Agenda 12/02/2008 Item #16F 3
Agenda Item No. 16F3
December 2, 2008
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation to authorize budget amendments that will restructure the Court IT Fee Fund (178).
The restructuring will move Court related information technology costs budgeted in the General Fund
(001) and the Court Administration Fund (681) into the Court IT Fee Fund (178).
OBJECTIVE: Board of County Commissioner's (Board) authorization of budget amendments that move all
Court related infonnation technology (IT) costs budgeted in the General Fund (00 I) and the Court
Administration Fund (681) to the Court IT Fee Fund (178).
CONSIDERATIONS: At the November] 8, 2008, Board meeting (Agenda item 16F6) the Board approved
reimbursing the Court IT Fee Fund (178) $241,303.37 to replace statutorily restricted fees that had been
transferred to the General Fund (001) and had been absorbed into carry forward losing their identity. That
executive summary provided that a future agenda item would be brought to the Board to modifY the budgeted
flow offunds and eliminate any future transfers to the General Fund (001).
Section 14, Article V of the Florida Constitution, implemented by Section 29.008, F.S. requires the County to
fund certain operating, facility and information technology costs for circuit and county courts, public defenders
offices, state attorneys offices, guardian ad litcm offices, and the clerks of the circuit and county courts
performing court-related functions. Implementing statutes for Article V provided for a $2 fee on certain
documents recorded in the official records of Collier County. Per the statutes, these fees are restricted and can
only be used to fund IT needs of the court related agencies identified above.
Collier County's funding sources for Article V requirements (certain operating, facilities and IT costs) is ad
valorem and general revenues in the General Fund (001) and the $2 fee which is restricted to funding IT related
costs. Since its implementation, Article V costs have been budgeted in the General Fund (001) and the Court
Administration Fund (681). The proposed restructuring, recommended in this executive summary, will move all
IT costs (funded by the $2 restricted fee) budgeted in the General Fund and the Court Administration Fund
(681) into the Court IT Fee Fund (178),
This proposed funding structure will significantly enhance internal controls relative to the statutorily restricted
$2 fee for IT costs,
FISCAL IMPACT: Budgeted expenditures are in the General Fund (001) and Court Administration Fund
(681) for FY 09. This action merely moves the budgets to the Court IT Fee Fund (178). No additional funds are
requested.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated \\~th this
reg uest.
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RECOMMENDATION: That the Board of County Commissioners authorizes budget amendments to
restructure the Court IT Fee Fund (178), moving Court related IT costs budgeted in the General Fund (001) and
the Court Administration Fund (681) into the Court IT Fee Fund (178).
PREPARED BY: Sherry Pryor, Senior Budget Analyst, Office of Management and Budget
Page I of 1
Agenda Item No. 16F3
December 2, 2008
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16F3
Meeting Date:
Recommendation that the Board of County Commissioners approve a series of budget
amendments to restructure the Court IT Fee Fund (178) moving budget from General Fund
(001) and Court Administration Fund (681) into the Court IT Fee Fund (178).
12/2/2008900:00 AM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
11/19/20089:41 AM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
11/19/200810:37 AM
Approved By
Leo E. OChs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
11/21/20081:07 PM
file://C:\AQendaTest\Exnort\ 117-Decemher%202.%20200R\ 1 1i.%20CONSF'NT%70AGFN
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