Agenda 10/14/2008 Item #16D18Agenda Item No. 16D18
October 14, 2008
Page 1 of 29
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign a subrecipient agreement providing for a $30,000.00 Housing and Urban
Development (HUD) grant to Immokalee Non- Profit, Inc. for a Facility Manager for
Immokalee Non - Profit Housing, Inc.
OBJECTIVE: To provide Community Development Block Grant (CDBG) funds to Immokalee
Non - Profit Housing, Inc. for the purpose of partially funding a new position for a recreational
facility located in Immokalee.
CONSIDERATIONS: The Collier County Housing, & Human Services Department proposes
to provide $30,000.00 from CDBG funds for ,,,n-ant to Immokalee Non -Profit Housing. Inc.
This project will partially fund a new position, Timber Ridge Recreational Facility (TRRF)
Manager. The TRRF Manager will be required to manage the multi- activity community center
in located in the Eden Park neighborhood in Immokalee, Florida. Responsibilities will include
the planning and coordinating of programs, the scheduling of the TRRF facility for activities,
budgeting and maintenance. This center will be available to all residents of Immokalee, which
has been designated as a revitalization community.
On April 22, 2009 the Board of County Commissioners adopted Resolution No. 2008 -121
approving the submission of the One -Year Action Plan for FY 2008 - 2009 to HUD. ]'his Action
Plan provided a summary of the projects to he funded between July 1, 2008 and June 30, 2009.
The project included in this agreement was approved as part of'the FY 2008 -2009 Action Plan.
FISCAL IMPACT: Approval of this agreement will provide a grant in the amount of
$30.000.00 to Inirnokalee Non - Profit Housing, Inc. to partially fund the salary of a facility
manager. No general funds are being utilized in this CDBG project.
GROwnt MANAGEMENT IMPACT: This grant will allow Immokalee Non- Profit
Housing, Inc. to pay a portion of the salary for a facility manager. This project is consistent with
the Grovth Manacerncnt Plan.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office.
It is legally sufficient for Baird action. ---C.M.G.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes
the Chairman to sign a subrecipient agreement providing for a S30,000.00 grant to Immokalee
Non —Profit Housing, inc. using MUD Community Development Block Grant (CDBG) funds.
Prepared by: Sandra Marrero, Grants Coordinator
Housing and Human Services Department
Page I of 1
C5
Agenda Item No. 16DI8
October 14. 2008
Page n of 29
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D18
Item Summary: Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign a sub-recipient agreement providing for a $30 000.00 Housing and Urban
Development (HUD) grant to Immokalee Non-Profit, hic for a Facility Manager for Imi-nokaiee
Non - Prof'. Housing, Inc,
Meeting Date: 10114,'2008 9.00:00 AIVI
Approved By
Marcy Krumbine Director Date
Public Services Housing & Human Services 9,25/2008 8:28 PM
Approved By
Linda Best Contracts Agent Date
Administrative Services Purchasing 912612008 12:15 PM
Approved By
Colleen Greene Assistant County A11torner Date
County Attormay County Attorney Office S126!2008 1:46 PM
Approved By
Steve Carnell Purchasina/General Svcs Director Date
Administrative Services RLIT-c'.-IaSinq j,12712008 7:39 AM
Approved By
Marla Ramsey
Public Services
Approved By
OMB Coordinator
Public Sawices Administrator
Public Services Admin.
OMB Coordinator
Date
9 ! 2 9,'2 Cj 0 8 12:15 PM
Date
County Manager's Office Office of Management & Budget 912912008 2:35 PM
Approved By
John A. Yonkosky Director of the Office of Management Date
County Manager's Office Office of rthanagement & Budget 9/30!2008 10:15 AM
Approved By
James V. Mudd County Manage-. Date
Board of County County Manager's Office 913012008 1:33 PM
Commissioners
fi1e:HC:\AgendaTest\Expoi-t\1 14-October%2014,%2 02008\16.%2000NSENT%20AGEND... 10/8/2008
Agenda Item No. 16D18
October 14, 2008
Page 3 of 20
AGREEMENT BETWEEN COLLIER COUNTY
no-c
IMMOKALEE NON - PROFIT HOUSING, INC.
FACILITY MANAGER
Catalog of Federal Domestic Assistance # 14.218
HUD Grant # B- 08 -UC -12 -0016
THIS AGREEMENT, is made and entered into by and between Collier County, a political subdivision of the
State of Florida, hereinafter referred to as "COUNTY ", and "Immokalee Non- Profit Housing, Inc.," a private
not - for -profit corporation existing under the laws of the State of Florida, having its principal office at 2449
Sanders Pines Circle, Immokalee, FL 34142, and its Federal Tax Identification number as 59- 2716833,
hereinafter referred to as "SUBRECIPIENT ".
WHEREAS, the COUNTY has entered into an agreement with the United States Department of Housing and
Urban Development for a grant for the execution and implementation of a Community Development Block
Grant Program in certain areas of Collier County, pursuant to Title 1 of the Housing and Community
Development Act of 1974 (as amended); and
WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to primarily
benefit low and moderate income persons and neighborhoods and to alternatively use Community
Development Block Grant (CDBG) funds for: slum or blight treatment or for an urgent community need; to
improve the quality of life in Collier County by providing infrastructure improvements, public facilities, and
other activities which are related to neighborhood/community improvements; to improve the condition of life
for persons who require physical access or other services that meet their individual needs; and to provide for
long range community improvements by assessing current conditions and planning long range improvement
programs as described in the Consolidated Plan submission; and
WHEREAS, the Fiscal Year 2008 -2009 Consolidated One -Year Action Plan was developed following the
Collier County Consolidated Plan — Citizen Participation Plan, adopted on January 9, 2001 and April 22,
2008; and
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Agenda Item No. 18D18
October 14. 2008
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WHEREAS, the Board of County Commissioners of Collier County approved the Collier County
Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2008 -2009 for the CDBG Program with
Resolution 2008- 121 on April 22, 2008, and
WHEREAS, the United States Department of Housing and Urban Development (HUD) has approved the
County's Consolidated Plan One -Year Action Plan for Federal Fiscal Year 2008 -2009 for the CDBG Program
and the use of the CDBG funds for the activities identified in the Plan; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities specified in Exhibit A of
this Agreement, in accord with the approved Annual Consolidated Plan; and
WHEREAS, the COUNTY desires to engage the SUBRECIPIENT to implement such undertakings of the
Community Development Block Grant (CDBG) Program as a valid and worthwhile County purpose.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed
by the Parties as follows:
DEFINITIONS
(1) "COUNTY" means Collier County, and where applicable, it's authorized representative(s).
(2) "CDBG" means the Community Development Block Grant Program of Collier County.
(3) "HHS" means the Housing and Human Services Department of Collier County.
(4) "SUBRECIPIENT" ineans Immokalee Non -Profit Housing. Inc.
(5) `'HHS's Approval" means the written approval of the Housing and Human Services
Department or designee.
(6) "HUD" means the Secretary of the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
(7) "Low and moderate income persons" means the definition set by HUD.
(8) "Project" means the work contemplated to be performed as set forth in Exhibit "A ".
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS, perform the tasks
necessary to conduct the program outlined in Exhibit "A," and shall submit each request for reimbursement
using Exhibit "B" along with the monthly submission of Exhibit "E," all of which are attached hereto and
made a part hereof.
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Agenda Item No. 16D18
October 14, 2008
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III. TIME OF PERFORMANCE
The effective date of this Agreement shall be July 1, 2008, and the services of the SUBRECIPIENT shall be
undertaken and completed in light of the purposes of this Agreement. In any event, all services required
hereunder shall be completed by the SUBRECIPIENT prior to June 15, 2009. Any funds not obligated by the
expiration date of this Agreement shall automatically revert to the COUNTY, as set forth in Part VIII (F) (5),
and Part VIII (H) below.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs,
determined by COUNTY, in an amount not to exceed Thirty Thousand Dollars ($30,000.00) for the services
described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put
out to competitive bidding under a procedure acceptable to the COUNTY and federal requirements. The
SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and qualified bidder.
Contract administration shall be handled by the SUBRECIPIENT and monitored by the COUNTY, which
shall have access to all records and documents related to the project.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its office,
presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34104, and to the
SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement.
VI. SPECIAL CONDITIONS
The SUBRECIPIENT agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part
570 of the Housing and Urban Development regulations concerning Community Development Block Grants
(CDBG) and all federal regulations and policies issued pursuant to these regulations. The SUBRECIPIENT
further agrees to utilize funds available under this Agreement to supplement rather than supplant funds
otherwise available for specified activities.
VII. GENERAL CONDITIONS
A. IMPLEMENTATION OF PROJECT ACCORDING TO REQUIRED PROCEDURES
The SUBRECIPIENT shall implement this Agreement in accordance with applicable Federal,
State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda. The Federal, State, and County laws, ordinances and
codes are minimal regulations supplemented by more restrictive guidelines set forth by HHS.
No payments will be made until approved by the HHS Department or designee.
Should a project receive additional funding after the commencement of this Agreement, the
SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by the HHS Department
or designee within forty -five (45) days of said official notification.
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Agenda item No. 16D18
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B. DEBARMENT:
In accordance with 24 CFR part 135, the SUBRECIPIENT certifies that neither it, nor its
principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal Department or
agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract,
or other covered transaction, with a person who is similarly debarred or suspended from
participating in this covered transaction.
C. COMPLIANCE WITH LOCAL AND FEDERAL RULES REGULATIONS AND LAWS
During the perfonnance of the Agreement, the SUBRECIPIENT agrees to comply with any
applicable laws, regulations and orders listed below which by reference are incorporated and
made a part hereof. The SUBRECIPIENT further agrees to abide by all other applicable laws.
1. 24 CFR Part 570, as amended - The regulations governing the expenditure of
Community Development Block Grant funds.
2. 24 CFR Part 58 - The regulations prescribing the Environmental Review procedure.
3. 36 CFR Part 800 - The regulations outlining the procedures for the protection of
historic and cultural properties.
4. 24 CFR Part 1 - The regulations promulgated pursuant to Title VI of the 1984 Civil
Riahts Act.
5. 24 CFR Part 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246, as amended by Executive Orders 11375 and 12086 - which
establishes hiring goals for minorities and wornen on projects assisted with federal
funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972 - which prohibits discrimination in employment.
S. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1973
10. National Flood Insurance Act of 1968
11. 24 CFR Part 130 - Regulations that prohibit discrimination in employment in federally
assisted construction contracts.
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Agenda Item No. 16D18
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-- 12. 40 CFR Part 15 - Regulations relating to the applicability of the Clean Air and Water
Pollution Acts.
13. Contract Work - Hours and Safety Standards Act
14. Lead Based Paint Poisoning Preventive Act
15. Section 504 of the Rehabilitation Act of 1973
16. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
17. 29 CFR Parts 3, 5 and 5a - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated
by the Davis -Bacon Act. HUD Form 4010, which describes the Davis -Bacon Act, is
included as part of this agreement and must be included in all construction contracts
funded by CDBG.
18. Revised Order Number 4 - Regulations that establish guidelines for the
implementation of Executive Order 11246 as amended by Executive Orders 11375 and
12086.
19. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in
federally assisted projects.
20. Executive Order 11625 and U.S. Department of Housing and Urban Development
Circular Letter 79 -45 - which prescribes goal percentages for participation of minority
businesses in Community Development Block Grant Contracts.
21. 29 CFR Part 3 - The Copeland Anti - Kickback Act 8 U.S.C. 874 and 40 U.S.C. 276c },
which deals with employee forfeiture of compensation by force.
22. Florida Statutes, Chapter 112 - which deals with conflict of interest.
23. HUD - required reports, circulars, and procedures, such as the Grantee Perforinance
Report.
24. Public Law 100 -430 - the Fair Housing Amendments Act of 1988.
25. 24 CFR 570, Subpart 3 - regulations covering standard Grant Administration
Procedures. These replace OMB Circular A -102. This subpart includes 24 CFR
570.502.
26. OMB Circular A -133 - concerning annual audits.
27. OMB Circular A -122 - which identifies cost principles.
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Agenda Itern lvo. 16018
October 14, 2008
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28. Section 109, Public Law 100 -202 - which restricts the awarding of public works
contracts to firms from foreign countries with unfair trade practices.
29. 24 CFR Part 84 - OMB Circular A -110 Codified in the Uniform Administrative
Requirements for Grants and Agreements With Institutions of Higher Education,
Hospitals and Other Non -Profit Organizations.
30. 24 CFR Part 85- OMB Circular A -102 Codified in the Uniform Administrative
Requirements for Grants and Agreements to State and Local Governments.
31. Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seg and
regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
referenced herein shall constitute a breach of this agreement, and the County shall have
the discretion to unilaterally terminate this agreement immediately.
32. Prohibition Of Gifts To County Employees- No organization or individual shall offer
or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of
value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes,
Collier County Ethics Ordinance No. 2004 -05, as amended, and County Administrative
Procedure 5311.
33. Order of Precedence - In the event of any conflict between or among the terms of any
of the Contract Documents, the terns of the Agreement shall take precedence over the
terins of all other Contract Documents, except the terms of any Supplemental
Conditions shall take precedence over the Agreement. To the extent any conflict in the
terms of the Contract Documents cannot be resolved by application of the Supplemental
Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the
more strict or costly obligation under the Contract Documents upon the Contractor at
Owners discretion.
34. Venue -Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier Countv, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
35. Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision - making authority and by
COUNTY'S staff person who would make the presentation of any settlement reached
during negotiations to COUNTY for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of SUBRECIPIENT with full decision - making
authority and by COUNTYS staff person who would make the presentation of any
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Agenda Item No. 16D18
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settlement reached at mediation to COUNTY'S board for approval. Should either party
fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under section 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by written
contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Work Program set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet the
minimum standards as established by the Collier County Purchasing Department and HUD.
Subcontracts for architecture, engineering, survey, and planning shall be negotiated fixed fee
contracts. All additional services shall have prior written approval with support documentation
detailing categories of persons perfonning work plus hourly rates including benefits, number of
drawings required, and all items that justify the "Fixed Fee Contract." Reimbursements for
such services will be made at SUBRECIPIENT cost. None of the work or services covered by
this Agreement, including but not limited to consultant work or services, shall be subcontracted
by the SUBRECIPIENT or reimbursed by the COUNTY without prior written approval of the
HHS Department or his designee.
E. AMENDMENTS
This Agreement, along with all exhibits and attachrnents which are hereby incorporated as a
part of this Agreement, may not be modified, amended, or extended orally. The County may,
at its discretion, amend this Agreement to conform to changes required by Federal, State,
County, or HUD guidelines, directives, and objectives. Such amendments shall be incorporated
by written amendment as a part of this Agreement and shall be subject to approval of the
County.
This Agreement may be amended only by written agreement executed by the governing boards
of both parties, except that County representative may approve adjustments between line item
amounts, scope clarifications, or an extension of time and schedule provided in Exhibit A that
do not change the project, or exceed the amount funded by the County, as stated herein. Any
modifications to this contract shall be in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such modifications are authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages, losses
and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the
extent caused by the negligence, recklessness, or intentionally wrongful conduct of the
SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the performance of
this Agreement. This indemnification obligation shall not be construed to negate, abridge or
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Agenda Item No. 16D 18
October 14. 2008
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reduce any other rights or remedies which otherwise may be available to an indemnified party or
person described in this paragraph. This section does not pertain to any incident arising from th
sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of
sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly identified as
to funding source. The SUBRECIPIENT will include a reference to the financial support herein
provided by HHS in all publications and publicity. In addition, the SUBRECIPIENT will make
a good faith effort to recognize HHS' support for all activities made possible with funds made
available under this Agreement. The SUBRECIPIENT will mount a temporary construction
sign for projects funded by HHS. This design concept is intended to disseminate key
information regarding the development team as well as Equal Housing Opportunity to the
general public. This signs construction utilizes a minimum conventional 4'X 8" plywood back
panel and other conventional construction materials and methods.
H. TERMINATION
In event of termination for any of the following reasons, all finished or unfinished documents,
data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital
equipment secured by the SUBRECIPIENT with funds under this Agreement shall be returned
to HHS or the COUNTY. In the event of termination, the SUBRECIPIENT shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by virtue of any
breach of the Contract by the SUBRECIPIENT, and the COUNTY may withhold any payment
to the SUBRECIPIENT for set -off purposes until such time as the exact amount of damages
due to the COUNTY from the SUBRECIPIENT is determined.
TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agreement, or if either party shall violate any of the covenants, agreements, or
stipulations of this Agreement, either party shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such termination to the other party and
specifying therein the effective date of termination.
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination.
TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated; this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
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Agenda Item No. 16D18
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I. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the Contract
Documents, insurance of the types and in the amounts described herein and further set forth in
Exhibit D to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit D shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have
an additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions
of the contract.
VIII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A —110 (Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and
other Non - Profit Organizations) and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENTATION AND RECORD - KEEPING
1. The SUBRECIPIENT shall maintain all records required by the CDBG Federal
Regulations.
2. All reports, plans, surveys, information, documents, maps, and other data procedures
developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose
of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work
contemplated under this Agreement copies of all documents and records relating to this
Agreement shall be surrendered to HHS if requested. In any event the SUBRECIPIENT
shall keep all documents and records for three (3) years after expiration of this
Agreement.
3. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the
preparation of HUD Labor Relations, WBE /MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
4. SUBRECIPIENT shall submit monthly beneficiary reports to HHS using Exhibit "C ".
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Agenda Item fro. 16D18
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5. The SUBRECIPIENT shall maintain records showing compliance with the Davis -
Bacon Law, including files containing contractor payrolls, employee interviews, Davis -
Bacon wage rates, and administrative cross - referencing. SUBRECIPIENT shall
maintain records showing contractor compliance with the Contract Work Hours and
Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing
compliance with federal purchasing requirements and with other federal requirements
for grant implementation.
6. Indirect Costs: If indirect costs are charged, the Subrecipient will develop an indirect
cost allocation plan for determining the appropriate Subrecipient's share of
administrative costs and shall submit such plan to the County for approval, in a form
specified by the County.
C. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in conformity with the procedures prescribed by the Federal
Management Circulars A -110, A- 122, 24 CFR Part 84, and 24 CFR Part 85, which are
incorporated herein by reference.
D. REPORTS, AUDITS, AND EVALUATIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
E. ADDITIONAL HOUSING & HUMAN SERVICES, COUNTY, AND HUD
REQUIREMENTS
HHS shall have the right under this Agreement to suspend or terminate reimbursement until the
SUBRECIPIENT complies with any additional conditions that may be imposed by HHS, the
COUNTY, or HUD at any time. Additional requirements are listed on Exhibit C.
F. PRIOR WRITTEN APPROVALS- SUMMARY
(l.) All subcontracts and agreements proposed to be entered into by the SUBRECIPIENT
pursuant to this Agreement;
(2.) All capital equipment expenditures of $1,000 or more;
(3.) All out -of -town travel; (travel shall be reimbursed in accordance with Florida Statutes,
Chapter 112.061);
(4.) All change orders
(5.) All requests to utilize uncommitted funds after the expiration of this agreement for
programs described in Exhibit A; and
(6.) All rates of pay and pay increases paid out of CDBG funds, whether for merit or cost of
living.
G. AUDITS AND INSPECTIONS
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1. Non - profit organizations that expend $500,000 or more annually in federal awards shall have a
single or program - specific audit conducted for that year in accordance with OMB A -133. Non-
profit organizations expending federal awards of $500,000 or more under only one federal
program may elect to have a program - specific audit performed in accordance with OMB A-
133. SUBRECIPIENT s who will be receiving, or who have received, federal awards for loans
or loan guaranteed programs with may be required to conduct audits of those programs in
accordance with regulations of the federal agencies providing those guarantees or loans.
2. Non - profit organizations that expend less than $500,000 annually in federal awards shall be
exempt from an audit conducted in accordance with OMB A -133, although their records must
be available for review (e.g., inspections, evaluations). These agencies are required by HHS to
submit "Reduced Scope" audits (e.g., financial audit, performance audits). They may choose,
instead of a Reduced Scope Audit, to have a program audit conducted for each federal award in
accordance with federal laws and regulations governing the program in which they participate.
Records must be available for review or audit by appropriate officials of federal and County
agencies.
3. When the requirements of OMB A -133 apply, or when the SUBRECIPIENT elects to comply
with OMB A -133, an audit shall be conducted for each fiscal year for which federal awards
attributable to this contract have been received by the SUBRECIPIENT. Each audit shall
include a fiscal review, which includes a validation of all program - generated income and its
disposition, especially attributable to CDBG funds, an internal control review, and a
compliance review as described in OMB A -133. A copy of the audit report in triplicate must
be received by HHS no later than six months following the end of the SUBRECIPIENT's fiscal
year.
4. If an audit is required by Section G of this contract, but the requirements of OMB A -133 do not
apply or are not elected, the SUBRECIPIENT may choose to have an audit performed either on
the basis of the SUBRECIPIENT's fiscal year or on the basis of the period during which HHS -
federal assistance has been received. In either case, each audit shall cover a time period of not
more than twelve months and an audit shall be submitted covering each assisted period until all
the assistance received from this contract has been reported. Each audit shall adhere to all
other audit standards of OMB A -133, as these may be limited to cover only those services
undertaken pursuant to the terms of this contract. A copy of the audit report in triplicate must
be received by HHS no later than six months following each audit period.
The SUBRECIPIENT shall maintain all contract Records in accordance with generally
accepted accounting principles, procedures, and practices which shall sufficiently and properly
reflect all revenues and expenditures of funds provided directly or indirectly by the County
pursuant to the terms of this contract.
G. The SUBRECIPIENT shall maintain all Contract Records that document all actions undertaken
to accomplish the "Scope of Services" outlined in Attachment A in this contract.
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Agenda Item No. 16D18
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7. The SUBRECIPIENT shall ensure that the Contract Records shall be, at all times, subject to
and available for full access and review, inspection, or audit by County and federal personnel
and any other personnel duly authorized by the County,
S. The SUBRECIPIENT shall include in all HHS approved subcontracts used to engage
subcontractors to carry out any eligible substantive programmatic services, as such services are
described in this contract and defined by HHS, each of the record - keeping and audit
requirements detailed in this contract. HHS shall, in its sole discretion, determine when
services are eligible substantive programmatic services and subject to the audit and record -
keeping requirements described above.
H. PROGRAM - GENERATED INCOME
All income earned by the SUBRECIPIENT from activities financed in whole or in part by
funds provided hereunder must be reported to HHS. Such income would include, but not be
limited to, income from service fees, sale of commodities, and rental or usage fees. The
SUBRECIPIENT shall report its plan to utilize such income to HHS, and said plan shall
require the prior written approval of the HHS Department or designee. Accounting and
disbursement of such income shall comply with OMB Circular A -110 (Uniform Administrative
Requirement for Federal Grants) and other applicable regulations incorporated herein by
reference.
In addition to the foregoing, Program Income, as defined by 24 CFR 570.500(a) for CDBG
funds may be retained by the COUNTY. Program Income shall be utilized to undertake
activities specified in "Exhibit A" of this Agreement, and all provisions of this Agreement shall
apply to stated activities. Any Program Income on hand at or received by the SUBRECIPIENT
or its sub- contractors after the expiration of this Agreement shall be returned to the COUNTY
no later than thirty (30) days after such expiration, subject to any SUBRECIPIENT requests to
utilize uncommitted funds.
GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not limited to; making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the COUNTY),
and determining the custodianship of records.
IX. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability,
national origin, religion, age, familial status, or sex be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this
Agreement. Upon receipt of evidence of such discrimination, the COUNTY shall have the right
to terminate this Agreement.
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Agenda Item No. 151'918
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�. To the greatest extent feasible, lower - income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY /WOMEN -OWNED BUSINESS
ENTERPRISES
hn the procurement of supplies, equipment, construction, or services to implement this
Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and
minority /women -owned business enterprises of supplies and services, and provide these
sources the maximum feasible opportunity to compete for contracts to be performed pursuant to
this Agreement. To the maximum extent feasible these small business and minority /women-
owned business enterprises shall be located in or owned by residents of the CDBG areas
designated by Collier County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
At least fifty -one percent (51 %) of the beneficiaries of a project funded through this Agreement
must be low- and moderate- income persons. If the project is located in an entitlement city, as
defined by HUD, or serves beneficiaries countywide, more than thirty percent (30 %) of the
beneficiaries directly assisted through the use of funds under this Agreement must reside in
unincorporated Collier County or in municipalities participating in the County's Urban County
Qualification Program. The project funded under this Agreement shall assist beneficiaries as
defined above for the time period designated in Exhibit A of this Agreement, The
SUBRECIPIENT shall provide written verification of compliance to HHS upon HHS' request.
D. EVALUATION AND MONITORING
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary by HHS or the COUNTY and that the continuation of this
Agreement is dependent upon satisfactory evaluation conclusions based on the terns of this
Agreement, comparisons of planned versus actual progress relating to project scheduling,
budgets, audit reports, and output measures. The SUBRECIPIENT agrees to furnish upon
request to HHS, the COUNTY or the COUNTY's designees and make copies or transcriptions
of such records and information, as is determined necessary by HHS or the COUNTY. The
SUBRECIPIENT shall, upon the request of HHS, submit information and status reports
required by HHS, the COUNTY or HUD on forms approved by HHS to enable HHS to
evaluate said progress and to allow for completion of reports required HHS by HUD. The
SUBRECIPIENT shall allow HHS or HUD to monitor the SUBRECIPIENT on site. Such site
visits may be scheduled or unscheduled as detennined by HHS or HUD.
E. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or
degree with the performance of this Agreement and that no person having any conflict of
interest shall be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict
of interest on the part of the SUBRECIPIENT or its employees shall be disclosed in writing to
HHS provided, however, that this paragraph shall be interpreted in such a manner so as not to
unreasonably impede the statutory requirement that maximum opportunity be provided for
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Agenda Item No. 16D18
October 14, 20018
Page 16 of 29
employment of and participation of low and moderate- income residents of the project target
area.
F. PUBLIC ENTITY CRIMES
As provided in 287.133, Fla. Stat. by entering into this Agreement or performing any work in
furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors
and consultants who will perform hereunder, have not been placed on the convicted vendor list
maintained by the State of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by 287.133 (3)(a), Fla. Stat.
G. DRUG -FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT, as a condition of being awarded, must certify that they will provide
drug -free workplaces in accordance with the Drug -Free Workplace Act of 1988 (42 U.S.C.
701) and with HUD's rules at 24 CFR Part 24, subpart F.
H. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying ", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative Agreements) and that all
SUBRECIPIENTS shall certify and disclose accordingly.
REAL PROPERTY
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects
stated herein, and approved by the COUNTY in accordance with the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be
Inunokalee Non -Profit Housing, Inc. - 2008 CDBG
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Agenda Item No. 16D18
October 14. 2008
Page 17 of 29
subject to the provisions of the CDBG Regulations including, but not limited to, the provisions
on use and disposition of property. Any real property within the SUBRECIPIENT control,
which is acquired or improved in whole or part with CDBG funds in excess of $25,000, must
adhere to the CDBG Regulations at 24 CFR 570.505.
X. ENVIRONMENTAL CONDITIONS
A. AIR AND WATER
The SUBRECIPIENT agrees to comply with the following requirements insofar as they apply
to the performance of the Contract:
1. Clean Air Act, 41 U.S.C., 7401, et seq.
2. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended,
1318 relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 114 and Section 308 (EPA) regulations pursuant to
40 C.F.R., Part 50, as amended.
B. FLOOD DISASTER PROTECTION
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC
4001), the Subrecipient shall assure that for activities located in an area identified by FEMA as
having special flood hazards, flood insurance under the National Flood Insurance Program is
obtained and maintained as a condition of financial assistance for acquisition or construction
purposes (including rehabilitation). If appropriate, a letter of map amendment (LOMA) may be
obtained from FEMA, which would satisfy this requirement and /or reduce the cost of said flood
insurance.
C. LEAD -BASED PAINT
The Subrecipient agrees that any construction or rehabilitation of residential structures with
assistance provided under this contract shall be subject to HUD Lead -Based Paint Regulations
at 24 CFR 570.608, 24 CFR Part 25 and 24 CFR part 92.355. Such regulations pertain to all
HUD - assisted housing and require that all owners, prospective owners, and tenants of
properties constructed prior to 1978 be properly notified that such properties may include lead -
based paint. Such notification shall point out the hazards of lead -based paint and explain the
symptoms, treatment and precautions that should be taken when dealing with lead -based paint
poisoning and the advisability and availability of blood lead level screening for children under
seven. The notice should also point out that if lead -based paint is found on the property,
abatement measures might be undertaken.
D. HISTORIC PRESERVATION
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set
forth in 36 CFR, Part 800, Advisory Council on Historic Preservation Procedures for Protection
of Historical Properties, insofar as they apply to the performance of the Contract. In general,
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Agenda item No. 16D18
October 14. 2003
Page 18 of 29
concurrence from the State Historic Preservation Officer is required for all rehabilitation and
demolition of historic properties that are fifty years old or older or that are included, on a
Federal, state, or local historic property list.
XI. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be
affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law.
XII. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY any CDBG
funds on hand at the time of expiration, any accounts receivable attributable to the use of CDBG funds,
and any non- expendable personal property that was purchased with CDBG funds. Any real property
under SUBRECIPIENT control that was acquired or improved in whole or in part with CDBG funds in
excess of Twenty -five Thousand Dollars (525,000) will be covered by the regulations 24 CFR Part
570.503(B)(8).
XIII. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
CDBG funds may not be used for religious activities or provided to primarily religious organizations.
24 CFR 570.2000) specifies the limitations on CDBG funds, and is herein incorporated by reference.
XIV. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty seven (27) enumerated pages, which include the exhibits
referenced herein, shall be executed in two (2) counterparts, each of which shall be deemed to be an
original, and such counterparts will constitute one and the same instrument.
XV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and
constitutes the entire understanding. The parties hereby acknowledge that there have been and are no
representations, warranties. covenants, or undertakings other than those expressly set forth herein.
Iirnnokalee Non - Profit Housing, Inc.- 2008 CDBG
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INPH PAGE 02/02
C19/23/2008 14:21 23965710,335 Agenda Item No. 16D18
October 14, 2008
Page 19 of 29
IN WITNESS WUEREOF, t1w, Subrecipient and the CaLinty, have each, respectively, by an authorizcd
person or agent, 11creur►der set their hmids and scats on this October 14, 2009.
ATTEST:
Dwiglit E. Brock, Clerk (if Cou•ts
By:
Dated:
I'vpciprint witness mime
Approved,i:s to form and
Ell sufficielluy:
County Attorney Signature,
Type/1'riRt Narne
BOARD OF COUNTY COMMISSTONERS
COLLIER COUNTY, FLORIDA
By:
Tom Henning, Cliainman
Iminokalec Non-Profit 1-10115ing, Inn.
S'Librecipient Signature
Type Print slubrecipien't 11wileand title
KDLISinL, 1110, - 2008 CDBCi
I-'acility Manager Page 17 of.'27
Agenda item No. 16D18
October 14, 2008
Page 20 of 20
EXHIBIT "A"
SCOPE OF SERVICES
IMMOKALEE NON - PROFIT HOUSING
FACILITY MANAGER
THE SUBRECIPIENT AGREES TO:
A. PROJECT DESCRIPTION:
Immokalee Non - Profit Housing, Inc. proposes to fund a portion of the salary for a new position,
Timber Ridge Recreational Facility (TRRF) Manager. The TRRF Manager will be required to manage
the multi - activity community center including the planning and coordinating of programs, the
scheduling of the TRRF facility for activities, budgeting, and maintenance. Immokalee Non -Profit
Housing will submit a tracking log for program participants during the award period. All funding for
this position will be expended prior to June 15, 2009.
B. BUDGET:
The TRRF Manager will be required to manage the multi- activity community center including the
planning and coordinating of programs, the scheduling of the TRRF facility for activities, budgeting,
and maintenance.
Line Item: CDBG Funds
Facility Manager $30,000
(Partial Salary)
Total $30,000
C. STAFFING: Provide list of staff directly responsible for reporting and request for payment processing.
D. BONDING REQUIREMENTS: The SUBRECIPIENT shall comply with the requirements of OMB
Circular A -110 (Uniform Administrative Requirement for Federal Grants) and 24 CFR Part 84 in
regard to any bid guarantees, performance bonds, and payment bonds.
E. FORMER PROJECTS: Failure to adequately maintain any former CDBG funded project may result in
the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future
CDBG funds.
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Facility Manager
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Agenda Item No. 16D18
October 14, 20G8
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F. WORK SCHEDULE: The time frame for completion of the outlined activities shall be:
Please note that if any of these activities exceed the timelines by two months a revised work schedule
must be submitted to HHS.
G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to HHS outlining
the status of specific activities under the project. Each report must account for the total activity for
which the SUBRECIPIENT is paid with CDBG funds, in part or in whole, and which is required in
fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the
form Exhibit "C ". The progress reports shall be used as an additional basis for HHS approval of
invoices, etc. for payment.
H. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE /OUTCOME
Milestone Deadline
ACTIVITY
INDICATORS
Hire Manager
Aril — July, 2008
Orientation and Startup
October, 2008
Public Service Activity
Number of persons
First Evaluation
October 2008
served
Funding Complete
June 1.5, 2009
Please note that if any of these activities exceed the timelines by two months a revised work schedule
must be submitted to HHS.
G. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to HHS outlining
the status of specific activities under the project. Each report must account for the total activity for
which the SUBRECIPIENT is paid with CDBG funds, in part or in whole, and which is required in
fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the
form Exhibit "C ". The progress reports shall be used as an additional basis for HHS approval of
invoices, etc. for payment.
H. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE /OUTCOME
PERFORMANCE
ACTIVITY
INDICATORS
MEASUREMENT
Availability /Accessibility
Number of persons
Public Service Activity
Number of persons
for the purpose of
benefiting from access to
served
creating suitable living
a service
environment
I. DAVIS -BACON ACT: The SUBRECIPIENT shall request the County to obtain a Davis -Bacon wage
decision for the project prior to advertising the construction work. The SUBRECIPIENT shall
incorporate a copy of the Davis -Bacon wage decision and disclose the requirements of the Davis -
Bacon Act in its construction bid solicitation and sub- contract(s).
COMPENSATION: The County shall reimburse the SUBRECIPIENT for the performance of this
Agreement upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports as identified in Section G. Payments shall be
made to the SUBRECIPIENT when requested as work progresses, but not more frequently than once
per month. Adherence to the work schedule identified in Section F will be required, unless modified in
writing by the parties. Payment will be made upon receipt of a proper invoice and in compliance with
Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ".
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Facility Manager
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Agenda Item No. 16D18
October 14. 2008
Page 22 of 29
End of Exhibit A
Immokalee Non- Profit Housing, Inc.- 2008 CDBG
Facility Manager
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Agenda item No. 16D18
October 14. 2,008
Page 23 of 20
�. EXHIBIT "B"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Immokalee Non - Profit Housing, Inc. GNPH)
Subrecipient Address: 2449 Sanders Pines Circle Immokalee, FL 34142__
Project Name: Facility Manager
Project No: CD- Payment Request #
Dollar Amount Requested: S
SECTION 11: STATUS OF FUNDS
1. Grant Amount Awarded
S
2. Sum of Past Claims Paid on this Account
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
S
5. Amount of Today's Request
6. Current Grant Balance (Initial Grant Amount Awarded
Less Sum of all requests) S
30,000
I certify that this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the County and us as the Sub - recipient. I also certify that the amount of the Request for
Payment is not in excess of current needs.
S i gnature Date
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
(approval authority under $14,999)
(approval required S 1 5,000 and above)
End of Exhibit B
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AgenCa Item No. 16D16
October 14, 2008
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EXHIBIT "C'
ADDITIONAL CDBG GRANT REQUIREMENTS
End of Exhibit C
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Agenda Item No. 16D18
October 14. 2008
Page 25 of 29
EXHIBIT "D"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3050 Horseshoe Drive North, Suite 110, Naples, Florida 34104, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
(a.) Workers' Compensation as required by Chapter 440, Florida Statutes.
(b.) Public Liability Insurance on a comprehensive basis in an amount no less than $300,000
per occurrence for combined Bodily Injury and Property Damage. Collier County must be
shown as an additional insured with respect to this coverage.
(c) Automobile Liability Insurance covering all owned, non -owned and hired vehicles used
in connection with this contract in an amount not less than $300,000 per occurrence for
combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in (1) — (3) above, a Certificate of Insurance must be provided
as follows:
(d.) Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed
design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and /or the
design professional shall become legally obligated to pay as damages fro claims arising
out of the services perforrned by the SUBRECIPIENT or any person employed by the
SUBRECIPIENT in connection with this contract. This insurance shall be maintained for
a period of two (2) years after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in (1) — (4) above, the SUBRECIPEINT shall provide or cause
its Subcontractors to provide original policies indicating the following types of insurance coverage
prior to any construction:
(e.) Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount not less
than one hundred (100 %) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
(f.) Flood Insurance shall be provided for those properties found to be within a flood hazard
zone, in an amount not less than the full replace values of the completed structurc(s) or
the maximum amount of coverage available through the National Flood Insurance
Program (NFIP), whichever is greater. The policy will show Collier County as a Loss
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Agenda Item No. 16D18
October 14, 2003
Page 26 of 29
Payee A.T.LM.A. This policy will be provided as such time that he buildings' walls and
roof exist.
Exhibit D, Continued
OPERATION /MANAGEMEN''T PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance must be
kept in force throughout the duration of the loan and /or Contract:
(g.) Public Liability- coverage in an amount not less than $1,000,000 per occurrence for
combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
(h.) Property Insurance coverage on an "All Risk" basis in an amount not less than one
hundred (100 %) of the replacement cost of the property. Collier County must be shown
as a Loss payee with respect to this coverage A.T.I.M.A.
(i.) Flood Insurance coverage for those properties found to be within a flood hazard zone for
the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show
Collier County as a Loss Payee A.T.I.M.A.
End of Exhibit D
hnmokalee Non - Profit Housing, Inc.- 2008 CDBG
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Agenda Item No. 16D18
October 14, 2008
Page 27 of 29
EXHIBIT "E"
CDBG MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing &Human Service's staff by the 10`l` of the following
month.
Status Report for Month of
Project Name _ Facility Manager
Submittal Date:
Project Number CD- Activity Number
Subrecipient: Immokalee Non -Profit Housing Inc (INPH)
Contact Person Sheryl Soukup Executive Director
Telephone: (239) 657 -8333 Fax: (239) 657 -8335
E -mail: sherylsoukupwaol eom
1. Activity Status /Milestones (describe any action taken, relating to this project, during the past month):
2. What events /actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and
attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this project.
5. Identify any potential issues that may cause delay.
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Agenda Item No. 16D18
October 14, 2008
Page 28 of 29
Exhibit E, Continued
b. New contracts executed this month (if applicable):
Name of Contractor or
Subcontractor, Address & Phone
Number
Amount of
Contract
Contractor
Federal ID
Number
Race
(see definitions on
following page)
Ethnicity
(see definitions on
following page)
Total Number of
Extremely
very
Low Income
Female Head of
Households or Persons
Low Income
Low Incoire
(S I- SU °,4)
Household
7. For projects that serve a particular clientele, please complete the following information by entering the
appropriate number in the blank spaces and in the chart below. Complete the below chart for NEW clients
served this month. DO NOT DUPLICATE clients served in previous months. You may provide data by
either households or persons served. However, if one person received TWO services this counts as TWO
SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits households or persons. Please circle one category (either "households" or
persons "). Enter the number of beneficiaries in the blank space and in box "1. "
INCOME
Of the households or persons assisted, are extremely low- income income (0 -30 %) of the current
Median Family Income (MFI). Enter this number in box "
Of the households or persons assisted,
Family Income (MFI). Enter this number in box
Of these households or persons assisted
Income (MFI). Enter this number in box "4.
are very low - income (31 -50 %) of the current Median
"3
are low - income (51 -80 %) of the current Median Family
NOTE. The total of boxes 2, 3 and 4 should equal the number in box 1.
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter this number
in box "5 " below.
BOX 1
BOX 2
BOX 3
BOX 4
BOX 5
Total Number of
Extremely
very
Low Income
Female Head of
Households or Persons
Low Income
Low Incoire
(S I- SU °,4)
Household
Assisted
(0 -30 %)
(31 -50 %')
i
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Immokalee Non - Profit Housing, Inc.- 2008 CDBG
Facility Manager
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Exhibit E, Continued
Definitions of Race:
Agenda Item No. 16D18
October 14, 2008
Page 29 of 29
1. White: A person having origins in any of the original peoples of Europe, the Middle East, or North
Africa.
2. Black or African- American: A person having origins in any of the black racial groups of Africa.
3. Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or
the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and Vietnam.
4. American Indian or Alaska Native: A person having origins in any of the original peoples of North
and South America (including Central America), and who maintains tribal affiliation or community
attachment.
5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original people of
Hawaii, Guam, Sarnoa, or other Pacific Islands.
Definitions of Ethnicity:
1. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or
other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicity Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian /Alaska Native and White
Asian and White
Black/African American and White i
American Indian/Alaskan Native and Black/African American
Other Multi - Racial
TOTAL:
End of Exhibit E
Immokalee Non -Profit Housing, Inc.- 2008 CDBG
Facility Manager
Page 27 of 27