Agenda 11/18/2008 Item #16E 5
Item Number:
Item Summary:
Meeting Date:
Page 1 of2
Agenda Item No, 16E5
November 18, 2008
Page 1 of 67
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16E5
Recommendation that the Board of County Commissioners award RFP # 08-5100, Annual
Contract for All Collier County Printing and Copying Services to various printers in the
estimated annual amount of $400,000. Also approve the Collier County Graphics Standards
manual.
1111812008 90000 AM
Prepared By
Jack P. Curran
Administrative Services
Purchasing Agent
Date
Purchasing
10/281200810:24:41 AM
Approved By
Jack P. Curran
Administrative Services
Purchasing Agent
Date
Purchasing
101281200810:32 AM
Approved By
John Torre
County Manager's Office
Communications and Customer
Relations Directof
Date
Communication & Customer Relations
10t29f2008 3:20 PM
Approved By
Mike Hauer
Administrative Services
Acquisition Manager
Date
Purchasing
10130120083:18 PM
Approved By
Len Golden Price
Administrative Services
Administrative Services Administrator
Date
Administrative Services Admin.
11/31200810:47 AM
Approved By
Steve Carnell
Administrative Services
PurchasingfGeneral Svcs Director
Date
Purchasing
11/312008 1 :26 PM
Approved By
Jeff Klatzkow
County Attorney
Assistant County Attorney
Date
County Attorney Office
11i4/2008 2:31 PM
Approved By
OMS Coordinator
Administrative Services
Applications Analyst
Date
Information Technology
11i4i200B 2:48 PM
Approved By
Laur;;: D~visson
County Manager's Office
M..riagemeiit & 3udgi;t Analyst
W<1lt:
Office of Management & Budget
11/10/20088:33 AM
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Page 2 of 2
Agenda Item No, 16E5
November 18, 2008
Page 2 of 67
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
11/10/200811 :57 AM
file://C:\Al!endaTest\Exnort\ 116-NovClllher%.20 I ROj,,20200R\ 16,%20rONSFNT%20AGF
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Agenda Item No, 16E5
November 18, 2008
Page 3 of 67
Co ler County
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Agenda Item No, 16E5
November 18, 2008
Table of Contents
Introduction
"""""" """""" """""""", """""""" "","", page 3
"""""""""""""""""", """""""""""""""""""""""" page 4
Our Identity """" """""""""""""""""""""""""" "",
County Seal Identity Standards and Guidelines
County Seal Identity"""""""""""""""""""""""""""" """","""","""" """""" page 6
Seal Configurations """""","""""""" """""""""""""", """""" """" """""""", """""""""""""""" """""""""""" page 7
Seal Color Usage , """""""""""""""""""""""""""""", """""", """" """""""""""""""""" """""""","", . , . page 8- 14
County Logo Identity Standards and Guidelines
Definitions """""""""""""""""""""""" """","""","""""""", , """""""""""""""""""""""""""""""""""","",- page 16
Exemptions """"""""""""""0"""""" """"""""""""""""""""""""""""""""""'","'",",",",",",",",",",",",,", page 17- 18
Combination Logos ,"'"'"'"' """", """,",' "'"'"'"'"'"'"""'"'",",",""",",",",",",",",,",",", "", page 19
Technical Specifications ",",",",","" ""'""""""""'"'"'"'"'"'"'"'0 """""""""""'"'"'"'"'"'"'"'"'"', page 20
Department Typeface""""""",""""",","" """""","" "'"""' "'"'"'"' "', page 21
Accepted and Unacceptable Usage """'"'"', """"""""",",",",",",","" """""", page 22
Color Usage "'"'"'"',"'"" """""""","""'"""'"'"'"'"'"' """""""""", """""'"'"'"'"'"'"'"'"' """","""""""""', page 23
I-Color Applictions """""""""'"'"'"'"""'"'"'"'"'"'"' """""'"'"'"'"'"'"'0"'"' page 24
2-Color Applications "'"'"'"'"'"'"'"'"'"', """""","""'"'"', "'"""'"'"'"' "'"'"'"'"'"'"'"" page 25
4-color Applications "'"", "'"'"'"'"'"'"'"'"' """""""""""""" """,",",",", """",","", page 26
Reverse Applications "'"'""""",",",",",",'""""""""""""""",", page 27
Mechanical Specifications "'"',"' """","","" """,",",",",",",",", """""""","", """'"'"'"'"'"'"', page 28
Letterhead"""""""""""""""",""",",",",""",, """"""""'""",",",",",",",",", """""""" """"",", "'"'"'"', page 29
Business Card "", """"",""",",", """"""""",",' "","""""""'"', """"""""""",",",", page 30
Envelope #10 "'"'"'"'"'"'""'""""'""""""""",",",",",",",",",","" page 31
Letterhead with Department Logo "',"""'"'"' """"""",",' """""""""', page 32
Production Tips """'"'"', """""""" """"",",",",",",' """"""""'",", ,"""" page 33-34
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Dear county employees and contractors,
We recognize the vital importance of building a strong, cohesive
identity through the correct use and display of our county logo and seal.
Collier County government is the banner under which we provide
exceptional public service in myriad areas that serve to maintain our high
quality of life. With one consistent voice, the Board of County Commis-
sioners has adopted a logo and seal, which will serve as the visual iden-
tity of our banner. In using the county logo and seal, we must make sure
our first impression is the right impression for the public. To accomplish
that, we must be diligent in adhering to one set of brand management
principles.
This identity stylebook is your guide to creating and maintain-
ing the Collier County government brand. Specific use of our signature
- from placement, to color and size - is detailed to help you promote the
right county image.
Thank you for your full support of this effort. Together, we will
strengthen the positive identity of Collier County government.
I
Protecting Our Identity
The Board of County Commissioners has chosen our logo and seal because it
exemplifies the natural beauty of our area, the high quality of life we enjoy in Collier
County, and the progressive nature of county services, seeking the highest standards.
The logo and seal are designed for use on everything from building signage and
stationery, to vehicles and uniforms,
Each time we have the opportunity to use the logo and seal, we have two choic-
es: the right way, which protects and reinforces a positive image of the county's brand,
or the wrong way, which weakens our brand and sends a confusing message to the
public about Collier County government and what it stands for, Recognition equity is
compromised when the logo and seal marks are used incorrectly,
Consistency is the key,
This style book has been developed to provide guidelines for consistent and
proper application of the county lOgo and seal graphic, Your cooperation is requested
in adhering carefully to these guidelines in order to ensure the success of our branding
program.
I n most cases, you will not have to worry about developing and producing the
logo or seal with these guidelines. The Communication and Customer Relations Depart-
ment (252-8373) will provide the county logo and seal artwork you or your contracts
need, You should never create your own artwork of the Collier County logo or seal.
The Collier County logo and seal and department logotypes may not be altered,
Do not add or delete graphic elements or connect them with any other mark,
logo. graphic element or symbol.
Never allow the Collier County logo or seal to be used by non-Collier County
Government users in their own literature, unless Collier County is a sponsor of the event
or program, Approval must first be granted by the County Manager or the Communica-
tion and Customer Relations Department Director. Do not combine the county logo or
seal with any other logo or artwork, unless expressly approved,
It is your responsibility to check your work and that of your contractorivendor to
make sure the following instructions are carried out.
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Agenda Item r,o, 16E5
November 18, 2008
Page 7 of 67
County Seal
The County Seal is designed for use on all documents that are used
for official business. It should be used on documents that involve County
Commissioners and from the County Manager's office. For questions of it's
use, please call the Communication and Customer Relations Department at
252-8373,
Examples of Use:
. Agendas
. Documentation from the County Commissioner's office
. Documentation from the County Manager's office
. Documentation from the County Lawyer's office
. News Releases
. Public Meeting
. Public Hearing Notices/Signs
. Purchase Orders
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County Seal Configurations
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There are two versions of the County Seal.
] . Button Version
2, Flat Version
1. Button Version
2. Flat Version
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County Seal Color Usage
The County Seal is reproduced in either a four-color process version,
Pantone version or one color version, These are the only acceptable printed
verSIOns,
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Four Process Color
Four Color Pantone
One Color
Agenda Item No, 16E5
November 18, 2008
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730 is:
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343 is:
C 95
M 15
Y62
K 58
174 is:
C8
M 85
Y 100
K 34
484 is:
C 24
M 94
Y 100
K 20
Black
Agenda Item No, 16E5
Novembc.r 1 ?
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Agenda !tem No.
November 18.
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Letterhead
Dimensions:
8,5 in, x II in,
Stock: 24 or 28 lb, white
Color: Four Color Process
Reproduction: Offset Lithography
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Board of Collier C;O.':~ty Commissioners
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Arial Narrow
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Letterhead
Dimensions:
8,5 in. x 11 in.
Stock: 24 or 28 lb, white
Color: One Color
Reproduction: Offset Lithography
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Agenda Item No, 16E5
November 18, 2008
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Aria! Narrow
Regular - 9 pt.
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Business Card
Dimensions:
3,5 in, x 2 in.
Stock: White card
Color: Four Color Process
Front
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Board of Colli er" County' Com m ISSIOner"S
Aria! Bold Italic 9 pl.
Arial Regular 9 pt./9 pt. leading
Aria! Narrow Regular 6 pt./7 pt.
leading
Frank Halas
Commissioner, Distrid 2
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Back
Collier County Mission Statement
To deliver high-quality, be sl>value public services,
progrem sand fadlitiesto our residents and visitors.
Motto
E >o::eeding expectations, everyda'0
Aria! Bold 11 pl.
Aria! Regular 8 pt./
9 pt. leading
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Stock: White
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Envelope #10
Dimensions:
9.5 in. x 4,25 in.
Color: Four Color Process
Reproduction: Offset Lithography
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Board of COllier- County' CommisSioners
Arial Narrow Bold 9 pt./l 0 pI. leading
Arial Narrow Regular 9 pt./l 0 pI. leading
Maileode C5 II
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Agenda Item No, 16E5
November 18, 2008
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Envelope # 10
Dimensions:
9,5 in. x 4,25 in.
Stock: White
Color: Black Ink
Reproduction: Offset Lithography
Board of Collier County Commissiooers
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Arial Narrow Bold 9 pOlO pI. leading
Arial Narrow Regular 9 pOlO pI. leading
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Agenda Item No, 16E5
November 18, 2008
Page 17 of 67
ler County
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Definitions
Kerning - Kerning is the process of adding or subtracting space between specif-
ic pairs of characters. Tracking is the process of loosening or tightening a block of text.
Leading - The vertical space between lines of type is called leading. Leading is
measured from the baseline of one line of text to the baseline of the line above it. Base-
line is the invisible line on which most letters-that is, those without descenders-sit,
Palm
Fronds
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County
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Transportation Services Division
Alternative Transportation Modes
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Exemptions from the New County Use Policy
Agenda Item No, 16E5
Novem or
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Co-branding is to be used only under limited and specific circumstances and must be
approved and coordinated with the Communication and Customer Relations depart-
ment. In all co-branding, the Collier County logo must appear,
Domestic Animal Services
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Parks and Recreation
Library
Agenda Item No, 16E5
November 18, 2008
Page 20 of 67
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Agenda Item No, 16E5
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Combination Logos
When the Collier County logo is used in combination with other brands for pur-
poses of partnerships or affiliation, the Collier County logo should always appear first in the
sequence, If the county is subordinate in the relationship, the county should always appear
second but adjacent, never underneath the other logo, The other logo must maintain visual
(not mechanical) balance in size to the the county logo.
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L\genda Item No, 16E5
November 18, 2008
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Sizing - Minimum and Maximum Reproduction
Using common signature sizes across all applications helps to establish a strong.
cohesive and consistent identity system.
The Collier County logo should always appear legible with department names clear
and easy-to-read from a reasonable distance,
Signature size is determined by measuring from the left outside edge of the wave to
the farthermost right edge of the wave,
The minimum reproduction size for most marketing and advertising applications is
1,5 inch wide, Exceptions for barrel pen imprints are acceptable.
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The preferred reproduction size for most marketing and advertising applications is
2.5 inches wide,
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Alternative Transportation Modes
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Agenda item No, 16E5
November 18, 2008
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Instructions for Adding New Department Name/ Font
S pecifi cati ons
Typeface is an important element of our identity. Proper and consistent use of stan-
dard typefaces is an essential part of any Collier County logo design system. The font used
in the Division name is Aria] Regular 17 pI. /20 pI. leading, The Department name is 14 pI.
Aria! Regular.
Co~r County
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Transportation Services Division -- Arial Regular 17 pt./20 pI. leading
Alternative Transportation Modes -- Arial Regular 14 pt
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Consistent and Uniform Use of the Logo
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Uniform logo usage is the key to successfully branding the Coller County banner.
Proper application of the logo will ensure its overall strength and effectiveness in all situ-
ations. Please note some of the following acceptable and unacceptable forms using depart-
mental and divisional logotypes. It would be impossible to show all unacceptable forms,
if you have a question about logo usage please contact the Communication and Customer
Relations Department (239-252-8373),
Correct
Incorrect
col1:r County
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Color Usage
Color is also an important element of our identity. Proper and consistent use of the
Collier County logo colors is essential. For all Collier County logo communications, we
employ the following color system:
Primary Colors: The following Pantone Matching System (PMS) logo colors are
mandatory (please refer to single and multi-color applications pages in this guide),
II
II
II
II
Pantone 3268
Pantone 294
Pantone 341
Pantone Yellow
Panlone Red
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C~r County
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Public Services Division
Ibrary
Black and White Usage:
All type/illustration - 100% black
Sun - 20% black
Co~er County
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Public SelVices Division
Parks & Recreation
One Color Pantone 294 Usage:
All type/illustration: 100% Pantone 294
Sun: 20% Pantone 294
II
colNer County
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Administrative Services Division
Fadlities Management Department
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Two Color Usage:
Collier County and department name: 100% Pantone 294
Palm fronds and wave: 100% Pantone 3268
Sun: 20% Pantone 3268
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C~r County
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Transportation Services Division
Alternative Transportation Modes
r\oenda Item No, 16E5
-' November 18, 2008
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4 color process (cmyk) usage:
34] : C = 100
3268: C = 89
294: C = ]00
Sun - Yellow: C = 0
Sun - Red 032: C = 0
M=O
M=O
M=68
M=O
M=90
Y= 67
Y= 50
Y=7
Y= 100
Y=60
K =30
K =0
K =28
K =0
K=O
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Alternate (Not Preferred) Logo Specifications
Ideally the logo should be on a white or light, coordinating colored
background.
However, if for some reason the logo is being placed on a dark back-
ground, or a background color where part of the logo will be lost. Accept-
able options are shown below:
Option I
Logo remains the same but is placed on a rectangular
patch of white,
Option 2
Type is white. Sun, palm fronds and wave are pantone
colors or process colors,
Agenda Item No, 16E5
November 18, 2008
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Mechanical Specifications
The following pages provide mechanical specifications for
letterhead, business cards, envelopes. They are intended for the manual
layout of these materials,
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Letterhead
Dimensions:
8.5 in. x I I in,
Stock: 24 or 28 Ib, white
Color: Collier County, department name and address 100% Pantone 294
Palm fronds and wave 100% Pantone 3268
Sun 20% Pantone 3268
Rule Pantone 3268
Address Type Pantone 294
Turkey Seal Pantone 294
Reproduction: Offset Lithography (do not use Thermography)
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Agenda Item No, 16E5
November 18, 2008
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Arial Narrow Regular - 9 pt.
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Agenda Item No, 16E5
November 18, 2008
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Business Card
Dimensions:
3,5 in, x 2 in,
Stock: White card
Color: Collier County, department name, name/title and address
100% Pantone 294
Palm fronds and wave 100% Pantone 3268
Sun 20% Pantone 3268
Turkey Logo Pantone 294
Rule 100% Pantone 3268
Type 100% Pantone 294
Co~er County
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Public Services Division
Parks and Recreation
John Smith
Park Ranger
Front
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Arial Bold Italic 9 pI.
Arial Regular 9 pt./9 pI. leading
Arial Narrow Regular 6 pt./7 pI.
leading
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Back
Collier County Mission Statement
To deliver high-quality, best.value public services,
programs and facilities to our residents and visitors.
Motto
Exceeding e'G)'" everyday'
Arial Bold 11 pI.
Arial Regular 8 pI.
9 pI. leading
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Stock: White
Envelope #10
Dimensions:
9.5 in, x 4.25 in,
Color: Collier County, department name and address 100% Pantone 294
Palm fronds and wave 100% Pantone 3268
Sun 20% Pantone 3268
Reproduction: Offset Lithography (do not use Thermography)
Cof"1eT County
.......... ---
Communication & Customer
Relations
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Arial Narrow Bold 9 pt./l 0 pt leading
Arial Narrow Regular 9 pt./I 0 pt leading
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Agenda Item No,
November 18,
Letterhead with Department Logo
Dimensions:
8,5 in. x 11 in,
Stock: 24 or 28 Ib, white
Color:
Collier County mark and address 100% Pantone 294
Department Name - Black
Palm fronds and wave 100% Pantone 3268
Sun 20% Pantone 3268
Rule Pantone 3268
NOTE: This layou/ may be used for one/four color version of letterhead
Reproduction: Offset Lithography (do not use Thermography)
Co~eT Count:,)'
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Pubh: Sei'/:::.es C~'o'SI:Jn -
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Regular - 9 pI.
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Agenda Item No, 16E5
November 18, 2008
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Graphic Images and File Formats Destinations
Not all graphics file formats are created equal, because most make
assumptions about the destination device upon which they'll be displayed.
The printed page, for example, is capable of displaying images at higher
resolution than a PC monitor screen, High resolution images can be scaled
down to low resolution. but the revers - low to high - produces disappoint-
ing results.
Here are the most common destinations. their associated applica-
tion programs, image file types and color palettes:
Commercial Printing
Page production software like QuarkXPress and InDesign are the
professional's tools of choice. Image file formats such as EPS (Encapsu-
lated PostScript) and TlFF (Tag Image File Format) produce the highest
resolution (clarity, sharpness and detail) for display on the printed page.
But system overhead is high: files sizes can range from 2-5 MB and more.
Commercial printers use four-color process inks (CMYK) or spot colors
(PMS, Pantone) to produce color images on the page. The more colors
used, the greater the printing costs.
Laser Printing
If production time is short and highest print quality not required,
laser printer output from programs like Microsoft Word can produce
complex documents (words and images) of acceptable quality. BMP (Bit-
mapped) files. which can be embedded in Word documents. are created by
programs such as Adobe lIlustrator. Adobe Photoshop or, if you 're using a
scanner to capture images, the scanner software.
Slide Presentations
For Microsoft PowerPoint presentations, the preferred file for-
mat for imported images is JPEG (Joint Photographics Expert Group) - a
compression algorithm which reduces file size while retaining acceptable
image quality for display on a PC monitor or a laster-printed page. Image
editing programs like Adobe Photoshop, Adobe Image Ready and Mac-
romedia Fireworks permit you to specify the amount offile compression,
Color palette: RGB (red. green. blue).
The Web
Website visitors won't wait for graphic-intensive pages to load
on their PCs, For this reason, file formats like JPEG and GIF (Graphics
Interchange Format) carry the greatest amount of image infonnation in
the smallest possible file. Use GIF for line art. logos and illustrations that
I
Agenda Item No, 16E5
t,ovember 18,2008
Page 36 of 67
contain ares of a single color or sharp, abrupt transitions between multiple
colors. Use JPEG for images that contain subtle, natural transitions be-
tween colors, such as photographs, Color palette: Hex (CLUT),
Graphic Images and File Formats Destinations
Destination Application File Format Notes
Commercial QuarkXPress EPS, TIFF Graphics should be
Printing InDesign high reolution
III ustrator (300 dpi or better)
FreeHand
Photoshop
Laser and Ink Jet Word/Excel 8MP, TIFF, JPEG Graphics should be
Printing low-to-mid
resolution
(150-300 dpi)
Slide Presentation PowerPoint JPEG. GIF On-Screen Only
Low resolution (72
dpi)
On-Screen and
Laser Print (Mid
Res) (15 dpi)
Web Photoshop JPEG, GIF Low Resolution
Illustrator only (72 dpi)
Go Live
Dream Weaver
Flash
Image Ready
Fireworks
F rant Page
I
f-
Printing and
Copying at the
, .. Speed of Life
-..-.,
-
1-4 Color Printing' High Speed Copies. Digital Color
Banners' Signs. Direct to Plate 4 Color Process
BOARD OF COUNTY COMMISIONERS
PURCHASING
ATT: JACK CURRAN
BID: PRINTING AND COPYING SERVICES
AGENDA: CATEGORY A SECTION I
/\genda Item No, 16E5
November 18, 2008
Page 37 of 67
AS NOTED IN PREVIOUS STATEMENT ALL COST FOR THE 8 1/2 X II SHEETS OR@ ,025 EACH, ORIGINAL
TillS INCLUDES STAPLING AND 3-HOLE DRILL.
I ST. 2ND, AND 3RD PT. OF THIS SECTION.
SECTION II
81/2 X 11 COPIES
2-SIDED
@ .025 PER ORIG
@ ,02 PER ORlG
PRICE BREAK 100,000 IS ,025 PER ORIGINAL
] 50,000 IS .022
ABOVE A 150,000 IS ,018
81/2 X 14 COPIES
2-SIDED
@ ,03
@,025
II X 17 COPIES
2-SIDED
@,IO
@,08
ENGINEERING 24 X 36 COPIES @,65
We do more
than just copy!
Serving 2/ocations
Naples
Crossroads Market at the Vineyards
5959 Pine Ridge Road' Naples, FL 34119
Phone: (239) 353-4285' Fax: (239) 353-1775
victor@cecilscopyexpress.com www.cecilscopyexpress.com
Bonita Springs
Signal Center (old 41)
25091 Bernwood Or,' Bonita Springs, FL 34135
Phone: (239) 947-2030' Fax: (239) 947-2223
signs@cecilscopyexpress.com
J-
Printing and
Copying at the
.' Speed of Life
'..~
"~
-
1-4 Color Printing' High Speed Copies. Digital Color
Banners' Signs' Direct to Plate 4 Color Process
SECTION III COLOR
8 1/2 X 11
2-SlDED IS
@,17 PER ORIG.
@.16PERORIG.
81/2X 14
2-SlDED
@.19 PER ORIG.
@.18PERORIG.
11 X 17
2-SIDED
@.35PERORIG.
@.34 PER ORIG.
h,:Jenca Item No. 16E5
- r,ovember 18, 2008
Page 38 of 67
SECTION IV Bll\DERY PRICES ARE NOT TO EXCEED THESE AMOUNTS PER QUOTE
DELIVERY FEE
o
STAPLING PER COPY
,02
LAMINATING 8 1/2 X 11
1,00 PER ORIG.
3-HOLE PER BOOK
3,00
BINDING PER BOOK
3,00
PASTEL COLOR SHEETS
.01 EXTRA PER ORIG. PER COpy OF ORIGINAL. QUOTE.
60# STOCK
,01 EXTRA PER ORIG. PER COPY OF ORIGINAL QUOTE
GBC & SPIRAL BOUND
3,00 PER BOOK We do more
3,00 PER BOOK than just copy!
SCREW POST
TABBING FOR MAIL
,02 PER TAB
MAILING SERVICES
ADDRESSION AND BARCODE
,04 EACH
HAND LABELING
.08 EACH
Serving 2/ocations
Naples
Crossroads Market at the Vineyards
5959 Pine Ridge Road' Naples. FL 34119
Phone: (239) 353-4285' Fax: (239) 353-1775
victor@cecilscopyexpress.com www.cecilscopyexpress.com
Bonita Springs
Signal Center (old 41)
25091 Bernwood Dr. . Bonita Springs, FL 34135
Phone: (239) 947-2030' Fax: (239) 947-2223
s igns@cecilscopyexpress.com
WE ALSO PROVIDE SIGNS AND BANNERS AS QUOTED EARLIER I TO 4/COLOR
t--
Printing and
Copying at the
, .. Speed of Life
'-~
-
WE WILL BE SETTING UP AN ONLINE ORDERlNG FORM FOR BUSINESS CARDS
1 -4 Color Printing' High Speed Copies. Digital Color
Banners' Signs' Direct to Plate 4 Color Process
WE WILL PROVIDE AN AFTER HOUR OFFICE #'S IN CASE OF EMERGENCIES.
SINCERELY,
;P/~ d
MARVIN CECIL
We do more
than just COpy!
Serving 2 locations
Naples
Crossroads Market at the Vineyards
5959 Pine Ridge Road' Naples, FL 34119
Phone: (239) 353-4285' Fax: (239) 353-1775
victor@cecilscopyexpress.com
www.cecilscopyexpress.com
Agenda item No, 16E5
November 18, 2008
Page 39 of 67
Bonita Springs
Signal Center (oid 41)
25091 Bernwood Dr. . Bonita Springs, FL 34135
Phone: (239) 947.2030' Fax: (239) 947-2223
signs@cecilscopyexpress.com
1\10 16E5
.l\,genda !t~'ll r'18" 2008
NOve';::a~e 40 of 67
.~ ~ ,th technology
~r--techn tperTnti~~
In M A I L,
E C T FL '\4]04
· D I R . uarc . Naples, _ .w
440S Corpomte Sq _
COLLIER COUNTY PROJECT
Agenda Item No, 16E5
November 18, 2008
Page 41 of 67
FLAT FORM
~
. ,1- ,~ r i. " ..: ~ ,- ',~ '
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16 ill 4,,871 Vitllum BristDn, White, Prtnted'TWo 2' std",Black Ink, CR
11"L _ _ _ _ _._ _ _ ____________ _ J';~-"~O
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,
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!8~112-~-11>r~p;rtc~~~'~,.;;c~~b.d.StdSeq.white_C_:.I1II:,PrintaclTWO(2)SIdes, Black Ink,CR '.', i. .:..'m ';__ .' .. ..,;, ,:':"'i:",:;"",~
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PS,09_
169.00
michelleg
P...,
1OJ16f2OO!l
COLLIER COUNTY PROJECT
,L,aenda It~HTl [\10. 16E5
~ h!ovember 18 2008
Page 42 of 67
: 270.63 .________._,.__~.._~.___... __ _. ,"_____."___""'_
-r-~------ -~-----
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11M .. ._. ___...._._ ..."__ ________ _ !279.QQ_______
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18 x-5, TwO- Partc.rbo~~. P~ottated Std Cola;
_;~19.q~. _
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1011612008
COLLIER COUNTY PROJECT
A~enda Item No, 16E5
, November 18, 2008
Page 43 of 67
,---"'-----------'-'---------,----- ------ --- ------------, ----'------,---------------------,
:500.00 ,76.00 073.72 _~
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Size: 10"x 15.
1500.00 129.00 1125 13
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Size: 12" x 1&-112"
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mid1tllleg
10116f.2008
PaOlI 3
COLLIER COUNTY PROJECT
6,qenda item 1\jcJ. 16E5
'November 18, 2008
Page 44 of 67
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10/1612008
COLLIER COUNTY PROJECT
Agenda Item No, 16E5
November 18, 2008
Page 45 of 57
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mich&lleg
p... 5
10/16f2006
COlliER COUNTY PROJECT
Agen::a item I\Jo. i6ES
November 18, 2008
Page 46 of 67
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10/1612008
PageS
N crpLes PvLV'vt Souvc,e
Agenda Item No. 16E5
November 18, 2008
Page 47 of 67
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Agenda Item No, 16E5
November 18, 2008
Page 49 of 67
F,genda Item No, 16E5
November 18, 2008
Page 50 of 67
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Agenda Item No, 16E5
November 18, 2008
Page 66 of 67
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners award RFP # 08-5100,
Annual Contract for All Collier County Printing and Copying Services to various
printers in the estimated annual amount of $400,000. Also approve the Collier County
Graphics Standards manual.
OBJECTIVE: To effectively combine all the printing needs of Collier County into a specific
standard per the Collier County Graphics Standards Manual (Exhibit A),
CONSIDERATIONS: All Board departments utilize outside printers for numerous printing and
copying needs in their daily operations, RFP #08-5100 was publicly posted on August 11,
2008, Sixty three (63) notices were sent to vendors, of which thirty four (34) requested the
package, nine (9) vendors submitted proposals per the RFP and two (2) submitted non-
response forms, All of the work was consolidated into four categories, Three vendors were
selected under each category based on the evaluation criteria published in the RFP, Staff has
reviewed the proposals, toured plant sites and recommends awarding the following:
Cateaorv A - Black and White and Color Copying Service:
Primary Award: Cecil's Copy Express
Secondary Award: Naples Print Source
Tertiary award: Naples Printing
Cateaories Band C - Printing Flat Forms one color, Carbonless Forms, & Envelopes, &
Flat Forms - Two to Six colors, Business Cards:
Primary Award: Intech Printing
Secondary Award: Cecil's Copy Express,
Tertiary award: Naples Print Source,
Cateaorv 0 - Special Color Printing, Rack Brochures,Booklets, Newsletters, Posters,
Catalogs, Calendar, Door Hangers, CAT schedules, tickets etc,:
Primary Award: Intech Printing
Secondary Award: Naples Print Source
Tertiary award: Prestige Printing
Rate pricing schedules for all categories and vendors is attached, Letters of
Understanding will be signed by the outside printers upon BCC approved award, All
projects that are different than the specifications in the agreed upon Rate Schedule will be
quoted individually,
Staff will be implementing and updating The Graphic Standards Manual ( Exhibit A) on a
regular basis, The manual is intended to be a professional guideline for staff and outside
printing companies to affirm Collier County's professionalism,
FISCAL IMPACT: These services will be used by all the Collier County Departments,
Individual orders are to be consistent with current budget requirements,
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this action,
Agenda Item No, 16E5
November 18, 2008
Page 67 of 67
lEGAL CONSIDERATIONS: This bid award has been reviewed by the County Attorney's
Office and is legally sufficient for Board action, Purchase Orders will be issued for all orders.
letters of Understanding will be approved by the County Attorney's Office prior to being
executed, - CMG
RECOMMENDATION: That the Board of County Commissioners award RFP 08-5100
Annual Contract for All Collier County Printing and Copying Services and approve the
Graphic Standards manual to the vendors recommended herein for each of the four identified
categories,
PREPARED BY: John P Curran, Purchasing Agent, Purchasing Department,
lavah Hetzel, Graphic Specialist, Communication & Customer Relations
2