Agenda 12/02/2008 Item #16F 1
Agenda Item No. 16F1
December 2, 2008
Page 1 of 12
EXECUTIVE SUMMARY
Recommendation that that the Board of County Commissioners approve an amendment to
the Emergency Medical Services Advisory Council Bylaws that changes the frequency of
Emergency Medical Services Advisory Council meetings from monthly to quarterly.
OBJECTIVE: Recommendation that the Board of County Commissioners approve an
amendment to the Emergency Medical Services Advisory Council Bylaws ("Bylaws") that
changes the frequency of Emergency Medical Services Advisory Council ("EM SAC") meetings
from monthly to quarterly.
CONSIDERATIONS: On October 17, 2008, a two-thirds vote of the membership present at the
EMSAC meeting voted to change the frequency of EM SAC meetings from monthly to quarterly,
The Bylaws provide the EM SAC Chairperson may call special meetings of EMSAC when such
meetings are deemed necessary. Therefore, if a meeting of the EMSAC needs to be held more
frequently, the Chairman may call a special meeting of the EM SAC.
A clean version and strike-through underlined version of the proposed amended to the Bylaws is
attached to this Executive Summary. See Article IV, Section I change. Additionally, the
Bylaws have been reformatted for appearance.
~
An amendment to the EMSAC Ordinance is not necessary to change the frequency of EMSAC
meetings from monthly to quarterly.
FISCAL IMPACT: There is no Fiscal Impact as a result of this action.
LEGAL CONSIDERATIONS: The County Attorney's Office has approved the revisions to
the Bylaws for form and legal sufficiency. The Bylaws may be amended by the Board of County
Commissioners approving proposed amendments by the EMSAC that have been passed by a
two-thirds vote of EMSAC membership present and voting at a regular, special or annual
meeting after notice of such proposals for amendment have been given to all members. This
requirement has been met. - JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact as a result
of this action.
RECOMMENDATION: That the Board of County Commissioners:
1. Approve the amendment to the Bylaws of the Emergency Medical Services Advisory
Council.
PREPARED BY: Artie Bay, Supervisor - Accounting, Emergency Medical Services
-
Page 1 of 1
Agenda Item No. 16F1
December 2, 2008
Page 2 of 12
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16F1
Recommendation that the Board of County Commissioners approve an amendment to the
Emergency Medical Services Advisory Council Bylaws that changes the frequency of
Emergency Medical Services Advisory Council meetings from monthly to quarterly.
Meeting Date:
12/2/2008900:00 AM
Prepared By
Artie Bay
Bureau of Emergency
Services
Senior Administrative Assistant
Date
EMS
11/4/20081:28:34 PM
Approved By
Jennifer A. Belpedio
Assistant County Attorney
Date
County Attorney
County Attorney Office
11/10/20085;29 PM
Approved By
Jeff Page
EMS Chief
Date
Bureau of Emergency
Services
EMS
11/13/20082;51 PM
Approved By
Dan E. Summers
Bureau of Emergency Services Director
Date
County Manager's Office
Bureau of Emergency Services
11/14/200810:02 AM
A pproved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
11/17/20083;02 PM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
11/18/200811;44AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
11/18/20081:34 PM
file://C:IAQ'endaTestIExnortl 117-Decemher%202_%20200RI 1 ti.%20CONSENT%20AGEN..
110S/200R
Agenda Item No. 16F1
December 2, 2008
Page 3 of 12
COLLIER COUNTY EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL
BYLAWS
ARTICLE I
Section 1: The name of this organization shall be the Collier County Emergency Medical
Services Advisory Council (hereinafter called EMSAC).
Section 1:
I.
ARTICLE II
PURPOSE
The purpose, objectives, and functions of EM SAC are:
A.
To act as an advisory body to the Collier County Board of County Commissioners
(hereinafter called the BCC) on all aspects of EMS in Collier County.
B.
To study and analyze all opportunities and challenges associated with providing
optimal EMS throughout Collier County. This shall include the right and the
responsibility to hear and investigate any complaints formally received pertaining
to the quality of EMS services being rendered by any duly authorized provider.
c.
To encourage optimal performance standards for the provision of EMS.
D.
To encourage the training and education of both the professional provider and
members of the general public in the provision of EMS care.
E.
To foster services that impact in any way with the provision of EMS in Collier
County.
F.
To foster and promote the development and utilization of improved methods of
EMS.
G.
To promote area-wide coordination and liaison of EMS with adjacent counties on
matters of mutual concern.
H.
To establish liaison and planning with the County Emergency Management
Department and other agencies as appropriated for the purpose of utilizing EMS
resources in an optimal mmmer in the event of a major disaster involving mass
casualties.
Review complaints or problems brought before EMSAC. A procedure for the
receiving, processing and disposition of complaints shall be adopted.
Page 1 of'5
Agenda Item No. 16F1
December 2, 2008
Page 4 of 12
J. To evaluate periodically and report to the BCC every four years on the quality of
EMS in the County and to recommend corrective actions where deficiencies are
thought to exist. May present reports to the BCC more often than every four
years if the BCC requests such report or the council finds it to be appropriate.
K. To recommend to the BCC the adoption of such resolutions or other measures as
may be required to insure the accomplishments of the purposes stated herein.
ARTICLE III
MEMBERSHIP
Section I: The regular membership of the Collier County Emergency Medical Services
Advisory Council shall consist of fourteen (14) members to be appointed by resolution by the
Board of County Commissioners as follows:
A. A resident nominated by each County Commissioner living in his/her district.
(Total 5 residents)
B. Two (2) residents members (at large) living in the County. (To be nominated by
the Board of County Commissioners)
C. One (I) representative of the City Manager of Naples who is in the profession of
Fire/RescueIEMS.
D. One (I) representative of the City of Marco who IS In the profession of
Fire/Rescue/EMS.
E. One (I) person to be nominated by Collier County Health Department.
F. One (I) person nominated by the Collier County Sheriffs Office.
G. One (I) person representative of the Collier County Fire Chiefs Association.
H. One (I) person nominated by Naples Community Hospital, who is in a
responsible, administrative position pertaining to the providing of emergency
medical services, on behalf of said organization.
I.
One (I) person nominated by Health Management Associates who is in a
responsible, administrative position pertaining to the providing of emergency
medical services, on behalf of said organization.
Section 2:
The following will serve as staff advisors to EMSAC without the right to vote:
Page 2 of 5
Agenda Item No. 16F1
December 2. 2008
Page 5 of 12
A Director of the Bureau of Emergency Services
B. EMS Chief
C. EMS Medical Director
Section 3: All regular members of EMSAC will serve a three (3) year term with a limit of
two (2) consecutive terms.
Section 4:
The membership by majority vote shall have the authority to recommend to the
BCC the removal of any EMSAC member for failure to attend meetings. (See
Article V, Section 5.)
ARTICLE IV
MEETINGS
Section I: The regular meetings of the membership of EM SAC shall be held quarterly at
such time and place as designated by the Chairperson. The Chairperson may call special
meetings of EM SAC when such meetings are deemed necessary. Notice of special meetings
shall be given to each member of EM SAC as provided in Section 2 below. Pursuant to Florida's
Sunshine Law, all meetings shall be open to the public. This also includes committee meetings.
Section 2: Notice of the time, place and purpose of all regular meetings and special meetings
of EMSAC shall be made to each member not less than five (5) days before such meetings.
Attendance by any members at such meetings shall constitute his/her waiver of the requirement
of written notice.
Section 3: Eight (8) voting members shall constitute a quorum necessary for the transaction
of any business at any regular or special meeting of EM SAC.
Section 4: All official records of EM SAC, including meeting notices, agendas, minutes and
resolutions duly adopted, shall be open to public inspection and maintained by the Director of the
Bureau of Emergency Services.
Section 5: At the first regular meeting, the Chairperson will establish the times for regular
meetings and will file the results with the BCC and the Clerk of the Board.
ARTICLE V
OFFICERS
Section I: The members of EM SAC shall elect from the members, the following offieers at
each meeting held in October of each year:
Page 3 of 5
Agenda Item No. 16F1
December 2. 2008
Page 6 of 12
A. Chairperson
B. Vice Chairperson
These officers shall serve as the Executive Committee for EMSAC and be selected from the
resident membership only.
Section 2: The term of office of all officers of EMSAC shall be one (1) year or until their
successors are elected. The terms will begin on the first meeting of October thought the end of
September the following year. All terms shall remain in accordance with existing Collier County
Ordinances.
Section 3:
Any officer may be re-elected for the same office.
Section 4: A vacancy in any office of Chairperson or Vice-Chairperson may be filled by
EMSAC at any regular meeting or special meeting called for that purpose.
Section 5:
Duties:
A.
Chairperson: The Chairperson shall have the power, with the advice and consent
of EM SAC, to recommend policy actions in the ordinary course of business to the
BCe. The Chairperson shall perform the normal duties of the Chief Policy
Officer of EMS. He/she shall preside at all meeting of EMSAC and be a member
ex-officio of all committees. The Chairperson shall have further powers and
duties as may be assigned by EMSAe.
B.
V ice-Chairperson: In the absence of the Chairperson or his/her inability to act,
the Vice-Chairperson shall exercise all powers and duties of the Chairperson. The
Vice-Chairperson shall have other duties and powers as may be assigned by
EMSAe.
B.
Secretary: The Secretary for the EMSAC shall be the Director of the Bureau of
Emergency Services or his/her designee. The Secretary shall cause to be kept all
minutes of all meetings ofEMSAe. He/she shall be responsible for giving proper
notice of all meetings of EMSAC and, in general, shall perform all duties
incidental to the office of Secretary. He/she shall have such further duties and
powers as may be assigned to him/her by the Chairperson of EMSAe.
It shall be the responsibility of the Secretary to report to the Executive Committee
those EMSAC members who have missed two (2) unexcused consecutive or three
(3) unexcused total EMSAC meetings within one year. Included in his/her report
shall be indication of follow-up contact, to establish cause, and recommendation
as to the appropriate disposition of said EMSAC member. The Secretary's report
shall be submitted to the Executive Committee which, in turn, shall report to the
EM SAC membership. Excused absences shall be coordinated with Secretary 24
hours prior to each meeting in order to meet attendance requirements.
Page 4 of 5
Agenda Item No. 16F1
December 2. 2008
Page 7 of 12
ARTICLE VI
COMMITTEES
Section 1: The Chairperson is empowered to appoint such permanent or ad hoc sub
committee chairs as are deemed necessary for the successful execution of the EMSAC program.
All committee activities must be reported at a regular EM SAC meeting. Committees must also
comply with the Florida Sunshine Law.
ARTICLE VII
AMENDMENTS
Section 1: These Bylaws may be amended by the Board of County Commissioners on its
own initiative or by approving proposed amendments by the EM SAC. A proposed amendment
must be passed by a two-thirds vote of the EMSAC membership present and voting at any
regular, special or annual meeting after notice of such proposals for amendment has been given
to all members as provided in these Bylaws.
Section 2: Notice of any proposed amendment shall be submitted in writing to all members
of EM SAC not less than thirty (30) days prior to the meeting at which such amendments are to
be considered.
ARTICLE VIII
RULES OF PROCEDURE
Section 1: All meetings of EM SAC and any committees shall be conducted and governed by
Parliamentary Procedure and usage as contained and set forth in Robert's Rules of Order -
Revised Edition, unless otherwise provided for in these Bylaws or except where modification of
such rules is required because of the nature of the work to be accomplished by EMSAC.
Section 2: The Chairperson of EMSAC and the Chairperson of each committee may appoint,
if they so desire, an individual to be designated as Parliamentarian to assist them in the proper
conduct of the business affairs of the organization.
08-EMG-00132..]
Page 5 of 5
Agenda Item No. 16F1
December 2, 2008
Page 8 of 12
COLLIER COUNTY EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL
BYLAWS
ARTICLE I
Section 1: The name of this organization shall be the Collier County Emergency Medical
Services Advisory Council (hereinafter called EMSAC).
Section 1:
ARTICLE II
PURPOSE
The purpose, objectives, and functions of EM SAC are:
A.
To act as an advisory body to the Collier County Board of County Commissioners
(hereinafter called the BCC) on all aspects of EMS in Collier County.
B.
To study and analyze all opportunities and challenges associated with providing
optimal EMS throughout Collier County. This shall include the right and the
responsibility to hear and investigate any complaints formally received pertaining
to the quality of EMS services being rendered by any duly authorized provider.
c.
To encourage optimal performance standards for the provision of EMS.
D.
To encourage the training and education of both the professional provider and
members of the general public in the provision of EMS care.
E.
To foster services that impact in any way with the provision of EMS in Collier
County.
F.
To foster and promote the development and utilization of improved methods of
EMS.
G.
To promote area-wide coordination and liaison of EMS with adjacent counties on
matters of mutual concern.
H.
To establish liaison and planning with the County Emergency Management
Department and other agencies as appropriated for the purpose of utilizing EMS
resources in an optimal manner in the event of a major disaster involving mass
casualties.
1.
Review complaints or problems brought before EMSAC. A procedure for the
receiving, processing and disposition of complaints shall be adopted.
Text addt:d is underlined; text deleted is stroehtflfEt\:i;l:i
Page 1 of 5
Agenda Item No. 16F1
December 2. 2008
Page 9 of 12
]. To evaluate periodically and report to the BCC every four years on the quality of
EMS in the County and to recommend corrective actions where deficiencies are
thought to exist. May present reports to the BCC more often than every four
years if the BCC requests such report or the council finds it to be appropriate.
K. To recommend to the BCC the adoption of such resolutions or other measures as
may be required to insure the accomplishments of the purposes stated herein.
ARTICLE III
MEMBERSHIP
Section 1: The regular membership of the Collier County Emergency Medical Services
Advisory Council shall consist of fourteen (14) members to be appointed by resolution by the
Board of County Commissioners as follows:
A A resident nominated by each County Commissioner living in hislher district.
(Total 5 residents)
B. Two (2) residents members (at large) living in the County. (To be nominated by
the Board of County Commissioners)
C. One (I) representative of the City Manager of Naples who is in the profession of
Fire/Rescue/EMS.
D. One (I) representative of the City of Marco who IS m the profession of
Fire/Rescue/EMS.
E. One (I) person to be nominated by Collier County Health Department.
F. One (I) person nominated by the Collier County Sheriffs Office.
G. One (I) person representative of the Collier County Fire Chief's Association.
H. One (I) person nominated by Naples Community Hospital, who is in a
responsible, administrative position pertaining to the providing of emergency
medical services, on behalf of said organization.
1.
One (1) person nominated by Health Management Associates who is in a
responsible, administrative position pertaining to the providing of emergency
medical services, on behalf of said organization.
Section Jl..:
The following will serve as statf advisors to EMSAC without the right to vote:
Text added is underlined; text deleted is SUl:IettRf01:l.gh
Page 2 of 5
Agenda Item No. 16F1
December 2, 2008
Page 10 of 12
A. Director of the Bureau of Emergency Services
B. EMS Chief
C. EMS Medical Director
Section 41: All regular members of EMSAC will serve a three (3) year term with a limit of
two (2) consecutive terms,
Section ~:
The membership by majority vote shall have the authority to recommend to the
BCC the removal of any EMSAC member for failure to attend meetings. (See
Article V, Section 5.)
ARTICLE IV
MEETINGS
Section 1: The regular meetings of the membership of EM SAC shall be held Rot less Hlan
monthly quarterly at such time and place as designated by the Chairperson, The Chairperson
may call special meetings of EMSAC when such meetings are deemed necessary. Notice of
special meetings shall be given to each member of EMSAC as provided in S,section 2 below.
Pursuant to Florida's Sunshine Law, all meetings shall be open to the public, This also includes
committee meetings.
Section 2: Notice of the time, place and purpose of all regular meetings and special meetings
of EMSAC shall be made to each member not less than five (5) days before such meetings,
Attendance by any members at such meetings shall constitute his/her waiver of the requirement
of written notice.
Section 3: Eight (8) voting members shall constitute a quorum necessary for the transaction
of any business at any regular or special meeting of EMSAC.
Section 4: All official records of EMSAC, including meeting notices, agendas, minutes and
resolutions duly adopted, shall be open to public inspection and maintained by the Director of the
Bureau of Emergency Services.
Section 5: At the first regular meeting, the Chairperson will establish the times for regular
meetings and will file the results with the BCC and the Clerk of the Board,
ARTICLE V
OFFICERS
Section 1: The members of EMSAC shall elect from the members, the following officers at
each meeting held in October of each year:
Text added is underlined; text deleted is .:truel:tRrelcigh
Page 3 of5
Agenda Item No. 16F1
December 2. 2008
Page 11 of 12
A Chairperson
B. V ice Chairperson
These officers shall serve as the Executive Committee for EMSAC and be selected from the
resident membership only.
Section 2: The term of office of all officers of EM SAC shall be one (1) year or until their
successors are elected. The terms will begin on the first meeting 0 f October thought the end of
September the following year. All terms shall remain in accordance with existing Collier County
Ordinances.
Section 3:
Any officer may be re-elected for the same office.
Section 4: A vacancy in any office of Chairperson or Vice-Chairperson may be filled by
EMSAC at any regular meeting or special meeting called for that purpose.
Section 5:
Duties:
A.
Chairperson: The Chairperson shall have the power, with the advice and consent
of EM SAC, to recommend policy actions in the ordinary course of business to the
BCe. The Chairperson shall perform the normal duties of the Chief Policy
Officer of EMS. He/she shall preside at all meeting of EM SAC and be a member
ex-officio of all committees. The Chairperson shall have further powers and
duties as may be assigned by EMSAe.
B.
Vice-Chairperson: In the absence of the Chairperson or his/her inability to act,
the Vice-Chairperson shall exercise all powers and duties of the Chairperson. The
Vice-Chairperson shall have other duties and powers as may be assigned by
EMSAC.
B.
Secretary: The Secretary for the EMSAC shall be the Director of the Bureau of
Emergency Services or hislher designee. The Secretary shall cause to be kept all
minutes of all meetings of EMSAe. He/she shall be responsible for giving proper
notice of all meetings of EMSAC and, in general, shall perform all duties
incidental to the office of Secretary. He/she shall have such further duties and
powers as may be assigned to him/her by the Chairperson of EMSAC.
It shall be the responsibility of the Secretary to report to the Executive Committee
those EMSAC members who have missed two (2) unexcused consecutive or three
(3) unexcused total EMSAC meetings within one year. Included in hislher report
shall be indication of follow-up contact, to establish cause, and recommendation
as to the appropriate disposition of said EMSAC member. The Secretary's report
shall be submitted to the Executive Committee which, in turn, shall repOli to the
EMSAC membership. Excused absences shall be coordinated with Secretary 24
hours prior to each meeting in order to meet attendance requirements.
Text added is underlined; text deleted is ,'tl1:leUHrou~h
Page 4 of5
Agenda Item No. 16F1
December 2, 2008
Page 12 of 12
ARTICLE VI
COMMITTEES
Section 1: The Chairperson is empowered to appoint such permanent or ad hoc sub
committee chairs as are deemed necessary for the successful execution of the EM SAC program.
All committee activities must be reported at a regular EMSAC meeting. Committees must also
comply with the Florida Sunshine 1claw.
ARTICLE VII
AMENDMENTS
Section 1: These Bylaws may be amended by the Board of County Commissioners on its
own initiative or by approving proposed amendments by the EMSAC. A proposed amendment
must be passed by a two-thirds vote of the EMSAC membership present and voting at any
regular, special or annual meeting after notice of such proposals for amendment has been given
to all members as provided in these Bylaws.
Section 2: Notice of any proposed amendment shall be submitted in writing to all members
of EMSAC not less than thirty (30) days prior to the meeting at which such amendments are to
be considered.
ARTICLE VIII
RULES OF PROCEDURE
Section 1: All meetings of EM SAC and any committees shall be conducted and governed by
Parliamentary Procedure and usage as contained and set forth in Robert's Rules of Order -
Revised Edition, unless otherwise provided for in these Bylaws or except where modification of
such rules is required because of the nature of the work to be accomplished by EMSAC.
Section 2: The Chairperson of EMSAC and the Chairperson of each committee may appoint,
if they so desire, an individual to be designated as Parliamentarian to assist them in the proper
conduct of the business affairs of the organization.
08-EMG-OO j 32/3
Text added is underlined; text deleted is "~tnieUhr8Hgh
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