reproducllan
DWIGHT R. PROCK, A bets
3y:
' ' 6� II __n Standard Form 424 (Rev. 7.97)
C� �� f, 1 " -0—p ascrlbad by OMB Circular A -102
Colleen Greene,
Assistant County Attorney
Agenda Item No. 16F1
October 14, 2008
Page 5 of 11
INSTRUCTIONS FOR THE SF -424
porting burden for this collection of Information Is estimated to average 45 minutes per response, including time for reviewl
ns, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
an. Send comments regarding the burden estimate or any other aspect of this collection of information, Including suggestions
this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348 - 0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required facesheet for preapplicalluns and applications submitted for Federal assistance. It
will be used by Federal agencies to obtain applicant certification that Stales which have established a review and comment procedure In
response to Executive Order 12372 and have selected the program to be Included In their process, have been given an opportunity to review
the applicant's submission.
Item: Entry:
1. Self - explanatory.
2. Date application submitted to Federal agency (or State if
applicable) and applicant's control number (if applicable)
3. Stale use only (If applicable).
4. If this application Is to continue or revise an existing award,
enter present Federal Identifier number. If for a now project,
leave blank.
5. Legal name of applicant, name of primary organizational unit
which will undertake the assistance activity, complete address of
the applicant, and rame and telephone number of the person to
contact on matters related to this application.
6. Enter Employer Identification Number (EN) as assigned by the
Internal Revenue Service.
7. Enter ilia appropriate fetter in the space provided.
B. Check approprfate box and enter appropriate letter(s) In the
space(s) provided:
-- "New" means a new assistance award.
-• "Continuation" means an extension for an additional
funding /budget period for a project with a projected
completion date.
-- "Revision" means any change in the Federal
Government's financial cbligation or contingent
Ilablllly from an existing obligation.
g. Name of Federal agency from which assistance Is being
requested with this application.
10. Use the Catalog of Federal Domestic Assistance number and
title of the program under which assistance is requested.
11. Enter a brief descriptive title of the project. If more than one
program is Involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real
prcperly projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
Item: Entry:
12. List only the largest political entities affected (e.g., State,
counties, cities).
13. Self - explanatory.
14. List the applicant's Congressional District and any
Dlstrlot(s) affected by the program or project.
15. Amount requested or to be contributed during the first
fundingibudget period by each contributor. Value of In-
kind contributions should be included on appropriate
linos as applicable. If the action will result In a dollar
change to an existing award. Indicate p-njy the amount
of the change. For decreases, enclose the amounts in
parentheses. If both basic and supplemental amounts
are included, show breakdown on an attached sheet.
For mulnplo program funding, use totals and show
breakdown using same categodas as Item 15,
16. Applicants should contact the State Single Point of
Contact (SPOC) for Federal Executive Order 12372 to
determine whether the application Is subject to the
State intergovernmental review process.
17. This question applies to the applicant organization, not
the person who signs as the authorized representative.
Categories of debt Include delinquent audit
disallowances, loans and taxes.
18. To be signed by the authorized representative of the
applicant. A copy of the governing body's
authorization for you to sign this application as official
representative must be on Ille in the applicant's office.
(Certain Federal agencies may require that this
authorization be submitted as part of the application.)
SF -424 (Rev. 7 -97) Back
Agenda Item No. 16F1
October 14, 2008
Page 6 of 11
AGREEMENT NO.: 401818G563
CHARGE CODE: 41515- 9265 -0000 7E (FY 08)
AMOUNT: $11,460.00
DUNS NUMBER: 627274244
FAADS: 21435 - Everglades City (corporate name Everglades) -021- Collier- 33929 -05-
08/01/2008 -07/31 /2013 -Rural Fire Protection Program -00
COOPERATIVE AGREEMENT
Between
U.S. DEPARTMENT OF THE INTERIOR
FISH AND WILDLIFE SERVICE
m
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
DBA OCHOPEE FIRE CONTROL DISTRICT
COOPERATIVE AGREEMENT RECIPIENT:
Collier County Board of County Conunissioners
DBA Ochopce Fire Control District
3301 Tamiami Trail East
Naples, FL 34112
Recipient Class: Local Government
Catalog of Federal Domestic Assistance Number: 15.228
ll. AUTHORITY:
This agreement between the U.S. Department of the Interior, Fish and Wildlife
Service (hereinafter referred to as the "Service ") and the Collier County Board of
Country Commissioners DBA/ Ochopee Fire Control District (hereinafter referred
to as the 'Recipient ") is hereby entered into under the authority of Public Law
106 -291
III. PURPOSE:
This Cooperative Agreement is being implemented in order to improve protection
of property in the wildland -urban interface surrounding Service lands
Agenda Item No. 16F1
October 14, 2008
Page 7 of 11
The objectives of the agreement include:
A. Improving knowledge of firefighters by providing standardized, nationally
approved training.
B. Provide Personal Protective Equipment (PPE) to insure firefighter safety
while operating in the interface area.
C. Providing funding for specialized wildland fire equipment not normally part
of the recipient's equipment complement.
D. The relationship of the Service and the recipient is one of assistance because
neither party has the resources to provide unlimited protection to values found
in the wildland -urban interface. No fire department is willing to accept the
responsibility and subsequent costs of providing ful wildland protection to any
Federal agency. Assistance is the most cost - effective method of achieving the
objectives listed above.
E. The Service will provide equipment (vehicles, heavy equipment, computers,
office equipment, etc) on a long-teen loan basis. The recipient will be
responsible with maintenance of the loaned equipment.
W. BACKGROUND:
The Rural Fire Assistance Program resulted from a report to the President on the
western fire problem. Following the report this program was developed and
became a part of the 2001 Literior Appropriations Act (P.L. 106 -291). The
program is intended to assist rural fire departments in acquiring specialized
training and equipment used in wildland fire suppression actions.
V. SCOPE OF EFFORT:
The Recipient agrees to:
1. Training: Provide /attend wildland fire suppression training (includes costs of
associated travel in accordance with Federal Travel Regulations). Assist in the
planning and coordination of the wildland fire training course(s). Provide
wildland fine training materials and conference room facilities.
2. PPE Purchase: Provide information about sources for, amounts of, and
individual items of required PPE to the recipient.
3. Equipment Purchase: Provide consultation on types and amounts of other
wildland fire suppression equipment to the recipient.
Agenda Item No. 16F1
October 14. 2008
Page 8 of 11
4. Provide payments to the recipient in accordance with Section LX, Payment
Provisions, of this agreement and applicable OMB and Treasury Regulations.
VI. PERIOD OF PERFORMANCE:
The period of performance of this agreement is from 08/01/2008 through
07/31/2013.
VII. AWARD AMOUNT:
A. TOTAL (NOT -TO- EXCEED) AWARD AMOUNT: $100,000.00
B. TOTAL AMOUNT FUNDED TO DATE: $11,460.00
C.. FUNDING INCREMENTS: The Recipient is advised that the Service's
obligation to provide finding for funding increments included in this
agreement is contingent upon (i) satisfactory performance and (ii) the
availability of funds. Accordingly, no legal liability on the part of the
Service exists unless or until finds are made available to the Recipient and
notice of such availability is confirmed in writing to the Recipient.
VIII. APPROPRIATION DATA:
APPROPRIATION: 41545 -6265 -0000 7E $11,460.00 (FY 08)
IX. PAYMENT PROVISIONS:
A. Upon acceptance of the ternis and conditions of this agreement, the Recipient
may submit requests for payment using Standard Form 270, Request for
Advance or Reimbursement, no more frequently than monthly. (Standard
Form 271 must be used if agreement is for construction.) The Debt
Collection Improvement Act of 1996 (P.L. 104 -134) requires that all federal
payments made by an agency after July 26, 1996, must be made by electronic
funds transfer unless the recipient certifies that they do not have an account
at a financial institution or authorized payment agent.
An internet based system is available to track payments. The system is called
PAID. It is free to vendors with internet access. Vendors register on -line by
going to ltttp.HA".treas.eov /paid (please note there no "www "). Registration
is done using the vendor Taxpayer Identification Number (TIN) and then
selecting a user ID, password, and a specific method of delivery. PAID
provides the invoice number
B. The original and two copies of each payment request (SF 270) shall be
submitted to the Service Project Officer identified in Article XLA. of this
agreement. upon approval, the Service Project Officer shall forward the
Agenda Item No. 16F1
October 14, 2008
Page 9 of 11
payment request and one copy to the Budget, Planning and Financial
Services Officer for processing.
C. Should the Recipient be unable to complete the provisions of this agreement,
all monies provided by the Service which prove to be cancelable obligations
or unallowable costs in accordance with A -87 ( "Cost Principles for State and
Local Governments ") or the approved budget, shall be refunded to the
Service.
D. This agreement is intended to support a particularproj ect for a specific period of
time. Any portion of funds advanced to the Recipient that are not expended at
the completion of the period ofperformance of this agreement shall be returned
to the Service, along with any interest earned on that amount.
X. ADMINISTRATIVE OFFICER:
The Administrative Officer for this agreement is:
Janice McNeill
Jamison Professional Services Contractor
U.S. Fish and Wildlife Service
1875 Century Boulevard, Room 310
Atlanta, GA 30345
Phone: (404) 679 -4056
Fax: (404) 679 -4057
Email: janice_mcneill i fws.gov
XI. PROJECT OFFICERS:
A. Boyd Blihovde, Wildland Urban Interface Specialist
Fish and Wildlife Service
PO Box 6504
Titusville, FL 32782
B. Alan McLaughlin, Fire Chief
Ochopee Fire Control District
PO Box 70
Everglades City, FL 34139
XH, REPORTING/DELIVERY RFOUIREMENTS:
A.Interim Reports
Annual reports will be required to describe how the project is progressing.
Agenda Item No. 16F1
October 14, 2008
Page 10 of 11
B.Final Report
Within 90 calendar days after the agreement completion date as defined in
the agreement or in the most current modification, the Recipient Project
Officer shall submit a final report to the Service Project Officer identified in
Article XI.A.of this agreement. A copy of the final report shall also be
forwarded to the Service Administrative Officer.
C.Final Financial Status Report
Within 90 days after completion of this award, the Recipient shall submit to
the Service Administrative Officer a final Financial Staters Report (Standard
Form 269).
XHI. TERMS AND CONDITIONS:
The Department of the Interior regulations governing assistance agreements with
state, local, or Indian tribe eovenunents at subparts A -E of 43 CFR Part 12,
Administrative and Audit Requirements and Cost Principles for Assistance
Programs, (plus relevant circulars of the Office of Management and Budget as
referenced in these regulations), are applicable to this agreement and are
incorporated by reference with the same force and effect as if they were given in
full text. Upon request, the Service's Division of Contracting and General
Services will make the filll text of these regulations available.
XIV. MODIFICATIONS:
Modifications or renewals may be proposed at any time during the period of
performance by either party and shall become effective upon approval of both
parties.
XV. SPECIAL PROVISIONS:
A. The Service's liability will be governed by the Federal Tort Claims Act (28
USC 2761 et seg.) The extent of the Recipient's liability shall be governed
by the laws of the State of Florida.
B. The Recipient will comply with sections 2 through 4 of the Act of March 3,
1933 (41 USC IOa -10c, popularly known as "Buy America Act ").
Agenda Item No. 15F1
October 14, 2008
Page 11 of 11
C. Recipients of grants /cooperative agreements and/or sub - awards are
encouraged to adopt and enforce on -the job seat belt use policies and
programs for their employees when operating company- owned, rented, or
personally -owned vehicles. These measures include, but are not limited to,
conducting education, awareness, and other appropriate programs for their
employees about the importance of wearing seal belts and the consequences
of not wearing them.
IN WITNESS WHEREOF, the parties hereto have caused this (Grant) or (Cooperative)
Agreement to be executed as of the date therein written.
U.S. DEPARTMENT OF THE INTERIOR COLLIER COUNTY BOARD OF
FISH AND WILDLIFE SERVICE COUNTY COMMISSIONERS
BY: BY:
TITLE:
DATE:
ft)(le-erg 4frc'e' 11
LEGAL�SUFFICIENCY
jqSSisfnnF k-UnIt) Advojey
TITLE:
DATE:
CLERK'S ATTESTATION