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Agenda 11/18/2008 Item #16D10 Agenda Item No. 16010 November 18, 2008 Page 1 of 119 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an agreement with the State of Florida, Department of Children and Families accepting a Challenge Grant in the amount of $96,000; and authorize any necessary budget amendments associated with this action. OBJECTIVE: To accept an agreement for a Challenge Grant with the State of Florida, Depar1ment of Children and Families (DCF) in the amount of $96,000 to provide homeless assistance for Collier County citizens through four non-profit entities: Saint Matthew's House, The Shelter for Abused Women and Children, National Alliance on Mental Illness, and The Collier County Hunger and Homeless Coalition. CONSIDERATIONS: The Collier County Housing & Hunlan Services Depar1ment proposes to provide $96,000 from the Challenge Grant as pass through funds for four sub-recipients: Saint Matthew's House, The Shelter for Abused Women and Children, National Alliance on Mental Illness, and The Collier County Hunger and Homeless Coalition. On May 27, 2003, the Board of County Commissioners (BCC) gave approval for the County to become the Lead agency and to apply, on behalf of the County's social service agencies, for annual homeless assistance. On June 24, 2008 the BCC provided approval for a 2008 Challenge Grant application. The total amount of funding received for this application is $96,000. FISCAL IMPACT: Approval of this agreement will provide a grant in the amount of $96,000 to Collier County. No general funds are being utilized in these Challenge Grant pass through funds. GROWTH MANAGEMENT IMPACT: This projcct IS consistent with the Growth Management Plan. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office. It is legally sufficient for Board action. - CMG RECOMMENDATION: That the Board of County Commissioners approve and authorize the Chairman to sign an agreement with the State of Florida, Department of Children and Families for a Challenge Grant in the amount of$96,000 and authorize any necessary budget amendments associated with this action. Prepared by: Shawn Tan, Grants Coordinator Housing and Human Services Depar1ment Page ] of I Agenda Item No. 16010 November 18, 2008 Page 2 of 119 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16010 Recommendation that the Board of County Commissioners approve and authorize the Chairman to sign an agreement with the State of Florida, Department of Children and Families accepting a Challenge Grant In the amount of $96,000: and authorize any necessary budget amendments associated with thIs action. Meeting Date: 11/18/2008 900:00 AM Prepared By Shawn Tan HUI Grant Analyst Date Human Services 10/23/200811:11:50 AM Approved By Marlene J. Foard Grants Coordinator Date Administrative Services Administrative Services Admin, 10/24/2008 5:59 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 10/29/20085:03 PM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 10/29/20085:17 PM Approved By OMS Coordinator Applications Analyst Date Administrative Services Information Technology 11/3/20088:25 AM Approved By Colleen Greene Assistant County Attomer Date County Attorney County Attorney Office 11/5/20088:52 AM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 11/5/20089:50 AM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 11/6/200812:33 PM file://C:\AgendaTest\Export\ 116-November%20 18, %202008\] 6.%20CONSENT%20AGE... 11/12/2008 2008-2009 Agenda Item No. 16D1 0 November 18, 2008 Page 3 of 119 THE STATE OFFICE ON HOMELESSNESS CHALLENGE GRANT AGREEMENT Collier County Board of County Commissioners and State of Florida Department of Children and Families WHEREAS the State Office on Homelessness of the Department of Children and Families Olereinafter Department) with the concurrence of the Council on Homelessness has been tasked by section 420.622 Florida Statutes, to accept and administer monies appropriated to it for the purpose of awarding challenge grants to lead agencies for homeless assistance continuums of care, and WHEREAS the Department has received a grant application from Collier COWlty Board of County Commissioners in Collier County, (hereinafter Grantee), and WHEREAS it appears to the depar1ment that there is a need to provide the services described in that application, NOW, THEREFORE, The Department hereby awards the sum of $96,000.00 Dollars to Grantee under the following terms and conditions: I. The application filed with the Department by the Grantee dated July 8, 2008 and attached to this agreement as Attachment I is hereby incorporated within this agreement as if fully set out at length here. The solicitation document upon which that application is based is also hereby incorporated within this agreement as Attachment II . 2. Grantee hereby agrees to perform the tasks and to provide the services described in that application as described in Attachment I with the following exceptions and/or special conditions: A. Grantee agrees that Challenge Grant funds can not be used to purchase/lease/rent any motor vehicle without legislative approval. Challenge Grant funds designated for sub-grantee St. Matthews House will be used to purchase transportation for the homeless through public transportation systems and expenses related to the operation and maintenance of the sub- grantee's existing passenger van. B. Grantee agrees to provide an executed copy of each sub-grantee grant(s) prior to the request for the first release of funds. C. Provide reports of performance by the 20th of each month, until grant funded activities are completed. Failure to submit required reports by the due date may result in delay of payment. GRANT#HFZ93 2008-2009 Agenda Item No. 16010 November 18, 2008 Page 4 of 119 THE STATE OFFICE ON HOMELESSNESS D, The grantee agrees to return all grant funds that have not been expended at the end of the grant term or that have been spent in a manner that is inconsistent with the grantee application (Attachment I). E. Grantee agrees to provide a signed copy of the informal dispute resolution it will use as identified in paragraph #12 of this agreement prior to or upon request for the first release of funds. 3. Grantee agrees that it will award sub-grants as described in its application and that it will do all those things which it asserted that it will do in that application including supervising and coordinating expenditures made by sub-grantees. The sub-grant agreements executed by the grantee with the other entities carrying out activities funded under this grant agreement, shall' provide that such sub-grantees shall be required to participate in the local homeless management information system for the continuum of care in conformance with state and federal law. Grantee further agrees that it will use due diligence in supervising its sub-grantees to assure that funds are expended for the purposes intended and that a full accounting for these grant funds is made. 4. Where there is a conflict between the grant application incorporated herein by reference and this Challenge Grant Agreement, this Challenge Grant Agreement shall prevail. 5. In accordance with sections 11.062 and 216.347, F.S., no funds provided by this grant may be expended for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 6, This Challenge Grant Agreement is executed and entered into in the State of Florida, and shall be construed, perfonned, and enforced in all respects in accordance with the applicable State of Florida laws. Each party shall perform its obligations herein in accordance with the terms and conditions of this grant agreement. It is hereby agreed by thc parties that in the event that litigation by either party to this grant agreement becomes necessary that venue shall be proper in Leon County, Florida. 7, Grantee agrees to maintain complete, accurate and adequate records, including financial records, relating to funds received pursuant to this Challenge Grant Agreement and of all expenditures made by Grantee and its sub-grantees with grant funds. The Grantee will require audit and record keeping requirements in all sub-grants and assignments. All records shall be in sufficient detail to permit a proper pre audit and a post audit of all expenditures. 8. Grantee agrees to provide a financial and compliance audit tD the Depar1ment as specified in this Challenge Grant Agreement and in the Financial and Compliance Attachment (Attachment III) and to ensure that all related party transactions are disclosed to the auditDr. 9. Grantee agrees tD retain all financial records, supporting documents, statistical records and any other documents, whether kept by electronic storage media or otherwise, pertinent to this Challenge Grant Agreement for a period of not less than six (6) years after the stmiing date of this Challenge Grant Agreement, or if audit findings have not been resolved at the end of the six 2 GRANT#HFZ93 2008-2009 Agenda Item No. 16010 November 18, 2008 Page 5 of 119 THE STATE OFFICE ON HOMELESSNESS (6) year period, the records shall be retained until resolution of the audit findings. State auditors and any persons duly authorized by the Department shall have full access to, and shall have the right to examine any of the said materials at any time during regular business hours. 10, Grantee agrees to furnish the Depar1ment with monthly status reports on the form included in Attachment II. 11, Grantee agrees to be liable for all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions of the grantee, and its agents, sub-grantees and employees, during performance pursuant to this Challenge Grant Agreement. Further, the Grantee agrees to indemnifY the Department against all claims, suits, judgments, or damages, including court costs and attorney's fees, arising out of the negligent or intentional acts or omissions ofthe Grantee, and its agents, sub-grantees, and employees, during performance pursuant to this Challenge Grant Agreement. (NOTE: This paragraph is not applicable between state agencies or subdivisions, as defined in subsection 768.28(2), F.S.) 12, Grantee agrees to establish an informal dispute resolution process with which to resolve any disputes between the Grantee and any sub-grantees or recipients. Disputes between the Grantee and any sub-grantees will be resolved in accordance with those procedures. 13. As required by section 286.25, F.S., if the Grantee is a non-governmental organization which sponsors a program financed wholly or in part by state funds, including any funds obtained through this grant agreement, it shall, in publicizing, advertising, or describing the sponsorship of the program, state: "Sponsored by (insert Grantee's name) and the State of Florida, Department of Children and Families." If the sponsorship reference is in written material, the words "State of Florida, Department of Children and Families" shall appear in the same size letters or type as the name of the organization. 14. Grantee shall not use or disclose any information concerning a recipient of services under this Challenge Grant Agreement for any purpose prohibited by state law or regulations (except with the written consent of a person legally authorized to give that consent or when authorized by law). 15. The Grantee shall permit Depaltment personnel or representatives to monitor the services that are the subject of this Challenge Grant Agreement. 16. Grantee agrees to allow public access to all documents, papers, letters, or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Grantee in conjunction with this Challenge Grant Agreement. 17. The release of funds shall be subject to the availability of funds and release of funds by the Department, and in accordance with the Request For Release Of Funds Schedule which is incorporated into this agreement as Attachment IV. The Grantee shall prepare and submit a request for release of funds on the Grantee's stationary in accordance with the grant application and the Request for Release of Funds Schedule, Attachment IV. The Department will provide the funds within forty (40) days of the receipt of the request for release of funds. The State of 3 GRANT#HFZ93 2008-2009 Agenda Item No. 16D10 November 18, 2008 Page 6 of 119 THE STATE OFFICE ON HOMELESSNESS Florida's performance and obligation to pay under this Challenge Grant Agreement is contingent upon an annual appropriation by the Legislature, 18. Any notice that is required under this Challenge Grant Agreement shall be in writing and sent by hand delivery, U.S. Postal Service Certified mail, return receipt requested, or any expedited delivery service that provides verification of delivery, Said notice shall be sent to the representative of the Grantee responsible for administration at the designated address contained in this Challenge Grant Agreement. 19. This Challenge Grant Agreement shall be effective on November I, 2008, or on the date on which the Challenge Grant Agreement has been signed by both parties, whichever is later. It shall end at midnight, local time in Tallahassee, Florida-, on June 30, 2009 or upon completion of. the grant funded activities, whichever is earlier. 20. In the event funds for payment pursuant to this Challenge Grant Agreement become unavailable, the Depar1ment may terminate this Challenge Grant Agreement upon no less than twenty-four (24) hours notice in writing to the Grantee. Said notice shall be delivered by hand delivery, U,S. Postal Service, or any expedited delivery service that provides verification of delivery. The Department shall be the final authority as to the availability and adequacy of state funds. In the event of termination of this Challenge Grant Agreement, the Grantee will be compensated for any work satisfactorily completed. 21. Grantee agrees to return to the Department any overpayments or funds disallowed pursuant to the terms and conditions of this Challenge Grant Agreement that were disbursed to the Grantee by the Department. In the event that the Grantee or its independent auditor discovers that an overpayment has been made, the Grantee shall repay said overpayment immediately without prior notification from the Depar1ment. In the event that the Department first discovers an overpayment has been made, the grant manager, on behalf of the Department, will notify the Grantee by letter of such findings. Should repayment not be made forthwith, the Grantee will be charged at the lawful rate of interest on the outstanding balance after Department notification or Grantee discovery. 22. Construction, Renovation, or Purchase of Real Property Using State Funds: In accordance with Section 402.73(3) Florida Statutes (2005), if this grant includes funds for the purchase of or improvement to real property the provision of grant funds are contingent upon the grantee granting to the state a security interest in the property at least to the amount of the state funds provided for at least five (5) years from the date of purchase or the completion of the improvements or as further required by law. As a condition of receipt of state funding for this purpose, the grantee agrees that, if it disposes of the property before the department's interest is vacated, the grantee will refund the proportionate share of the state's initial investment, as adjusted by depreciation. 23. Any modification of provisions of this Challenge Grant Agreement shall be approved at the Department's district level. Approval of any modification of provisions of this grant shall occur only after receipt by the Department of a signed certification of consistency of the proposed change with the continuum of care plan. Written approval of any such modifications shall be 4 GRANT#HFZ93 2008-2009 Agenda Item No. 16010 November 18, 2008 Page 7 of 119 THE STATE _ iFleE ON HOMELESSNESS attached to the original of this Challenge Grant Agreement and a copy shall be sent to the Office on HomeJessness. 24. Official Name of Payee and Representatives: A. The official Grantee name, as shown on page one (1) of this Challenge Grant Agreement and as listed in MyFlorida Market Place, and mailing address as listed in MyFlorida Market Place, to whom the Department shall issue payment is: Collier County Board of County Commissioners 2800 North Horseshoe Drive Naples, Florida 34104 B. The name, address, telephone number, and email address of the grant manager for the Grantee under this Challenge Grant Agreement is: Marcy Krumbine, Director of Honsing and Human Services 3050 North Horseshoe Drive, Suite 101 Naples, Florida 34104 Phone: 239-252-8442 E-Mail: MarcyKrumbine(aJ.collier~ov.net C. The name, address, telephone number, and email address of the grant manager for the Department under this Challenge Grant Agreement is: Robert Farr Department of Children and Families Contract Management Unit 2295 Victoria Avenne Fort Myers, Florida 33901 Phone: 239-338-1295 E-mail: Robert FarrliV,dcf.state.fl.us 25. This Challenge Grant Agreement and its attachments and any exhibits referenced in said attachments, together with any documents incorporated by reference, contain all the tenns and conditions agreed upon by the pmiies. There are no provisions, tenns, conditions, or obligations other than those contained herein, and this Challenge Grant Agreement shall supersede all previous communications, representations, or agreements, either verbal or written between the parties. If any tenll or provision of this Challenge Grant Agreement is legally determined unlawful or unenforceable, the remainder of the Challenge Grant Agreement shall remain in full force and effect and such term or provision shall be stricken. IN WITNESS THEREOF the paliies hereto have executed this ]] 7 page Challenge Grant Agreement by their undersigned officials as duly authorized. Approved as to form & legal sufficiency ~~O_ Colleen Greene, Assistant County Attorney GRANTEE: Collier County Board of County Commissioners Signed By: Name: Title: Date: .~TTEST: DWIGHT E. BROCK, CiG~1, o,'.!: 5 GRANT#HFZ93 .~"""..._--. .,,,,,,, 2008-2009 Agenda Item No. 16010 November 18. 2008 Paae 8 of 119 THE STATE OFFICE ON HOMELESSNESS Grantee Federal EID#: 59000558 Grantee Fiscal Year Ending Date: 09/2009 *************************************************** STATE OF FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES Signed By: Name: Harriet A.Coleman Title: Circuit Administrator Date: 6 GRANT#HFZ93 /"""' / \ ~-) \ /} i_/ " I,. I ,,/ ATTACHMENT I NAPLES/COLLIER COUNTY CONTINUUM OF CARE FL-606 STATE CHALLENGE GRANT APPLICATION CSFA 60.014 FISCAL YEAR 2009 DUE DATE JULY 8, 2008 _, u JOO? Agenda Item No. 16010 November 18, 2008 .(C (Q)9~fy I . 2. 3. Table Of Contents 1. Cover Letter Agenda Item No. 16010 November 18, 2008 Page 10 of 119 1 2 3-5 3. Certification of Consistency with Continuum of Care Plan_ 6-12 13-14 4. 6. 7, 8. 9. Check List Budget Narrative 5, Quality of Service Leverage of McKinney Act and Private Funds Homeless Need Ability to Complete Activities Performance Measures 10. Support Letters 11. Private Cash Letters Collier County Challenge Grant .' ,~~. (:t ':J,: ,~ 15-29 30-36 37 38-39 40-41 42-55 56-57 (; () COLLIER COUNTY HOUSING AND HUMAN SERVICES DEPARTMENT DIVISION OF PUBLIC SERVICES Agenda Item No. 16010 November 18, 2008 Page 11 of 119 Affordable Housing . Federal Grants . RSVP . Services for Seniors . Social Services . June 20, 2008 Tom Pierce, Director Office on Homelessness Department of Children & Families 1317 Winewood Blvd Tallahassee, FL 32399-0700 Dear Mr. Pierce: Enclosed please find one original and three copies of Collier County's Homeless Continuum of Care Challenge Grant CSFA 60.014. Collier County is submitting a request for a $150,000 Challenge Grant to implement four (4) homeless initiatives in our community. The four agencies requesting funds are: Shelter for Abused Women and Children National Alliance on Mental Health St. Matthew's House Hunger and Homeless Coalition The point of contact for Collier County Challenge Grant application is Marcy Krumbine, Housing and Human Service Director. Ms Krumbine can be reach at (239) 252-8442, Fax (239) 252-2331. S7~ . Tom Henning Chairman Board of County Commissioners CLERk aG- ., , (1 '\.I,.-\- '" C. 0 (~~ e C. 0 " H , Y C) / Page 1 Exhibit L Checklist 2009 Challenge Grant Threshold/Scorinq Document Threshold . Original signed certification of consistency with the continuum of care plan Threshold . Evidence from your 2007 continuum df care plan of the inclusion of activities to be funded under the application, clearly denoting the use, the agency performing the activity, and that state funding will be sought to support the use. Threshold . Exhibits F and G, budget forms, are contained in application. Scorinq Qualitv of Services . Exhibit C, Quality of Service: Certification, has original signature . The following charts from your 2007 Exhibit 1 Continuum of Care plan" a. CoC V, Chronic Homeless Progress Chart b. COC P, CoC coordination Chart c. CoC F, Project Review & Selection Chart d. CoC X, Mainstream Programs & Employment Project Performance Chart e. CoC W, Housing Performance Chart f. CoC I, Permanent Supportive Housing g. CoC I, Emergency Shelter h. CoC I, Transitional Housing i. CoC K, Homeless Population and Subpopulation Chart j. CoG Z, Unexecuted Grants Awarded Prior to the 2006 CoC Competition 'I ~ i" fl. 'j ~,'~ V 47 Agenda Item No. 16010 November 18, 2008 Page 12 of 119 \ Your aoplication Paqe #'s (p 3-/2 3-5 tS-/q 20 - 2- q 7-0 21 22. 23 2'1 21 2.S 2-" ~.g lL 1/'(;::1 Page 2 Agenda Item No. 16D1 0 November 18, 2008 Page 13 of 119 Proposed Budget at $150,000 Award Level EXHIBIT F BUDGET FORM Ag;ency Existing New Number Grant ActivitvfUse $ Reauested Provider Name Service ervice Served 1 Maintain, support and expand $60,000 Collier County YES YES Approx 500 local HMIS systemflNCCC Hunger & Homeless Coalition/INCCC 2 Supportive services & Case $64,000 Shelter for Abused YES NO Approx 50 Managers (FT & PT) for DV homeless Women & Children 3. Passenger van to provide $16,000 St. Matthew's House YES NO Approx 800 transportation for homeless 4. Ensure independence and self $10,000 NAMI of Collier County NO NO Approx 35 Sufficiency of homelessness TOTAL GRANT $1 ~o 000 1.385 Total Persons To Be Served --~.._...-.._....._......._..........._.-....._......_..........................-...--.-......................................-..................-...........................................- EXHIBIT G EXPENDITURE SCHEDULE Estimate Draw By Quarter Ending Grant Activitv/Use $ Budaeted 9/30/08 12/31/08 3/31/09 6/30/09 1. HMISIINCCC $60 ,000 $L- $10,000 $30,000 $20,000 2. Shelter sot services/case mers $64,000 $16,000 $16,000 $16,000 $16,000 3, St. Matt's oassenaer van $16,000 $L- $16,000 $-$- 4. NAMI Self Sufficiency $10,000 $2,500 $2,500 $2,500 $2,500 5. $ $- $- $- $ TOTAL GRANT $150,000 $18,500 $44,500 $48,500 $38,500 NOTE: The funding for the Challenge Granl is state general revenue. It is estimated that no more than 25 percent of the grant budget authority will be released in each quarter of the fiscal year. It may be less than 25 percent. Accordingly, the lead agency shall manage !he expenditures to assure that funding available for grant activities is spread across the fiscal year. ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2009. FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2009 . . 1 'J \' .' ,. ---- Page 3 Agenda Item No. 16D10 November 18, 2008 Page 14 of 119 Proposed Budget at $100,000 Award Level EXHIBIT F BUDGET FORM Grant Activitv/Use 1.Maintain, support and expand local HMIS systemllNCCC $ Requested $40,100 Agency ProvIder Name Collier County Hunger & Homeless Coalllion/lNCCC Existing Service YES New ervice YES Number Served Approx 335 2.Support Services & Case $42,600 Shelter for Abused YES NO Approx 34 Managers (FT& PT) DV homeless Women & Children 3. Passenger van to provide $10,700 St. Matthew's House YES NO Approx 536 transportation for homeless 4. Ensure independence and self $6,600 NAM I of Collier County NO NO Approx 23 Sufficiency of homelessness TOTAL GRANT $100.000 928 Tolal Persons To Be Served EXHIBIT G EXPENDITURE SCHEDULE Estimate Draw By Quarter Ending Grant Activitv/Use $ Budaeted 9/30/08 12/31/08 3/31/09 6130/09 1. HMISIiNCCC $40,100 $L- $6.700 $20,000 $13.400 2. Sheller sot services& case mqrs $42,600 $10,650 $10,650 $10,650 $10,650 3. St. Matt's van $10.700 $L- $10.700 $- $- 4, NAMI Self Sufficiency $6 , 600 $1,650 $1,650 $1,650 $1,650 5. $ $- $- $- $- TOTAL GRANT $100,000 $12,300 $29.700 $32,300 $25,700 NOTE: The funding for the Challenge Grant is state general revenue. It is estimated that no more than 25 percent of the grant budget authority will be released in each quarter of the fiscal year. It may be less than 25 percent. Accordingly, the lead agency shall manage the expenditures to assure that funding available for grant activities is spread across the fiscal year. ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2009. FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2009 f ,,' i) ~ \' :' '~I..l Page 4 Agenda Item No. 16D10 November 18, 2008 Page 15 of 119 4. Ensure independence and self Proposed Budget at $60,000 Award Level EXHIBIT F BUDGET FORM Agency Existing New Number $ Rea uested Provider Name Service ervice Served $24,000 Collier County YES YES Approx 200 Hunger & Homeless Coalition/lNCCC $25,600 Shelter for Abused YES NO Approx 20 Women & Children $6,400 SI. Matthew's House YES NO Approx 320 $4,000 NAMI of Collier County NO NO Approx 14 $60.000 554 Total Persons To Be Served Grant Activitv/Use 1.Mainlain, support and expand local HMIS system/lNCCC 2. Supportive services & Case Manager (FT) for DV homeless 3. Passenger van to provide transportation for homeless TOTAL GRANT EXHIBIT G EXPENDITURE SCHEDULE Estimate Draw By Quarter Ending Grant Activitv/Use $ Budaeted 9/30/08 12/31108 3/31/09 6/30/09 1. HMIS/INCCC $24,000 $- $4,000 $12,000 $8.000 2. Shelter Case Manaoer! services $25,600 $6.400 $6.400 $6.400 $6 .400 3. St. Matt's yan $6.400 $- $6.400 $- $- 4. NAMI Self Sufficiencv $4,000 $1,000 $1,000 $1,000 $1,000 5. $ $- $- $- $- TOTAL GRANT $60,000 $7.400 $17,800 $19.400 $15.400 NOTE; The funding for the Challenge Grant is state general revenue, It is estimated that no more than 25 percent of the grant budget authority will be released in each quarter of the fiscal year. It may be less than 25 percent. Accordingly, the lead agency shall manage the expenditures to assure that funding available for grant activities is spread across the fiscal year. ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2009, FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2009 >t- . .'. ,'> \j \.' \ _ v Page 5 COLLIER COUNTY HOUSING AND HUMAN SERVICES DEPARTMENT DIVISION OF PUBLIC SERVICES Agenda Item No. 16D10 November 18, 2008 Page 16 of 119 Affordable Housing . Federal Grants . RSVP . Services for Seniors . Social Services . CERTIFICATION OF CONSISTENCY WITH CONTINUUM OF CARE PLAN This is to certify that the following activities are consistent with the Collier County's 2007 Continuum of Care Plan. Collier County Hunger and Homeless Coalition INCCC/HMIS request for funding to maintain and expand the HUD mandated information system has been an invaluable case management tool for the seven (7) agencies now currently par1icipating in the program. This project is identified in CoC Part III N 1 0- Year Plan as objective #5 which is attached for your review. Shelter for Abused Women and Children request financial assistance in hiring one Case Counselor and 55% of a second Case Counselor to work with homeless victims of domestic violence in their Naples and Immokalee offices. Women and children participating in the emergency shelter program would receive case management assessments and support services to assist them in securing additional resources. This project is identified in CoC Part 1Il N 10-Year Plan as objective #7, under Other CoC Objectives in 2007, which is attached for your review. St, Matthew's House homeless shelter is requesting a small grant to leverage private dollars received for bus tokens and the operating cost of a existing passenger van to provide transportation for the homeless men, women and children who reside at St. Matthew's House. This project is identified in CoC Part III N 10- Year Plan as objective #4 which is attached for your review, r " 1'- !~ .J\.'., ..'01 c:; o c~~ e y c:; o u M , y /4::"-' , i Page 6 Agenda Item No. 16D10 November 18, 2008 Page 17 of 119 National Alliance on Mentallllness of Collier County is requesting funds to provide opportunities for homeless individuals suffering from mental illness to participate in group functions, peer activities, and wellness assistance, including medications, psychiatric evaluation, and dental. This project is identified in CoC Par1 III N 10-Year Plan as objective #10, under Other CoC Objectives in 2007 - Amendment to 2007, which is attached for your review. Lead Agency Cg:rtifyi Official Commissioners Signature: 'B1---' d Title: Tom Henning. Chairman Board ofCountv Date: bl '2Y / 2JxJ g . , CLERK OL. ; form & leoa\ sufficiency Ape 0 ad as ,0 ~ . 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" ~ <.> a U .0 8 =: .~ rl a u c- o a ~l " ."S ... ..9 '-,-< 2S d '" Q U '-< ~ a u ~ -g :1 ~ clj o ro '" ~u-g ~Cd~~ ~ 53 ~ ,go u ~ 8 'i3 ; g =a .:j g i Ul u 0) ~ '[i (fl.c1 \t.I 1;g.Q=a.g,~ <>: 1l U i5rl , 0 -0. 1: i. d" <.> ,00 ,..... Cd 't::1 Ul ,.. ,. . ~i, ._ J Page 11 0"'''' ~o~ oo~ ~,so.~.o . "'N ~N -asCI) ~.J:l 0> t: E '" 2Q)o.... -> "'0 E'Z <D en <t: I o <r) '" <r) t- - <r) '" ... >>OJ "'0:.::: 0::_ .- 0 :;;U t- O o N o - ~ S ] s ..: I '" ~ .- - " OJ :E' o U o U '" <l ;:l "0 '>~ ~ 'g :@, is 0::" .-;:l " 0 v.J 0 :;::l ._ (,) ],.tl t ~'o:) SO~ & ~3 '"" 0 -:S ~:= ~ "B .~ ~ ~ ':,z ~ .~fff (J) 0.. '.p ~ 1) 0 '';::::s 'S:: Cd ()'.o .;; 0 ..,::: '"_ FJ g ;::I /o..l I-< <.) 00...._ t Oll.!j o:l 0 '" o:l o d c:: >-. ~"fil > 0...- OJ "". _ '" <l) 0.. OJ U.- e>: " " I 0 d S ~ OJ._ OJ .9< g S ~ :g ~ :g"-<Si><S:E S.~.::: 0:;; d:: ~ d:: o..~UO . '" . 0 CIJ N U "''' - - I I ... OJ iJ o .::: ;:: '" .~ ~ ~ ;>. en c: (J) U ..... "a:::::::CI:lc:: en v.! ;::::l'- IlJ (J) .~ ~ "'C - >.u .< -.-:: is OJ trj Q) ..... :::.- ~ S:.a OJ'::: ;:l ~.-8.s S g '" -- - - t-. ,. I~ r, 0 \,; \: ... t-_ Page 12 Agenda Item No. 16010 November 18, 2008 Page 23 of 119 (4) NARRATIVE Collier County is submitting a request for a $150,000 Challenge Grant to implement four (4) activities in our community. The four agencies requesting funds are: Activity/Priority #1 Collier County Hunger & Homeless Coalition: Funding Level: Requesting $60,000 to be fully funded at $150,000 level; or $40,100 at $100,000 level; or $24,000 funding at $60,000 Award Level The Coalition is requesting funding to maintain, improve and expand the HUD mandated HMIS system. The Collier County HMIS is known as the Information Network for the Community of Collier County (INCCC). The HMIS/INCCC system has been in place since 2003. Funding for this required resource has come from a number of sources including Community Development Block Grant (CDBG) and Continuum of Care/SHP funds. There are currently 7 participating organizations at various stages of using and implementing the HMIS software for case management. The local HMIS/INCCC Steering Committee has faced a number of challenges in the past few years including a nonperforming vendor and the search and selection of a replacement software provider. As a result of those experiences, the Information Network for the Community of Collier County (INCCC) received recognition from HUD by receiving the 2006 Breakthrough Year Award at the 2006 National HMIS Conference. Funding is needed to continue to maintain and expand this homeless initiative. Full funding of this request would allow for more agencies to participate in HMIS/INCCC. Funding will be used to provide equipment, software, supplies, personnel, rent and operational costs. Funding of HMIS by HUD and the Challenge grant will improve the sharing of data, improve coordination of case management services, streamline resources and improve the overall Continuum of Care system within Collier County. Activity/Priority #2. Shelter for Abused Women and Children: Funding Level: Requesting $64,000 to be fully funded at $150,000; $42,600 at $100,000 level; or reduced to $25,600 at $60,000 Award Level The grant request of $64,000 will be used to pay for one full-time Shelter Advocate/Counselor and 55% of the cost of a second Shelter Advocate/Counselor who would serve homeless women and children victims of domestic violence. These two positions would assist hundreds of women and children who utilize the services of the Shelter for Abused Women and Children annually. Each Advocate/Counselor will assess residents' short term and long term needs and assist them in accessing mainstream benefits (i.e food stamps, medications, etc,), job placement, life skills to include budgeting, nutrition and self care, court and legal assistance, along with any other basic necessities. f: " " 1.'.1 .1 \.., . " j Page 13 Agenda Item No. 16010 November 18, 2008 Page 24 of 119 Activity/Priority #3. St. Matthew's House: Funding Level: Requesting $16,000 to be fully funded at $150,000; to be funded for $10,700 at $100,000 level; funding at $6,400 at $60,000 Award Level. A grant request of$16,000 will be used to provide transportation needs for the homeless. St Matthew's House will provide bus tokes and maintenance on an existing passenger van to transport clients for medical appointments, job interviews, support meetings and any emergency situations requiring transportation. The resources would be used in conjunction with funds received from outside donors. ActivitylPriority #4. National Alliance on Mental Illness: Funding Level: Requesting $10,000 to be fully funded at $150,000; to be funded for $6,600 at $100,000 level; funding at $4,000 at $60,000 Award Level. National Alliance on Mental Illness of Collier County's mission is to improve the quality oflife of individuals suffering from mental illness, Grant funds will be use to provide opportunities for homeless individuals to par1icipate in group functions, receive financial support, and other assistance in the form of psychiatric evaluations, medications, eye glasses, and dental work. Collier County's Gaps Analysis and annual homeless count demonstrate a need for the above mentioned projects being requested in this grant application, of' ,",' ',J \1 ,,: '~ ~. u, " Page 14 Agenda Item No. 16010 November 18, 2008 Page 25 of 119 EXHIBIT C QUALITY OF SERVICE: CERTIFICATION 1. Chronic Homeless Goals! Strategies: Past Performance Using information from your 2007 Exhibit 1 Continuum of Care Plan, HUD 40090-1 CoC-V form, Chronic Homeless Progress Chart complete the following calculation. ' New PH beds for Chronic Homeless (211/06 to 1/31/07) Number of Permanent Beds for Chronic Homeless 2006 ~ Beds o Beds Diyide the Number of New Beds (L-) by the Total Permanent Beds in 2006 (~) to calculate the percentage change in Beds (.--.!J@...%). Documentation Required. . Attach to this form, HUD 40090-1, CoC-V. (2007) 2. Continuum of Care Coordination Using informaTIon on form HUD 40090-1 ,CoC-P, CoC Coordination chart, indicate the number of questions checked "Yes" on the coordination of homeless planning efforts. Checked "Yes" on 4 (questions 1.a. to 3.a) of the eight questions. Documentation Required. . Attach HUD form 40090-1, CoC-P (2007) 3. Continuum of Care Project Review and Selection Using information from HUD form 40090-1, CoC-F, Project Review and Selection Chart, section 3, Voting/Decision System, indicate the number of methods or processes used by your continuum. Checked---L-number of the six methods/processes, listed in (a) to (D Documentation Required . HUD form 40090-1, CoC-F, (2007) 4. Past Performance: Employment Income Using Information reported in your 2007 Exhibit 1 Plan, form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart, enter the percentage of clients in all your renewal projects who gained access to "employment income" at exit from the renewal projects. This data is reported as "h. employment income" under Income Source, with the percentage calculation reported in column 4, "% with income at exit". 87.5% of Adults with Employment Income at Exit _ Check here if your continuum reported having no applicable renewal projects on the form. r ';' . .', .~ \.: "" .J, i".' Page 15 Agenda Item No. 16010 November 18, 2008 Page 26 of 119 Documentation Reauired . Form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart. (2007) 5. Project Performance: Food Stamp Benefits , Using information reported in your 2007 Exhibit 1 Plan, form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart, enter the percentage of clients in all your renewal projects who gained access to "Food Stamps" at exit from the renewal projects. This data is reported as "L. Food Stamps' under income Source, with the percentage calculation reported in column 4, "% with income at exit". 37.5% of Adults with Food Stamps at Exit. _ Check here if your continuum reported having no appiicable renewal projects on the form. Documentation Reauired: Same as for 4 aboye, One copy only required. . HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart. (2007) 6. Project Performance-551 From your 2007 Exhibit 1 plan, report the percentage of clients in all your renewal projects who had SSI income upon exit from the project. On HUD form 40090-1, CoC-X, report the percentage data as reported in "a. SSI" under income Source, with the percentage calculation reported in column 4, "% with income at exit." 0% of adults with SSI income at exit _Check here if your continuum reported having no applicable renewal projects on this form. Documentation Reauired . HUD form 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart. (2007) One copy only required for this form from 3 above. 7. Project Performance- 5S01 Using the HUD form 40090-1, CoC-X, from your 2007 Exhibit 1 plan, report the percentage of clients in all your renewal projects who had SSDI income upon exit from the project. Report the percentage data as required in 'b. SSDI" under Income Source, with the percentage calcuiation reported in column 4, "% with income at exit." o % of adults with SSDi income at exit. _ Check here if your continuum reported having no applicable renewal projects on this form. Documentation Reauired . HUD form 40090-1, CoG-X, Mainstream Programs. (2007) (Same as required for items 3, 4, and 5 above. One copy only required) .r ,- }"..), ~J \,' . " Il. . Page 16 Agenda Item No. 16D10 November 18, 2008 Page 27 of 119 8. Project Performance: Permanency of Housing From your 2007 Exhibit 1 Plan, report the percentage of the clients served with pennanent housing who remained in this pennanent housing for seven months or longer. Using data reported on HUD 40090-1, CoC-W, Housing Performance Chart, enter the percentage number reported in section 1, Permanent Housing, item "e" [Percentage of all participants in permanent housing project(s) staying seven months or longer]. _ % of Participants who stayed 7 months or,longer. XX Check here if your continuum reported having no applicable permanent housing renewal projects. Documentation Required . Form HUD 40090-1, CoC-W, Housing Performance Chart (2007) 9. Project Performance: Transition to Permanent Housing Based on your 2007 Exhibit 1 Plan, report the percentage of all Transitional Housing clients who moved to a permanent housing living arrangement. Using the data reported on fonn HUD 40090-1, CoC-W, Housing Performance Chart, enter the percentage number reported in section 2. Transitional Housing, item "c" [Percentage of participants in transitional housing projects who moved to pennanent housing] 75 % of participants in transitional housing who moved to permanent housing. _ Check here if your continuum reported having no applicable transitional housing renewal projects. Documentation Required: Same as for 5 above, only one copy is required. . HUD 40090-1, CoC-W, Housing Performance Chart 10. Homeless Management Information Systems (HMIS) Coverage, Using information contained in your 2007 Exhibit 1 Plan's Housing Inventory Charts (HUD 40090-1, CoC-I), fill in the following table, and calculate the percentage of all year round units/beds in emergency shelter, transitional housing and permanent supportive housing that are covered by HMIS, as defined in the instructions to the HUD form. Housing Category HMIS Covered # Year Round Year - Round Units/Beds Beds TOTAL Year Round Individual Family Total Column. 4 Column 1 Col. 2 Col. 3 (1+2) A. Emergency Shelter 136 30 166 224 B. Transitional Housinq 26 112 38 80 C. Perm. Supportive Housinq 15 4 19 38 177 46 223 342 D. TOTALS Divide column 3, Total HMIS Covered Year Round Beds, by column 4, Total Year Round Beds, to calculate the percentage of all year round beds for all housing categories that are covered by HMIS. Line D. Column 3 ..n;Ldivide by Line D. Column 4 342 equals 65.2% of Year Round Beds Covered by HMIS (ALL HOUSING CATEGORIES). t-_ "1" , ..1 ~, . , i) Page 17 Agenda Item No. 16D10 November 18, 2008 Page 28 of 119 Documentation Required . HUD 40090-1, CoC-I, Permanent Supportive Housing (2007) . HUD 40090-1, CoC-I, Emergency Shelter (2007) . HUD 40090-1, CoC-I, Transitional Housing (2007) , 11. Homeless Population Shelter Coverage Using information reported in your 2007 Exhibit 1 Plan's Homeless Population and Sub-population Chart, complete the calculation below for the percentage of homeless persons that are sheltered In emergency and translUonal housing facilities. From HUD form 40090-1, CoC-K, enter the data below and complete the percentage calculation. 484 Total Homeless Persons in all Households (With dependent children and without dependent children). 365 Total Homeless Persons Sheltered in Emergency and Transitional housing for both households with and without dependent children. Divide the Total Homeiess Persons Sheltered 365 by the Total Homeless Persons 484 to determine the 75% percentage of the Total Homeless Persons that are sheltered. DocumentaUon Required . HUD form 40090-1, CoC-K. (2007) 12 Expanded Continuum of Care Catchment Area If your 2007 Exhibit 1 Plan has expanded its catchment area by one or more counties that were not covered by a continuum of care catchment area designated by the Office on Homelessness in 2006, please identify the county(s) added. NOT APPLICABLE 13. Past Performance: Unexecuted HUD Grants. Using the information reported on form HUD 40090-1, CoC-Z in your 2007 Exhibit 1 Plan, report below the number of HUD McKinney-Vento Act awards announced prior to 2006 that are not yet under contract (i.e. signed grant agreement or executed ACC), Q Total Number of McKinney-Vento Act awards Not Yet Under Contract. Documentation Required . HUD 40090-1, CoC-Z. (2007) . Lead Agency Certification r- " f' ~) \,/ .', :J Page 18-- Agenda Item No. 16D10 November 18, 2008 Page 29 of 119 I hereby attest that all information reported above is true and accurate, based upon the evidence and documentation attached hereto, and made a part of this certification. Name of Continuum of Care Naples/Collier Countv CoC Name of Lead Agency Coliier County Housinq & Human Services Commissioners Name of Certifying Official Tom Hennin Signature of Certifying Official Date Signed :]:.." ~ '!.c.t , 2008 Failure to provide an original signed certification for quality of service shall be cause for the application to ranked last on the quality of service preference criteria. ,. .,'. .:{\~0'J "BJ(,\1;i ---I 5t. ....... .0,--".'. A'r.I"E' .. ,.' .... ., l...... -. . '. .,~.~. ". !;......{\ -- D,W~~!i\l~~';c~~tfK i2:"CLERI< 0....-"... ",' , ~. -~ ',. c' '" () C . ;~_I'. i " . ~ ffgij~~\it~,'~i'1; .. ntall s ApnV9d ~s 1"111~I.:~fflcl9nc\' ~unty Atiorney ~'l/ r- " " ~ l,: '. 1/ " .: Page 1.9.,. ( Agenda Item No. 16010 November 18, 2008 Page 30 of 119 @OC Chronic Homeless (CH) Progress Chart The data in this chart should come from point-in-time counts also used for Chart K: Populations and Subpopulations Chart and Chart 1: Housing Inventory Chart. For further instructions in filling out this chart, please see the Instructions section. 1. Enter the total number of chronically homeless persons in your CoC and the total number of permanent housing beds designated for the chronically homeless in your CoC for each year. Year Number of CH Persons Number of PH beds for the CH 2005 44 0 2006 73 0 2007 52 9 Briefly describe the reason(s) for any increases in the total number of chronically homeless persons between 2006 and 2007: Based on the January 2007 point in time count, there was a decrease of28.7% 2. Indicate the number of new PH beds in place and made available for occupancy 9 .. for the chronically homeless between February I, 2006 and January 31, 2007: 3. Identify the amount of funds from each funding source for the development and operations costs of the new CH beds created between February I, 2006 and January 31,2007, Public/Government Cost Type HUD Other Private McKinney- Federal State Local Vento , I Development $ $ $ $ $ Operations $ $ $ $ $ TOTAL $ $ $ $ $ Collier County, Florida 2001 ContInuum of Care Exhibit 1 Form HUD-40090-1 34 (~ " !-, ,) .J \..:'" V - Pa9_e 20 (. Agenda Item No. 16010 November 18, 2008 Page 31 01119 00c Coordination Chart ~c should regularly assess the local homeless system and identify shortcomings and unrnet needs. One of the keys to improving a CoC is to use long-term strategic planning to establish specific goals and then implement short-term/medium-term action steps. Because of the complexity of the existing homeless system and the need to coordinate multiple fimding sources, there are often multiple long- term strategic planning groups. It is imperative for CoCs to coordinate, as appropriate, with each of these existing strategic planning groups to meet *e local CoC shortcomings and unmet needs. Answer each question in the checkbox provided, using an X to indicate Yes or No for each. 1. Consolidated Plan Coordination a. Do Con Plan planners, authors and other Con Plan stakeholders participate in CoC eneral lannin meetin s? I b. Do CoC members par1icipate in Con Plan planning meetings, focus groups, or public : forums? c. Were CoC strategic plan goals addressing homelessness and chronic homelessness used in the develo ment of the Con Plan? 2. JurisdictionallO-year Plan Coordination a. Is there one or more formal jurisdictionallO-year Planes) being developed and/or being implemented within your CoC geography that are separate from the CoC la-year plan? If No, ou ma ski to uestion 3a.) b. Do I a-year Plan conveners, authors and other stakeholders par1icipate in CoC general lannin meetin s? c. Have lO-year Plan participants taken steps to align their planning process with the local CoC Ian? d. Were CoC strate .c Ian goals used in the develo ment of the 10- ear Plan s ? e. Provide the number of jurisdictions within your CoC geography that have formally im lemented a la-year lanes). 3. Public Housin A enc Coordination a. Do CoC members meet with CoC area PHAs to improve coordination with and access to mainstream housin resources? YES NO l2?1o l2?1o l2?1o 0l2?1 00 00 l2S!0 c ,. .. . :J.. ~;, . ,.I \,,' ,I, Form HUD-40090-l 27 Collier County, Florida 2007 Continuum of Care Exhibit l Page 21 ( Agenda Item No. 16D10 November 18, 2008 Page 32 of 119 oC Project Review and Selection Chart e CoC solicitation of projects and project selection should be conducted in a fair and impartial manner. Please mark all appropriate boxes to indicate all of the methods and processes the CoC used in the past year to assess project(s) performance, effectiveness, and quality, particularly with respect to the Project Priorities Chart (CoC-Q). This applies to new and renewal projects. Check all that apply: 1. ODen Solicitation a. Newspapers d Outreach to Faith-Based Grouns b. Letters/Emails to CoC Membership X e. Announcements at CoC Meetin!!S c. Responsive to Public Inquiries X t: Announcements at Other Meetings 2. Ob.iective Ratinl! Measures and Performance Assessment a. CoC Rating & Review Committee Exists X j. Assess Snending (fast or slow) IX1 b. Review CoC Monitoring Findings X k. Assess Cost Effectiveness txJ c. Review HUD Monitoring Findings IZl 1. Assess Provider Organization IZl Exnerience d. Review Independent Audit IZl m. Assess Provider Organization IZl Canacitv ,- . ',-,'- '-'-.'-' e.Revfew HuDAPltfor Performance IZl n. Evaluate Project Presentation lZl Results f. Review Unexecuted Grants o. Review CoC Membership Involvement X g. Site Visit(s) IX] p, Review Match 'X h. Survey Clients lZl q. Review All Leveraging Letters (to lZl ensure that thev meet HUD requirements) i. Evaluate Pro1ect Readiness IZl 3. Voting/Decision Svstem a. Unbiased Panel/ Review Committee (l d, One Vote per Organization b. Consumer Representative Has a Vote e. Consensus (Q:eneral alITeement) rx c. All CoC Members Present Can Vote 0 f. Voting Members Abstain if Conflict of lZl Interest G: CoC Written Complaints Chart Were there any written complaints received by the CoC regarding any CoC matter o Yes in the last 12 months? o No If Yes, briefly describe the complaints and how they were resolved. A tenant of Wolfe Apartments permanent supportive housing program filed a complaint with the County and Miami HUD regarding non-renewal oflease without written cause/justification. The Collier County Housing & Grants section initiated a review of the complaint and provided information to Miami HUD. In addition, the tenant filed a housing discrimination compliant with HUD which was investigated. There have been no other complaints. ('" " ,', ".' ,. . .'lJ J \,:." le! Collier County. Florida 2007 Continuum of Care Exhibit I Form HUD-40090-1 7 Page 22 ( Agenda Item No. 16D10 November 18, 2008 Page 33 of 119 X. Mainstream Programs and Employment Project Performance Chart HUD will be assessing the percentage of clients in all your renewal projects who gained access to mainstream services, especially those who gained employment. This includes all S+C renewals and all SHP renewals, eKcluding HMIS projects. Complete the following charts based on responses to APR Question 11 for each of the renewal projects included on your CoC Priority Chart. For further instructions for filling out this section, see the Instructions section at the beginning of the application. 0 No applicable renewal projects for the Mainstream Programs and Employment Chart are included in the CoC Priorities Char1. (81 All renewal proj ects on the CoC Priorities Chart that are not exempted from reporting in the APR are included in calculating the responses below. (1) (2) (3) (4) Number of Adults Income Source Number of Exiting Percent with Who Left (Use same Adults with Each Income at Exit number in each cell) i , Source of Income (CoI3+Coll x 100) Example: 105 a. SSI 40 38.1% Example: 105 I b. ssm 35 33.3o/n 8 ! a. SSI 0 0 I 8 I b, ssm 0 0 8 c. Social Security 0 0 8 d. General Public Assistance 0 0 8 e. TANF 1 , 12.5% 8 f. SCHIP 0 0 8 po. Veterans Benefits 0 0 8 h. Emnlovment Income 7 87.5% 8 i. Unemnlovrnent Benefits 0 0 8 i. Veterans Health Care 0 0 8 k. Medicaid 2 25% 8 l. Food Stamos 3 37.5% 8 m. Other (nlease soecifv) WIC 3 I 37.5% 8 I n. No Financial Resources I 1 I 12.5% r '. .~ ~j \.' ., .t Collier County, Florida 2007 Continuum of Care Exhibit 1 form HUD-40090-1 36 -) '-.' Page 2:i . ( Agenda Item No. 16010 November 18, 2008 Page 34 of 119 oC Housing Performance Chart following chart will assess your CoC's progress in reducing homelessness by helping clients move to and stabilize in permanent housing, access mainstream services and gain employment. Both housing and supportive services projects in your CoC will be examined. Provide information from the most recently submitted APR for the appropriate RENEWAL project(s) on your CoC Project Priorities Chart. ~ If you are not submitting any renewals in this year's competition for the applicable areas presented below, check: the appropriate "No applicable renewals" box in the chart. 1. Partici ants in Permanent Housin PH) HUD will be assessing the percentage of all participants who remain in S+C or SHP permanent b.ousing (PH) for more than six months. SHP projects include both SHP-PH and SHP-Safe Haven PH renewals. Complete the following chart using data based on the most recentlv submitted APR for Question 12(a) and 12(b) for PH projects included on your CoC Priority Char1: lZI. No applicable PH renewals are on the CoC Project Priorities Chart o All PH renewal projects with APRs submitted are included in calculating the responses below a. Numberof artici ants who exited PH ro'ect s)-APR uestion 12 a b. Number of artici ants who did not leave tb.e ro' ect s APR uestion 12 b) c. Number who exited after sta 'n 7montb.sorlon erinPH-APR uestionlZa) d. Number who did not leave after staying 7 months or longer in PH-APR question 12(b) e. Percentage of all participants in PH projects staying 7 months or longer (c. + d. divided by a. + b., multi lied b 100 = e,) APR Data % 2. Partici ants in Transitional Housin TH) HUD will be assessing the percentage of all TH clients who moved to a permanent housing situation. TH projects include SHP-TH and SHP-Safe Haven/TH not identified as permanent housing. Complete the following chart using data based on the most recentlv submitted APR uestion 14 for TH renewal ro'ects included on our CoC Priorities Chart. o No applicable TH renewals are on the CoC Project Priorities Chart lZI. All TH renewal projects with APRs submitted are included in calculating the responses below a. Number of artici ants who exited TH ro.ect(s}-includin unknown destination b. Number of artici ants who moved to PH c. Percent of participants in TH projects who moved to PH b. divided b a., multi lied b 100 = c.) APR Data 8 6 75% r ,... ,;.) .J i..: ." ';'v Collier County, Florlda 2007 Continuum of Care Exhibit 1 Form HUD-40090-1 35 Plllile_24. si a6ed (, 000 ~o 00 <oN ~ro O~ Z~ (J) ".0 alE ==(J) ro > -00 "Z QJ OJ <l: .. ~ o ',. gj Ol Jl 0 .;g " 0:1 iil 6 3~]'" o ii 0 al ,...>-~P=l ~.g ~P=l ] ~ a " >- 0'" !lal ~P=l . '" !l 08 ~;:J 0. o 0.. 1i t:: OIl .. a .d ,... U c; S = " > = ... OJ "" o uIXI o OJ c.:J ~'""dsa o"'~ k ;;;l OJ~ -3 ~ .s !3 '" '" >7""" "'><'" P=l '" . 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" " " " d ~ " " 1:l '.0 l:;'.... .se.S e~ ;..0 " .. ....=... ~ ~ Z "<0 Z Z '" ... .... <J o o ... ... 0 ... .... ;.: z: r.l :i1 .. o ;;j > r.l >=< 0: r.l Q Z o :- 0: o "" Z r.l ,> i~ 1~ l~ '" :> 'lZl I I co Q) .s ....1 >. .0 ~ ';; ~ ~ ;j .. Q) .13 ~ J1;I '" -I;l is g ell ~ ~:~ 1 ~~>. B" 1:1 ""' = .s '" Q) " s ~il- ~~~1~ ~i~ "" s ~ ~" ::r: ""' '" o /:C~'"d~ o..~.8 ~ lp~~ '8f~ ~"C~~5 ~u..o ~~~3><r::-:;;b~ r.l 'g g >< 6 15 S iWS :i1 i5 ~:> ,..., 0 is ~ " I e ,,~::;~ ~o.o ~50 ."'5U- gj :>< is 'is.s :>< <Zl.- ..0 0 S ~...... :::~~.g~~~] .e r Z r:n.S ~ . '"d ~~r---:oo8o\~~ N 00 '" \D .... N "'0 '" ... <n '" - ~ . ... ... >. 00 ,.0 ~ m ~~ bll .. 'd ." .0 .s ~ ell <Zl ~ S V,j il) ~ "d I:: g J1;I ~ ;;:<':;: Q) ~::q- =00 ~" P-t (\j .8 ,-,,..l::l ~.g fI.l CI.l ~ rn ~ :3.,.... "'0 "do '" -; tl:I "O.~ 0 :65~] ~i~ ~~.:l1l p..~S '" ~ "" '" '"@ ~ ~ .Ell :'S!> ~o ~ 'tj "" . . ':~ ';> g rI.l~p;ta 'tj;a.- "il .:l ~ ~ .' .s .9 ~ '"d It) N"O l..c 'l:l S:>< :> Q) ~ ,,- = 0 :> 9.S 0 ;;1'.- "~o"-l~",- -:I~' 8r:l~~g ~ ~~t: ..::lijO~ Z ..:>< is ';;i's:>< U"Cl ....~_"O~b _(l"j8 Q.II ."., d ........... ro ~ '" a -0 .goo ~ ~ 1-' Z <Zl.s I-< ~s l-' E-4......;N~8..;v)....:l N - - , o 0-, o o 'f o => ~ [j o ... ~ :E ~ ~ '" ~ u "- o S g .8 Ci o U t- o o N '" 'd a w:: b " " o U ~ '" :i o u Agenda Item No. 16010 November 18, 2008 Page 38 of 119 CoC Homeless Population and Subpopulations ' '@OC Point-in- Time Homeless Population and Subpopulations Chart Indicate date of last point-in-time count: (01126/2007) Part 1: Homeless Sheltered Po ulation Transitional Unsheltere d Total 1. Number of Households with D endent Children: la. Total Number of Persons in these Households (adults and children) 2. Number of Households without Dependent Children** 2a. Total Number of Persons in these Households Total Persons (Add Lines la and 2a): I Part 2: Homeless Subpopulations below) a. Chronically Homeless b, Severely Mentally III c. Chronic Substance Abuse d, Veterans e. Persons with HIV/AIDS f. Victims of Domestic Violence g. Unaccompanied Youth (Under 18) 9 21 2 32 34 62 5 101 132 41 109 282 166 103 114 383 200 165 119 484/ Sheltered Unsheltere Total d 0 50 50 6 6 12 29 12 41 0 28 28 0 I I 0 * 0 0 * 0 'Optional for unsheltered homeless subpopulations .. Includes single individuals, unaccompanied youth, and other adults (such as a married couple without children) '\<UFor "sheltered" chronically homeless subpopuLations, list persons in emergency shelter only. (. . I' \.1 .)'l.:." ,..... Form HUD-40090-1 14 - p~ge ~8 . Collier County, Florida 2007 Continuum of Care Exhibit I Agenda Item No. 16D10 November 18, 2008 Page 39 of 119 Y: Enrollment and Participation in Mainstream Programs Chart It is fundamental that your CoC systematically helps homeless persons identify, apply for and follow- up to receive benefits under SSI, SSDI, TANF, Medicaid, Food Stamps, SCRIP, WIA, and Veterans Health Care as well as any other State or Local program that may be applicable. Which policies are currently in place in your CoC to help clients secure these mainstream benefits for which they are eligible? Check those activities implemented by a majority of-your CoC's homeless assistance providers check all that a I : o A majority of homeless assistance providers have case managers systematically assist clients in com letin a lications for mainstream benefit ro ams. o The CoC systematically analyzes its projects' APRs to assess and improve access to mainstream ro ams. ~ The CoC has an active planning committee that meets at least three times a year to improve CoC-wide artici ation in mainstream ro ams. o A majority of homeless assistance providers use a single application form for four or more of the above mainstream ro ams. o I The CoC systematically provides outreach and intake staff specific, ongoing training on how to identi eli .bilit and ro am chan es for mainstream ro ams, o The CoC or any of its projects has specialized staff whose primary responsibility is to identify, enroll, and follow-u with homeless ersons on artici ation in mainstream ro rams. [g[ A majority of homeless assistance providers supply transportation assistance to clients to attend mainstream benefit a ointments, em 10 ent trainin , or .obs. O A majority of homeless assistance providers have staff systematically follow-up to ensure that mainstream benefits are received. [g[ The CoC coordinates with the State Interagency Council(s) on Homelessness to reduce or I remove barriers to accessin mainstream services. Z. Unexecuted Grants Awarded Prior to the 2006 CoC Com etition Chart ovide a list of all HUD McKinney-Vento Act awards made prior to the 2005 competition that are not yet under contract (i.e., si ed grant agreement or executed ACC). Pro'ectNumber licantName, Pro'ectName Exam Ie: MI23B90 1002 I Michiana Homes, Inc, i TH for Homeless NOT APPLICABLE ! I I Grant Amount $514,000 Total: t- . '!' ", ';""" ; t Form HUD-40090-1 37 Page 29 Callier County, Florida 2007 Continuum of Care Exhibit 1 Agenda Item No. 16D10 November 18, 2008 Page 40 of 119 EXHIBIT D LEVERAGED FUNDING A. McKinney-Vento Homeless Assistance Act Grants List each grant award claimed separately under the McKinney-Vento Program. Grant Grant Award Proaram Amount #/Reference Date of Grantor Executed Award Letter (attach copy) 1. Homeless Veterans Reintegration $- 2. Health Care for the Homeless $- 3. PATH $- 4. Education for Homeless Children $- 5, Emergency Shelter Grant $ 96,494 S07UC120024 6. Shelter Plus Care $- 7. Supportive Housing Program . $217,645 FL 14B706003/2 8. Section 8 Moderate Rehab., SRO $- 9. Emergency Food & Shelter $- TOTAL GRANTS $236,955 A. Private Cash for Services to Homeless Persons TOTAL PRIVATE CASH TOTAL LEVERAGE CLAIMED A. McKinney Act Grants 8. Private Cash Cas h Received $3,481,933 v" $1,000,000 $15,110 $ 5,000 / $4,502,043 Source Documentation (Attach letter from agency chief executive officer on agency letterhead certify the cash received and the homeless services supported by that cash.) Particinatinl! Continuum Al!encv 1. SAWCC,lnc 2, Sl. Matthew's House 3. CCHHC member aqencies 4. NAMI of Collier County $236,955 $4,502.043 Lead Agency Certification: I hereby attest that the above sources of grant and private cash claimed as leverage for this Challenge Grant application, is true and accurate, and that Ihe lead agency has documented the receipt of the grant award(s) and private money leveraged by their continuum of care. Signature of Certifying Official: Date Signed::ke 2'1 ,2008 App \! d as to form & lagal .ufflclency . . ~,. ~~'Pl" ,1'." _~oun!YAltQffi8;'.,....~'{' '. r-~ . ~, .:t ," "/~ . '" .,<1'11''''' ',9 A TIE S(,:: (S<.-;; >i "~ . . '. ., - DWIGfr;; E 0~~CK",: CL~K . " ~:'4 ;: . '.;..' \ '. Name of Lead Agency: Collier County Housinq & Human Services Name of Certifying Official: Tom Henninq Title/Position: Chairman Board of Count . (;' ' ..- ,'1.1 .. \.'.' Q __P_ll~_3g 1 ~..'"~'''o,.o r",OO ,,~ a II ,l ~.."o~'-o~ U.S. Department of Housing and Urban Development Agenda Item No. 16010 November 18, 2008 Page 41 of 119 ;.. Atlanta Region, Miami Field Office Brickell Plaza Federal Building 909 SE First Avenue. Rm. 500 Miami. FL 33131-3042 March 13, 2008 Ms. Marcy Krumbine, Director Collier Housing & Human Services 2800 North Horseshoe Drive, Suite 400 Naples, FL 34104 Dear Ms. Krumbine : SUBJECT: Transmittal of Grant Agreement Supportive Housing Program (SHP) Project Number:FL 148706002 Project identifier Number:FL 1~ FL. 14 \.3 Cf '" Congratulations on the final selection of Dedicated HMIS Renewal Project for renewal grant funding under the Supportive Housing Program. All conditions attached to your award for this project have been met This lone (1) year) award will continue to support your program previously funded by HUD for grant FL 14850- 6003 further contributing to our national effort to end homelessness. Upon execution of the Renewal Grant Agreement by you and HUD. HUD will obligate the total funds for this project in the amount of $104.645 allocated as follows: 1. Grant for operating $-0- 2, Grant for supportive services $-0- 3. Grant for leasing $-0- 4, Grant for HMIS $99.662 5, Grant for administration $4,983 Enclosed are three copies of the Renewal Grant Agreement that constitutes the agreement between you and HUD. Please sign all three and return them to this office within two weeks of receipt of this letter. When they are received, HUD will execute them, and one will be returned to you, Your new Voice Response Number for your renewal grant will be generated and sent to you under separate cover. The following were provided to you and processed at the lime of your most recent grant award: Grantee Financial Instructions, Direct Deposit sign-Up Form (SF-1199A), LOCCS Voice Response Security Access Authorization Form (HUD-27054), and SNAP'S Request Voucher for Grant Payment (HUD-27053-A). If you need additional forms for any reason, please contact us. BUD's mission is to increase homeownership. support communlly development and increase access to qffordllb1e housing free from discrimination. www.hud.gov esp.noLbud.gov tl' i" .-,~ ., ,'. """ _PaQe.31.. . Agenda Item No. 16010 November 18, 2008 Page 42 of 119 No funds can be disbursed to you until the Renewal Grant Agreement is fully executed, Be advised that the renewal will start at the end of the current active grant as stated in the agreement. If you have any questions, please contact (Ronald M. Muscarella Senior Communitv Plannina and Develooment Reoresentative at ( 3051 536-4431 Ext, 5014, HUD looks forward to wor1dng with you toward the successful continuation of your Supportive Housing Program project. . Sincerely, Enclosures ,- ." " 'U ,. ' '..' :.i\'.' . - - Page 32 /~~~'" (. ~Inl~ .o} "... 9$' I!I~.. oevl-~_C U.S. Department of Housing and Urban Development Agenda Item No. 16010 November 18, 2008 Page 43 of 119 Atlanta Region, Miami Field Office Brickell Plaza Federal Building 909 SE First Avenue, Rm. 500 Miami, FL 33131-3042 March 13, 2008 Ms,Marcy Krumbine, Director Collier Housing & Human Services 2800 North Horseshoe Drive, Suite 400 Naples, FL 34104 Dear Ms. Krumbine : 03-18 -08Al0:13 RCVD SUBJECT: Transmittai of Grant Agreement Supportive Housing Program (SHP) Project Number:FL 146706001 Project Identifier Numbe~ FL /40(.,., Congratulations on the final selection of Shelter for Abused Women & Children ISAWCC) for renewal grant funding under the Supportive Housing Program. Ail conditions attached to your award for this project have been met. This lone (1) year) award will continue to support your program previously funded by HUD for grant .further contributing to our national effort to end homelessness. Upon execution of the Renewal Grant Agreement by you and HUD, HUD will obligate the total funds for this project in the amount of $113.000 allocated as follows: 1, Grant for operating $56,500 $56,500 2. Grant for supportive services 3, Grant for leasing $-0- H: $-0- 4. Grant for HMiS 5. Grant for administration Enclosed are three copies of the Renewal Grant Agreement that constitutes the agreement between you and HUD, Piease sign ali three and return them to this office within two weeks of receipt of this letter. When they are received, HUD will execute them, and one will be returned to you, Your new Voice Response Number for your renewal grant wiil be generated and sent to you under separate cover. The following were provided to you and processed at the time of your most recent grant award: Grantee Financial Instructions, Direct Deposit sign-Up Form (SF-1199A), LOCCS Voice Response Securily Access Authorization Form (HUD-27054), and SNAP'S Request Voucher for Grant Payment (HUD-27053-A), If you need additional forms for any reason, please contact us. HUD's mission is to increase homeownership, support community development and increase access to affordable housing free from discrimintltion. www .hud.gov tespa~ol.!tu,d.gov .,) ;..-. ~.1 . Page 33 Agenda Item No. 16D1 0 November 18, 2008 Page 44 of 119 No funds can be disbursed to you until the Renewal Grant Agreement is fully executed, Be advised that the renewal wili start at the end of the current active grant as stated in the agreement. If you have any questions, please contact (Ronaid M. Muscarella. Senior Community Plannina and Develooment Reoresentative at (305) 536-4431 Ext.5014. HUD looks forward to working with you toward the successful continuation of your Supportive Housing Program project. .? a . rtiz-HiIi, Director Community Planning and Development Division Enclosures .~ ,- . ~ - " ...~ 'l..' . -'; ,) '-..,.., 2 !- pa~e 34. 000'" ~o~ oo~ (ON- ~ .0 . . CO Ll) . 0"- """ ZQ5 Q) ED'" (l)Ern ~Q.lo.. ro :> ,,0 cZ (l) m <! Sf: aBed r' '. , ... '" ... cD '" ~ I'- "', ... '" '" 00. I'- ~ I'- -' LL ...~ CON 00 Nm NN ~ ~ ."" ., .' Agenda Item No. 16D10 November 18, 2008 Page 46 of 119 Leverage Ratio Calculations: 251 =$ /1000 population 1. Total McKinney Act Grant Leverage Claimed + Population of Catchment Area from Exhibit H = Ratio Divide the total McKinney Act Grant leverage claimed by the total population of the catchment area (rounded to the nearest 1000 population), to calculate the McKinney Act grant leverage ratio expressed in dollars and cents per every 1000 population of the catchment area. 2, 251 =$ /1000 population Total Private Cash Leverage Claimed + Population of Catchment Area = Ratio from Exhibit H Divide the total Private Cash leverage claimed by the population of the catchment area (rounded to the nearest 1000 persons) to calculate the Private Cash leverage ratio expressed in dollar and cents per every 1000 persons in the catchment area, NOTES: 1. To be eligible to be claimed as ieveraged funding the grant award must have been executed, or the private money received, between the dates of July 1, 2007 and June 30, 2008. 2. If more than one grant award was received for a specific McKinney Act grant, use more than one line, reflecting each grant award separately, specifying the McKinney Act Program for each line used. FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION ON LEVERAGE IN THE GRANT APPLICATION SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST BY THE REVIEW TEAM ON THE LEVERAGE STATUTORY PREFERENCE CRITERIA. Attach copies of the grant award evidence, as well as evidence of all cash claimed as leverage. Failure to document the leverage claimed shall be caused for that leverage to be deducted from the total leverage in calculating the leverage ratio. r .. ~i '-' ).1 Page 36 Agenda Item No. 16010 November 18. 2008 Page 47 of 119 EXHIBIT E CERTIFICATION OF ESTIMATED NEED PER CATCHMENT AREA POPULATION 1. Enter the total homeless population from your last three years' of Continuum of Care Plans in the table below. This shall be the Total Homeless Population for individuals and persons in families with children, and shall include both sheltered and unsheltered. , Year 2005 2006 2007 HUD Form (Attach forms) HUD 40076, CoC-1 HUD 40090-1, CoC-K HUD 40090,1, CoC-K Total Homeless Population (Persons) .353- .51'3 (!. 484 ,// 2. Add theTotal Homeless for ALL three years 11,550 Ill"" ! Lb'-\ 3. Divide the 3 Year Total Homeless by 3 to calculate an "Average Total Homeless Population, 2005-2007". Divide Total Number in line 2 above 1.550 ((,,',if .... J By 3 years to calculate +3 s..W !(pi I Average Total Homeless Population, 2005-2007 10. Divide the Average Total Homeless Population, 2005,2007, by the population of the continuum's catchment area as reflected in Exhibit H, to calculate the ratio of your homeless population per 1000 persons in your area. 517 Average Total Homeless Population, 2005-2007 251 ,000 2000 Population of Your Catchment Area, Exhibit H = .0021 Ratio of Homeless per 1000 persons in catchment area Lead Agency Certification: I hereby attest and certify that the above data is true and accurate; that the above data on estimated needs is based upon a homeless population chart which uses data that (1) represents the housing need for homeless persons in the catchment area on any given night; (2) is true and accurate for the continuum's catchment area; and (3) is derived in accordance with the federal grant instructions. Ap"{o'ld as to for';! & I~gal sufficiency Name of Lead Agency: Collier County Housino & Human Services --f1:\).U~ lr-'l,tD f>1.- ounty Attorney Name of Lead Agency Certifying Official: Tom H an Board of County Commissioners - -' Am""" ",~,:I,n3., \ _..~.- :) I.,<()') "". ;j,'(.~, . Signature of Certifying Official: \oj GI:l'( E~,,-BROCK;.;'~LER!C Date Signed: :Tu~# 211 ,2008 _ . ...SOL. . ? l)elhijt .:C r~. ,," . "''-'1- /, <.J FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION IN THE APp~~k""if'Ui' CAUSE FOR THE APPLICATION TO BE RANKED LAST ON THE NEED PREFERE~""l,,' Attach your 2005, 2006, and 2007 HUD Homeless Population Tables and the narrative/chart describing the methods used to estimate this need. Failure to include this table and narrative/chart shall be cause to score your continuums need ratio as zero homeless~l(rs:>n.s.Jer 1000 population. Pag-~ 37 Agenda Item No. 16010 November 18, 2008 Page 48 of 119 (8) ABILITY TO COMPLETE ACTIVITIES: #1 Collier County Hunger and Homeless Coalition--HMIS/INCCC has successfully completed a number of Community Development Block Grant (CDBG) agreements and Continuum of Care/SHP contracts. Over the past five years, the Coalition and INCCC Steering Committee have gone through numerous growing pains and have progressed from an initial core group of six agencies to seven participating organizations with more waiting in the wings. They have successfully overcome numerous obstacles with the initial software provider and have been honored by HUD as a 2006 HMIS Breakthrough Year Award recipient. In addition, Collier County Hunger and Homeless Coalition has hired a HMIS administrator, Steve Perkins, to be responsible for planning, analysis, design, and implementing the HMIS system. Mr. Perkins has over thirty years of information systems experience. Mr. Perkins will be introducing and presenting the benefits of the HMIS system to potential participants and inviting them to become a member agency. By the end of2009, a total of eleven (11) agencies will be actively contributing and sharing data via HMIS. #2 Shelter for Abused Women and Children (SA WCC) is highly capable of completing the defined activities before the end of June 2009. The Shelter has 40 emergency shelter beds and 20 beds designated for transitional living. Most of the beds in the Shelter are filled every night. The project could be implemented immediately once a contract is drawn, as case management is a permanent service at the Shelter. Furthermore, Shelter staff has a history of demonstrating their ability to handle and oversee complex projects and to be fiscally responsible for distributing grant funding. The Shelter initially provided only a few counseling groups per week, but now offers 22 support groups. The English and Spanish speaking groups also include creative counseling which is offered in Naples and Immokalee for women and children. Shelter staff also facilitates prevention programs in almost every public school in Collier County. What's more, the Shelter was the recipient of the prestigious Harvey B. Kapnick Award for the Community Foundation of Collier County which recognizes high quality programs targeting underserved populations and sound financial practices, among other distinct characteristics that improve the quality of life for those residing in Collier County. #3. St. Matthews House is also very capable of completing their activity by June 2008. They have an existing passenger van solely committed for carrying out the activity. Transportation expenses are only a small percentage of the operational budget. Not only does the St Matthews House receive over $l,OOO,OOO/year from donors, they generate over $1,000,000 in revenue through the thrift store and other enterprising opportunities. The majority of their clients that will be utilizing the transportation are housed within the agency. #4 National Alliance on Mental Illness has been providing support services to individuals with mental illness in Collier County since 1987, and has been award "most outstanding affiliate of the year" in 2003. The Sarah Ann Center has been in operation for the past five years. The center provides activities that increase socialization skills, computer skills, and artistic capabilities. One of its managers has been homeless and can identify with the targeted population in becoming self-sufficient. The CONSUMER CARE program has been a part ofNAMl since its inception and is a big part of the fundraising efforts during the annual walk. ('," .,' </ IJ \...".0 -- ""..-: Page 38 Agenda Item No. 16010 November 18, 2008 Page 49 of 119 (8) ABILITY TO COMPLETE ACTIVITIES: Quarterlv Spendinq and Oraw Down Plan 1stQtr 2nd Qtr 3rd Qtr 4th Qtr Total Organization Collier County Hunger and Homeless Coalition 15,000 15,000 15,000 15,000 60,000 Shelter for Abused Women and Children 16,000 16,000 16,000 16,000 64,000 St Matthews House 4,000 4,000 4,000 4,000 16,000 National Alliance on Mental Illness 2,500 2,500 2,500 2,500 10,000 37,500 37,500 37,500 37,500 150,000 .' " \j ..... '. ,'. '{ Page 39 Agenda Item No. 16010 November 18, 2008 Page 50 of 119 Performance Measures Performance Measures #1: The Coalition's HMIS program will continue to provide ongoing training and technical assistance to the seven (7) agencies utilizing the HMIS system. Challenge funds will be used to support and assist in the implementation of (2) additional new agencies which will be on tract to become fully operative system users by August 2008. In additional, the funds will be used to identifY and assist two (2) more agencies in utilizing the HMIS system, bringing the'total users to eleven (11). Performance measurements will include utilizing data collected to prepare reports on the number of services provided by participating agencies; monthly data quality measures will be performed to determine User Group training needs; and two new agencies will be identified for participation in HMIS/INCCC. Performance Measures #2: The Shelter will measure the successful completion ofthe proposed activity by the number of homeless women and children served by the case managers. By the end of the funding term, 50 homeless women and children will be served collectively by these case managers. Shelter staff will work closely with program participants initially to help assess their needs and then to ensure their ongoing access to Shelter and community services to help them achieve independence and self- sufficiency. Every program participant is assessed for eligibility and need for all programs offered by mainstream providers. We will also measure outcomes by our participant satisfaction surveys, as well as pre and post tests administered by Shelter Advocate/ Counselor. Once residents leave the shelter, women and children will be encouraged to continue receiving counseling and attending weekly support groups. Shelter staff is able to assess their progress at this time. Performance Measures #3: St. Matthew's House performance measure will be based on the number of homeless client rides provided and the types of services received including medial appointments, job interviews, job placement, support meetings and emergency transportation needs. St. Matthew's House anticipates that 800 individuals will be assisted with transportation services during the grant period. St. Matthew's House serves 120 individuals and families with shelter at their main campus and an additional 54 beds at their transitional and permanent supportive housing site. Providing transportation needs will ensure that residents have the ability to get outside services and support they need to regain health and recover from homelessness. Performance Measures #4: National Alliance on Mental Illness (NAMI) performance measure will be based on the number of homeless clients served. For the term of this grant, NAMI will be serving 35 clients on a variety of activities. These activities include participation in group functions at their Sarah Ann Center, community activities through their social support program (COMPEER), and assistance with medical, dental, and psychiatric needs. r I' ,<~ .J'Ii. . '.1..:0' !,~!,!e 4~__ Agenda Item No. 16D10 November 18. 2008 Page 51 of 119 (7) HOMELESS NEED The Collier County Hunger & Homeless Coalition and the CoC continue to provide an annual homeless count in conjunction with State and Federal efforts. The Coalition and CoC have conducted an annual count for more than six (6) consecutive years. The Naples/Collier CoC does not estimate or extrapolate homeless count data. All information provided is as a result of an annual point in time surVey; The required Exhibit E was completed using the formula and format provided. In addition, the specific pages from the 2005, 2006 and 2007 CoC Exhibit I reflect the exact information obtained during each of the point in time survey'. t. . f . l~ .}\,.'. ','1.0' ; c Page 4:1 06/04/2008 10:17 23945510,1 DLC Agenda Itefi'tB6. lIKlA e2 November 18, 2008 Page 52 of 119 'f DAVID LAWRENCE CENTER MnltaI H~a!th dr Substance Abu" ServiNs Collier County Housing and Human Services Department 3050 Horseshoe Drive Suite 110 Naples, FL 34108 RE: NAMI's Challenge Grant Application To Whom It May Concern: David Lawrence Center is pleased to support NAMI of Colller County's application to seek funds for supportive services to the homeless under Collier County's Challenge Grant to HUD. Research shows that 25% of the homeless population suffers from severe mental illness, These illnesses often lead to low self-esteem, feelings of hopelessness and isolation which often keep hOUloiess individuals from seeking the appropriate care and services needed. Through NAMI homeless individuals Can access programs that can help reduce isolation, enhance self-esteem and help those with mental illness move toward self-sufficiency. Individuals like Jim MuntaiUi now a co-manager at NAMI's Sarah Ann Center was once homeless and serves as a testanlelJt to the success of these progrrons. Please fund NAMI's application for $10,000 to provide opportunities for homeless individuals to participate in group functions through the Sarah Ann Center, monthly community activities with peers through the COMPEER program for the purpose of establishing a social support system and re-introducing individuals into the community and financial support of up to $300/person through the Conswu.er Care Program. to purchase items that will increase their quality of life, Le. psychiatric evaluations, medications, emergency rental assistance, glasses, dental work, etc. Sincerely, !)~. , David C. Schimmel, CEO t" ." .J;.: " a DAVID LAWRENCE CENTER & FOUNDATION _..,._--~._--'~,...._----~,--_.-......_--_......_.____....~__,..0..-_""'_-"-' 6075 Eachl'Y J.:mc. Nllrl('~. f.'Jf1rid~l .:;41 tel. voir!'..: (.2.39) 4S5-R500. f.'1X (2:jl,l] 455-6';61 . www.d1lvkll{iwrC:!H::t::c.:~ntcl'.n"'g: Page 42 05/04/2008 14:13 9415907~~4 Agenda Item 1i'Il6E16rntll November 18, 2008 Page 53 of 119 UNIVERSITY Of SOUTH FLORIDA June 4, 2008 Collier County Housing and Human Services Department 3050 Horseshoe Drive Suite 1.1.0 Naples, FL 34108 RE: NAMl's Challenge Grant Application To Whom It May Concern: On behalf of the Center for Autism and Related Disabilities at the University of South Florida, we support NAMI of Collier County's application to seek funds for supportive services to the homeless under Collier County's Challenge Grant to HUD, Research shows that 25% of the homeless population suffers from severe mental illness. These illnesses often lead to low self. esteem, feelings of hopelessness and isolation that can keep homeless individuals from seeking the appropriate care and services needed. The mission of NAMI is to improve the lives of persons with severe mental illness through support, education and advocacy. Founded In 1990, NAMI has a history of offering the programs that can help reduce isolation, enhance self-esteem and help homeless individuals With mental illness toward self,sufficiency. Jim Muntain, a co-manager at NAMI's Sarah Ann Center, was once a homeless indiVidual. Today, he is employed in a peer leadership role at NAMI's Sarah Ann Center. Please fund NAMi's application for $10,000 to provide opportunities for homeless Individuals to participate in group functions offered through the Sarah Ann Center, monthly community activities with peers through the COMPEER program (objective to establish a social support system and re-introduce individual into the community), and receive financial support (up to $300/person) through CONSUMER CARE for items that will increase their quality of life, i.e, psychiatric evaluations, medications, emergency rental assistance, glasses, dental work, etc. Respectfully submitted, ~/(~ Anne K. Allen, M.A., aCABA CARD Consultant tj~..:. ':~ j "~ \ }NTi:I( I', 11( AUTISM I\NIl RELA TEl 1 DISAIlII.ITIES . L, X.:ATEllAT THE COI.LEt ,E \W EmJCATIUN Fll1rj~b ~ lult' C(\il~l Ullivn~ity . IOSl11 1.'( iCU Blvd. ~., ^ B), Rptlm 224 . Fl. MYl'l"S. H_ ~ N(1)-(?'5(;S (l ~t)) ~YCL777 J . FAX (2 W) -)90-7914 . hf1'p://l.;\lrd..utif.fJllhi.\l...f.l,..hl PaQ~ 43 ~bcriff iii, '~ ,..' "'ii'.~.~ /..tw~l;;..j\'f. oi:'?" '~I" ~:,/ ' .. ....~ Agenda Item No. 16D10 November 18, 2008 Page 54 of 119 SHERIFF DON HUNTER . COLLIER COUNTY 3301 TamiamiTrait East, Bldg. J, Naples, FL 34112-4902 (239) 774-4434 www,colUersherlff.org June 9, 2008 Collier County Housing and Human Services Depar1ment 3050 Horseshoe Drjve Suite 110 Naples, FL 34108 RE: NAMI's Challenge Grant Application To whom it may concern: As Sheriff of Collier County, Florida, I am pleased to write this letter of support for NAMI of Collier County as they seek grant funding to provide supportive services to homeless persons in Collier County. National research has shown that up to 25% of the homeless population in our country suffers from severe mental illness. In a recent survey conducted with homeless persons in Collier County, 30% of the individuals responding, self admitted to suffering from some type of mental illness. The nature of mental illness itself can lead to isolation and homelessness, keeping our homeless population from seeking out the appropriate care needed. I fully support NAMl of Collier County and their efforts to provide opportunities for homeless individuals in Collier County to par1icipate in group activities, community activities with peers which will help to reduce isolation and help direct homeless individuals with mental illness toward self-sufficiency. Please contact me if I can provide any additional information in support ofthis application, DR: gew Rq/252corres/NAMI supp .[, i' ~ \\ .~ \"', nl /) , r' ..J "The duty of the Collier County Sheriff's Office is to preserve and protect the lives, property and constitutional guarantees of all persons." ~~""\ ~, 1 ~..,"':'t~ . . Pa!fe 44 Agenda Item No. 16D10 November 18, 2008 Page 55 of 119 1: DAVID LAWRENCE CENTER Mental Health & Substance Abuse Services Collier County Housing and Human Services Department 3050 Horseshoe Drive Suite 110 Naples, FL 34108 RE: NAMI's Challenge Grant Application To Whom It May Concern: David Lawrence Center is pleased to support NAMI of Collier County's application to seek funds for supportive services to the homeless under Collier County's Challenge Grant to HUD. Research shows that 25% of the homeless population suffers from severe mental illness. These illnesses often lead to low self-esteem, feelings of hopelessness and isolation which often keep homeless individuals from seeking the appropriate care and services needed. Through NAMI homeless individuals can access programs that can help reduce isolation, enhance self-esteem and help those with mental illness move toward self,sufficiency. Individuals like Jim Muntain; now a co-manager at NAMI's Sarah Ann Center was once homeless and serves as a testament to the success of these programs. Please fund NAMI's application for $10,000 to provide oppoliunities for homeless individuals to participate in group functions through the Sarah Ann Center, monthly community activities with peers through the COMPEER program for the purpose of establishing a social support system and re-introducing individuals into the community and financial support of up to $300/person through the Consumer Care Program to purchase items that will increase their quality oflife, i.e. psychiatric evaluations, medications, emergency rental assistance, glasses, dental work, etc. Sincerely, lJeM David C. Schimmel, CEO t - ,'", i, ,) .J ....' ~" ,j DAVID LAWRENCE CENTER & FOUNDATION 6075 B,nhe)' Lwe, Naples, FJ0fid3 -'34116. VOiCE U.39l 455-8500' frtx (239) 455-6561 . \'I'w\'v,dJ.\'idbwrencecenu.:r.org PaQe 45 Agenda Item No. 16010 November 18, 2008 Page 56 of 119 ~ DAVID LAWRENCE CENTER Mental Health & Substance Abuse Services June 9, 2008 To Whom It May Concern: The David Lawrence Center is a community mental health center which provides a full continuum of mental health services to the citizens of Collier County. DLC has a cooperative relationship with St. Matthew's House which is the primary homeless shelter and substance abuse treatment program in Collier County. The PATH Program is a vital resource in the community as it aims to reduce chronic homelessness. By accessing resources such as St. Matthews House in this pursuit we have been working on ways to develop and perfect our methods of outreach and engagement that are effective with people who have serious mental illness/co-occurring disorders, permanent disability, and are literally homeless or at imminent risk of becoming homeless. St. Matthew's house has assisted the David Lawrence Center in the goal of making suitable housing available for clients who are waiting for HUD or DLC Housing. lts cooperative relationship with DLC has ensured that homeless needs are addressed and met through supportive housing programs such as the St. Matthew's House Shelter and Wolfe Apartments. These efforts are vital, however there is still a great need and a significant demand for more housing for our clients. Collier County has an extreme epidemic problem in terms of the lack of affordable housing for low income, homeless, and people who are on pennanent disability. We look forward to any further assistance in improving or expanding housing needs to address the needs of the population by increasing access to affordable housing. Through the St. Matt's collaboration with the David Lawrence Center we have been able to address lack of housing, mental health, and substance abuse issues, adhering to best practices to effectuate recovery and wellness to those served. Sincerely, ~II' ~ Gmw~ ~ ~tnJ~ Director of Community Services The David Lawrence Center 239-455-1031 x7104 geriw@dlcmhc.com ",. " \1 v. ./. DAVID LAWRENCE CENTER & FOUNDATION 6075 Sarhey Lane, Naples, Florida 34116 . voice (239) 455-8500. fax (239) 455-65()) . www.d<lvidlawrencecenrer.org Pace 46 ColI ::;ounty Hunger and Homeless Coalitj 279 Airport Pulling Road South Naples, FL. 34104 (239) 253.3449 Agenda Item No. 16D10 November 18, 2008 Page 57 of 119 Inc. Board of Directors Chair: Angela Edison C.C. Housing Authority Vice Chair. M aray Krumbine Collier County Housing and Human Services Secretary: Karen Morgan Collier County Public Schools Treasurer: Lynda Waterhouse Collier Anesthesia Immediate Past Chair. Vann Ellison SI. Matthew's House Directors: Allegra Belliard Catholic Charities Tina Yurdusev David Lawrence Center Lauren Leifer PLAN Monica Fish Immokalee Friendship House Jeffrey A. Ahren Pro Bono Coordinator Legal Aid James C. Scartz John R. Wood Realtors Real Estate Broker June 3, 2008 Greetings, This letter is written in support of the work of SI. Matthew's House on behalf of the homeiess and at-risk members of our community. They provide food for the hungry and housing for the homeless, while offering opportunities to change lives. The recovery, food ministry and transitional housing programs of St. Matthew's House are essential for the well being of the most vulnerable members of our community. The Hunger and Homeless Coalition highly recommends St. Matthew's House, Sincerely, ~t~~/t~/~ Debra Mahr Executive Director Collier County Hunger and Homeless Coaiition THE COLLIER COUNTY HUNGER AND HOMELESS COALITION IS A DESIGNATED 501(C)3 NON-PROFIT ORGANIZATION SINCE 2001. FED ID#04.3S10154. "A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TDLL-FREE (800-435-7352) WITHIN THE srATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BYTHE STATE." REG#CH21737 The Coalition is sponsored hy the Collier County United Way and the State of Florida, Department a/Children aud Families (. 1', 1 ~ " \".. .... United (~ --"!lay ~ 'tft Page 47 IVWW. collierhomelesscoaLitiml.oru Agenda Item No. 16010 November 18. 2008 Page 58 of 119 -*- Neighborhood Health Clinic HeartllClfrt' for r)IOS~ wllo dloo" war!: om lI',~Jt. June 9, 2008 TO WHOM IT MAY CONCERN: RE: St. Matthew's House For nine years, the Neighborhood Health Clinic has provided quality healthcare to low-income, working but uninsured Collier County residents utilizing a volunteer professional staff. We provide these services in an atmosphere of dignity and respect. It is one way we help solve a small part of the healthcare crisis in America - by caring for the poorest of the poor. Since inception, we have been caring for residents of St. Matthew's House. These men and women are trying to put their lives back on track. They have suffered immeasurably and are fortunate to have found St. Matthew's House - a place that provides shelter, food, showers, hope and "tough love." The residents we see in the Clinic are very ill, having neglected their medical and dental health for many years - healthcare is a luxury item in the budget for a poor person. Collier County, Florida is truly a beautiful community and attracts billionaires to our beachfront properties. It also represents the huge disparity between poverty and wealth better than perhaps any other US town. It has taken many years to convince people here that there are indecd impoverished families living from paycheck to paycheck and only a very short distance from working to homelessness. One of our more recent patients, who resided in St. Matthew's House, had a very good job until the construction industry took a downturn. Next he was diagnosed with cancer and unable to work during the chemotherapy and radiation treatments. Soon, his life savings was gone and he was homeless and penniless. St. Matthew's House took him in and gave him comfort and care. Today he is cancer-free and ready to return to work. He will again become a productive member of society. If we do not take care of those who are most vulnerable, what type of a society are we? St. Matthew's House requires the residents to work, attend 12 Step meetings, learn money management skills, get job training and develop self esteem. The goal from day one is offer the skills and support necessary to return the residents to an independent and self sustaining life. S~/7 Nina Gray Chief Executive Officer r \',. v" , , , , ~. 120 Goodlette Road North, Naples. Florida 34102 PHON' 239.261.6600 FA< 239.261.6582 www.neighborhoodhealthclinic.org Page 48 Sain I Wi II iam ChJrcfr~d~v~~~:~:~~~~~ 750 Seagate Drive . Naples, FL 34103 June 2008 To Whom It May Concern: This letter is written to express our support for the Collier County Hunger and Homeless Coalition. The Coalition coordinates services to the hungry, homeless and those at risk of homelessness in Collier County. It also prevents homelessness by providing emergency rental assistance for an increasing number of families and individuals who are finding it difficult to afford the rising costs of housing, food and health care. By collaborating with numerous local agencies, consumer advocates and volunteers, the Coalition provides housing stability and other services for the homeless and working poor of our county. S:4~el/~ ( ~ Rev. Robert Murphy Administrator r ".l \,.. ,'~' . --- Page 49 05/03/2008 07:25 2395495;:l:j ( Gi"'CL; ~ June 2, 2008 To Whom It May Concern, The Commun.ity Foundation of Collier County supports tile efforts ofrhe Collier County Hunger and Homeless Coalition, The Hunger and Homeless Coalition was created to coordinate services to the hungry, homeless and those at-risk of homelessness in Collier County. It was provided start-up funds by the Foundation and has continued to warrant the Foundation's support. The Coalition has been very successful in its efforts, The Coalition more recently has worked on preventing homelessness by providing emergency rental assistance for increasing numbers of families and individuals who are finding it difficult to afford the rising costs of housing, food and health care. By collaborali.ng with numerous local agencies consumer advocates and volunteers, the Coalition provides housing stability and other services for the homeless and working poor in our community. We support the grant proposi!ll. s~~ Mary Ellen Banet! Vice President of Programs The Community Foundation of Collier COlll1ty ,. f'; 'I '.1,. _ 'V Agenda ItEfrtl'No. ffi010 November 18, 2008 Page 60 of 119 2008,2009 <<:OltE.All:ll.Ul6tl. <HAIR WIIIMlt1htl~'iU vrCECHAJR JlfllIettoeM.lll/JIbRldl" SiCIU,TAlI,y 'Th<1rn... (I. S~~,,~1tI1lI'" ~&,/Io.$lJJ'l.l!1l; Arolll!.lkrrbrn ,hfirq It ~I~~IO" MEM~. extOJTIVIt C"O>M/-.IlTT15E o..ll'Q-~ r. I'V Tlwm.1rD.CIt..",.. J.D~""l'Q.o.djtttl! I.~MGnrlf1 ManhW~b: -AAolOKl1o:>1Wn illrl,"" M~ln~'~ Ri"I~1l M/,nl.llch T1I01hl<IC.~C"1<I John).Mlll"Jf.lJl AlulO.f\"yntlh" JRll'\ui',l\ldrtllln1: Dnll" I!oItIdl. llchl'tt O~btIn.1I1., IWtlelI o...h!1tStnI"llfuln,Jr. MUl'G'!o.r#t PRESIDENT ANI:';l euo f'1.nry P. AJbr~ellt p.llftllllif,p I;vI'n.JIuIP.~cbQ Jot.i.Cm; A.hte~r..D(uElal UndhC.I'l~~I'\f Mtil'lOllT. F\)rt~ bqn~ld T.Fnrtlta ~thrJ...O"'''''itT KlWllle, H~~ ln4 A. H~1'llll'lelar Th~1T\llI ~I"<<"'II'I'. Wlfl./Il\..l.:IltnD~cr J3I1elil!.I.MCUrttr Lk~1M. !.1M!b.P..Mr.lo.. WlIIIall'lc,~rwln f.t\.G.NllumlM &rllllNlfClI1:erovet'lrk ]cHwlM,l'uIJdl:Imll Ndll~.~hl MlIha.-lJ,S_hF'Qtdcr lI_fOIyA..s.y,lift allNk~R.WAQ:OIl Joa~n.S.W.,n 1400 TJrro/lI/ll:1 jl'M Nri ~1I1ft; 3DO NllfW.~34103 P:tJ'H'.iODO ~i'tM'53:r7 ./ , c Page 50 Agenda Item No. 16010 November 18, 2008 f fnage. 61 01119 The Health Planning Council 0 Southwest Florida, G 8961 Daniels Center Drive #401 ~ Fort Myers, Fiorida 33912 (239) 433-6700 ~ SUNCOM 731-6700 ~ Fax (239) 433-6706 June 3, 2008 Collier County Hunger and Homeless Coalition C/O Debi Mahr 279 Airport Road South Naples, FI 34104 To Whom it May Concern: I am writing today in support of the efforts of the Collier County Hunger and Homeless Coalition. The coalition, provides a forum to address the needs of the most vulnerable members of our community. The coalition addresses the housing, health, and daily needs of this community. The coalition promotes community access to various agencies, and services. We all hope that a time will arise that the coalition is no longer needed, but until then the Collier County Hunger and Homeless Coalition is an invaluable member of this community. Sincerely ~~~f Spencer K. Edwards Ryan White Program Coordinator t. ; <) ~. ".:. - Page 51 w Y:Jt:n Agenda Item No. 16010 November 18, 2008 Page 62 of 119 5867Whitaker Road' Naples, Florida' 34112-2963' 239.774-2904' Fax 239.774.0801 www.youthhaven.net BOARD OF TRUSTEES OFFICERS Patrick H. Neale President Carol B. Boyd Vice President Bradrord K. Marshall Vice President and Treasurer Janet F. Gable Secretary Howard L. Crown Executive Member TRUSTEES Mike W.Assaad James Cleaver Judith M. Coleman Philip N. Collins Curtis J. Gunther Starling N. Hendricks Sheriff Don Hunter Cathl A. Johnson Susan S.Jones Lyn n C. Ladd Thomas M. Moran Patricia A. Read Terri White Charles j.Wondra HONORARY LIFETIME TRUSTEES Lamar Gable Lavern N. Gaynor Frances Pew Hayes YOUTH HAVEN FOUNDATION David J. Long President C. Ronald McSwiney Executive Director Stephen M. Clapp Director of Finance Jamie Wright Gregor Director of Development & Marketing Michael D'Amico Director of Operations To Whom It May Concern: As a member of the Hunger and Homeless Coalition, Youth Haven is pleased to support the grant application being pursued by the Coalition, We are acutely aware of the need that the Coalition fills in our community and encourage their intent to address the needs of this growing population of individuals and families included in this category. Sincerely, (. -!) ,;\.' .'\,0 Providing continuous care to abused children and at-risk families since /972. D"!ll"'^ 1:-' Agenda Ilem No. 16010 November 18, 2008 Page 63 of 119 Grace Place. For Children and Families Mail: PO Box 990531, Naples, FL 34116 Site: 4300 21st Avenue SW, Golden Gate City (239) 455-2707 www.graceplacenaoles.org Board of Directors Theo Etzei, Chair Patty Vlasho, Treasurer Barbara Lang, Secretary Jack Bames Ron Burger Pat Carroll Bill Hazzard Jane McLaughlin Phil Plessinger Bob Thomas Beth Thompson Rev. Jerry Van Dyken Executive Director Rev. Stephanie M. Campbell PrOflrams Bright Beginnings Empowering Mothers to Help Their Young Child Start Smart Grace Place Kids After,School & Summer Tutoring & Youth Development Programs English Literacy Classes For Adults SHARE Cooperative Food Program Emergency Food Pantry Tax~exemDt Donations Individual Checks Charitable Grants Planned Giving Stocks & Securities www.justgive.org <r Founded by The United Methodist Church -~ . !IlIi!t A 50103 uon-profit organization Established June 2004 June 2, 2008 Greetings, This letter is written in support of the work the Collier County Hunger and Homeless Coalition does on behalf of hungry, homeless and at-risk members of our community. Their work in building collaborations, coordinating a variety of direct-service agencies, and raising awareness of the needs of vulnerable citizens in our community is critical. Grace Place is located in one of the biggest pockets of need in our county and provides literacy and educational support and programming for at-risk children and very low-income families. The CCHHC helped us launch a new neighborhood food pantry this year that is already meeting the emergency food needs of 60-80 families every week. This network of support is essential in preventing homelessness for these families. We are pleased to recommend the Collier County Hunger and Homeless Coalition! Grace and peace, Stepllanie M. Camp6.eff Rev. Stephanie Munz Campbell Executi ve Director r I~: ....' ", 1 Paae 53 '~I j'~7tT1!:r/ EST. 1958 Agenda Item No. 16D 1 0 November 18. 2008 Page 64 of 119 Legendary SCl7Jice To Whom It May Concern, This letter is in support ofThe Collier County Hunger and Homeless Coalition. The Coalition coordinates ; services to the hungry, homeless and the at-risk of homelessness in Collier County and effectively provides a safety net for those that may otherwise not find the services needed. Emergency assistance in locating rentals and thereby preventing homelessness is a vital function of the Coalition. The Coalition provides housing stability, obtains food and health care services through its collaborative efforts with other local agencies, consumer advocates and volunteers, and provides a variety of other services for the homeless and working poor in our community. Jim Scartz, ~._ .__ ~-~ / ..----c~ e-.o 5/- /r(.,altor/Broker Associate r lul.... .' .,; ,) ,~ www.JohnRWood.com Old Naples Office. 616 5th Avenue South. Naples, Florida 34102 . 239.434.0101 . 800.633_7161 . FAX 239.434.0141 "__,.. I:.A CONNIE MACK Agenda Item No. 16010 Nove~Rl~~08 8O<Rla~~AH.., SUITE 1 CAPE CORAL, FL 33990 1239) 573-5537 , 4TH DISTRICT, FLORIDA BUDGET COMMITTEE FOREIGN AFFAIRS COMMITTEE TRANSPORTAT10N AND INFRASTRUCTURE COMMITTEE (tCongrefSfS ot tbe Wntteb ~tatefS 1i,Jouse of ~epresentatibes l!illlltfiijington, fBl[ 20515-0914 NAPLES OFFICE, 3301 EAST TAMIAMI TftAIL NAPLES, FL34112 (2391252-6225 WASHINGTON OFFICE: 115 CANNON HOUSE OfFICE BUILDING WASHINGTON, DC 20515 12021225--2536 nttp:l/mack.house.gov June 12, 2008 Nicole Muley Development & Grants Officer Shelter for Abused Women & Children PO Box 10102 Naples, FL 34101 To Whom 1t May Concern:: I am writing to express my support for the Naples Shelter for Abused Women & Children's grant request to provide shelter and case management for victims of domestic violence. The Shelter is requesting funds tlu'ough a Florida State Challenge grant that will enable them to hire highly qualified advocates and counselors. These additional positions will assist with addressing residents immediate needs like food, clothing, and safety planning. These advocates and counselors will also provide case management in a safe and supportive environment, which is an important component to promoting self- sufficiency. This grant will provide the needed support to help almost eighty homeless women and children achieve independence and self-reliance. This funding will ensure that the Shelter for Abused Women & Children can continue to provide victims of domestic violence the safe and welcoming surroundings they deserve. In closing, I ask that you please give this grant request every consideration for funding. I thank you in advance. Sincerely, ~~ COlmie Mack Member of Congress f. , '.:; ,;'.." '-' PfllNTEDON FlEC'VCLED PAPER Page 55 SHELTER FOR ABUSED WOMEN & CHILDREN "Breaking the cycle of abuse, building hope..." Agenda Item No. 16010 November 18, 2008 Page 66 of 119 May 8, 2008 To Whom It May Concern: The Shelter for Abused Women and Children has raised $3,481,933 in private cash from July 1, 2007 through March 31, 2008 for the purpose of serving homeless victims of domestic violence. .. Our services include emergency shelter, transitional living, outreach, case management, basic necessities, and other vital services. Sincerely, /~ Linda Oberhaus Executi ve Director f.,~' 't ,~ ,-' I:!, ( P.O. Box 10102, Naples, FL 34101239-775-3862, Fax 239-775-3061 I 24-Hour Crisis Line 239.775-1101 I lmmokalee Office 239-657-5700 I TTY 239-775-4265 Options Thrir.: Sharpe, 968 Second Avenue North, Naples, FL 34102 239-434-7115 I '.NWW.naplesshelter.arg I info@naplesshelter.org The Shelter for Abused Women & Children is grateful ror funding from United Way of Collier County, Department of Cbildren and Family Services (Domestic Violence Trust Fund) and private contributors. PaOA !'iR Board of Directors Nancy Schultz President Maggie Bowles Vice President Adene Austin, Esq. Secretary Rosemary Pace J on Rothenberg Anne Allen Lt. George Welch Staff Kathryn Hunter Executive Dv:ector t\!findy Collier Director of Busincss and Development Garland CampbeU Director of Finance Cawood Robinson Administrative Asst. SDC Program Staff David Sarchet Program Director Gordon Magill Senior Ijfe Coach Chad Kitchen Life Coach Cindy Highsmith Life Coach Susan ShoUe-Marrin Life Coach Agenda Item No. 16D1 0 November 18, 2008 Page 67 of 119 DalDl OF COWER COUNTY NA1IONAL ",..I.ol.NCI! ON MlNl'AL ,... II June 4, 2008 Collier County Housing and Human Services Department 3050 Horseshoe Drive Suite 110 Naples, FL 34108 , Attention: Shawn Tan Dear Shawn: I Please accept this letter as certification of $5,000 in private donations available to match . NAMI of Collier County's Challenge Grant application for funds to help the homeless in Collier ! County. I Funds will be used to provide opportunities for homeless individuals to participate in grot.." I. functions through the Sarah Ann Center, monthly community activities with peers through the COMPEER program (objective to establish a social support system and re-introduce individ- I ual into the community), and receive financial support (up to $300/person) through our CON- l SUMER CARE outreach for items that will increase their quality of life, I.e. psychiatric evalua- I tions, medications, emergency rental assistance, glasses, dental work, etc. I Sincerely, , ; , l/~~~ J 1 Kathryn Hunter, I Executive Director r f ~; ...., :.} (fl UNITED WAY AGENCY-FUNDED IN PART BY UNITED WAY AND THE FLORIDA DEPARTMENT OF CHILDREN AND FAMILIES 5020 TAMIAMI TRAIL NORTH, #110 NAPLES, FLORIDA 34103 PHONE (239)434-6726 WW\N .NAMICOLUERCO.ORG FAX (239)434-0974 Page 57 ATTACHMENT II Department of Children & Families Office on Homelessness Homeless Continuum of Care Challenge Grants CSFA 60,014 FY 2009 May 8, 2008 Application Instructions Office on Homelessness 1317 Winewood Boulevard T aliahassee, FL 32399-0700 850/922-4691 FAX: 850/487-1361 t. ,~', ~ . 1 ~.J \..' .... Agenda Item No. 16010 November 18, 2008 Page 68 of 119 Agenda Item No. 16010 November 18, 2008 Page 69 of 119 1. Overview The Challenge Grants shall be used to assist the iocal homeless continuum of care lead agency and local providers implement their written plan for addressing the needs of their homeless populations. These funds may be used for al. array of programs, facilities, and services that are identified in the iocal continuum of care plan. This may include, but not limited to, the following types of activities or projects (see section 420.624, F.S., for a compiete description of the Continuum): Homelessness Prevention Outreach Emergency Shelter Supportive Services Transitional Housing Permanent Housing The continuum of care concept and the Challenge Grant program are more fully described in Part VI, Chapter 420, FS, Lead agencies are directed to review sections 420,621 to 420.626, FS., to find definitions of key terms, including "homeless" and 'continuum of care." This Challenge Grant program is authorized in section 420.622(4). This state grant requires no matching funds. As the source of the state funding is from general revenue, there will be strict limits on the time available to obligate and expend these dollars, All grants must be obligated by an executed grant agreement and all grant funded activity or project services should be completed or provided by June 30, 2009. All recipients of Challenge Grants shall be required to submit monthly reports on progress and performance until all grant funded activities are completed. Further, grantees will be expected to capture and report information on the housing status of all persons at the time they access or first receive services funded by the Challenge Grant. 2. Eligibie Applicants The only entities that may submit an application for the Challenge Grant shall be the lead agencies of the continuum of care, as designated pursuant to section 420.624(6), F.S., by the Office on Homelessness for specified catchment areas within the state. The designation of the lead agencies by the Office on Homelessness has been done in consultation with the U.S. Department of Housing and Urban Development (HUD), the local homeless coalitions within the state, and those agencies that were identified as the lead agency in the most recent application for HUD homeless grants. The list of designated lead agencies by catchment areas is attached in EXHIBIT A. Applications shall only be accepted from these lead agencies, Any other applications received from entities not on the list of designated lead agencies shall be returned, without review, to the entity that submitted it. 3, Maximum Grant The limit on the grant award to a lead agency shall be $150,000 for FY 2009. This maximum grant shall be provided only to the top four ranked applications. The next twelve ranked applications would be eligible for a maximum grant award of $100,000. The remaining grant awards will have a maximum of $60,000 until all funding is obligated. Applications may be submitted for any amount up to but not exceeding $150,000. The lead agency shall cleariy identify a budget for those uses or activities to be funded and shall list the projects or activities to be funded if the award is made at the $100,000 level, as well as at the $60,000 maximum grant level. 2 ~J~' ": ' '," y / 4, Number of Applications Accepted Agenda Item No. 16010 November 18, 2008 Page 70 of 119 Each designated lead agency shall submit no more than one (1) application in the fiscal year solicitation. If more than one application is submitted, all applications received from that lead agency shall be rejected and returned to the lead agency without review. 5, Deadline to Submit Applications All applications must be received by the Department in the Office on Homelessness, 1317 Winewood Boulevard, PDHO, Building 3, Room 325, Tallahassee, Florida 32399-0700, by 5:00 pm, EDT, on July 8, 2008. This deadline shall be fonmally noticed in the solicitation of applications as published in the Florida Administrative Weekly. Applications received after this deadline shall be rejected and returned to the lead agency applicant without review, There shall be NO EXCEPTIONS or WAIVERS. Applications must be received in the Office by the deadline. Applicants should make sure that if the application is mailed or sent by courier service that they allow adequate time for the application to be delivered to the Department. All applications received shall be date and time stamped upon receipt in the Office on Homelessness and a log maintained to reflect the receipt of each application, No faxed or electronic delivery shall be permitted for submission of applications, 6. Copies to be Submitted The lead agency applicant shall submit an original signed application plus three (3) photocopied applications to the Department. Failure to submit an original signed copy, plus the required number of copies (3), shall result in the rejection of the application. The original signed application shall be clearly labeled on the cover sheet "ORIGINAL" to identify the original signed application. 7, Eligible Uses The lead agency may use the grant funds to fund any activity or project that is clearly and specifically identified in its written continuum of care plan. To be an eligible activity or use the iead agency shall execute a written certification that the use is specifically contained in the plan and shall provide evidence of that inclusion in the plan with the certification. This evidence may be documented in a variety of places within your plan, including the description of your continuum of care system, the action steps for attaining goais, the community's strategies to carry out its vision, the components of the continuum, or the project priorities list as described in the Exhibit 1 of the 2007 Continuum of Care application issued by the U.S, Department of Housing and Urban Development. The plan should be sufficiently detailed so as to clearly denote the use, the agency performing the service, and that state funds will be sought to support the use. The application may contain one or more activities to be funded so long as each and every one of the activities proposed for funding is specifically identified in the written continuum of care pian, All of the grant funds shall go to activities proposed for funding that directiy benefit homeless persons or persons at risk of homelessness, Activities that do not directly benefit homeless persons may inciude, but are not limited to, public education, training, planning, and capacity building. Homeless management information systems may be ciaimed to be a direct benefit use only to the extent that the system is used as a case management tool to coordinate services among two or more local agencies serving the homeless person. The lead agency's written 2007 plan for its continuum of care shall be as filed with the Office on Homelessness in June 2007. Any amendment to that plan on file with the Office, which has been formally adopted by the continuum of care's governing body in a duly noticed meeting, and adopted subsequent to the designation of the lead agency, must be attached to the application along with a certification of the amendment date by the lead agency. 3 {j~.,'~:'~~ Agenda Item No. 16010 November 18, 2008 Page 71 of 119 The application must clearly enumerate the activities or projects to be funded, the purpose of each, the amount allocated for each, and the entity to carry out that use or activity, The lead agency shall be fiscally responsible for all grant funds and their eligible use. Performance monitoring of the grant activities is a responsibility of the lead agency. Upon completion of the grant funded activities, the lead agency shall provide its written assessment of the grant's effectiveness in furthering the continuum of care plan. 8, Ineligible Use Grant administration costs of the lead agency are not specifically authorized in section 420,622(4), F.S" and are ineligible. No grant funding shall be used by the iead agency for staff salary, benefits, or operating expenses directly related to the management and oversight of this grant. In accordance with section 287.14, F.S., use of the Challenge Grant to purchase or continuously lease any motor vehicie is prohibited. Staffing and administrative costs directly related to the implementation of eligibie use activities shall be eligible and shall be included within the total budget allotted to that eligible use. For example, if the lead agency carries out an eligible outreach activity, its staff and operating costs associated with that outreach activity are eligible. 9, Notice of Solicitation of Applications The Department shall publish the "Notice of Solicitation of Applications for Challenge Grants," in the Florida Administrative Weekly at least 30 days prior to the deadline for applications. EXHIBIT B contains the Notice of Solicitation of Applications. At the time this notice Is submitted to the Florida Administrative Weekly for publication, a written copy shall be mailed to each designated lead agency by the Office on Homelessness. The use of electronic media to provide this notice tr the lead agencies shall also be allowed, including the use of FAX or email, as appropriate and available, to the lead agency, but only physical deiivery as described in paragraphs 6 and 7 shall control delivery of an application. No faxed or electronic delivery shall be permitted for submission of applications. 10, Review Process The Department of Children & Families shall appoint a three person review team consisting of persons who are knowledgeable in the program area, and may include others such as employees of other state agencies or entities that are engaged in planning for or providing homelessness services. Reviewers shall be free of conflict of interest with either potential applicants or providers of eligible activities or project uses of the Challenge Grant. This review team shall evaluate all eligible applications, rank them using the three statutory preference criteria cited in section 420.622(4), F.S.. Action by the Department shall be final. Upon approval by the Department, all applicants shali be notified in writing of the rankings and grant awards. Failure to receive a grant award is not a protestable event. STATUTORY PREFERENCE CRITERIA A. Demonstrated ability of the continuum of care to provide quality services to homeless persons. The lead agency shall document the performance of its continuum of care to provide quality service to the homeless in its catchment area. This documentation should specifically address the following indicators of quality service as reported in its continuum of care plan for 2007, In addition to the documentation, the lead agency shall execute the certification contained in Exhibit C, attesting to the data reported in its 2007 continuum of care plan. Failure to execute the certification on quality of services shall cause the application to be ranked last on these 4 .( \ .' ~ ' ~l:. .; \:;. '" Agenda Item No. 16010 November 18. 2008 Page 72 of 119 preference criteria. The lead agency shall attach source documentation to verify the data used in the Exhibit C form. The applicant's total score for these rating criteria will be the sum of points awarded for all of the quality of service indicators. The applicant and COC achieving the highest number of points for most quality of service indicators achieved shall be ranked number one. The applicant having the second highest number of points will be ranked number 2, and so on until all applicants are ranked. The review team shall award points only to the extent that the documentation affirms the quality of service standard was attained. Documentation shall include the relevant charts from the Continuum of Care Exhibit 1 plus additional data as requested below. Qualitv of Service Factors 1. Chronic Homeless Goals/ Strategy: Past Performance Based on your 2007 Exhibit 1 Continuum Plan, report the net change in Permanent Beds for the chronically homeless between February 1, 2006 and January 31,2007. Using the Beds Chart on HUD 40090-1 CoC.V, divide the new permanent housing beds by the Permanent Beds as of 2006 to calculate the percentage change in beds. ~ Points % ChanQe in Permanent Beds in 2006 Points Greater than 100% 8 76-100% 6 51-75% 5 26-50% 4 1-25% 2 No Change 0 Negative -2 2. Continuum of Care Planning Coordination Based on your 2007 Exhibit 1, Continuum of Care Plan, report on the number of questions check "yes" on the CoC Coordination Chart for linking local homeless planning efforts. [HUD form 40090-1, CoC-P]. ~Points # of Questions Checked "Yes" 8 5,6,7 4,3,2,1 o Points 3 2 1 o t;, f on (j ~. \0"..' V 5 Agenda Item No. 16010 November 18, 2008 Page 73 of 119 ;LPoints 3, Continuum of Care Project Review and Selection Based on your 2007 Exhibit 1 Continuum of Care Plan, report on the number of methods and processes used by the continuum in the voting/decision system to select projects. Using the chart on HUD form 40090-1, CoC-F, report the number of methods and processes checked as applicable. # of Methods/Processes Checked 6 4-5 1, 2 or 3 o Points 3 2 1 o ....J1 Points 4. Project Performance - Employment Income The percentage of clients in all of your continuum's renewal projects who exited or left the projects who had employment income as a source of income will be evaluated. Using your 2007 Exhibit 1 Continuum Plan's CoC Mainstream Programs and Employment Project Performance, HUD 40090-1, CoC-X chart, report the percentage of the adults who left with employment income at the time of exit from the applicable renewal projects. % With Emplovment Income Upon Exit Points 80% or Higher 8 70-79% 7 60-69% 6 50-59% 5 40,49% 4 30.39% 3 1-29% 2 0% 0 No Applicable Renewal Projects 3 --LPoints 5. Project Performance - Food Stamp Benefits Similar to the employment income factor above, report on the percentage of the clients in all of your continuum's renewal projects who left the projects with Food Stamps. Using the COC Mainstream Programs and Employment Project Performance, HUD 40090-1, CoC-X chart, report the percentage of adults who left with Food Stamps at the time of exit from the applicable renewal projects. % With Food Stamps upon Exit Greater than 60% 46-60% 31-45% 16-30% 1-15% 0% No Applicable Renewal Projects 6. Project Performance- SSI Points 8 7 6 4 2 o 3 !..Points Like the empioyment income factor above, report on the percentage of clients in all of your continuum's renewai projects who exited the projects who had SSI 6 ,'.~ .,' ~ :: \,', ..i Agenda Item No. 16010 November 18, 2008 Page 74 of 119 income, Using your 2007 Exhibit 1 Continuum of Care Plan Mainstream Programs and Employment Project Performance, HUD Form 40090-1, CoC-X chart, report the percentage of the adults who left with SSI income at the time of exit from the enewal projects. % with SSI Upon Exit 20.0% or higher 10.0% to 19.9% 5.0% to 9.9% 0.1% to 4.9% 0% No Renewal Projects Points 4 3 2 1 o 1 7. Project Performance- SSDI As in the employment income factor, report on the percentage of clients in all your continuum's renewal projects who exited the projects with SSDI income. Based on the HUD form 40090-1, CoC-X chart, report the percentage of the adults who left with SSDi income. % with SSDI Upon Exit 20.0% or higher 10.0% to 19.9% 5.0% to 9.9% 0.1% to 4.9% 0% No Renewai Projects Points 4 3 2 1 o 1 8. Project Performance - Permanency of Housing Based upon your 2007 Exhibit 1 Continuum plan, CoC - W Housing Performance Chart, assess the percentage of the clients served with permanent housing who remained in this permanent housing for seven months or longer. Report the percentage of participants in the applicable permanent housing projects who stayed seven months or longer. % Stay Housed 7 Months or Lonqer Points 90 to 100% 8 M~~% 7 ro~~% 6 60 to 69% 5 50 to 59% 4 o to 49% 1 No Applicable Permanent Housing Projects 3 9. Project Performance - Transition to Permanent Housing This factor assesses the percentage of all Transitional Housing clients who moved to a permanent housing living arrangement. Using the 2007 Exhibit 1 7 .'. "J "i,.",' f.. ~ Points !!Points -LPoints "} Continuum plan's, Housing Performance Chart, CoC-W report the percentage of all participants who left transitional housing who moved to permanent housing. Agenda Item No. 16010 November 18, 2008 Page 75 of 119 % Moved to Permanent Housina Points Greater than 80% 8 ~~OO% 6 ~~~% 4 ~~~% 2 No Applicable Transitional Housing Projects 3 Less than 38% 1 10. Homeless Management Information Systems Coverage ..i!lPoints The continuum's effort to implement a Homeless Management Information System in all shelter, transitional and permanent housing beds will be evaluated. Using the data reported in the Continuum of Care Housing Inventory Charts,(CoC, r) report the percentage of all year round beds/units that are covered by the continuum's HMIS. % of ALL Beds/Units Covered bv HMIS 95-100% 90-94% 85-89% 80,84 % 75-79% 70.74% 65-69% 60-64 % 50-59% 1-49% 0% Points 10 9 8 7 6 5 4 3 2 1 o 11. Homeless Population Shelter Coverage 10 Points This factor will assess the extent to which the continuum is sheltering its homeless population. Based on the Continuum of Care Homeiess Population and Sub-populations chart (CoC-K) in the 2007 Exhibit 1, calcuiate the percentage of the totai homeless persons that are sheltered in emergency or transitional facilities. % of Homeless Person Sheltered 81-100% 70.80% 60-69% 50-59% 40-49% 30-39% 20-29%$ Less than 20% 0% Points 10 9 8 7 6 5 4 2 o 8 < 't,' .!i \.: '. . '-.... ., ') Agenda Item No. 16D10 November 18, 2008 Page 76 of 119 L Points 12, Expanded Continuum Catchment Area To continue toward a goal of statewide coverage in local continuum of care plans, a bonus factor is available to any continuum which expanded its 2007 catchment area by one or more county that was not included in a continuum in 2005, as designated by the Office on Homelessness, or a new continuum to cover one or more of the counties not covered by a 2006 plan. Continuum Catchment Area Expanded One or More County added New Continuum 13. Past Performance: Unexecuted Grants Points 4 4 <-10> Points Failure of the continuum to move projects awarded grants by the U.S. Department of Housing and Urban Development in the Continuum of Care NOF A to successful grant agreements is assessed as a negative performance factor. The ability to implement the grant agreements and carry out the federally funded homeless housing projects is critical to the continuum's long term success. Number of HUD Awards Made Prior to 2006 that are NOT under Contract (CoC-Z Chart) 1 Award Unexecuted 2 Awards Unexecuted 3 Awards Unexecuted 4 Awards Unexecuted 5 or more Awards Unexecuted MAXIMUM POINTS POSSIBLE IS 78 POINTS Points Deducted - 2 Points , 4 Points - 6 Points . 8 Points .10 Points B, Ability to leverage McKinney Act and private money for the provision of services to homeless persons. The lead agency shall list on the form in Exhibit D all funding received by organizations participating in the continuum of care from grants authorized under the McKinney-Vento Homeiess Assistance Act (42 U.S.S., ss 11371, et. seq.), and from private sources (non-governmental) for homeless services within its catchment area. The list shall be limited to those grants received or private cash received within the period from July 1, 2007 to June 30, 2008. For grants, "received" shall be defined as the totai amount of the grant award as reflected on the fully executed grant award letter from the grantor agency as dated within the above stated period. Grant award letters with electronic signatures are acceptable, Once the grant award has been claimed as leverage in a Challenge Grant application, it may no longer be claimed on any future Chalienge Grant application. Do not include any grant awards claimed in your 2002,2003,2004,2005,2006,2007 or 2008 Challenge Grant applications. For private funds, the amount received shail be the actual amount of cash received during the period (July 1, 2007 to June 30, 2008) for direct services targeted to homeless persons. In.kind services or donations of goods or services shall not be eligible to be claimed as leverage. The amount of cash received for service to the homeless shall be evidenced by a letter on agency letterhead, signed by the chief executive officer, stating the amount of cash received for homeless service, and the services supported by that cash. The lead agency shall provide this evidence in the application, and keep it on file in the continuum records. Like the grant funding, once the private cash is claimed in a Challenge Grant application, it may no longer be claimed on any future Challenge Grant application. 9 I '~"". . ',2 Agenda Item No. 16010 November 18. 2008 Page 77 of 119 Lead agencies are directed to the following programs authorized under the McKinney-Vento Homeless Assistance Act, for claims of grant funding leveraged. These are the only grant sources that shall be recognized for leverage, Federai Eligibie Proqram Name CFDA # Aqency Grantees 1. Homeless Veterans Reintegration Program 17.805 Labor State and local public agencies, private industry councils, non-profit agencies in 75 largest metropolitan areas and rural areas of need. 2. Health Care for the Homeiess 93.151 HHS Non-profit private organizations, state and iocai government agencies. 3. Projects for Assistance in Transition from 93.150 HHS States, District of Columbia, territories, Homelessness (PATH) with subgrants to political subdivisions of states and non-profit entities. 4. Education for Homeless Children & Youth 84.196 Educ. State departments of education, with local educational agencies as subgrantees. 5. Emergency Shelter Grant 14.231 HUD States, cities, urban counties and territories, with subgrants to non.profit entities. 6. Shelter Plus Care 14.238 HUD States, units of local government, or pubiic housing agency. 7. Supportive Housing Program 14.235 HUD States, local governments, other govern. mental entities, private non'profits, public non-profit community mental health association. 8. Section 8 Moderate Rehab, Single Room 14.249 HUD Public housing agency or private non- Occupancy (SRO) profit organization. 9. Emergency Food and Shelter 83.523 FEMA Red Cross, Catholic Charities, United Jewish Communities, National Council of Churches, Salvation Army, United Way, independent non-profits which provide food and/or shelter services. The lead agency shall fully document in the application the amounts ciaimed as leverage and maintain that evidence in its files to support the certification of leverage claimed on Exhibit D. Failure of the iead agency to execute the certification of leverage shall cause the application to be ranked last on the leverage preference criteria. The amount of leveraged grant, as certified by the lead agency, shall be divided by the population of the continuum's catchment area, to calculate a leverage ratio of McKinney,Vento grant. Likewise, the amount of private cash received 10 r ' ~. . . I. 'j\.,., J Agenda Item No. 16010 November 18, 2008 Page 78 of 119 for direct homeless services, as certified by the lead agency shall be divided by the popuiation of the continuum's catchment area, to calculate a leverage ratio of private dollars per 1000 population The ranking of the applications shall be based on the two leverage ratios calculated. The application with the highest ratio of McKinney-Vento grants per thousand persons shall be ranked number 1 on this factor, The next highest ratio of McKinney grants will be ranked 2 and so on until all appiications are ranked. Similarly, all applications will be ranked on the private cash ratio, with highest ratio ranked number 1, The second highest ratio of private cash is ranked number 2 and so on, A final ranking shall be established by combining the two rankings of the leveraging ratios. Exampie, an application is ranked 4th on McKinney grant leverage and 15th on private cash leverage. The total ranking score for that application would be 19. The application with the lowest combined ranking score will be ranked first on this preference criteria. C. Catchment area with the greatest need for the provision of housing and services to the homeless, relative to the population of the catchment area. The lead agency shall add the data contained in the continuum of care homeless population and sub- populations chart for both persons in households with dependent children and persons in households without dependent children. This total number of homeless persons shall be aggregated as a count of the estimated number of persons homeless, and shall include both those sheltered and unsheltered in the catchment area. The 2007 homeless population charts instruction and tables from the U.S. Department of Housing and Urban Development shall guide your response. The data contained in the continuum's homeless population table as submitted in the 2005, 2006, and 2007 federal grant competition shall be used, without change, in determining need under this scoring criteria. In documenting the need for homeless services, the lead agency shall use the Continuum of Care Homeless Population and Sub-popuiation chart as filed with the Office on Homelessness, as part of the designation of lead agencies for the last three years. The lead agency shall certify that this data: (1) represents the number of homeless persons in the catchment area on any given night; (2) is true and accurate for the catchment area; and (3) is derived in accordance with the federal grant instructions The lead agency shall complete and execute the certification on the need form, Exhibit E. In the event an applicant fails to execute the certification, the application shall be ranked last on the need statutory criteria. The HUD Exhibit 1 homeless population table along with the narrative describing the methods used to estimate this need shall be submitted with the Exhibit E. Failure to provide the required HUD tables/charts shall be cause for your continuum's need ratio to be scored as zero. The total number of homeless persons for the three years shall be calculated, and then divided by three (3) to determine the average number of homeless persons per year for the past three years. This average number of homeless persons per year, both sheltered and unsheltered, shall be divided by the total population of the catchment area, based on the 2000 Census data by county(s) within the catchment area. EXHIBIT H provides the total popuiation by continuum in 2000. The resultant caiculation shall establish a ratio of homeless population per 1000 population for the catchment area as documented using the form found in Exhibit E The review team shali compare all eligibie applicants to determine the catchment area with the highest ratio of homeless persons per 1000 population. This application shall be ranked number one. All other applicants shall 11 <. ,. ':, '~J ~'. .J- '7 Agenda Item No. 16010 November 18, 2008 Page 79 of 119 be ranked in descending order with the second highest need ratio ranked second and so on until all applicants are ranked. In the event two or more applicants have the same need ratio, they shall be ranked equally in the rank order, with their rank score being the average score of the two or more rank places. Example: Two applicants have the same need ratio of 1.0 homeiess persons per 1000 population. Ten applicants have higher ratios. The two applicants would be ranked at 11.5, averaging the number 11 and 12 rank order places. FINAL RANKING The review team shall establish a finai ranking by totaling the rankings in the three preference criteria outlined above. For example, if the application is ranked number 7 in quality of service, number 3 in ieverage, and number 6 in need, its total ranking score is 16. The application with the lowest combined ranking score of the three reviewers shall be the top ranked application. In the event of a tie in the totai ranking score, the review team shall rank the applicant that was ranked higher on the catchment area need preference criteria above the other application for the purpose of determining the final order for awards. 11, Grant Amounts The total grant funding available for award is $2,116,025. The amount of grant award shall be the total amount of eligible uses requested, up to $150,000. The top ranked application shall be funded first, with each subsequent ranked application awarded until the grant amount is exhausted. The top four ranked applications shall be eligible for a grant up to $150,000. The next tweive ranked appiications shall be awarded a maximum grant of $100,000. All remaining grant awards shall be limited to no more than $60,000, subject to the availability of budget authority. The Department reserves the right to make grant awards in amounts less than the requested amount in the event that: (1) uses proposed are deemed ineligible by the Department, or (2) that the grant funding remaining available is less than the amount of the grant request. Lead agencies receiving grant awards shall agree to participate in the Office on Homelessness' process to develop standardized data collection methods and the creation of a homeless management information system. Further, grantees shall be required to submit monthly reports of performance, until grant funded activities are completed. The lead agency and all providers of grant assisted service shall coliect and report information of the housing status of persons at the time they access or first receive assistance from the grant,funded activities. 12, Application Formats All applications shail be on paper of the size 8Y, x 11, be provided in the order described below, and the application shall be bound with a tabie of contents clearly showing the order of the material, and with pages clearly numbered, Where referenced documents are to be included in the application, they shall be inserted in the appiication immediately following the section of the application in which they are referenced. 13. Application Contents Each application shall consist of the following information and shall be bound in the following order. (1) Cover Letter The lead agency shall provide a letter, on agency ietterhead, describing the total amount of the requested grant, an enumeration of the uses of the grant, and the point of contact at the lead agency to serve a grant manager. A point of contact shall be identified who can be notified in the event of a grant completeness issue. A phone and 12 t\ '. ~' : " .. \,'" ~ ,I.., / " Agenda Item No. 16010 November 18. 2008 Page 80 of 119 fax number shall be provided for the contact person for completeness issues. A duly authorized official of the lead agency shall sign this letter. Checklist Applicants shall complete the application checklist using the form in Exhibit L, and shall include that checklist in the application immediateiy following the cover letter. (2) Budget The budget shall follow the forms contained in EXHIBIT F & G and must clearly delineate the following for each proposed activity or project: (a) The activity or project use. (b) Amount of grant for each use/activity. (c) Name of the provider entity to carry out the activity or use, (d) Whether this is an existing service or a new service to fill an unmet need. (e) Number of Homeless Persons Served. (D Estimated Expenditure of Grant Funds by Quarter. Separate budget forms should be submitted for the three possible grant award levels. (3) Certification of Consistency with Continuum of Care Plan. The lead agency shall provide a letter on agency letterhead that shall be signed by the same duly authorized official that signs the cover letter certifying that each use is specificaliy identified within the continuum of care plan. This letter shall list each use proposed for funding along with the specific citation of where in the plan this activity or use is described in the plan. This reference shouid cite the section, page, project list, or other clearly identifiable reference to the plan. Copies of applicable portions of the written plan shall be attached to the letter highlighting the specific use citations, which clearly denote the use, the agency to perform the service, and that state funds will be sought to support the use. Failure to properly document the consistency of any activity proposed for funding shall make that activity ineligible for the grant. (4) Narrative The lead agency shali provide a narrative that describes all of the activities to be funded, the homeless populations to be served, and the outcomes expected to be achieved for each activity proposed to be funded. This narrative should cieariy delineate which uses would be funded at the $150,000 grant level, as well as those to be funded at the $100,000 level, or the $60,000 level. (5) Quality of Services The lead agency shall document the actions taken by the continuum of care in providing quality services, as described in item 1 O.A starting on page 4 above, Be sure to document the quality of service issue with your 2007 CoC plan information, so as to enable the reviewer to determine whether the quality indicator has been achieved. The certification by the lead agency of indicators of quality of services on the form in Exhibit C, shall be signed by the lead agency. Documentation of the scored criteria shall follow the Exhibit C certification. The documentation shall be clearly identified to refer to the scoring criteria. Failure to properly document the issue shall result in no points being assigned to that quality of service issue. (6) Leverage of McKinney Act and Private Funds. The lead agency shall list the funding received in the period from July 1, 2007 to June 30, 2008, by grant award or private funder. The list shall clearly show each individual grant or receipt of private cash, which ciearly 13 \' "..;1 \1.', ~ ' .~ .. \. . Agenda Item No. 16010 November 18, 2008 Page 81 of 119 references the item on the list. The lead agency shall provide a signed certification of the total of funding ieveraged. This listing shall follow the form on EXHIBIT D. Documentation of grant awards and private cash sources shall follow the Exhibit D certification, and shall be clearly labeled to refer to the specific leverage item claimed, Failure to properly document the grant awards and private cash shall result in the elimination of undocumented source from the leverage calculation. (7) Homeless Need The lead agency shall complete the form on EXHIBiT E, using the data from its Homeless Popuiation and Subpopuiation Chart in its continuum of care plans from 2005, 2006, and 2007 and the census population data from EXHIBIT H. The result should be the ratio of the average number of homeless persons per year per 1000 population, rounded to the nearest hundredth of a person. The lead agency shall provide a signed certification on the data used from the homeless population chart on Exhibit E. Copies of the Homeless Population and Sub- popuiation Charts for the last three years, along with the narrative or chart describing the methods used to estimate the need, shall follow Exhibit E, (8) Ability to Complete Activities The iead agency shall document the ability of the continuum of care agency(s) to complete the funded activities by the end of June 2009. This shouid include timelines of critical tasks to be accomplished for each use; monthly or quarterly spending plans; proposed draw down schedules; and reporting schedule for outcomes achieved. This narrative should address the status of the selection of the local providers of activities; the status of needed subcontracts between the iead agency and the provider entities; the identification of homeless clients to be served; and preparations underway to allow for the timely obligation and expenditure of these funds. Future grant awards may be subject to the timely completion of all grant funded activities. 14. Performance Measures Pursuant to state law, the Office on Homeiessness shall establish performance measures to evaluate the effective performance of the lead agencies that receive grant funds. The Office shall base its evaluation criteria on the program objectives, goals and priorities as set forth by the lead agencies in their proposals for funding. Each lead agency receiving a grant under this solicitation shall provide to the Office on Homelessness on or before June 30, 2009, a thorough evaluation of the effectiveness of the grant in achieving its intended purpose. At a minimum, this written evaluation shall address the following: a. Implementation of the Continuum of Care Pian, The lead agency shall evaluate the effectiveness of the grant to further the continuum of care plan, including the extent to which the grant accomplished plan objectives or actions steps, or resolved unmet needs specified in the plan. b. Planned versus Actual Services Provided. The evaluation shall compare the proposed number of homeless persons to be served by grant funded activity as enumerated on Exhibit F, Budget Form, to the actual number of persons served. The lead agency shall provide explanation for any activity that failed to achieve the target service level. c. State and Federal Performance Obiectives. The lead agency shall report on their continuum of care performance on the foliowing four outcomes. The data shall include the continuum of care plan performance at the time of the grant application submission, as well as the continuum's level of performance as of June 30, 2009 on these four criteria. (i) HMIS Implementation. 14 r "'JI.;' . :. '\~ ... Agenda Item No. 16010 November 18, 2008 Page 82 of 119 Report the total number of homeless beds, and the total number of those beds for which data is being entered into HMIS on clients served by those beds for the continuum. (HUD Exhibit 1 data) (ii) Stability in Permanent Housing. Report the number of homeless persons served in HUD permanent housing projects who stayed 7 months or longer, as reflected in HUD form 40090-1 (W), in the 2009 Exhibit 1 plan. (iii) Move to Permanent Housing. Report the number of persons living in HUD transitional housing who moved to permanent housing, as reported on HUD form 40090.1 (w), in the 2009 Exhibit 1 plan. (iv) Employment Income. Report the totai number of adults who left HUD homeless housing, and of those, the number who had employment income upon exit, as reflected on HUD form 40090-1 (x), in the 2009 Exhibit 1 pian. 15, Completeness. The Office on Homelessness shall evaluate all applications received by the deadline date and time for completeness. The completeness review shall be limited to the following items: . Is there a signed original, plus three copies of the application? . Is there a signed, original certification of consistency with the continuum of care plan? . Are Exhibit F and G, budget forms contained in the application? If any of these items are not contained or found in the completeness review, the Office on Homelessness shall notify the applicant by FAX of the missing item. The Office will also make a call to the lead agency to affirm that a fax was sent. The applicant shall have 72 hours to FAX the missing material or item to the Office (from the date and time of the notice of missing item(s)). Failure to provide original signed certification on the following items shall result in the application ranking being ranked last for the respective preference criteria by the review team. . Certification of Quality Service Standards, Exhibit C. . Certification of Leverage Funds, Exhibit D, . Certification of Unmet Need per Catchment Area Population, Exhibit E. No additional material shall be provided following the deadline for receipt of the application for any of the ranking criteria. Failure to provide a complete application shall result in rejection and return of the application without ranking. This determination will be made following the receipt of materials, or lack thereof, after the 72-hour response period. 16. Liens, In the event that the Challenge Grant proceeds are used to acquire or improve real property, such use shall be contingent upon the lead agency and/or its subgrantees granting to the state a security interest in the property at least equal to the amount of the state funds provided, for at least five (5) years from the date of purchase or completion of the property improvements. The securing of the lien position and recording of the lien document shall be the -',., . (i,',:, 15 't4.., >J Agenda Item No. 16010 November 18. 2008 Page 83 of 119 responsibility of the lead agency. The lien must be in the Department's favor. See Exhibit I for a sample lien document. 17, Contact: Mr. Tom Pierce, Executive Director, or Ms. Amy Claiborne, Senior Management Analyst II Office on Homelessness 850/922-4691 850/487-1361 [FAX] . "'81 \j v uu t6 EXHIBITS Agenda Item No. 16010 November 18, 2008 Page 84 of 119 EXHIBIT A B C D E F G H I J K L CHALLENGE GRANTS INFORMATION Designated Lead Agencies by Catchment Area Notice of Solicitation of Applications for Challenge Grants Quality of Service Certification by Lead Agency Leveraged Funding Form and Certification Certification of Estimated Need Per Catchment Area Population Budget Form Expenditure Schedule Population Per Continuum of Care Sample Lien Document Section 420.624, Florida Statutes Monthly Status Report Checklist vuJ082 17 Exhibit A Continuum of Care Lead AClencv Rev. Jim Wright Alachua County Coalition for the Homeiess & Hungry 703 NE 1 st Street Gainesville, FL 32601 P - 352/378-0460 F - 352/373-4097 Achomeless@vahoo.com Ms. Laurie Combs Homeless & Hunger Coalition of NW Florida 609 Allen Ave. Panama City, FL 32401 P - 850/215-9066 F - 850/763-0099 combsii@ao1.com Ms. Rosa Reich Brevard County Housing and Human Services 2725 Judge Fran Jamieson Way Building B Viera, FL 32940 P - 321/633-2076 F - 321/633-2170 Viera, FL 32940 Rosa.reich@brevardcountv.us Mr. Steve Werth man Broward County Homeless Initiative Partnership Governmental Center 115 S. Andrews Av. Ste. 516 F. Lauderdale, FL 33301 P - 954/357-6101 F - 954/357-5521 swerthman@broward.orq Ms. Connie Thrasher, Executive Director Charlotte County Homeless Coalition PO Box 380157 Murdock, FL 33938-0157 P - 941/627-4313 F - 941/627,9648 Connie. thrasher@cchomelesscoalition.orq .} -, 8 'J ,~vlU u 18 Agenda Item No. 16010 November 18, 2008 Page 85 of 119 Catchment Areas bv County Alachua, Putnam, Bradford and Levy 2000 Population 348,916 Bay, Calhoun, Gulf, Holmes, Jackson and Washington 2000 Population 260,858 Brevard 2000 Population 476,230 Broward 2000 Population 1,623,018 Charlotte 2000 Population 141,627 Continuum of Care Lead Aaency Barbara Wheeler Mid-Florida Homeless Coalition P.O. Box 1527 Eustis, FL 32727-1527 P - 352/860-2308 F - 352/726-3280 Mfhc(ciltampabaV.rr.com Rita Dopp United Way of Suwannee Valley 325 NE Hernando Ave., Suite 102 Lake City, FL 32055-4015 P - 386/752-5604 F - 386/752-0105 Unitedwav(cilbellsouth.net Marcy Krumbine Collier County, Housing and Human Services 3050 North Horseshoe Drive, Suite 110 Napies, FL 34104 P - 239/252-8442 F - 239/252-2331 MarcvKrumbine(cilcollieroov. net Mr. Richard Reinhardt Highlands County Coalition for the Homeless 155 US Highway 27 South, Suite 1 Sebring, FL 33870 P - 863/402-0073 F - 863/382-2144 Richard. reinhardt(cilfhrch. oro Ms. Diane Gilbert, Executive Director Emergency Services & Homeless Coalition of Jacksonville 1016 Oak Street Jacksonville, FL 32204-3906 P - 904/353-2125 F - 904/353-2132 Doilbert(cileshcnet.oro Exhibit A vu0084 ]9 Agenda Item No. 16010 November 18, 2008 Page 86 of 119 Catchment Areas bv County Citrus, Hernando, Lake and Sumter 2000 Popuiation 512,760 Columbia, Hamilton, Lafayette and Suwannee 2000 Population 111,706 Collier 2000 Population 251,377 DeSoto, Glades, Hardee, Hendry, Highlands and Okeechobee 2000 Population 229,209 Duval and Clay 2000 Population 919,693 Exhibit A Continuum of Care Lead Aaencv Mr. Brunie Emmanuel EscaRosa Coalition on the Homeless 2601 W. Strong Street Pensacola, FL 32505 P - 850/439-3009 F - 850/438-5901 univisqro@aol.com Mr. Rayme L. Nuckles Homeless Coalition of Hillsborough County, Inc. 2105 N. Nebraska Avenue Tampa, FL 33602 P - 813/223-6115 F - 813/223-6178 Ravme@homelessofhc.orq Ms. Louise Hubbard, Executive Director Treasure Coast Homeless Services Council, Inc. 2525 SI. Lucie Avenue Vero Beach, FL 32960 P - 772/567-7790 F - 772/567-5991 irhsclh@aol.com Mr. Richard Faris Lee County Department of Human Services 2440 Thompson Street Fort Myers, FL 33901 P - 239/533-7930 F - 239/533-7960 Farisrl@ieeqov.com Ms. Kay Freeman, Executive Director Big Bend Homeless Coalition 2729 W. Pensacoia Street Tallahassee, FL 32304-0907 P - 850/205-6005 F - 850/577-0586 Kfreeman@biqbendhcorq Mr. Richard Martin Sun coast Partnership to End Homelessness 1445 2nd Street Sarasota, Florida 34236 P - 941/955-8987 F - 941/365-4368 Richard. Martin@suncoastpartnership.orq ,J\.)0085 20 Agenda Item No. 16010 November 18, 2008 Page 87 of 119 Catchment Areas bv Countv Escambia and Santa Rosa 2000 Population 412,153 Hillsborough 2000 Population 998,948 Indian River, Martin and St. Lucie 2000 Population 432,373 Lee 2000 Population 440,888 Leon, Franklin, Gadsden, Liberty, Madison, Taylor, Jefferson & Wakulla 2000 Population 376,371 Manatee and Sarasota 2000 Population 589,959 Exhibit A Continuum of Care Lead Aaencv Mr. David Fullarton Marion County Homeless Council, Inc 1401 NE 2nd Street Ocala, FL 34470 P - 352/812-0124 F - 352/237-8359 dave@mchcfl.orq Mr. David Raymond, Executive Director Miami-Dade County Homeless Trust 111 NW 1st Street, 27th Floor Miami, FL 33128 P - 305/375-1490 F - 305/375-2722 drav@miamidade.qov Dr. Wendy Coles, Executive Director Southernmost Homeless Assistance League PO Box 2990 Key West, FL 33045 P - 305/294-9105 F - 305/294-9105 Flshal(ci)comcasl.net Ms. Lenore Wilson Okaloosa Walton Homeless Continuum of Care 941 Central Avenue, Suite L Fort Walton Beach, Florida 32547 P - 850/226-7694 F - 850/226-7695 RavenLen(ci)aol.com Ms. Catherine Jackson, Executive Director Homeless Services Network of Central Florida P.O. Box 547068 Orlando, FL 32854 P - 407/893-0133 F - 407/893-5299 cathv(ci)hsncfl.orq Georgiana Devine Division of Human Services of Palm Beach County 810 Datura Street, Suite 350 West Palm Beach, FL 33401 P - 561/355-4778 F - 561/355.4801 Gdevine(ci)pbcqov.com Ju008G 21 Agenda Item No. 16010 November 18, 2008 Page 88 of 119 Catchment Areas bv County Marion 2000 Population 258,916 Miami-Dade 2000 Population 2,253,362 Monroe 2000 Population 79,589 Oka/oosa and Walton 2000 Population 211,099 Orange, Osceola and Seminole 2000 Population 1,434,033 Palm Beach 2000 Population 1,131,184 Exhibit A Continuum of Care Lead AQencv Mr. Eugene Williams Pasco County Community Development Division 5640 Main Street, Suite 200 New Port Richey, FL 34652 P - 727/834-3445 F - 727/834-3450 Ewilliams@pascocountvfl.net Ms. Sarah K. Snyder, Executive Director Pinellas County Coalition for the Homeless 5180 62nd Ave North Pinellas Park, FL 33781 P: 727/528-5763 C: 727/528-5764 sarah@pinellashomeless.ora Mr. Mark Spiker, Executive Director Homeless Coalition of Polk County 830 North Kentucky Avenue Lakeland, FL 33801 P - 863/687 -8386 F - 863/802-1436 hpolk@tampabav.rr.com (Conditional) Mr. Mark Spiker, Executive Director Homeless Coalition of Polk County 830 North Kentucky Avenue Lakeland, FL 33801 P - 863/687,8386 F - 863/802-1436 hpolk@tampabav.IT.com (Conditional) Ms. Melissa Strohminger Emergency Services and Homeless Coalition of St. Johns County, Inc. PO Box 3422 St Augustine, FL 32085-3422 P - 904/824-6623 F - 904/824-6361 Homelesscoalition@comcast.net ,-'~ rr, 8 ~1 JUUU I 22 Agenda Item No. 16010 November 18, 2008 Page 89 of 119 Catchment Areas bv County Pasco 2000 Population 344,765 Pinellas 2000 Population 921,482 Polk - Except for City of Lakeland 2000 Population 483,924 City of Lakeland St. Johns 2000 Population 123,135 Continuum of Care Lead AQencv Ms. Lindsay Roberts, CAE Executive Director VolusialFlagler County Coalition for the Homeless Street Address: 324 North Street Daytona Beach 32114 Mailing Address: PO Box 6498 Daytona Beach, FL 32122-6498 P - 386/795-1278 F - 386/258-1854 Lindsav@VFCCH.orQ Exhibit A <.~ul)o88 23 Agenda Item No. 16010 November 18, 2008 Page 90 of 119 Catchment Areas bv County Volusia and Flagler 2000 Population 493,175 Agenda Item No. 16010 November 18, 2008 Page 91 of 119 Exhibit B Solicitations of Applications for Challenge Grants To Lead Agencies for Homeless Assistance Pursuant to Section 420,622 Florida Statutes, the Department of Children and Families through the State Office on Homelessness, hereby solicits applications for Challenge Grants to lead agencies for homeless assistance continuums of care designated by the State Office on Homelessness. A lead agency may be a local homeiess coalition, municipal or county government, or other public agency, or a private not for profit corporation. Such grants may be up to $150,000 per lead agency. To qualify for the grant, a lead agency must deveiop and implement a local homeless assistance continuum of care plan for its designated catchment area. Preference will be given to those iead agencies that have demonstrated the ability of their continuum of care to provide quality services to homeless persons and the ability to leverage federal homeless assistance under the Stewart B. McKinney Act and private funding for the provision of services to homeiess persons. Preference will also be given to lead agencies in catchment areas with the greatest need for the provision of housing and services to the homeless, relative to the population of the catchment area. Lead agencies wishing to apply for such Challenge grants may request an application package from: Office on Homelessness 1317 Winewood Boulevard Tallahassee, FL 32399-0700 850/922,4691 The deadline for submission of applications to the Office on Homelessness shall be 5:00 p,m., EDT, on July 8, 2008. uv0088 24 Agenda Item No. 16010 November 18, 2008 Page 92 of 119 Exhibit C Quality of Service: Certifcation 1. Chronic Homeless Goalsl Strategies: Past Performance Using infonnation from your 2007 Exhibit 1 Continuum of Care Plan, HUD 40090-1 CoC-V form, Chronic Homeless Progress Chart complete the following calculation. New PH beds for Chronic Homeless (2/1/06 to 1/31/07) Number of Permanent Beds for Chronic Homeless 2006 Beds Beds Divide the Number of New Beds (_) by the Total Permanent Beds in 2006 (_) to calculate the percentage change in Beds (_0/0). Documentation Required. . Attach to this fonn, HUD 40090-1, CoC-V. (2007) 2. Continuum of Care Coordination Using infonnation on form HUD 40090-1 ,CoC-P, CoC Coordination chart, indicate the number of questions checked "Yes" on the coordination of homeless planning efforts. Checked "Yes" on (questions 1.a. to 3.a) of the eight questions. Documentation Required. . Attach HUD form 40090-1, CoC.p (2007) 3. Continuum of Care Project Review and Selection Using information from HUD form 40090-1, CoC-F, Project Review and Selection Chart, section 3, Voting/Decision System, indicate the number of methods or processes used by your continuum. Checked_number of the six methods/processes, listed in (a) to (~ Documentation Required . HUD fonn 40090-1, CoC.F, (2007) 4. Past Performance: Employment Income Using infonnation reported in your 2007 Exhibit 1 Plan, form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart, enter the percentage of clients in all your renewai projects who gained access to "employment income" at exit from the renewal projects. This data is reported as "h. employment income" under Income Source, with the percentage calculation reported in column 4, "% with income at exit". _% of Adults with Employment Income at Exit _ Check here if your continuum reported having no applicable renewal projects on the form. Documentation Required . Form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart. (2007) 25 '.1 V Ll 0 Cl \) Agenda Item No. 16010 November 18, 2008 Page 93 of 119 5. Project Performance: Food Stamp Benefits Using information reported in your 2007 Exhibit 1 Plan, form HUD 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart, enter the percentage of clients in all your renewal projects who gained access to "Food Stamps" at exit from the renewal projects. This data is reported as "L. Food Stamps' under Income Source, with the percentage calculation reported in column 4, "% with income at exit". _ % of Adults with Food Stamps at Exit. _ Check here if your continuum reported having no applicable renewal projects on the form. . Documentation Required: Same as for 4 above. One copy only required. . HUD 40090-1, CoC-X, Mainstream Programs and Empioyment Project Performance Chart. (2007) 6, Project Performance-SSI From your 2007 Exhibit 1 pian, report the percentage of clients in all your renewal projects who had SSI income upon exit from the project. On HUD form 40090-1, CoC-X, report the percentage data as reported in "a. SSI' under Income Source, with the percentage calculation reported in column 4, "% with income at exit." _0/0 of adults with SSI income at exit _Check here if your continuum reported having no applicable renewal projects on this form. Documentation Required . HUD fOI1Tl 40090-1, CoC-X, Mainstream Programs and Employment Project Performance Chart. (2007) One copy only required for this form from 4 above. 7. Project Performance- SSDI Using the HUD form 40090,1, CoC-X, from your 2007 Exhibit 1 plan, report the percentage of clients in ali your renewal projects who had SSDI income upon exit from the project. Report the percentage data as required in 'b. SSDI" under Income Source, with the percentage calculation reported in column 4, "% with income at exit." % of adults with SSOI income at exit. _ Check here if your continuum reported having no applicable renewal projects on this form. Documentation Required . HUD form 40090.1, CoC-X, Mainstream Programs. (2007) (Same as required for items 4, 5, and 6 above. One copy only required) 8. Project Performance: Permanency of Housing From your 2007 Exhibit 1 Plan, report the percentage of the clients served with permanent housing who remained in this permanent housing for seven months or longer. Using data reported on HUD 40090.1, CoC-W, Housing Performance Chart, enter the percentage number reported in section 1, Permanent Housing, item "e" [Percentage of all participants in permanent housing project(s) staying seven months or longer]. _ % of Participants who stayed 7 months or longer. 26 '..J \.J U 0 91 Agenda Item No. 16010 November 18, 2008 Page 94 of 119 _ Check here if your continuum reported having no applicable penmanent housing renewal projects, Documentation Required . Form HUD 40090-1, CoC-W, Housing Performance Chart (2007) 9. Project Performance: Transition to Permanent Housing Based on your 2007 Exhibit 1 Plan, report the percentage of all Transitional Housing clients who moved to a permanent housing living arrangement. Using the data reported on form HUD 40090-1, CoC-W, Housing Perfonmance Chart, enter the percentage number reported in section 2, Transitional Housing, item "c" [Percentage of participants in transitional housing projects who moved to permanent housing] _ % of participants in transitional housing who moved to permanent housing. _ Check here if your continuum reported having no applicable transitional housing renewal projects. Documentation Required: Same as for 8 above, only one copy is required. . HUD 40090-1, CoC-W, Housing Performance Chart (2007) 10. Homeless Management Information Systems (HMIS) Coverage. Using infonmation contained in your 2007 Exhibit 1 Plan's Housing Inventory Charts (HUD 40090-1, CoC-I), fill in the following tabie, and calculate the percentage of all year round units/beds in emergency shelter, transitionai housing and permanent supportive housing that are covered by HMIS, as defined in the instructions to the HUD form. Housing Category HMIS Covered # Year Round Year - Round Units/Beds Beds TOTAL Year Round Individual Family Total Column. 4 Column 1 Co!. 2 Co!. 3 (1+2) A. EmerQency Shelter B. Transitional Housina C. Penm. Supportive Housina D. TOTALS Divide column 3, Totai HMIS Covered Year Round Beds, by column 4, Total Year Round Beds, to calculate the percentage of all year round beds for all housing categories that are covered by HMIS. Line D. Column 3 _ divide by Line D. Column 4 _ equals _% of Year Round Beds Covered by HMIS (ALL HOUSING CATEGORiES). Documentation Required . HUD 40090-1, CoC-I, Permanent Supportive Housing (2007) . HUD 40090-1, CoC-I, Emergency Shelter (2007) . HUD 40090-1, CoC-I, Transitional Housing (2007) uu0092 27 Agenda Item No. 16010 November 18, 2008 Page 95 of 119 11. Homeless Population Shelter Coverage Using information reported in your 2007 Exhibit 1 Plan's Homeless Population and Sub-population Chart, complete the calculation below for the percentage of homeless persons that are sheltered in emergency and transitional housing facilities. From HUD form 40090-1, CoC-K, enter the data below and complete the percentage calculation. _ Total Homeless Persons in all Households (With dependent children and without dependent children). _ Total Homeless Persons Sheltered in Emergency and Transitional housing for both households with and without dependent children. Divide the Total Homeiess Persons Sheltered _ by the Total Homeiess Persons _ to determine the _0/0 percentage of the Total Homeiess Persons that are sheltered. Documentation Required . HUD form 40090-1, CoC.K. (2007) 12. Expanded Continuum of Care Catchment Area If your 2007 Exhibit 1 Plan has expanded its catchment area by one or more counties that were not covered by a continuum of care catchment area designated by the Office on Homelessness in 2006, please identify the county(s) added, or your continuum is new and represents one or more counties not covered by a plan in 2006. County(s ) added to your Continuum: New Continuum of Care covering county(s): 13. Past Performance: Unexecuted HUD Grants. Using the information reported on form HUD 40090-1, CoC-Z in your 2007 Exhibit 1 Plan, report below the number 0, HUD McKinney-Vento Act awards announced prior to 2006 that are not yet under contract (i.e. signed grant agreement or executed ACC). _ Total Number of McKinney-Vento Act awards Not Yet Under Contract. Documentation Required . HUD 40090-1, CoC,Z. (2007) . Lead Agency Certification I hereby attest that all information reported above is true and accurate, based upon the evidence and documentation attached hereto, and made a part of this certification. Name of Continuum of Care Name of Lead Agency Name of Certifying Official Signature of Certifying Official Date Signed Failure to provide an original signed certification for quality of service shaH be cause for the application to ranked last on the quality of service preference criteria. FaHure to attach the "Documentation Required" for any of the items above shaH be cause for that item to receive Zero Points. Please check to ensure that all required documentation is attached immediately foHowing this certification in your application. uutJ093 28 Agenda Item No. 16010 November 18. 2008 Page 96 of 119 EXHIBIT D LEVERAGED FUNDING A, McKinney-Vento Homeless Assistance Act Grants List each grant award claimed separately under the McKinney-Vento Program. Paoe # Date of Grantor Executed Award Letter (Attach capy) Prooram Grant Amount Grant Award # IReference 1. Homeless Veterans Reintegration $ 2. Health Care for the Homeless $ 3. PATH $ 4. Education for Homeless Children $ 5. Emergency Shelter Grant $ 6. Shelter Plus Care $ 7. Supportive Housing Program $ 8. Section 8 Moderate Rehab., SRO $ 9. Emergency Food & Shelter $ TOTAL GRANTS $ B. Private Cash for Services to Homeless Persons Participatino Continuum Aoencv Cash Received Paoe # Source Documentation $ $ $ $ $ $ 1. 2. 3. 4. (Attach letter from agency chief executive officer on agency letterhead certifying the cash received and the homeless services supported by that cash.) TOTAL PRIVATE CASH Do not attach copies of checks or financial reports as documentation. These sources will not be accepted as evidence. TOTAL LEVERAGE CLAIMED A. McKinney Act Grants B. Private Cash $ $ Lead Agency Certification: I hereby attest that the above sources of grant and private cash claimed as leverage for this Challenge Grant appiication, is true and accurate, and that the lead agency has documented the receipt of the grant award(s) and private money leveraged by their continuum of care. Name of Lead Agency: Name of Certifying Official: Title/Position: Signature of Certifying Official: Date Signed: vv0094 29 Agenda Item No. 16010 November 18. 2008 Page 97 of 119 Leverage Ratio Calculations: 1. =$ /1000 population Total McKinney Act Grant Leverage Claimed + Population of Catchment Area from Exhibit H = Ratio Divide the total McKinney Act Grant leverage claimed by the total population of the catchment area (rounded to the nearest 1000 population), to calculate the McKinney Act grant ieverage ratio expressed in dollars and cents per every 1000 popuiation of the catchment area. 2 =$ /1000 population Total Private Cash Leverage Claimed -;- Population of Catchment Area = Ratio from Exhibit H Divide the total Private Cash leverage ciaimed by the population of the catchment area (rounded to the nearest 1000 persons) to calculate the Private Cash leverage ratio expressed in dollar and cents per every 1000 persons in the catchment area. NOTES: 1. To be eligible to be claimed as leveraged funding the grant award must have been executed, or the private money received, between the dates of July 1,2007 and June 30, 2008. 2. if more than one grant award was received for a specific McKinney Act grant, use more than one line, reflecting each grant award separately, specifying the McKinney Act Program for each line used. FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION ON LEVERAGE IN THE GRANT APPLICATION SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST BY THE REVIEW TEAM ON THE LEVERAGE STATUTORY PREFERENCE CRITERIA. Attach copies of the grant award evidence, as well as evidence of all cash claimed as leverage, Failure to document the leverage claimed shall be caused for that leverage to be deducted from the total leverage in calculating the leverage ratio. ,) 03 r..- v v\ . d 30 Agenda Item No. 16010 November 18, 2008 Page 98 of 119 Exhibit E Certification of Estimated Need Per Catchment Area Population 1. Enter the total homeiess population from your last three years' of Continuum of Care Plans in the table below, This shall be the Total Homeless Population for individuals and persons in families with children, and shall include both sheltered and unsheltered. Year 2005 2006 2007 HUD Form (Attach forms) HUD 40076, CoC-I HUD 40090-1, CoC-K HUD 40090-1, CoC-K Total Homeless Population (Persons) 2. Add the Total Homei,f3ss for ALL three years I 3. Divide the 3 Year Total Homeless by 3 to calculate an "Average Total Homeless Popuiation, 2005-2007". Divide T olal Number in line 2 above By 3 years to calculate 3 Average Totai Homeless Population, 2005-2007 3. Divide the Average Total Homeless Population, 2005-2007, by the population of the continuum's catchment area as reflected in Exhibit H, to caiculate the ratio of your homeless population per 1000 persons in your area. = A verage Total Homeless Population, 2005-2007 2000 Population of Your Catchment Area, Exhibit H Ratio of Homeiess per 1000 persons in catchment area Lead Agency Certification: I hereby attest and certify that the above data is true and accurate; tihat the above data on estimated needs is based upon a homeless popuiation chart which uses data that (1) represents the housing need for homeless persons in the catchment area on any given night; (2) is true and accurate for the continuum's catchment area; and (3) is derived in accordance with the federal grant instructions. Name of Lead Agency: Name of Lead Agency Certifying Official: Signature of Certifying Official: Date Signed: FAILURE TO PROVIDE AN ORIGINAL SIGNED CERTIFICATION IN THE APPLICATION SHALL BE CAUSE FOR THE APPLICATION TO BE RANKED LAST ON THE NEED PREFERENCE CRITERIA. Attach your 2005, 2006, and 2007 HUD Homeless Population Tables and the narrative/chart describing the methods used to estimate this need. Failure to include this table and narrative/chart shall be cause to score your continuums need ratio as zero homeless persons per 1000 population. 31 "onT" uUU, "n Agenda Item No. 16010 November 18, 2008 Page 99 of 119 Exhibit F urn er 0 ersons Agency Existing New Homeless To Be Grant Activitv/Use $ Reauested Provider Name Service Service Served 1 2 3 4 5 TOTAL GRANT $ Total Persons To Be Served Budaet Form N b fP Instructions Piease list your grant activity or use in order of priority. The maximum grant shall be $150,000 in 2008. Oniy the top four (4) applications shall receive this levei of award. All other grants will be awarded at $100,000, $60,000 or less, depending on the ranking of the application and availabie funding. Your order of use on this form shall be used to set the approved budget, if your award is at a iower grant level. Alternatively, you may submit three Exhibit F forms; one for each grant award level. 1. Grant Activity / Use Please use the same title or description used in the narrative. Be sure to identify and list each activity to be funded, if more than one is proposed for funding. 2. $ Requested List the amount of Challenge Grant requested for each activity or use separately and the total amount of the Challenge Grant requested. 3. Provider Name Identify the specific entity, person, or agency to carry out each activity or use of the Challenge Grant Funding. If the lead agency will perform the activity directly, cite the name of the iead agency. If another entity will carry out the activity under contract with the lead agency, provide the legal name of that entity. 4, Existing or New Service Specify whether the activity or use to be funded will support an existing service or use, or whether the funded activity is a new service to fulfill an unmet need. 5. Number of Homeless Persons Served For each activity, identify the estimated number of homeless persons to be served. 32 u V 0097 Agenda Item No. 16010 November 18, 2008 Page 100 of 119 Exhibit G Expenditure Schedule Estimate Draw By Quarter Ending Grant Activitv/Use $ Budaeted 9/30/08 12/31/08 3/31/09 6/30/09 1. $ $- $- $- $- 2. $ $- $- $- $- 3. $ $- $- $- $- 4. $ $- $- $- $- 5, $ $- $- $- $- TOTAL GRANT $ $- $- $- $- NOTE: The funding for the Challenge Grant is state general revenue. It is estimated that no more than 25 percent of the grant budget authority will be released in each quarter of the fiscal year. it may be less than 25 percent. Accordingly, the lead agency shall manage the expenditures to assure that funding available for grant activities is spread across the fiscal year. ALL GRANT FUNDS SHALL BE OBLIGATED, AND SERVICES PROVIDED BY JUNE 30, 2009. FURTHER, ALL CHALLENGE GRANT FUNDS SHALL BE DRAWN PRIOR TO JUNE 30, 2009. AS WITH EXHIBIT F, you may submit three Exhibit G forms to correspond to the three possible grant award levels, 33 . ,)nno 'I \ II. :--1r. Agenda Item No. 16010 November 18, 2008 Page 101 of 119 Exhibit H Population Per Continuum of Care The following data shall be used in this application for calculating the leverage ratio and the homeless need ratio. The data reflects the popuiation of the respective continuum of care areas, rounded to the nearest one thousand persons. Continuum of Care Population (in thousands) North Central Florida Northwest Florida Brevard Broward Charlotte Mid.Florida Suwannee Valley Collier Heartland Rural Jacksonville Esca Rosa Hillsborough Treasure Coast Lee Big Bend Sarasota/Manatee Marion Miami-Dade Southernmost Okaloosa/Walton Central Florida Palm Beach Pasco Pinellas Polk St. Johns Volusia/Flagler 349 261 476 1,623 142 513 112 251 229 920 412 999 432 441 376 590 259 2,253 80 211 1,434 1,131 345 921 484 123 493 34 \.Iv0098 Agenda Item No. 16010 November 18, 2008 Page 102 of 119 Exhibit I Sample Lien Document Note to clerk of the circuit court: The intangible personal property evidenced by this instrument is owned by the State of Florida or a political subdivision or agency of the State of Florida and pursuant to Section 199.183, Florida Statutes, is exempt from the nonrecurring intangible personal property tax imposed by Chapter 199 Florida Statutes MORTGAGE LIEN AND SECURITY AGREEMENT In consideration of a Challenge Grant (the "Grant"), by the State of Florida Department of Children and Family Services (the "Department") to Mid Florida Homeless Coalition, Inc. (the "Grantee") in the amount of , as provided for in the Challenge Grant Agreement (the "Grant A!?:reement") between the Department and the Grantee for Grant Number , the proceeds of which have be sub-granted by the Grantee to (the "Sub-Grantee") for the purchase of the following described property, the Sub-Grantee, and any of the other undersigned having any interest in the hereinafter described and defined Property, hereby mortgage and grant a lien to the Department, whose mailing address is 1317 Winewood Blvd.. Tallahassee, Florida 32399, on all of his, hers, its, or their rights, title and interests in and to the land and real property located in County, Florida, and more particuJaJly described in Exhibit" A" attached hereto and made a part hereof (said land and real property and the other matters referred to in the next phrase being hereinafter collectively refelTed to as the "Property"}, together with all existing or subsequently erected or affixed buildings, improvements, and fixtures; tenements and hereditaments; easements; appurtenances; and all other rights, royalties, and profits, including without limitation all mineral, oil, gas, and similar matters (subject and subordinate, however, to the lien of the prior mortgage in favor of beginning at Page in the Public Records of recorded in O.R, Book County, Florida). The Sub-Grantee and any of the undersigned having any interest therein also hereby grant to the Department a security interest under the Florida Uniform Commercial Code-Secured Transactions, Chapter 679, F.S., in all fixtures; plumbing, heating, air conditioning and other equipment; building materials, appliances, and floor and window coverings, located on and/or used in connection with the Property. This instrument is given to secure (a) the payment and performance of all obligations of the Grantee under the Grant Agreement, (b) the payment and performance of all obligations of the Sub- Grantee under any agreement governing the sub-grant, (c) the Department's Interest (as hereafter defined) in the Property, and (d) the payment and performance of all obligations hereunder. The "Department's Interest" shall be or deemed to be an amount equal to the amount of the Grant proceeds that have been disbursed to the Grantee from time to time, plus all other cost, fees, and expenses owed by the Grantee, or for which the Grantee and Sub-Grantee are liable, under this instrument and the Grant Agreement. 35 UlJ(]10n /. Agenda Item No. 16D10 November 18, 2008 Page 103 of 119 The Department's Interest shall be, or at the time that it is to be detelmined shall be deemed to have been, proportionately reduced and subsequently vacated over a 5 year period (the "Term") of amortization unless the lien of this mortgage is satisfied before that time or if before that time th Department declares all sums and obligations hereunder to be immediately due and payable in accordance with the provisions of section 18 below. The Term shall commence on the date of the cxecution of this instrument and end on the date that is 5 years from the date of the Sub-Grantee's purchase of the Property, as evidenced by the date the deed to the Sub-Grantee for the Property is recorded in the Public Records of the county in which the Property is located As a condition of receipt of state funding for this purchase the undersigned agree that (a) if the Property is disposed of before the Department's Interest is vacated or (b) at the time the Department declares all sums and obligations hereunder to be immediately due and payable in accordance with the provisions of section 18 below, an amount calculated as set forth in section 10 below shall be inU11ediately due and payable by the Sub-Grantee to the Grantee and by the Grantee to the Department, without any interest thereon except in the event of default under this instrument or as otherwise expressly provided for in this instrument. If the Sub-Grantee fails to pay all such sums to the Grantee and/or if the Grantee fails to pay all such sums to the Department, immediately upon any disposition of the Property or otherwise when due, from and after the date that the Department declares a default hereunder such sums shall bear interest at the highest rate permitted by law and such interest shall also be immediately due and payable by the Sub-Grantee to the Grantee on any such sums the Sub-Grantee has failed to timely pay to the Grantee, and by the Grantee to the Department on any such sums the Grantee has failed to timely pay to the Department. Sub-Grantee further agrees: 1. To keep the Property insured by such insurers, against such perils, in such forms (including without limitation forms that include loss payable provisions acceptable to and in favor of the Departmer and naming the Department as an additional insured), with such provisions requiring the insurer to giv~ the Depmtment at least 30 days prior written notice of any changes in the policy or coverage or any intent to cancel or not renew the policy, and for such amounts, as the Department may from time to time approve, determine, and advise Grantee of and shall furnish to the Department evidence thereof that is satisfactory to the Depmtment. 2. To pay all taxes, assessments, and other costs and charges that may become a lien on the Property and all documentary stamp or other excise taxes due in connection with the execution and delivery of this instrument as they bccome due (and in all events prior to delinquency), mld furnish to the Department evidence thereof that is satisfactory to the Depmtment. 3. To comply with all laws, ordinances, rules, regulations, procedures, guidelines and standards pertaining to the Property, including without limitation all environmental laws, ordinances, rules, and regulations; and to obtain, keep, and maintain all permits and licenses necessary for the construction, renovation, repair, and operation of the Property and the business to be conducted on the Property for the purposes for which the Grant has been made. Also to comply with all laws, ordinances, rules, regulations, procedures, guidelines and standards pertaining to the Grant. 4. To pay all persons or finns perfOlming any work or supplying any materials for the construction and/or renovation of improvements on or the maintenance or repair of the Property and all other persons and firms who may have construction lien or other statutory lien rights for the performance of work or services relating to the Property as and when all sums therefor are due and payable. 5. To pay and perform all obligations tmder any other prior or superior mOltgages, liens, Ol encumbrances as they become due (mld in all events prior to delinquency), not to create, suffer, or permit any subsequent liens or mortgages on the Property without the Depmtment's prior written consent, to keep 36 1\ 1/11 Agenda Item No. 16010 November 18, 2008 Page 104 of 119 the Property free and clear of all other liens and encumbrances, including without limitation all construction liens and other statutory liens for the performance of work or services relating to the Property. 6. To keep the Property free and clear of all pollutants, hazardous materials, and waste, including without limitation petroleum products, with the exception of legally permitted and properly stored materials in reasonable amounts customarily used in the construction, renovation, use, and operation of similar property. 7. To maintain the Property in good condition and promptly perform all repairs, replacements, and maintenance necessary to preserve its value. 8. During the term of this instrument, not to sell, transfer, mortgage, or assign its interest in the Property or in the property subject to the security interest under the Florida Uniform Commercial Code- Secured Transactions; unless the Department, in its sole discretion, whether reasonable or not,approves the sale, transfer, mortgage, or assignment. 9. To continue the operation, maintenance, repair, and administration of the Property in accordance with the purposes for which the funds of the Grant were originally appropriated and the terms ofthe Grant Agreement, and for the length of the Term, Sub-Grantee and Grantee further agree: 10. (a) If Sub-Grantee fails to comply with Section 9 above, or (b) if the Property is disposed of before the Department's Interest is vacated, or (c) at the time the Department declares all sums and obligations hereunder to be immediately due and payable in accordance with the provisions of section 18 below, the Sub-Grantee shall pay to the Grantee and Grantee shall pay to the Department, no later than upon demand by the Department, without any interest thereon except in the event of default under this instrument or as otherwise expressly provided for in this instrument, an amount equal to the Department's Interest, as adjusted by amortization. 11. If the Sub-Grantee fails to pay all such sums when due to the Grantee, and/or if the Grantee fails to pay all such sums when due to the Department, then from and after the date that the Department declares a default hereunder such sums shall bear interest at the highest rate permitted by law and such interest shall also be immediately due and payable by the Sub-Grantee to the Grantee, on any such sums the Sub- Grantee has failed to timely pay to the Grantee, and by the Grantee to the Department on any such sums the Grantee has failed to timely pay to the Department. 12. The Sub-Grantee shall indemnify, defend, and hold the Grantee and the Department harmless from and against any and all claims or demands for damages resulting from personal injury, including death or damage to property, arising out of or relating to the PropeIiy or the use of the Grant money, 13. Sub-Grantee shall return to Grantee and Grantee shall retum to the Department any portion of the Grant money received that is not necessary for the cost of the purchase for which the Grant was awarded. 14. At all times in which Grant money is being disbursed and until such time as the Grant money is fully and properly spent according to the Grant Agreement and any agreement governing the sub-grant, the Sub-Grantee and the Grantee shall each obtain a blanket fidelity bond, in the amount of the Grant, issued by a company authorized and licensed to do business in this state and approved by the Department, which will reimburse the Department in the event that anyone handling the Grant moneys either misappropriates or absconds with the Grant moneys, and in form requiring the surety to give the 37 0100 u U _ r- Agenda Item No. 16010 November 18. 2008 Page 105 of 119 Department at least 30 days prior written notice of any intent to cancel or not renew the bond. All employees handling the Grant moneys must be covered by the bond. 15. If any obligation hereunder, under the Grant Agreement, or under any agreement governing tht sub-grant is not timely paid or performed, or in the event of any beach of any warranty hereunder, under the Grant Agreement, or under any agreement governing the sub-grant, in addition to all other remedies, the Department may, but is not obligated to, payor perform the obligation and cure the breach and the costs thereof shall bear interest at the highest rate pelmitted by law. Such costs and interest thereon shall be secured by this instrument and be immediately due and payable and paid by Sub-Grantee and/or Grantee to the Department upon demand by the Department. 16. If any action or proceeding is commenced that in the opinion of the Department would materially affect the Department's interest in the Property, the Department may, but is not obligated to, take any actions the Department deems appropriate to protect its interest in the Property and the costs thereof shall bear interest at the highest rate pernlitted by law. Such costs and interest thereon shall be secured by this instrument and be immediately due and payable and paid by Sub-Grantee to Grantee and by Grantee to the Department upon demand by the Department. 17. Sub-Grantee and Grantee warrant that (a) it is a Florida corporation not-for-profit organized and existing under the Florida Not For Profit Corporation Act and exempt from taxation under Section 501(C)(3) of the United States lntemal Revenue Code of 1987, (b) all persons or films having any ownership interest in the Property have joined in the execution and delivery of this instrument and have good and marketable fee simple title to the Property free and clear of all other liens and encumbrances other than governmental taxes, assessments, and charges not yet due and payable and any other matter consented to by the Department in writing, (e)) each of the undersigned executing this instrument on its behalf has the full right, power, and authority to execute and deliver this instrument to the Department an this instrument has been validly executed by each of them, (d) this instrument constitutes a valid lien ana encumbrance on the good and marketable fee simple title to the Property and the good and marketable title to the property encumbered by the security interest under the Florida Uniform Commercial Code-Secured Transactions granted by this instrument, free and clear of all other liens and encumbrances other than governmental taxes, assessments, and charges not yet due and payable and any other matter consented to by the Department in writing, and (e) with the exception of such matters they will defend the title to the Property and such other property and the priority of the lien of this instrument thereon against the claims of all other persons or firms. 18. Upon (a) the failure of any obligation under this instrument, the Grant Agreement, or any agreement governing the sub-grant, to be timely paid and performed and/or the breach by the Grantee and/or Sub-Grantee of any tenn or condition under this instrument, the Grant Agreement, or any agreement governing the sub-grant; (b) the death or dissolution of any of the undersigned; (e) the insolvency of any of the undersigned, the appointment of a receiver for any part of the property of any of the undersigned, any assignment by or on behalf of any of the undersigned for the benefit of creditors, any type of creditor workout, or the commencement of any proceeding under any bankruptcy or insolvency laws by or against any of the undersigned; or (d) any attempt by any governmental agency or entity, any other person or entity that has the power to exercise the power of eminent domain, or any creditor, to attach, levy upon, garnish, or take the Property or any portion or proceeds thereof, the Department may, at its option, declare a default hereunder, declare all sums and obligations hereunder, with interest thereon as hereafter provided, to be immediately due and payable, and exercise any all remedies therefor available at law, in equity, or under this instmment. From and after the date that the Department declares any such default hereunder all sums due hereunder shall bear interest at the highest rate permitted by law. A defau under this instrument, the Grant Agreement, or any agreement governing the sub-grant shall be a defauh under each and all such instruments. 38 O. 10'J U u J_ 1.) Agenda Item No. 16010 November 18, 2008 Page 106 of 119 19. Without limitation, such remedies include (a) regardless of whether or not the apparent value of the Property exceeds the amount of the obligations secured hereby by a substantial amount, the right to have a receiver appointed to take possession of all or any part of the Property with the power to protect, preserve, operate and collect any rents from the Property preceding foreclosure or sale, and to apply the proceeds over and above the cost of the receivership, to the obligations secured hereby (the receiver may serve without bond if permitted by law), (b) judicial foreclosure of the interests of the undersigned, and (c) to the fullest extent permitted by law the right to obtain a judgment for any deficiency remaining in the sums secured hereby after the application of all amounts received by the Department from the exercise of any of the rights provided in this section 19, the foregoing section 18, and the following Section 20. 20. Without limiting the generality of any the foregoing, with respect to the security interest under the Florida Uniform Commercial Code-Secured Transactions, Chapter 679 F.S. granted by this instrument, the Department shall have all rights and remedies of a secured party under the Florida Uniform Commercial Code-Secured Transactions. 21. All of the Department's remedies hereunder are cumulative and may be exercised alone, together, or in any combination thereof. 22, Immediately upon demand by the Grantee the Sub-Grantee shall pay to the Grantee, and immediately upon demand by the Department, the Grantee shall pay to the Department all costs of collection of the obligations and sums set forth herein after referral to a collection agency or attorney, including without limitation an attorney that is a salaried employee of the Grantee or the Department, and also including without limitation reasonable attorneys' fees at trial, on appeal, and in any insolvency proceedings, including without limitation the costs of an attorney that is a salaried employee of the Grantee or the Department, and all costs incurred by the Grantee and the Department in exercising its remedies hereunder. All such costs shall bear interest at the highest rate pernlitted by law and all such costs and interest thereon are part of the sums secured hereby. 23. The Grantee and Sub-Grantee are jointly and severally personally liable for and obligated to pay and perform, or caused to paid and performed, and shall pay and perform, or caused to paid and performed, when due, whether by acceleration or otherwise, all obligations and sums provided for under this instrument. Any other persons or entities who sign this instrument are doing so solely to, and do hereby, encumber, subject, and subordinate his, her, or its interest in the Property, whether as an owner of the real property encumbered by this instrument subject to, and as a lessor under, a lease in favor of the Sub-Grantee, by marital or homestead rights or otherwise, to the lien of this instrument and are not personally liable for or obligated to payor perform any obligations and sums provided for under this instrument. All persons or entities, other than the Grantee and the Sub-Grantee, who sign this instrument, whether personally liable hereunder or not, agree that to the fullest extent pelmitted by law the Depmiment may, without notice to and without his, her, or its consent, deal solely with the Grantee and/or Sub-Grantee by way of extension, modification, renewal, forbearance or othelwise make other accommodations with regard to the terms and provisions of and the obligations and sums under this instrument without affecting or impairing the personal liability of any party personally liable for the obligations and sums hereunder or the lien or priority of the lien of this instrument on the Property. Sub- Grantee agrees that to the fullest extent permitted by law the Department may, without notice to and without his, her, or its consent, deal solely with the Grantee by way of extension, modification, renewal, forbearance or otherwise make other accommodations with regard to the terms and provisions of the Grant without affecting or impairing the personal liability of the Sub-Grantee for the obligations and SunlS hereunder or the lien or priority of the lien of this instrument on the Property. 24. This instrument contains the entire agreements of the parties with respect to the matters covered hereby and may be modified or amended only by an instrument signed by whoever will be bound or obligated by the modification or mnendment. No rights of the Department hereunder shall be construed to 39 u<)0104 Agenda item No. 16010 November 18, 2008 Page 107 of 119 have been waived unless waived in writing by an instrument signed by the Department and any such written waiver shall not apply to any other right of the Department hereunder or any future exercise of any such rights waived in the written instrument unless so expressly stated in the written instrument signed b the Department. 25. This instrument shall be governed and construed by any applicable federal law and to the extent not preempted by federal law by the laws of the State of Florida without regard to its conflicts of laws provisions. 26. If any provision of this instrument is found by a court of competent jurisdiction to be invalid or unenforceable, or invalid or unenforceable in any paIticular circumstances, no such invalidity or unenforceability shall affect or impair the validity or enforceability of such provision in other permissible circumstances or the validity or enforceability of any other provision of this instrument 27. Without the written consent of the Department recorded in the Public Records in the County in which this instrument is recorded, there shall be no merger of the interest or estate created by this instrument and any other interest or estate in the Propelty at any time held by the Department in any capacity. 28. This instrument shall inure to the benefit of and be binding upon the paIties, their respective heirs, personal representatives, successors, and permissible successors in title and assigns, and in the event that anyone or more of them hereafter become the owner of the Property the Department may, without notice to or consent by any of the undersigned, deal with any such owner or owners by way of extension, modification, renewal, forbearance or otherwise make other accommodations with regard to the terms and provisions of and the obligations and sums under this instrument without affecting or impairing the personal liability of any party personally liable for the obligations and sums hereunder or the lien c priority ofthe lien of this instrument on the Propeliy. 29. Wherever used in this instrument all pronouns shall include the feminine, masculine, and neuter gender and the singular shall include the plural and vice versa. 30. Time is of the essence in the payment aIld perf01IDaI1Ce of the obligations under this instrument. By the acceptance of tl1.is instrument the Department agrees that it shall execute a satisfaction of this instrument in recordable form upon full compliance by the Grantee and Sub-GraIltee with the all of the terms of this instrument. All parties to this instrument hereby waive the right to any jury trial in any action, proceeding, or counterclaim brought by any party against any other party. 40 U'10'- UU'J_U Agenda Item No. 16010 November 18, 2008 Page 108 of 119 SIGNATURE PAGE TO THE MORTGAGE LIEN AND SECURITY AGREEMENT FROM THE UNDERSIGNED TO THE FLORIDA DEPARTMENT OF CHILDREN AND FAMILY SERVICES Witness Witness printed name By: Printed Name Witness Title: Address: Witness printed name Witness Witness printed name By: Printed Name Witness Title: Address: Witness printed name STATE OF FLORIDA COUNTY OF The foregoing instrument was subscribed, sworn to, and acknowledged before me the _ day of ,20_by the of and for and behalf of or she is personally known to me or has produced identification. (Grantee). He as (Seal) NotaJY Public, State of Florida Printed Name My commission expires: 41 uvUloe / C The foregoing instrument was subscribed, sworn to, and acknowledged before me the _ day of 20_ by of and for He or she IS STATE OF FLORIDA COUNTY OF Agenda Item No. 16010 November 18, 2008 Page 109 of 119 me or has produced the (Sub-Grantee). and behalf of personally known as identification. to (Seal) Notary Public, State of Florida Printed Name My commission expires: 42 0" 10'" UU J.. t Exhibit J Section 420,624, Florida Statutes Agenda Item No. 16010 November 18, 2008 Page 110 of 119 The 2006 Florida Statutes Title XXX SOCIAL WELFARE Chapter 420 HOUSING View Entire Chapter 420.624 Local homeless assistance continuum of care.-- (1) A local homeless assistance continuum of care is a framework for a comprehensive and seamless array of emergency, transition ai, and permanent housing, and services to address the various needs of homeless persons and persons at risk for homelessness. The nature and configuration of housing and services may be unique to each community or region, depending on iocal needs, assets, and preferences. (2) The purpose of a local homeless assistance continuum of care is to help communities or regions envision, plan, and implement comprehensive and iong-term solutions to the problem of homelessness in a community or region. (3) Communities or regions seeking to impiement a local homeless assistance continuum of care are encouraged to develop and annually update a written plan that includes a vision for the continuum of care, an assessment of the supply of and demand for housing and services for the homeless population, and specific strategies and processes for providing the components of the continuum of care. The State Office on Homelessness shall supply a standardized format for written plans. (4) Each local homeless assistance continuum of care plan must designate a lead agency that will serve as the point of contact and accountability to the State Office on Homelessness. The lead agency may be a local homeless coalition, municipal or county government, or other public agency or private, not.for-profit corporation. (5) Continuum of care catchment areas must be designated and revised as necessary by the State Office on Homelessness, with the input of local homeless coalitions and public or private organizations that have previousiy certified to the United States Department of Housing and Urban Development and that currently serve as lead agencies for a local homeless assistance continuum of care. Designated catchment areas must not be overlapping. The designations must be consistent with those made by the United States Department of Housing and Urban Development In conjunction with the awarding of federal Stewart B. McKinney Act homeless assistance funding. (6) The State Office on Homelessness shall recognize only one homeless assistance continuum of care plan and its designated lead agency for each designated catchment area. The recognition must be made with the input of local homeless coalitions and public or private organizations that have previously certified to the United States Department of Housing and Urban Development that they currently serve as lead agencies for a local homeiess assistance continuum of care. The designations must be consistent with those made by the United States Department of Housing and Development in conjunction with the awarding of federal Stewart B. McKinney Act homeless assistance funding. (7) The components of a continuum of care should include: (a) Outreach, intake, and assessment procedures in order to identify the service and housing needs of an individual or family and to link them with appropriate housing, services, resources, and opportunities; (b) Emergency shelter, in order to provide a safe, decent alternative to living In the streets; (c) Transitional housing; (d) Supportive services, designed to assist with the development of the skills necessary to secure and retain permanent housing; (e) Permanent supportive housing; 43 uvU10S Agenda Item No. 16010 November 18. 2008 Page 111 of 119 (D Permanent housing: (g) Linkages and referral mechanisms among ali components to facilitate the movement of individuals and families toward permanent housing and self.sufficiency; (h) Services and resources to prevent housed persons from becoming or returning to homelessness; (i) An ongoing planning mechanism to address the needs of all sUbgroups of the homeless population, including but not limited to: 1. Single adult males: 2. Single adult femaies: 3. Families with children; 4. Families with no children: 5. Unaccompanied children and youth: 6. Elderly persons; 7. Persons with drug or aicohol addictions; 8. Persons with mental illness; 9. Persons with dual or multiple physical or mental disorders; 10, Victims of domestic violence; and 11. Persons living with HIV/AIDS. (8) Continuum of care plans must promote participation by all interested individuals and organizations and may not exclude individuals and organizations on the basis of race, coior, national origin, sex, handicap, familial status, or religion. Faith-based organizations must be encouraged to participate. To the extent possible, these components should be coordinated and integrated with other mainstream health, social services, and employment programs for which homeiess populations may be eligible, including Medicaid, State Children's Health Insurance Program, Temporary Assistance for Needy Families, Food Stamps, and services funded through the Mental Health and Substance Abuse Block Grant, the Workforce Investment Act, and the welfare-to-work grant program. History.--s. 12, ch. 2001-98; s. 72, ch. 2002.1. 44 J,,()lnQ. Agenda Item No. 16010 November 18, 2008 Page 112 of 119 Exhibit K Monthly Status Report 2009 CHALLENGE GRANT MONTHLY REPORT Grant # LEAD AGENCY: REPORT PERIOD - Check one: o Monthly: [month] U Final: If this is your fmal report, the Lead Agency shall attach an evaluation ofthe grant's effectiveness in achieving the intended purposes. Provide a copy of this report to both your DCF Contract Manager and to the Office on Homelessness. 1. Financial Provide a line item review of the grant funds received and disbursed to sub-grantees for each activity or use contained in your Challenge Grant application. Total Grant A ward to Lead Agency: Total Grant Received by Lead Agency: (grant draws from the Department by the Lead Agency) Total Grant disbursed to Sub. grantees by Lead Agency: List each grant activity/use From Exhibit F of the Challenge Grant application 1. 2. 3. 4. Original Amount Awarded Sub'grantee YTD Grant amount Received by the Sub-Grantee Grant Balance Due to the Sub-Grantee 2. Progress on Completion orthe Grant Activity(s) a. For each funded activity, complete the below table showing a comparison of work accomplished to date versus planned timeframes for completion of the activity as outlined in your application. Activity/Use from Exhibit F Timeframe for completion according Actual date of completion to the grant aoolication 45 '.>vU1IO , / ^ Agenda Item No. 16010 November 18, 2008 Page 113 of 119 b. Provide detailed explanations for any delays in carrying out a grant activity, reasons for any delays, and steps being taken to assure completion of the activity or use by June 30, 2009. c. Should any activity be identified as facing the likelihood of NOT BEING COMPLETED BY JUNE 30, 2009, list the activitv. explain the reason the activitv will not be comoleted, and describe corrective actions being taken (e.g. amendment to reduce grant award, return of funds, identification of other uses that could be completed by June 30, 2009 etc.). Performance Measures The Lead Agency shall provide a thorough evaluation of the effectiveness ofthe Challenge Grant in achieving the stated purpose set forth by the Lead Agency in its application for funding. The Lead Agency shall document progress toward achieving the performance measures outlined in their application. In addition, the Lead Agency shall document and report on the number of individuals served by each funded activity. Provide aggregate totals only. Activity Type of Number of Number of Describe Population Served (e.g. Service Individuals Individuals Served Adults, Families, Children, Provided Served for the during Grant Youth, Veterans, general Month Period Ito date) oopulation, etc.l Activity Number of Housina Status of Individuals Served' Individuals Emerg. Trans. I Own Street Street Friend Motel Not able to Other Served Shelter Housing I Home upon or Determine Year to Discharge Relative's date from Home JailfHosp ital treatment ! I ! 'NOTE: Housing status of the person served at the time they accessed or first received services funded under the 2009 Challenge Grant. CERTIFICATION OF ACCURACY The above information is true and accurate, based upon documentation available for inspection at the offices of the Lead Agen Cj', as of the date executed below. LEAD AGENCY CONTACT: DATE: Signature Print Name 46 "J 1 ., UU~ .LJ Exhibit L Checklist 2009 Challenge Grant ThresholdlScorino Oocu ment Threshold . Original signed certification of consistency with the continuum of care plan Threshold . Evidence from your 2007 continuum of care plan of the inclusion of activities to be funded under the application, clearly denoting the use, the agency performing the activity, and that state funding will be sought to support the use. Threshold . Exhibits F and G, budget forms, are contained in application. Scorino Qualitv of Services . Exhibit C, Quality of Service: Certification, has original signature . The following charts from your 2007 Exhibit 1 Continuum of Care plan" a. CoC V, Chronic Homeless Progress Chart b. COC P, CoC coordination Chart c. CoC F, Project Review & Selection Chart d. CoC X, Mainstream Programs & Employment Project Performance Chart e. CoC W, Housing Performance Chart f. CoC I, Permanent Supportive Housing g. CoC I, Emergency Shelter h. CoC I, Transitional Housing i. CoC K, Homeless Population and Subpopulation Chart j. CoC Z, Unexecuted Grants Awarded Prior to the 2006 CoC Competition 47 (\11') uuu i-... Agenda Item No. 16010 November 18, 2008 Page 114 of 119 Your aoolication Paoe #'s J,"J, Agenda Item No. 16010 November 18, 2008 Page 115 of 119 Scorina Leveraae Your application page #'s . Exhibit 0: Leveraged Funding, has original signature . For each and every McKinney-Vento grant award claimed as leverage, Begins on the fully executed grant award letter, dated between July 1, 2007 and June 30, 2008 is attached Ends on For each and every participating continuum of care agency claiming private cash received within July 1, 2007 and June 30,2008, a letter on agency letterhead, signed by the chief executive officer is attached stating the amount of cash received, and the homeless services supported by that cash. Begins on Ends on Scorina Need . Exhibit E, Certification of Estimated Need per Catchment Area Popuiation, has original signature. . Continuum of Care Homeless Population and Subpopulations Charts for the last three years: a. 2005 HUO Form 40076, Coc-l b. 2006 HUO Form 40090-1, CoC-K c. 2007 HUD Form 40090-1, CoC - K 48 0uD113 Agenda Item No. 16010 November 18, 2008 Page 1160f119 ATTACHMENT III The administration of resources awarded by the Department of Children & Families to the provider may be subject to audits as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A,l33 and Section 215.97, F.S., as revised, the department may monitor or conduct oversight reviews to evaluate compliance with contract, management and programmatic requirements. Such monitoring or other oversight procedures may include, but not be timited to, on-site visits by department staff, timited scope audits as defined by OMB Circular A-133, as revised, or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures deemed appropriate by the department. In the event the department detennines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the department regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the department's inspector general, the state's Chief Financial Officer or the Auditor General. AUDITS PART I: FEDERAL REQUIREMENTS This part is applicable if the recipient is a State or local govemment or a non-profit organization as defined in OMB Circular A-133, as revised. In the event the recipient expends $500,000 or more in Federal awards during its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. In determining the Federal awards expended during its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Children & Families. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions ofOMB Circular A-133, as revised, will meet the requirements oftbis part. In cormection with the above audit requirements, the recipient shall fulfill the requirements relative to auditee responsibitities as provided in Subpart C ofOMB Circular A.133, as revised. The schedule of expenditures should disclose the expenditures by contract number for each contract with the department in effect during the audit period. The financial statements should disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific contract number. 03/01108 0v0114 /. ,/ / /c.-,r Agenda Item No. 16010 November 18, 2008 Page 117 of 119 PART II: STATE REQUIREMENTS This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes. In the event the recipient expends $500,000 or more in state financial assistance during its fiscal year, the recipient must have a State single or project-specific audit conducted in accordance with Section 215.97, Ftorida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for'profit organizations), Rules of the Auditor Gencral. In determining the state financial assistance expended during its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Children & Families, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. In connection with the audit requirements addressed in the preceding paragraph, the recipient shall ensure tllat the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission ofa financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 or 10.650, Rules ofthe Auditor General. The schedule of expenditures should disclose the expenditures by contract number for each contract with the department in effect during the audit period. The financial statements should disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific contract number. PART III: REPORT SUBMISSION Any reports, management letters, or other infonnation required to be submitted to the department pursuant to this agreement shall be submitted within 180 days after the end of the provider's fiscal year or within 30 days of the recipient's receipt of the audit report, whichever occurs first, directly to each of the following unless otherwise required by Florida Statutes: A. Contract manager for this contract (2 copies) Robert Fan, Contract Manager Department of Children and Families 2295 Victoria Ave Ft Myers, Florida 33901 B. Department of Children & Families ( I electronic copy and management letter, if issued ) Office of the Inspector General, Provider Audit Unit Building 5, Room 237 1317 Winewood Boulevard Tallahassee, FL 32399-0700 C. Copies of the reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required hy Part I of this agreement shall be submitted, when required hy Section .320(d), OMB Circular A-133, as revised, by or on behalf of the recipient directlv to the Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by 03/0ll0S '111 ,-. .j\JU~ _L~) /~ /.:... / Agenda Item No. 16010 November 18, 2008 Page 118 of 119 Sections .320(d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Auditing Clearinghouse), at the following address: Federal Audit Ctearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 and other Federal agencies and pass-through entities in accordance with Sections .320(e) and (t), OMB Circular A-133, as revised. D. Copies of reporting packages required by Part II of this agreement shall be submitted by or on behalf of the recipient dilectlv to the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 Providers, when submitting audit report packages to the department for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local govenunental entities) or 10.650 (nonprofit or for-profit organizations), Rules of the Auditor General, should include, when available, correspondence from the auditor indicating the date the audit report package was delivered to them. When such correspondence is not available, the date that the audit report package was delivered by the auditor to tile provider must be indicated in correspondence submitted to the department in accordance with Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General. PART IV: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six years from the date the audit report is issued and shall allow the department or its designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the department or its designee, Chief Financial Officer or Auditor General upon request for a period of three years from the date the audit report is issued, unless extended in writing by the department. 03/01108 U.11(' ...)i,)' ..L 0 Agenda Item No. 16010 November 18. 2008 Page 119 of 119 Attachment IV 2009 Challenge Grant Request for Release of Funds Schedules In accordance with the terms and conditions of the Challenge Grant Agreement the Grantee has been awarded the amount $96,000.00 and the Department shall release these funds in accordance with the following schedule, subject to the availability offtmds: DATE AMOUNT December 1, 2008 $24,000.00 February 2, 2009 $24,000.00 Aprill,2009 $24,000.00 June 1,2009 $24,000.00 For each payment request the Grantee shall prepare and submit a request for release of funds on the Grantee's stationary and provide all documents and repOlis as agreed to in the grant. J~011? "7 /