Agenda 11/18/2008 Item #10I
Agenda Item No. 101
November 18, 2008
Page 1 of 4
EXECUTIVE SUMMARY
Recommend the Board of County Commissioners (Board) provide direction to staff
concerning the use of excess turn back from the Constitutional Officers.
OBJECTIVE: To obtain direction from the Board on the allocation of excess turn back from the
Constitutional Officers. In providing this direction, the Board should first recognize a reduction in
final taxable value and identified but unfunded needs in the current fiscal year. This leaves a net
amount of $7,401,567 for allocation by the Board. To determine the allocation of the $7,401,567,
the Board should consider the funding removed from the FY 2008 Budget to meet the millage
neutral target for the County-wide General Fund (00l) and the Unincorporated Area General
Fund (111) and a list of expenses previously discussed by the Board including expenses
identified during the AUIR meeting on November 3, 2008.
CONSIDERATIONS: Excess turn back from the Constitutional Officers is budgeted each year. This
turn back is statutorily required to be given to the Board in the month following the close of the fiscal
year in which the turn back is budgeted. The actual turn back for the FY 2008 budget year, just finished
on September 30,2008, totaled $10,566,584 as identified below.
Name
Gencral Fund Excess Fees FY 2008
FY 2008 FY 2008 FY 2008
Budget Forecast Actual
Difference
Tax Collector
Property Appraiser
Supervisor of Elections
Sheriff
Clerk:
Excess Fees
Interest Income
$ 5,500,000 $ 7,000,000 $ 8,960,227 $ 1,960,227
$ 200,000 $ 200,000 $ 849,766 $ 649,766
$ 200,000 $ 280,000 $ 322,020 $ 42,020
$ - $ $ 1,030,555 $ 1,030,555
$ - $ $ - $
$ 17,500,000 $ 17,500,000 $ 24,384,016 $ 6,884,016
$ 23,400,000 $ 24,980,000 $ 35,546,584 $ 10,566,584
The proposed budget submitted to the Board for the FY 2009 Budget workshops in June 2008 was in
accordance with the Board's budget policy adopted in February 2008. The Board's guidance during the
budget workshops was for the County-wide General Fund (001) and thc Unincorporated Area General
Fund (111) to be millage neutral.
The millage neutral target required a total reduction in expenditures of $13,020,000.
The following table identifies funds available for allocation and identifies areas for allocation.
.-
Agenda Item No. 101
November 18, 2008
Page 2 of 4
Excess Constitutional Officer Turn Backs $
Taxable Value Decrease (001 & 11 I) (final values on Oct I) $
Turn Back left after replacing lost taxes in the FY 2008 budget $
Non-budgeted expenses that shoutd be funded:
Accumulated $2 Fee for Court Technology $
Repay FEMA for insurance reimbursements $
Increase in Unemployment Compensation $
Turn Back available for Board to allocate after replacing lost tax
revenue and funding non-budgeted expenses $
10,566,584
(1,820,000)
8,746,584
(241,303)
(788,714)
(315,000)
7,401,567
Appropriations removed to meet millage neutral target and Board discussion items:
Landscape Capital funding (112) $ 1,403,000
'AUlR - Capital reinstatement $ 1,507,883
Landscape .Maintenance funding $ I, I 40,900
'A UlR - Landscape Maintenance partial year reinstatement $ 260, t 00
Lime rock Road funding
Resurfacing funding
EDC incentive funding
'South Regional Library books
CA T - Eliminate low-ridership routes
'Two ambulances (fully manned with 12 positions)
-David Lawrence Center (see attached letter received by the Board)
$ 2,910,883
$ 1 ,40 1.000
$ 1,339,500
$ 1,500,000
$ 891,800
$ 364,300
$ 415,000
$ 942,876
$ 300,000
$ 10,065,359
$ (2,663,792)
-New items added per Board discussions
Difference
Also worth noting: The County purchased bond insurance to secure debt service payments for the Series
2002 Capital Improvement Revenue Bonds (secured by sales taxes),. In addition, the County purchased a
reserve account surety bond for deposit to the required reserve account instead of funding the reserve
account with cash from additional borrowed funds. Pursuant to the bond resolution for the bonds, upon
certain downgrade events of the insurer providing the reserve account surety bond the County is required to
cash fund the reserve account. As a result ofthc current financial market crisis and the downgrading of the
insurer, the County is required to cash fund the reserve account with approximately $7,000,000 by March,
2009. This would consume the available turn back in its entirety.
FISCAL IMPACT: Allocation of Turn Back in the amount of$7,40l,567.
GROWTH MANAGEMENT IMPACT: There is no growth Management impact associated with this
request.
RECOMMENDA nON: Board consideration and direction to staff of the allocation of FY 2008 excess
fees. Authorize all necessary budget amendments.
PREPARED BY: John A. Yonkosky, Director OMB
2
Page 1 of I
Agenda Item No. 101
November 18, 2008
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
101
Meeting Date:
This item to be heard at 1 :00 p.m. and after Item 128. Recommend the Board of County
Commissioners (Board) provide direction to staff concerning the use of excess turn back from
the Constitutional Officers. (John Yonkosky, Office of Management and Budget Director)
11/18/2008 90000 AM
Approved By
OMS Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
11/5/20082:56 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
11/5/20084:27 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
11/5/200811 :37 AM
file://C:\AgendaTest\Export\116-November%2018,%202008\10.%20COUNTY%20MAN... 11/12/2008
Agenda Item No!'~g~ 1 of 1
November 18. 2008
Page 4 of 4
Yonkosky.J
Subject: FW: Request for County Support
From: Dave Schimmel [mailto:OAVE@dlcmhc,com]
Sent: Thursday, OctDber 30, 2008 9: 51 AM
To: mudd-i
Cc: ColettaJim; henning_t; fiala_d; CoyleFred; HalasFrank
Subject: Request for County Support
Dear Jim,
As you recall several months ago at budget time, I made a request to be placed on the unfunded tist in anticipation that the
County may have additional revenue later in the year. I requested $300,000 to replace adult crisis stabilization unit money that
had been cut by the State of Florida. In the last three months David Lawrence Center has sustained the following reductions:
. $53,000 in county support
. $300,000 State CSU reduction
. $241,000 Children's Mental Health
. $87,000 State Substance Abuse
. $576,000 Medicaid
We have adjusted our budget accordingly and eliminated over 20 positions, many in the Administrative area. The current
reductions total a tittle over one million dollars. In addition, we anticipate a 4% reduction in our State of Florida contract which
will equal $280,000 which has been requested by the Governor as a 4% hold back. In addition, we anticipate a $287,000 i.
our children's CSU effective June of 2009.
As you can see tike many other social service agencies, these are difficult times but it is imperative that we maintain our
emergency and acute care services. We are respectfully requesting any support we can receive from the county to help us
through this difficult time.
Sincerely,
David C. Schimmel, CEO
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11/5/2008