Agenda 10/14/2008 Item #16D21Agenda item No. 16D21
October 14, 2808
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EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign a subrecipient agreement providing for a $94,007.00 Housing and Urban
Development (HUD) Emergency Shelter Grant (ESG) to St. Matthew's House, Inc. to
provide emergency sheltering, temporary housing and direct services for the homeless of
Collier County and to assist with the employee salaries, operations and maintenance of the
St. Matthew's House facility.
OBJECTIVE: To provide a HUD Emergency Shelter Grant (ESG) in the amount of $94,007.00
to St. Matthew's House to provide emergency sheltering, temporary housing and direct services
for the homeless of Collier County and assist with the operation and maintenance of the St.
Matthew's House facility.
CONSIDERATIONS: The Collier County Housing & Human Services Department proposes
to provide $94,007.00 from HUD ESG funds for a grant to St. Matthew's House to provide
emergency sheltering, temporary housing, and direct services to the homeless of Collier County.
This project will also help defray the costs of emergency sheltering, temporary housing, direct
services, direct assistance to clients and partially fund staff positions directly associated with the
activities listed above. Staff responsible for these activities include: The executive director,
finance director, accounting manager, development manager, ministries and program director,
men's unit manager, women and children's unit manager, intake coordinator, nine (9) case
managers, and a kitchen manager.
On April 22, 2008 the Board of County Commissioners adopted Resolution No. 2008 -121
approving the submission of the One -Year Action. Plan for FY 2008 — 2009 to HUD. This Action
Plan provided a summary of the projects to be funded between Juiy 1, 2008 and June 30, 2009.
The project included in this agreement was approved as part of the FY 2008 -2009 Action Plan.
I+ISCAL IMPACT: Approval of this agreement will provide a 141JD ESG grant in the amount
of $94,007.00 to St. Matthew's House, Inc. No general funds are being utilized in this project.
GROWTH MANAGEMENT IMPACT: This grant will allow St. Matthew's House, Inc. to
provide emergency shelter, temporary housing and direct services for the homeless of Collier
County. This project is consistent with the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office.
It is legally sufficient for Board action. -CMG
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chairman to sign a subrecipient agreement providing for a $94,007.00 grant to St. Matthew's
House, Inc. using HUD Emergency Shelter Grant (ESG) funds.
Prepared by: Rosa Munoz, Grants Coordinator
Housing and human Services Department
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COLLIER COUNTY
7--,�,RD :DF CO!'I[VUSSIONERS
Item Number: 16:['21
Item Summary: Re,,Iornn-,:rca;on t a, 'he 50-aid cf County Corrirnissi3ners approve and authorze the
Chairnizin to sign a aye=rne,it oFcivijanc f,D,, a JC, Housing and U;tan
Development fHUr)) Emerg:�ncv Shelter Grant (ESG; to St. 111il.attnev.,s House. Inc. tc provide
direct services for the horne�ess of Collier
emergency sh-tering, teinp-.,,a,,y housing and . - t
COUWy and to a-sist rvith the e,' .Dloyee sa[aric s opr-a!ifIns and maintenance of the St.
Meeting Date:
Prepared By
R,jS3 TIALICZ
Grz;ins Cn-ortinator
COMML!FkEty Df vex o pryie till
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Environmentil Services
Approved By
Marcy Kru.-hhv-,e
Date
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Approved By
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AGREEMENT BETWEEN COLLIER COUNTY
AND
ST. MATTHEW'S HOUSE, INC.
EMERGENCY SHELTER GRANT (ESG)
Catalog of Federal Domestic Assistance # 14.231
HUD Grant # S- 07 -UC -12 -0024
THIS AGREEMENT, is made and entered into by and between Collier County, a political subdivision of the
State of Florida, hereinafter referred to as "COUNTY ", and "St. Matthew's House Inc." a private not- for -profit
corporation existing under the laws of the State of Florida, having its principal office at 2001 Airport Rd.
South, Naples, FL 34112, and its Federal Tax Identification number as 65-111050t, hereinafter referred to as
"SUBRECIPIENT ".
WHEREAS, Collier County has entered into an agreement with the United States Department of Housing and
Urban Development for a grant for the execution and implementation of a Emergency Shelter Grant Program
in certain areas of Collier County, pursuant to the United States Department of Housing and Urban
Development (hereinafter called "HUD ") as provided by the Stewart B. McKinney Act (as amended P.L. 100-
_. 77 hereinafter called "ACT"); and
WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to primarily
benefit homeless individuals in Naples with the use of Emergency Shelter Grant (ESG) funds; to improve the
quality of life in Collier County by providing assistance for emergency- tra.nsitiot:al shelter clients at -risk of
becoming homeless; as described in the Consolidated Plan submission; and
WHEREAS, the Fiscal Year 2008 -2009 Consolidated One -Year Action Plan was developed following the
Collier County Consolidated Plan — Citizen Participation Plan, adopted on January 9, 2001 and April 22,
2008; and
WHEREAS, the Board of County Commissioners of Collier County approved the Collier County
Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2008 -2009 for the ESG Program with
Resolution 2008- 121 on April 22, 2008, including the use of this standard form Agreement; and
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WHEREAS, the United States Department of Housing and Urban Development (HUD) has approved the
Countys Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2008 -2009 for the ESG Program
and the use of the ESG funds for the activities identified in the Plan; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities specified in Exhibit A of
this Agreement, in accord with the approved Annual Consolidated Plan; and
WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the
Emergency Shelter Grant Program (ESG) as a valid and worthwhile County purposes.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed
by the Parties as follows:
DEFINITIONS
(1) "County" means Collier County, and where applicable, it's authorized representative(s).
(2) "ESG" means the Emergency Shelter Grant Program of Collier County.
(3) "HHS" means the Housing and Human Services Department of Collier County.
(4 't "SUBRECIPIENT" means "ST. MATTHEW'S HOUSE."
(5) "HHS's Approval— means the written approval of the Housing and Human Services
Department or desinnCC.
(6) "HUD" means the Secretary of the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf:
(7) "Low and moderate income persons" means the definition set by HUD.
(8} "Project" means the vwork contemplated to be performed as set forth in Exhibit "A ".
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper planner, as determined by HHS, perform the tasks
necessary to conduct the program outlined in Exhibit "A," and shall submit each request for reimbursement
using Exhibit "B" along with the monthly submission of Exhibit ` °E," all of which are attached hereto and
made a part hereof.
III. TIME OF PERFORMANCE
The effective date of this Agreement shall be July 1, 2008, and the services of the SUBRECIPIENT shall be
undertaken and completed in light of the purposes of this Agreement.
In any event all services required
hereunder shall be completed by the SUBRECIPIENT prior to ,Tune 15, 2009. Any funds not obligated by the
expiration date of this Agreement shall automatically revert to the COUNTY, as set forth in Part Vill (F) (5),
and Part VIII (H) below and required by HUD.
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IV, CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funds for allowable costs, determined
by COUNTY, in an amount not to exceed NINETY FOUR THOUSAND AND SEVEN and 00 /100
DOLLARS (U.S. $94,007.00) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put
out to competitive bidding under a procedure acceptable to the COUNTY and federal requirements. The
SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and qualified bidder.
Contract administration shall be handled by the SUBRECIPIENT and monitored by the COUNTY, which
shall have access to all records and documents related to the project.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its office,
presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34104, and to the
SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement.
VI. SPECIAL CONDITIONS
The SUBRECIPIENT agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part
570 of the Housing and Urban Development regulations concerning Emergency Shelter Grant (ESG) and all
federal regulations and policies issued pursuant to these regulations. The SUBRECIPIENT further agrees to
utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for
specified activities.
VII. GENERAL CONDITIONS
A. IMPLEMENTATION OF PROJECT .ACCORDING TO REQUIRED PROCEDURES
The SUBRECIPIENT shall implement this Agreement in accordance with applicable Federal,
State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda. The Federal, State, and County laws, ordinances and
codes are minimal regulations supplemented by more restrictive guidelines set forth by HHS.
No payinents will be made until approved by the HHS Department or designee.
Should a project receive additional funding after the commencement of this Agreement, the
SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by the HHS Department
or designee within forty -five (45) days of said official notification.
B. DEBARMENT:
In accordance with 24 CFR part 135, the SUBRECIPIENT certifies that neither it, nor its
principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded frorn participation in this transaction by any Federal Department or
agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract,
or other covered transaction, with a person who is similarly debarred or suspended $-om
participating in this covered transaction.
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C. COMPLIANCE WITH LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS
During the performance of the Agreement, the SUBRECIPIENT agrees to comply with any
applicable laws, regulations and orders listed below which by reference are incorporated and
made a part hereof. The SUBRECIPIENT further agrees to abide by all other applicable laws,
24 CFR Part 570, as amended - The regulations governing the expenditure of
Community Development Block Grant funds.
2. 24 CFR Part 58 - The regulations prescribing the Environmental Review procedure.
3. 36 CFR Part 800 - The regulations outlining the procedures for the protection of
historic and cultural properties.
4. 24 CFR Part 1 - The regulations promulgated pursuant to Title VI of the 1984 Civil
Rights Act.
�. 24 CFR Part 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246, as amended by Executive Orders 11375 and 12086 - which
establishes hiring goals for minorities and worsen on projects assisted with federal
funds.
7. Title Vll of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972 - %vhich prohibits discrimination in employment.
8, 24 CFR 135 - Regulations outlining requir•emcnts of Scction 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1973
10. National Flood lins- urance Act of' 1 68
11. 24 CFR Part 130 - Regulations that prohibit discrimination in crnployulent in federally
assisted construction contracts.
12. 40 CFR fart 15 - IZe;ulations relating to the applicability of the Clean Air and �N' ater
Pollution Acts.
13. Contract Work - Hours and Safety- Standards Act
14. Lead Based Paint Poisoning Preventive Act
15. Section 504 of the Rehabilitation Act of 1973
16. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
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17. 29 CFR Parts 3, 5 and 5a - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated
by the Davis -Bacon Act. HUD Form 4010, which describes the Davis -Bacon Act, is
included as part of this agreement and must be included in all construction contracts
funded by CDBG. See attachment A -3.
18. Revised Order Number 4 - Regulations that establish guidelines for the
implementation of Executive Order 11246 as amended by Executive Orders 11375 and
12086.
19. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in
federally assisted projects.
20. Executive Order 11625 and U.S. Department of Housing and Urban Development
Circular Letter 79 -45 - which prescribes goal percentages for participation of minority
businesses in Community Development Block Grant Contracts.
21. 29 CFR Part 3 - The Copeland Anti - Kickback Act (i 8 U.S.C. 874 and 40 U.S.C.
276c), which deals with employee forfeiture of compensation by force.
22. Florida Statutes, Chapter 112 - which deals with conflict of interest.
23. HUD - required reports, circulars, and procedures, such as the Grantee Performance
- Report.
24. Public Law 100 -430 - the Fair Housing Amendments Act of 1988.
25. 24 CFR 570, Subpart J - regulations covering standard Grant Administration
Procedures. These replace OMB Circular A -102. This subpart includes 24 CFR
570.502.
26. OAIB Circular A -133 - concerning annual audits.
27. OMB Circular A -122 - which identifies cost principles.
28. Section 109, Public Law 100 -202 - which restricts the awarding of public works
contracts to firms from foreign countries with unfair trade practices.
29. 24 CFR Part 84 - OMB Circular A -110 Codified in the Unifolin Administrative
Requirements for Grants and Agreements With Institutions of Higher Education,
Hospitals and Other Non -Profit Organizations.
30. 24 CFR Part 85- OMB Circular A -102 Codified in the Uniform Administrative
Requirements for Grants and Agreements to State and Local Governments.
31. Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et se . and
regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
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referenced herein shall constitute a breach of this agreement and the County shall have
the discretion to unilaterally terminate this agreement immediately.
32. Prohibition Of Gifts To County Employees - No organisation or individual shall offer
or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of
value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes,
Collier County Ethics Ordinance No. 2004 -05, and County Administrative Procedure
X311.
33. Order of Precedence - In the event of any conflict between or among the terans of any
of the Contract Documents, the terms of the Agreement shall take precedence over the
terms of all other Contract Documents, except the terms of any Supplemental
Conditions shall take precedence over the Agreement. To the extent any conflict in the
terms of the Contract Documents cannot be resolved by application of the Supplemental
Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the
more strict or costly obligation under the Contract Documents upon the Contractor at
Owner's discretion.
34. Venue - Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
35. Dispute Resolution - Prior to the initiation of any action or proceeding pennitted by this
Agreement to resolve disputes bet %veen the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representativcs of SUBRECIPIENT with fall decision - malting authority and by
OWNER'S staff person who would make the presentation of any settlement reached
li s t ;1, (l� A` 1• anr; val Failing r•e 1 i r r i n t(
during egotra ri 5 o C "", ER f0 Nt r0 ing s0 ut o 1, "lid d Nrlor ) the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
a,-,reed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of SUBRECIPIENT with full decision - making
authority and by OWNERS staff person who would make the presentation of any
settlement reachccl at mediation to OWNERS board for approval. Should either party
fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under section 44.102, Fla. Stat.
D. SUBCONTRACTS
.ny work or services subcontracted by the SUBRECIPIENT shall be specifically by written
contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Work Program set forth
in Exhibit "A."
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This review also includes ensuring that all consultant contracts and fee schedules meet the
minimum standards as established by the Collier County Purchasing Department and HUD.
Subcontracts for architecture, engineering, survey, and planning shall be negotiated fixed fee
contracts. All additional services shall have prior written approval with support documentation
detailing categories of persons performing work plus hourly rates including benefits, number of
drawings required, and all items that justify the "Fixed Fee Contract." Reimbursements for
such services will be made at SUBRECIPIENT cost. None of the work or services covered by
this Agreement, including but not limited to consultant work or services, shall be subcontracted
by the SUBRECIPIENT or reimbursed by the COUNTY without prior written approval of the
HHS Department or his designee.
E. AMENDMENTS
This Agreement, along with all exhibits and attachments which are hereby incorporated as a
part of this Agreement, may not be modified, amended, or extended orally. The County may,
at its discretion, amend this Agreement to conform to changes required by Federal, State,
County, or HUD guidelines, directives, and objectives. Such amendments shall be incorporated
by written amendment as a part of this Agreement and shall be subject to approval of the
County.
This Agreement may be amended only by written agreement executed by the governing boards
of both parties, except that County representative may approve adjustments between line item
amounts, scope clarifications, or an extension of time and schedule provided in Exhibit A that
do not change the project, or exceed the amount funded by the County, as stated herein. Any
modifications to this contract shall be in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such modifications are authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys" fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the performance of
this Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph. This section does not pertain to any incident arising from the
sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly identified as
to funding source. The SUBRECIPIENT will include a reference to the financial support herein
provided by HHS in all publications and publicity. In addition, the SUBRECIPIENT will make
a good faith effort to recognize HHS' support for all activities made possible with funds made
available under this Agreement. The SUBRECIPIENT will mount a temporary construction
sign for projects funded by HHS. This design concept is intended to disseminate key
information regarding the development team as well as Equal Housing Opportunity to the
general public. This signs construction utilizes a minimum conventional 4'X 8" plywood back
panel and other conventional construction materials and methods.
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H. TERMINATION
In event of termination for any of the following reasons, all finished or unfinished documents,
data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital
equipment secured by the SUBRECIPIENT with funds under this Agreement shall be returned
to HHS or the COUTITY. In the event of termination, the SUBRECIPIENT shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any
breach of the Contract by the SUBRECIPIENT, and the COUNTY may withhold any payment
to the SUBRECIPIENT for set -off purposes until such time as the exact amount of damages
due to the COUNTY from the SUBRECIPIENT is determined.
TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agrcernent, or if either party shall violate any of the covenants, agreements, or
stipulations of this Agreement, either party shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such termination to the other party and
specifying therein the effective date of termination.
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason. terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination.
TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or tenninated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
INSURANCE
SUBRECIPIENT shall obtain and carry. at all times during its performance under the Contract
Documents, insurance of the types and in the amounts described herein and further set forth in
Exhibit D to this Agreement.
SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit D shall not relieve the
SUBRECIPIENT of his liability and obligation under this subsection or under any subsection
of this contract. The contract is contingent upon receipt of the insurance documents within
fifteen (1 5) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have
an additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the tenns and conditions
of the contract.
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VIII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A —110 (Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and
other Non - Profit Organizations) and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENTATION AND RECORD - KEEPING
The SUBRECIPIENT shall maintain all records required by the ESG Federal
Regulations.
All reports, plans, surveys, information, documents, maps, and other data procedures
developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose
of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work
contemplated under this Agreement copies of all documents and records relating to this
Agreement shall be surrendered to HHS if requested. In any event the SUBRECIPIENT
shall keep all documents and records for three (3) years after expiration of this
Agreement.
3. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the
preparation of HUD Labor Relations, WBEMBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
4. SUBRECIPIENT shall submit monthly beneficiary reports to HHS using Exhibit "C ".
The SUBRECIPIENT shall maintain records showing compliance with the Davis -
Bacon Law, including files containing contractor payrolls, employee interviews, Davis -
Bacon wage rates, and administrative cross - referencing. SUBRECIPIENT shall
maintain records showing contractor compliance with the Contract Work Hours and
Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing
compliance with federal purchasing requirements and with other federal requirements
for grant implementation.
Indirect Costs: if indirect costs are charged, the Subrecipient will develop an indirect
cost allocation plan for determining the appropriate Subrecipient "s share of
administrative costs and shall submit such plan to the County for approval, in a form
specified by the County.
C. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in conformity with the procedures prescribed by the Federal
Management Circulars A -110, A -122, 24 CFR Part 84, and 24 CFR Part 85, which are
incorporated herein by reference.
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D. REPORTS. AUDITS. AND EVALUATIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
E. ADDITIONAL HOUSING & HUMAN SERVICES COUNTY AND HUD
REQUIREMENTS
HHS shall have the right under this Agreement to suspend or terminate reimbursement until the
SUBRECIPIENT complies with any additional conditions that may be imposed by HHS, the
COUNTY, or HUD at any time. Additional requirements are listed on Exhibit C.
F. PRIOR WRITTEN APPROVALS - SUMMARY
(1.) All subcontracts and agreements proposed to be entered into by the SUBRECIPIENT
pursuant to this Agreement,
(2.) All capital equipment expenditures of $1.000 or more;
(3.) All out -of -town travel; (travel shall be reimbursed in accordance with Florida Statutes,
Chapter 112.061);
(4.) All change orders: and
( >.) All requests to utilize uncommitted funds after the expiration of this agreement for
programs described in Exhibit A, and
(6.) All rates of pay and pay increases paid out of ESG funds, whether for merit or cost of
living.
G. AUDITS AND INSPECTIONS
Non - profit organizations that expend $500,000 or more annually in federal awards shall have a
single or pro gram- specitc audit conducted for that year in accordance with OMB A -133. Non-
profit organizations expending federal awards of 5300,000 or more under only one federal
program may elect to have a program - specific audit performed in accordance with OMB A-
133. SUBRECIPIENT s who will be receiving, or who have received, federal awards for loans
or loan mariinteed programs with may be required to conduct audits of those programs in
accordance with regulations of the federal agencies providing those guarantees or loans.
2. Non - profit organizations that expend less than 5500,000 annually in federal awards shall be
exempt from an audit conducted in accordance with OMB A -133, although their records must
be available for revie N� (e.g., inspections, cvaluationsj. These agencies are required by HHS to
submit "Reduced Scope- audits (e. g. financial audit. performance audits). They may choose,
instead of a Reduced Scope Audit, to have a program audit conducted for each federal a«vard in
accordance with federal laws and regulations _,ovcrning the program in which they participate.
Records must be available for review or audit by appropriate officials of federal and County
agencies.
3. When the requirements of OMB A -133 apply, or when the SUBRECIPIENT elects to comply
with OMB A -133, an audit shall be conducted for each fiscal year for which federal awards
attributable to this contract have been received by the SUBRECINEN T. Each audit shall
include a iiscai revic u, wilicii iiicludrs a validation of ail piograni- ,cncrate' incoi, e aiid its
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disposition, especially attributable to CDBG funds, an internal control review, and a
compliance review as described in OMB A -133. A copy of the audit report in triplicate must
be received by HHS no later than six months following the end of the SUBRECIPIENT's fiscal
year.
4. If an audit is required by Section G of this contract, but the requirements of OMB A -133 do not
apply or are not elected, the SUBRECIPIENT may choose to have an audit performed either on
the basis of the SUBRECIPIENT's fiscal year or on the basis of the period during which HHS -
federal assistance has been received. In either case, each audit shall cover a time period of not
more than twelve months and an audit shall be submitted covering each assisted period until all
the assistance received from this contract has been reported. Each audit shall adhere to all
other audit standards of OMB A -133, as these may be limited to cover only those services
undertaken pursuant to the terms of this contract. A copy of the audit report in triplicate must
be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract Records in accordance with generally
accepted accounting principles, procedures, and practices which shall sufficiently and properly
reflect all revenues and expenditures of funds provided directly or indirectly by the County
pursuant to the terms of this contract.
6. The SUBRECIPIENT shall maintain all Contract Records that document all actions undertaken
to accomplish the "Scope of Services" outlined in Attachment A in this contract.
7. The SUBRECIPIENT shall ensure that the Contract Records shall be, at all times, subject to
and available for full access and review, inspection, or audit by County and federal personnel
and any other personnel duly authorized by the County.
S. The SUBRECIPIENT shall include in all HHS approved subcontracts used to engage
subcontractors to carry out any eligible substantive programmatic services, as such services are
described in this contract and defined by HHS, each of the record- keeping and audit
requirements detailed in this contract. HHS shall, in its sole discretion, determine when
services are eligible substantive prograrnrmatic services and subject to the audit and record -
keeping requirerrrents described above.
H. PROGRAM- GENERATED INCOME
All income earned by the SUBRECIPIENT from activities financed in whole or in part by
funds provided hereunder must be reported to H1IS. Such income would include, but not be
limited to, income from service fees, sale of commodities, and rental or usage fees. The
SUBRECIPIENT shall report its plan to utilize such income to HHS, and said plan shall
require the prior written approval of the HHS Department or designec. Accounting and
disbursement of such income shall comply with OMB Circular A -110 (uniform Administrative
Requirement for Federal Grants) and other applicable regulations incorporated herein by
reference.
In addition to the foregoing, Program Income, as defined by 24 CFR 570.500(a) for ESG funds
may be retained by the Agency. Program Income shall be utilized to undertake activities
specified in "Exhibit A" of this Agreement, and all provisions of this Agreement shall apply to
stated activities. Any Program Income on hand at or received by the SUBRECIPIENT or its
sub - contractors after t11e expiration of this Agreement shah be returned to the COUNTY no
St. Matthews House - 2008 ESG
Direct Sen ices
Emergency Shelter and Recovery Program Page I I of 31
later than thirty (30) days after such expiration, subject to any SUBRECIPIENT requests to
utilize uncommitted funds.
GRANT CLOSEOUT PROCEDURES
SUBRE.CIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not limited to; making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the COUNTY),
and determining the custodianship of records.
IX. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability,
national origin, religion, age, familial status, or sex be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this
Agreement. Upon receipt of evidence of such discrimination, the COUNTY shall have the right
to terminate this Agreement.
To the greatest extent feasible, lower- income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTL`NITiES FOR S I.;L,L ND III` OI:ITY %;t- O` %IEN -O�� ``ED BITSiNESS
ENTERPRISES -
T
n the procurement of supplies, equipment, consiruction, or scrvic:,s to implement this
Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and
ininorityiwomcn -owned business enterprises of supplies and services, and provide these
sources the maximum feasible opportunity to compete for contracts to be perfornned pursuant to
this Agreement. To the maximum extent feasible these small business and minority /women-
owned business enterprises shall he located in or owned by residents of the ESG areas
designated by Collier Count_,, in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
At toast fifty -one percent (51'4,) of the beneficiaries of a project funded through this Agreement
must be low- and moderate- income persons. If the project is located in an entitlement city, as
defined by HUD. or serves beneficiaries couno,,wide, more than thirty percent (30 °a) of the
beneficiaries dlrectIv ass sted tllrou(Th the use of funds under this A ieenleni must reside In
unincorporated Collier County or in municipalities participating in the County's Urban County
Qualification Program. The project funded under this Agreement shall assist beneficiaries as
defined above for the time period designated in Exhibit A of this Agreement. The
SUBRECIPIENT shall provide written verification of compliance to HHS upon HHS" request.
St. Matthews House - 2008 ESG
Direct Sun ices
Eme,gency Slicker and Reco,cry f rogrrn Passe 12 Of 3 1
D. EVALUATION AND MONITORING
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary by HHS or the COUNTY and that the continuation of this
Agreement is dependent upon satisfactory evaluation conclusions based on the terms of this
Agreement, comparisons of planned versus actual progress relating to project scheduling,
budgets, audit reports, and output measures. The SUBRECIPIENT agrees to furnish upon
request to HHS, the COUNTY or the COUNTY's designees and make copies or transcriptions
of such records and information, as is determined necessary by HHS or the COUNTY, The
SUBRECIPIENT shall, upon the request of HHS, submit information and status reports
required by HHS, the COUNTY or HUD on forms approved by HHS to enable HHS to
evaluate said progress and to allow for completion of reports required HHS by HUD. The
SUBRECIPIENT shall allow HHS or HUD to monitor the SUBRECIPIENT on site. Such site
visits may be scheduled or unscheduled as determined by HHS or HUD.
E. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or
degree with the performance of this Agreement and that no person having any conflict of
interest shall be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict
of interest on the part of the SUBRECIPIENT or its employees shall be disclosed in writing to
HHS provided, however, that this paragraph shall be interpreted in such a manner so as not to
unreasonably impede the statutory requirement that maximum opportunity be provided for
employment of and participation of low and moderate- income residents of the project target
area.
F. PUBLIC ENTITY CRIMES
As provided in 287.133, Fla. Stat. by entering into this Agreement or performing any work in
furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors
and consultants who will perform hereunder, have not been placed on the convicted vendor list
maintained by the Statc of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by 287.133 (3)(a), Fla. Stat.
G. DRUG -FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT, as a condition of being awarded, must certify that they will provide
drug -free workplaces in accordance with the Drug-Free Workplace Act of 1985 (42 U.S.C.
701) and with HUD's rules at 24 C.FR Part 24, subpart F.
H. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
St. Matthews House - 2008 ESG
Direct SeMees
Emergency Shelter and Recovery Program Page 13 of 31
.
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying ", in accordance «-ith its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all sub awards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative Agreements) and that all
SUBRECIPIENTS shall certify and disclose accordingly.
REALPROPERTY
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects
stated herein, and approved by the COUNTY in accordance with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be
subject to the provisions of the ESG Regulations including, but not limited to, the provisions on
use and disposition of property. Any real property within the SUBRECIPIENT control, which
is acquired or improved in whole or part with ESG funds in excess of S25,000, must adhere to
the ESG Regulations at 24 CFR X70.505.
X. E VIRONMENTAL CONDITIONS
A. AIR AND WATER
The SUBRECIPIE`,J a,recs to comply with the following, requirements insofar as they apply
I
o the performance of the Contract:
I . Clean Air Act, 41 U.S.C., 7401, ct seq.
?. Federal 11 atcr Pollution Control :Act, as amended, 33 U.S.C. 1251, et seq., as amended,
13I S relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 114 and Section 30S (EPA) regulations pursuant to
40 C.F.R., Part 50. as amended.
B. FLOOD DISASTER PROTECTION
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC
4001), the Subreclplent shall assure that for -activities located in an area identified by FE.MA as
having special flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained as a condition of financial assistance for acquisition or construction
purposes (including rehabilitation). If appropriate, a letter of reap amendment (LOMA) may be
obtained from FEMA, which would satisf�v this requirement and /or reduce the cost of said flood
Insurance.
St. A4atthe,,vs House - 200b ESG
Direct services
Emcn�ency Shelter and Reco cry Program Pa,—,e 14 of 3 1
C. LEAD -BASED PAINT
The Subrecipient agrees that any construction or rehabilitation of residential structures with
assistance provided under this contract shall be subject to HUD Lead -Based Paint Regulations
at 24 CFR 570.608, 24 CFR Part 25 and 24 CFR part 92.355. Such regulations pertain to all
HUD - assisted housing and req.;ire that all owners, prospective owners, and tenants of
properties constructed prior to 1978 be properly notified that such properties may include lead -
based paint. Such notification shall point out the hazards of lead -based paint and explain the
symptoms, treatment and precautions that should be taken when dealing with lead -based paint
poisoning and the advisability and availability of blood lead level screening for children under
seven. The notice should also point out that if lead -based paint is found on the property,
abatement measures might be undertaken.
D. HISTORIC PRESERVATION
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set
forth in 36 CFR, Part 800, Advisory Council on Historic Preservation Procedures for Protection
of Historical Properties, insofar as they apply to the performance of the Contract. In general,
concurrence from the State Historic Preservation Officer is required for all rehabilitation and
demolition of historic properties that are fifty years old or older or that are included, on a
Federal, state, or local historic property list.
XI. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be
affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law.
XII. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY any ESG
funds on hand at the time of expiration, any accounts receivable attributable to the use of ESG funds,
and any non - expendable personal property that was purchased with ESG funds. Any real property
under SUBRECIPIENT control that was acquired or improved in whole or in part with ESG funds in
excess of Twenty -five Thousand Dollars ($25,000) will be covered by the regulations 24 CFR Part
570.503(13)(8).
XIII. CONDITIONS FOR RELIGIOUS ORGANIZATION'S
ESG funds may not be used for religious activities or provided to primarily religious organizations.
24 CFR 570.200(j) specifies the limitations on ESG funds, and is herein incorporated by reference.
St. Matthews House - 2008 ESG
Direct Services
Emergency Shelter and Recovery Program Page 15 of) I
XIV. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of thirty -one (31) enumerated pages, which include the exhibits referenced
herein, shall be executed in two (?) counterparts, each of which shall be deemed to be an original, and
such counterparts will constitute one and the same instrument.
XV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and
constitutes the entire understanding. The parties hereby acknowledge that there have been and are no
representations, warranties. covenants, or undertakings other than those expressly set forth herein.
St. Matthe"vs House - 3008 i_SU
Direct Services
Emergency shelter and Recovery Pi.��ram P :gt % Of l
'4, L1 3
J -)4
, —
kN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively, by an authorized
e
person or agent, hereunder set their hands and seals on this October 14, 2008,
ATTEST:
Dwight E. Brock, Clerk of Courts
0
Dated:
(SEAL)
First Witne&o
f
A
I" I , - r, � , , , -*_
"M
Type /print witness name
Approved as to Form and
Legal sufficiency:
Assistant County Attorney Sion, tore
Type/print Name
St. Matthews HOLISC - 2008 ES(i
Dircct Services
Emer-envy Shelter and Reuovccy Program
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
m
Torn Henning, Chairman
ST. MATTHEWS HOUSE, INC.
B z
Subreciplent Signature
7?
j Y
Vann R. Ellison, Exccutive
Page 17 of ') I
Z'
EXHIBIT "A"
SCOPE OF SERVICES
ST. MATTHEW'S HOUSE, INC.
EMERGENCY SHELTER AND RECOVERY PROGRAM
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
This Emergency Shelter Grant (ESG) funding in the amount of $94,007.00 to St. Matthew's House,
Inc. will provide emergency shelter, temporary housing and direct sci ices for the homeless of Collier
County and to assist with the operation and maintenance of the St. Matthew's House facility
This project will also consist of direct assistance such as rental assistance and case management to
persons at 50 1,'o or below of average median income in Collier County. Staff responsible for the
activities include: The executive director, finance director. accounting manager, development
manager, ministries and program director, men's unit mana <ger, women and children's unit manager,
intake coordinator, nine (9) case managers, and kitchen manager.
Final completion date shall be no 'later than June 15, 2009.
B. BUDGET:
Salaries "Benefits
Fxecutive director, finance directnn ,,ccotnitin- manager. dcvcicpmcnt ni mager, ministries and program director,
men's Unit m nai-,.�r, wCtncn atld clildrCIl S umt nlan'- 'er, intake coordinatOL 1;1110 ca,'< mana °ers, and k:tchcri
lmina—T r (p arti d fhnaln ').
Admin Fees
Utilities for Beneficiaries
Rent Payments for Beneficiaries
Repair %1vlaintenan e'Trash Cleaning for the emergencv shelter
TOTAL PROJECT COST $94.007.00
If indirect costs are charged.. the Subrecipient will develop an indirect cost allocation plan for
dete17n1111m, the apprel?1'lLite Subreciplent s share Ol admT'nlStrat'Ve cOst> and s1?a11 sll!-): :t Stich plan to
the County for approval, in a form specified by the County.
C. STAFFING: Provide list of staff directly responsibie for reporting and request for payment processing.
D. BONDING REQUIREMEtiTS: The SUBRECIPIENT shall comply with the requirements of OMB
Circular A -110 (Uniform Administrative Requiremel ?t for Federal Grants) and 24 CFR Part 84 in
reward to any bid guarantees. pCrioril?ance bonds. gild 1,'aN.111ent I t)1ids.
E. FORMER PRO?ECTS• Failure : � aid---lately?ialIltaii? .,11; former E-SG Cunded project Ira-. y result in
the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future ESG
funds.
St. Matthe- -s House - 2008 ESG
Direct Sen ices
Emergencv shelter and Recovery Page 18 of 3 1
F. WORK SCHEDULE: The time frame for completion of the outlined activities shall be:
MILESTONE'TASK
END DATE
Support, operations & maintenance of
the emergency shelter facility.
June, 2009
Rental Assistance for Beneficiaries
June, ?009
Direct Assistance for Beneficiaries
June, ?009
Please note that if any of these activities exceed the timelines by two months a revised work schedule
must be submitted to HHS.
G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to HHS outlining
the status of specific activities under the project. Each report must account for the total activity for
which the SUBRECIPIENT is paid with ESG funds, in part or in whole, and which is required in
fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the
form Exhibit "E ". The progress reports shall be used as an additional basis for HHS approval of
invoices, etc. for payment.
H. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
Safe, decent
Affordable housing through the
03C Homeless
Implementation of the
temporary/emergency
direct services to tile shelter for
Facilities
Emergency Shelter Grant through
shelter, food, & clothing to
safer and decent emergency
direct services to the homeless
homeless persons.
housing to homeless
and the support, operations &
j individuals.
maintenance of the ESG facilityy.
1. _DAVIS -BACON ACT: Tlie SUBRECIPIENT shall request the County to obtain a Davis -Bacon wage
decision for the project prior to advertising the construction work. The SUBRECIPIENT shall
incorporate a copy of the Davis -Bacon wage decision and disclose the requirements of the Davis -
Bacon Act in its construction bid solicitation and sub- contract(s).
COMPENSATION: The County shall reimburse the SUBRECIPIENT for the performance of this
Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports as identified in Section G, Payments shall be
made to the SUBRECIPIENT when requested as work progn•esses, but not more frequently than once
per month. Adherence to the work schedule identified in Section F will be required, unless modified in
writing by the parties. Payment will be made upon receipt of a proper invoice and in compliance with
Section ? 1 b. i 0, Fla. Stats., otherwise known as the "Local Goveriu-nent Prompt Payment Act ".
St. Matthews House - 2008 ESG
Direct Services
Emergency Shelter and Recovery Program Page 19 of 3 1
End of Exhibit A
St. Nxlatthefws House - 2008 ESG
Direct Services
Emer-encv Sheltur and Rccmcry i rte ram P,-,(,e 20 of 3 1
EXHIBIT "B"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: ST. Matthew's House
Subrecipient Address: 2001 Airport Rd. S. Naples. FL 34112
Project Name: St. Matthew's Emergency Shelter Grant
Project No: ES08 -01 Payment Request #
Dollar Amount Requested: S
SECTION II: STATUS OF FUNDS
1.
Grant Amount Awarded
2.
Sum of Past Claims Paid on this Account
3.
Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account S
4.
Amount of Previous Unpaid Requests
S
5.
Amount of Today's Request
S
6.
Current Grant Balance (Initial Grant Amount Awarded
Less Sum of al l requests) $
w w2, 1
i
94.007
I certify that this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the County and us as the Sub- recipient. I also certify that the amount of the Request for
Payment is not in excess of needs.
Si(mature
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
St. Matthews House - 2008 ESG
Direct Services
Emergency Shelter and Recovery Progr,.in
Date
(approval authority under $14,999)
(approval required $15,000 and above)
End of Exhibit B
Page 21 of 31
None for this grant.
EXHIBIT "C'
ADDITIONAL ESG GRANT REQUIRE-MENTS
End of EK'hibif C
St, Mattlunv,, flou,,t -'008 ES6
Direct Sc vices
Fincruencv Slicher and Rccovcry Program PaQc 22 of - ',I
u _-',
EXHIBIT "D"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 300 Horseshoe Drive North, Suite 110, Naples, Florida 34104, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
(a.) Workers' Compensation as required by Chapter 440, Florida Statutes.
(b.) Public Liability Insurance on a comprehensive basis in an amount no less than $300,000
per occurrence for combined Bodily Injury and Property Damage. Collier County must be
shown as an additional insured with respect to this coverage.
(c) Automobile Liability Insurance covering all owned, non -owned and hired vehicles used
in connection with this contract in an amount not less than $300,000 per occurrence for
combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in (1) — (3) above, a Certificate of Insurance must be provided
as follows:
(d.) Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed
design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and /or the
design professional shall become legally obligated to pay as damages fro claims arising
out of the sci vices performed by the SUBRECIPIENT or any person employed by the
SUBRECIPIENT in connection with this contract. This insurance shall be maintained for
a period of two (2) years after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in (1) — (4) above, the SUBRECIPEINT shall provide or cause
its Subcontractors to provide original policies indicating the following types of insurance coverage
prior- to any construction:
(e.) Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount not less
than one hundred (1001 percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
(f) Flood Insurance shall be provided for those properties found to be within a flood hazard
zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance
Program (NFIP), whichever is greater. The policy will show Collier County as a Loss
Payee A.T.LM.A. This policy will be provided as such time that he buildings' walls and
roof exist.
Lxhibit D, Continued
St. Matthews House - 2008 ESG
Direct Services
Emergency Sheltur and Recovery Program Page 23 of 31
_> C _
OPERATION!MANAGENIENT PHASE- (II= APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance must be
kept in force throughout the duration of the loan and/or Contract:
(g.) Public Liability coverage in an amount not less than $ 1,000,000 per occurrence for
combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
(h.) Property Insurance coverage on an "All Risk" basis in an amount not less than one
hundred (I 001,,o) of the replacement cost of the property. Collier County must be shown
as a Loss payee with respect to this coverage A.T.LM.A.
(i.) Flood Insurance coverage for those properties found to be within a Rood hazard zone for
the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show
Collier County as a Loss Payee A.T.I.M.A.
End of E4;hibit D
St. Matthews House -20O4 ESG
Direct Services
Gmereenev Shelter and Rcco% xy ProLr.lm Page '4 of 31
3 21 1
EXHIBIT "E"
ESG MONTHLY PROGRESS REPORT
Complete forin.for past month and submit to Housing &Hwnan Service's staff by the I (1 h of the following
inonth.
Status Report for Month of
Submittal Date:
Project Name St. Matthew's House Emerniiev Shelter Grant
Project Number ES08 -01 Activity Number
Subrecipient: St. Matthew's House. Inc.
Contact Person Vann R. Ellison Executive Director
Telephone: (239) 774 -0500 Fax: (239)774 -7146
E -mail: vann(:stmatthewshouse.org
1. Activity Status /i1'Iilestones (describe any action taken, relating to this project, during the past month):
2. What events /actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and
attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this project.
5. Identify any potential issues that may cause delay.
St. Matthews House - 2008 ESG
Direct Services
EmerSency Shelter and Recovery Program
Page 25 of 31
Exhibit E, Continued
6. New contracts executed this month (if applicable):
Name of Contractor or
Subcontractor, address & Phone
Number
Amount of
Contract
Contractor
Federal ID
Number
Race
(see definitions on
following page)
Ethnicity
(see definitions on
following page)
LxUem-,ly
'
Ven L.n1 Incou:a
i
I
reniaji Hcacio(
Households or Persons
Lc In onne
Assisted
7. For projects that serve a particular clientele, please complete the following information by entering the
appropriate number in the blank spaces and in the chart below. Complete the below chart for NEW clients
served this month. DO NOT DUPLICATE clients served in previous months. You may provide data by
either households or persons served. However, if one person received TWO services this counts as TWO
SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits households or persons. Please circle one category (either 'households" or
"persons "). Enter the number of benficiaries in the blank sl)ace and in box "1. "
INCOME
Of the households or pe'r'sons assisted, are extremely low- income incolile (0-30"'o) Of the Current
Median Family income ('vir t). Elztcl- this n17nCr 117 `)Ox �.
Of the houscholds or persons assisted. cry to - income O1 -50 "0} of the current.Median
Family Income (N4FI). 1 ,zter this r,turzber in %)o.z-
Of these houscholds or persons assist ed. «re to , - uncome (51 4 "011'0) of the current Median Family
Income (MFI). F_17tcr this 1zu11zhcr in box -4 "
iYOTE: Tiie total Of �, ? r' I � equal the nu niter" ill box 1.
boxes .r cin �t S'ItDli lc a tia
FEMALE BEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Ewcr this number
ill box -25" below.
BOX I
BOX 2
307: BOX 4
BOX J
Total N umber of
LxUem-,ly
'
Ven L.n1 Incou:a
i
I
reniaji Hcacio(
Households or Persons
Lc In onne
Assisted
I
Subrecipients must indicate total beneficiaries for Race AND Ethnicity
St. MatrhLws Housc - 2008 ESG
Direct Services
Emergcncv S- r and Recovery Program
Pale ?6 of l
Exhibit E, Continued
Definitions of Race:
.!4
White: A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
2. Black or African - American: A person having origins in any of the black racial groups of Africa.
3. Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian subcontinent including, for example, Cambodia, China, hndia, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
4. American Indian or Alaska Native: A person having origins in any of the original peoples of North
and South America (including Central America), and who maintains tribal affiliation or community
attachment.
5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original people of
Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
1. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicity Beneficiaries
Race
# Total
# Hispanic
White _
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American IndianiAlaska Native and White
Asian and White
Blacl&African American and White
American Indian %Alaskan Native and Black/African American
Other Multi- Racial
_
TOTAL:
St. Matthews Mouse - 2008 ESG
Direct Services
Emergency Shelter and Recovery Program Page 27 of 3 1
Exhibit E. Continued
ESG Prn.zram Services
HOUSING AND SERVICES THIS ACIVITY PROVIDES:
Indicate Programs and Service (s) with an "k"
# Total
Emeraency Shelter Facilities
Vouchers For Shelters
Drop in Center
I
Food Pantry
Mental Health
Alcohol/Drua Program
Child Care
Transitional Housing
Outreach
Soup Kitcheri /i Ieal Distribution
Health Care
rt 'Total
_
HIV6MDS Services
Employment
Homeless Prevention
Other *
*If you chose OTHER type a description of the services (25 Characters)
BENEFICIARY COUNT ESTIMATES:
Residential Services
# Total
AVERAGE NUMBER SERVED DAILY _ADULTS -If sheltcr
provides ov Cmight acco:nn o11ation.; ,.,'pe In an estimate of the
avera,e number of adults served daily.
I
AVERAGE NLJh�EBER SERVED DAILY CHILDREN- Ii sheltcr
provides oveniight accommodatiin.s type in an estimate of the
average number of children served daily.
AVERAGE NUMBER SERVl D YEARLY -If shelter provides
overnight accommodations type the average nu.nbcr of persons
teed vearl v. Basc number on the persons screed, not number of
visits.
Non- Residential Services
rt 'Total
A \'FRAGF, NUMBER SERVED DAILY ADULTS —If your shelter
does not have overnight accommodations, type the avera�(e count of
non- resident persons served daily. If a person is served more than
once daily. include each visit in the count.
St. Maahexs House - JD LSG
Direct Serriccs
Emcr,encv Shelter and RuL:m ery Pro -mm Page ? 8 of 3 1
4. 2 " ul 3
r u C)
_. Exhibit E, Continued
Subrecipient must indicate total beneficiaries for Race AND Ethnicity
Definitions of Race:
6. White: A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
7. Black or African- American: A person having origins in any of the black racial groups of Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
S. American Indian or Alaska Native: A person having origins in any of the original peoples of North
and South America (including Central America), and who maintains tribal affiliation or community
attachment.
9. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original people of
Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
2. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicity Beneficiaries
_ RACIAL /ETHNIC CHARACTERISTICS:
On this table you approximate the racial and ethnic background of residential persons only that are served by
your facility. You must enter racial and ethnic characteristics for the same "Average Number Served
yearly" that you entered on the previous table.
Race
# Total
# Hispanic
_
White
Black or African American
Asian
American Indian or Alaskan Native
Native Iawaiian or Other Pacific Islander
j American Indiart', -laska Native and ��i'hite
Asian and White
Black/African American and White
_
American Indian/Alaskan Native and Black /African American
Other N/luiti- Racial
_
TOTAL:
--
St. Matthews House - 2008 ESG
Direct Services
Emergency Shelter and Recovery Program Page 29 of 31
q �.2
Exhibit E, Continued
ESG DEMOGRAPHIC FOR BENEFICIARIES:
Residential Services %Male
%Feinale
Unaccompanied 18 and over?
I
�
Unaccompanied Under 1 S?
I
Two parents under 18 -Two parent families with children headed by
vouths under the age of 18
Families with Children Headed hv:
%,N1ale
%Female
Single 18 and Over- Single parent families «,ith children headed by
an adult 18 and over?
children?
Elderly
e in the following data the percentaqe of
> fall In o cer aln cateaorles:
rsons served on an average da
On An Avera e day ` o of the PoE,ulation ,erred wlio are
ii Batterid Spouse
Youth 18 and under - Single parent families with children headed by a
youth 18 and under. V
_
Two Parents 18 and over -Two parent familics with children headed
I by adults over 18 years.
Chronicaliv Mentally III
Two parents under 18 -Two parent families with children headed by
vouths under the age of 18
Developmentally Disabled
What is your estimate percenta(_),e of the population served by vour
i
residential shelter on an average day, which are families with no
children?
e in the following data the percentaqe of
> fall In o cer aln cateaorles:
rsons served on an average da
On An Avera e day ` o of the PoE,ulation ,erred wlio are
ii Batterid Spouse
RunawaviThrowaway Youth
Chronicaliv Mentally III
Developmentally Disabled
H[V!A fl) S
.a1c01101 Dependent Individu«ls
Drug Dependent Indlvldt_ia1_s — —
Elderly
Veterans
Phy�,ioally' Disabled
Utt�cr
St. Matthexs IIou;e 20:1S ESC-;
Direct Sc;vice;
Emergency Slicker and lRccovrry Program
Page 30 of 31
4 .
3 :4w)i-4
Exhibit E, Continued
riate identifv the various tvaes of sh
n eacn:
How many persons were housed in:
Total
Barracks
Group /Large House
Scattered Site Apartment
Single Familv Detached House
Singlc Room Occupancy
Mobile Home /Trailer
Hotel /Motel
Other
what the descries
rac ers .
Identifying the Fundinq sources for the Shelter:
What is the dollar amount of funds expended from the Total of $
followinLy sources`'
_Other Federal
Local Government
Private
Fees
Other
End of Exhibit E
St. Matthews House - 2008 ESG
Direct Services
Emergency Shelter and Recovery Program Page 31 of 31