Agenda 12/02/2008 Item #16C 3
Agenda Item No. 16C3
December 2, 2008
Page 1 of 20
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioner's approve and authorize
the Chairman to execute an Agreement with American Electronics Recycling to
provide electronic collection at the Collier County Landfills.
OBJECTIVE: To receive the Board's authorization to enter into an agreement with
American Electronics Recycling to cnsure compliant, safe, and revenue centric recycling
of electronics in Collier County,
CONSIDERATION: The Solid Waste Management Department is responsible for
managing the municipal solid waste generated in Collier County, In December 2006, the
Board adopted the Integrated Solid Waste Management Strategy (ISWM Strategy) for
addressing the long-term needs of the County's residents in an environmentally sound
and cost effective manner. Source reduction, materials reuse and recycling is a
component in the ISWM Strategy that promotes the safe disposal of electronics,
The Resource Conservation and Recovery Act (RCRA) bans all open dumping of waste,
encourages source reduction and recycling, and promotes the safe disposal of municipal
waste, To comply with RCRA, and avoid serious violation and fines, cathode ray tubes
or any other piece of electronic equipment that contains hazardous materials must be
managed as hazardous waste and not be disposed of in a landfill.
In FY08, the Solid Waste Management Department incurred costs of $87,679.60 for
recycling electronics, including transportation of the items to the recycling vendor, labor,
and processing the electronic items at thc recycling facilities. We anticipate the
electronics waste stream will continue to grow exponentially due to the inherent short life
span of electronics, Additionally, the electronics waste stream will increase due to the
Februmy 2009 transition from analog to digital television signal, rendering older
televisions obsolete,
In the past few months, new vendors and electronics recycling companies have created
competition in electronics recycling market, thereby reducing the cost per pound for
transportation and processing, In response to market changes, the Department solicited
quotes from three vendors for electronics collection (see attached quotes), Of the seven
vendors, AER was the least expensive and most responsive. American Electronics
Recycling (AER) quoted $O.OO/pound for all electronics, including hauling, fuel, and
labor. Under the proposed agreement, AER will not charge the county for recycling
electronics,
FISCAL IMPACT: The Solid Waste Management Department budgeted $230,000 in
FY09 for the recycling of electronics. Approving the agreement with AER for
electronics recycling will reduce processing and disposal costs of electronics at the
county's recycling facilities. Savings received from this Agreement will be reflected in
FYIO budget reductions,
Agenda Item No. 16C3
December 2, 2008
Page 2 of 20
GROWTH MANAGEMENT IMPACT: This project is compliant with the County's
Growth Management Plan and the Integrated Solid Waste Management Strategy which
calls for increased recycling to preserve valuable landfill airspace,
LEGAL CONSIDERA nONS: This item has been reviewed and approved by the
County Attorney's Office and is legally sufficient for Board action.-SRT
RECOMMENDATION:
That the Board of County Commissioners:
I, Approve the Agreement with American Electronics Recycling,
2. Authorize the Chainnan of the Board of County Commissioners, or his
designee(s), (0 execute the Agreement with American Electronics Recycling to
provide electronic collection at the Collier County Landfills,
PREPARED BY: Sheree Mediavilla, Operations Analyst, Solid Waste Management
Page 1 of 2
Agenda Item No. 16C3
December 2, 2008
Page 3 of 20
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C3
Recommendation that the Board approve. and authorize the Chairman to execute, an
Agreement with American Electronics Recycling to provide electronic collection at the Collier
County Landfills.
Meeting Date:
12/2/2008 9:0000 AM
Prepared By
Danette Huff
Recycling Specialist
Date
Public Utilities
Solid Waste
10/24/200810:33:10 AM
Approved By
Daniel R. Rodriguez
Solid Waste Director
Date
Public Utilities
Solid Waste
11/13/200811:41 AM
Approved By
Linda Best
Contracts Agent
Date
Administrative Services
Purchasing
11/13/20085:45 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
11/14/20087:48 AM
Approved By
Dianna Perryman
Contract Specialist
Date
Administrative Services
Purchasing
11/14/20088:54 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
11/14/20089:20 AM
Approved By
Thomas Wldes
Operations Director
Date
Public Utilities
Public Utilities Operations
11/14/20082:06 PM
Approved By
James W. Delany
Public Utilities Administrator
Date
Public Utilities
PubliC Utilities Administration
11/14/20083:47 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
11/17/200812:59 PM
Approved By
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11/2~/200R
Page 2 of2
Agenda Item No. 16C3
December 2, 2008
Page 4 of 20
Randy Greenwald
Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
11/17/20081:57 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
11/17/20082:20 PM
file://C:IAgendaTestIExnortl t 17-Decemher%202.o;.,20200RI lli.%20CONSFNT%20AGFN.
11 O~OOOR
Agenda Item No. 16C3
December 2, 2008
Page 5 of 20
AGREEMENT
Transportation and Recvel;n!! of Electronics for Collier Countv
TI-rrS AGREEMENT, made .nd entered into as of this c2'r1!. day of ~r..~ , 2008, by and
between American Electronic Recycling, of 500 Independence B]vd., Suite 260, Sarasota, Florida 34234
hereinafter called the "Contractor" and Collier County, a politic.1 subdivision of the State of Florida,
Collier County, Naples, hereinafter called the "County":
1. COMMENCEMENT: This Agreement shall commence after receipt of the Notice to Proceed, in
the form of a letter from the Project Manager or his designee, The contract shall be for a one (I) year
period, commencing on date of award by the Board of Connty Commissioners, and terminating one (1)
year from that date, The County reserves the right to renew said contract, with the consent of the
Contractor, for three (3) additional one (I) ycar periods under the same terms and conditions.
2. STATEMENT OF WORK. The Contractor shall provide recycling and de-manufacture of
electronics, hereinafter "Work" in accord.nce with the terms and conditions of Attachment A,
Contractor's proposal referred to herein and made an integral part of this agreement. This Agreement
contains the entire understanding between the pa11ies and any modifications to this Agreement shall be
mutually agreed upon in writing by the Contractor and the County, in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such services are authori2ed,
3. COMPENSATION: All services identified in this Agreement will be provided by the Contractor at
zero (0) cost to the Connty,
Additional services as reqnired shall be mutually agreed upon in writing by the Solid Waste Department
Director or his designee, and Contractor,
4. NO PARTNERSHIP: Nothing herein contained shall create or be construed as creating a partnership
between the County and the Contractor or to constitute the Contractor as an agent of the County,
5. PERMITS. LICENSES. AND TAXES: In compliance with Section 218.80, Fla, Stats, all permits
necessary for the prosecution of the Work shan be obtained by the Contractor. Payment for all such
permits issued by the County shan be processed internally by the County, All non-County permits
necessary for the prosecution of the Work shall be procured and paid for by the Contractor, The
Contractor shall also be sole]y responsible for payment of any and all taxes levied on the Contractor, In
addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of
Florida, and the U, S. Govenunent now in force 01' hereafter adopted, The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed by the
Contractor.
6. TERMINA nON: If Contractor's performance is not satisfactory to the Connty, the County lIlay
terminate this Agreemcnt immediately for cause, The County shall be sole judge of non-perfonnance alld
of non-satisfactory performance, and may determine same in its sole discretion, The County may
terminate this Agreement for convenience with a seven (7) day written notice,
The County's exercise of the right to terminate shall not release the Contractor from its obligation to pay
damages incUlTed by the County or the State of Florida due to any breach by the Contractor.
In the event that the Contractor suspends business, or if Contractor is declared 10 be in default of this
Agreement, the County reserves the right to reclaim any or all Electronics in Contractor's possession or
control.
Agenda Item No. 16C3
December 2, 2008
Page 6 of 20
7. NO DISCRIMINATION: The Contractor agrees that there shall be no discrimination as to race, sex,
color, creed or national origin.
8. INSURANCE: The Contractor sball provide insurance as follows:
A. Commercial General Liabilitv: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability,
This shall include Premises and Operations; Independent contractors; Products and Completed
Operations and Contractual Liability. (Occurrence Fonn) patterned after the 1985 I.S.0, form with
no limiting endorsements,
R, Workers' Comoensation: Insurance covcring all employees meeting Statutory Limits in
compliance with the applicable state and federal laws,
C. Professional Liabilitv: Coverage shall have minimum limits of $1 ,000,000
D. Automobile Liabilitv: Coverage shall have minimum limits of $ I ,000,000,
Soecial Requirements: Collier County shall be listed as the Certificate Holder and included as an
"Additional Insured" on the Comprehensive General Liability Policy,
Current, valid insurance policies meeting the requirement herein identified shall be maintained by
Contractor during the duration of this Agreement. Renewal ccrtificates shall be sent to the County
30 days prior to any expiration date, There shall be a 30 day notification to the County in the event
of cancellation or modification of any stipulated insurancc coverage,
Contractor shall provide County with celtificates of insurance meeting the required insurance provisions,
9. NO IMPROPER USE OF COUNTY FACILITIES: The Contractor will not use, nor suffer 01'
permit any person to use in any manner whatsoever, County facilities for any improper, immoral 01'
offensive porpose, or for any purpose in violation of any federal, state, county or municipal ordinance,
rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted 01'
adopted, In the event of such violation by the Contractor or if the County or its authorized representative
shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall
have the right to suspend this Agreement. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice
of such violation, conduct, or practice, such suspension shall continue until the violation is cured, The
Contractor further agrees not to eommencc opcration during the suspension period until the violation has
been corrected to the satisfaction of the County,
10. CONTRACT ADMINISTRATION: This Agreement shall be administered on behalf ofthe County
by the Solid Waste Management Department.
11. SUBCONTRACTORS AND OTHER END-MARKET PARTICIPANTS: Within a reasonable
time ,defined as at least ten (10) days prior to performing the Work, Contractor shall furnish to County a list
of all subcontractors, and of all buyers of electronics or components or lIlaterials thereof, which Contractor
intends to involve when Contractor perfom15 Work, On this list, Contractor will describe the part which each
subcontractor or buyer may play in the performance of the Work. Concurrently with furnishing of the list.
Contractor will provide all insurance cenifieates and evidences of Penn its that this Agreement requires under
Section 5 with respect to such firms or persons, The requirements of this paragraph shall apply on a
continuing hasis throughout the term of this Agreement, such that Contractor continually updates the list to
add and dcletc subcontractors and buyers as ncedcd, within a reasonable time in advancc ofthcir involvcmcnt
in the Vv'ork.
2
Agenda Item No. 16C3
December 2, 2008
Further special requirements apply to end-market participants, The Contractor shall identif'y in writil!glto of 20
the County and to DEP, a reasonable time in advance of use or transaction, (il all processing / recycling /
disposal subcontractors Contractor uses for disposal and/or recycling of CRTs and other electronics,
lead-bearing or mercury-bearing components, and other residuals, or to otherwise provide an end market
for equipment (monitors, TVs, CPUs, printers, phones, etc,), recovered components (chips, drives, circuit
boards, batteries, etc,) or recovered materials (ferrolls metal, nonfen'ous metal, cones, leaded glass,
plastic, etc,) and (ii) all other end-market participants to whom Contractor intends to transfer possession
or title to electronics or materials or components thereof, and in each case shall describe the particular
function involved, Hereafter, all of these persons may be referred to as "end-market participants,"
Neither the County nor DEP shall have any obligation to review any of these end-market participants, but
if the County and/or DEP choose to do so, Contractor will cooperate to facilitate that review, which may
include a compliance audit at the end-market participant's facilities, Contractor's use of end-market
participants shall be subject to non-objection by the County and DEP, that is, Contractor shall not use any
end-market pa'1icipant to which the County and/or DEP objects,
When Contractor identifies an end-market palticipant to County and to DEP, Contractor shall
concurrently furnish proof of agreements by which the end-market participant will perform its intended
function, in the form of (i) letters of agreement/contract, or sworn affidavits, on subcontractor letterhead,
or (il) copies of other agreements/contracts, These documents must in each case indicate scope of
agreement, dates and signatures, and shall include the specific materials/components involved, the time
period for which the agreement or affidavit is valid, and a general description of the type of disposition
(precious metal recovery, sale to repair facility, resale to public, secondary lead smeher, etc.), If materials
are being exported, documentation must indicate that the materials are being bought for a reasonable,
commercial value, that is, for more than a token value,
Contractor shall report to County if an end-market participant is not (or is no longer) going to be used in the
performance of the Work, whether due to objection under this Section I J or other reasons,
If changes arc proposed in the arrangements Contractor has with an end-market participant, Contractor shall
promptly notif'y County and DEP in writing a reasonable time prior to the change, Implementation and
continued effectiveness of the change, as it affects electronics or any components or materials thereof, is
subject to non-objection by County and DEP,
12, MAINTENANCE OF RECORDS /AUDIT / ACCESS TO RECORDS, The Contractor shall
maintain books, records, documents and other evidence ("Records"), directly pertinent to performance of the
Work in accordance with all applicable laws, indushy standards, generally accepted accounting principles
and practices consistently applied and any reasonable requirements which County may request in writing
from time (0 time, The County, DEP, the State, the Federal government and any of their authorized
representatives shall have access to all Records for the purpose of inspection, audit and copying, during the
telm of this Agreement and for so long as the materials arc retained, All Records shall be retained for at least
three (3)years following Agreement completion, In addition, the Contractor shall retain materials concerning
hazardous waste generated from the Electron ics for a pcriod of at least tcn (I O)ycars or such longer period of
time as may be required by law or industry practice, If Work is subcontracted, Contractor shall require each
subcontractor to maintain, rctain and allow access to Records to the same extent as would be required of
Contractor under this section 12,
13, INDEMNIFICATION: To the maximnm extent permitted hy Florida law, ContractorContraetOJ"
shall indemnif'y and hold harmless owner, its olIicers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongfnl conduct of Contractor or anyone
employed or utilized by the Contractor in the performance of this Agreement. This indemnification
obligation shall not be construed to negate, abridge or rednce any other rights or remedies which
otherwise may be available to an indemnified party or person described in this paragraph. This paragraph
3
Agenda Item No. 16C3
December 2, 2008
shall not be construed in any way to alter the State's waiver of sovereign immunity or extend the~$ of 20
liability beyond the limits established in Section 768,28, Florida Statutes,
14.IMMIGRATION LAW COMPLIANCE: By executing and entering into this agreement, the
Contractor is formally acknowledging without exception 01' stipulation that it is fully responsible for
complying with the provisions ofthe Immigration Reform and Control Act of 1986 as located at 8 use.
1324, et seq, and regulations relating thereto, as either may be amended, Failure by the Contractor to
comply with the laws referenced herein shall constitute a breach of this agreement and the County shall
have the discretion to unilaterally terminate this agreement immediately.
15, MISCELLANEOUS
A, 111e Contractor or the County may upon initiation of either party amend this Agreement in
writing to cure any ambiguity, defect, omission or to grant any additional powers, or to
confer additional duties which are consistent with the intent and purpose of this Agreement
subject to mutual agreement of such amendment by both parties.
B. Contractor represents and warrants either (i) that neither it nor any person or organization
affiliated with it is on the convicted vendor list following a conviction for a public entity crime,
or (ii) that neither it nor any person 01' organization affiliated with it was so placed on that list
within the last 36 months.
C. The failure of County at any time to require performance by the Contractor of any provisions
hereof shall in no way affect the right of County thereafter to enforce same, Nor shall waiver
by the County of any breach of provisions hereof be taken or held to be a waiver of any
succeeding breach of such provision or as a waiver of any provision itself.
D, 111e Contractor shall notifY the County within forty-eight (48) hours of notice of any legal 01'
regulatory actions, 01' notices of violations taken against the Contractor or subcontractors
utilized within the scope of this Agreement,
E, Within ten (10) days of approval of the Agreement, the Contractor shall submit a complete list
of all 1 ) Consent Orders, 2) Notices of Violation, and 3) Warning Notices, the Contractor and
each subcontractor has received in the United States, for the three (3) years prior to submission,
F. If any provision of this Agreement is or becomes unenforceable as a matter of law, it shall
invalidate only to extent ofthe unenforceability, and it shall not invalidate any other provision
of this Agreement.
G. Contractor understands and agrees that its agreement hereunder is with the County, and that the
DEP is not liable for any payments, expenses or liabilities under this Agreement.
H. The Contractor may not assign or delegate this Agreement or any of its rights or duties
hereunder without the prior written consent of County.
3, 15, NOTICES. All notices from the County to the Contractor shall be deemed duly served ifby
hand, by fax, e-mail, or mailed by registered or certified mail to the Contractor at the following
Address:
B,A, (Trip) Alford
American Electronic Recycling
500 Independence Blvd" Ste, 260
Sarasota, Florida 34234
All Notices from the Contractor to the County shall be deemed duly served ifby hand, by fax, e-mail, or
mailed by registered or certified mail to the County to:
4
Collier County Government Center
Attn: Steve Carnell, Purchasing and General Services Director
Purchasing Department - General Services Building
3301 Tamiami Trail, East
Naples, Florida 34112
Phone: 239-252-8371
Fax: 239-732-0844
Agenda Item No. 16C3
December 2, 2008
Page 9 of 20
The Contractor and the County may change the above mailing address at any time upon giving the other
party written notification. All notices under this Agreement must be in writing,
5
Agenda Item No. 16C3
December 2, 2008
Page 10 of 20
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ATTACHMENTA
Contractor's Proposal
Agenda Item No. 16C3
December 2, 2008
Page 11 0120
With this memo, American Electronics Recycling LLC, is submitting a quote for transportation
and recycling of electronics from Collier County.
Electronics will be collected at:
· Collier Connty Landfill, 3730 White Lake Blvd, Naples, FL, 34117
. Naples Recycling Center, 2640 W Enterprise Ave, Naples, FL, 34104
. Irnmokalee Transfer Station, 700 Stockade Road, Immokalee, FL 34142
. Other sites may be added as necessary
SCOPE OF WORK:
The American Electronics Recycling (AER) will provide each of the sites listed above with an adequate
number of storage and transport containers to hold clcctronics and safely transport thcm to thcir rccycling
facility, i,e, one (I) forty (40) yard open top box per week,
AER will provide pick up and exchange of these containers from the Collier County Landfill at minimum
cvery week or on an as -needed basis, As ueeded to be detelmined by Collier County.
AER will have each load weighed at either the Collier County Landfill or the Immokalee Transfer Station
AER will recycle the electronics collected at each of the sites listed above which will provide a cel1ificate
of recycling to Collicr County Solid Waste Management Department
AER is capable of expanding the above list services to other sitcs as needed for future gro\\1h with in
Collicr County
AER will provide a recycling facility tour if requested by Collier County SWMD
AER will ensure security process to include, but not limited to:
. Labeling and tracking of loads from the time of pick-up throughout the entire recycling process
. Removing the asset and customer identification tags from each item
· Performing sanitization, or overwrites, on each item to purge the data
· Degaussing all hard drives, floppy disks, magnetic tapc, and other IT media
. Video monitoring of drives and other IT media throughout the shredding process
. Data destruction on optical media
. Controlled access to secure areas in which sensitive hardware can be held under extra protection
while the material is assessed and the data is destroyed
. Providing a Certificate of Destruction to Collier County
. Ensure that the electronics will not be sent out of country for processing,
AER will comply with all applicable laws, rules, and regulations
AER will provide all documentation as required by applicable EPA, DOT, Florida DEP, and Collicr
County Florida, to include but not limited to:
. Recycling Manifests
7
Agenda Item No. 16C3
December 2, 2008
o Waste Manifests Page 12 of 20
o Shipping Papers
o Registration, Permits, Insurance, Certificate of Liability, OSHA Training, Fire Department
Facility Approval
o Detailed per load invoicing to Include Pounds of Material Received
o Semi Annual Report
AER wiII charge a ree of $0.00 cents per pound to Collier County; this includes all the above services,
entire loads electronic materials placed in containers, Loads will not be palletized,
8
Agenda Item No. 16C3
December 2, 2008
Page 13 of 20
Cg~r County
"._-".:.'~'~";.'. .'';'',..,-:,c.'''-
c,
March 26, 2008
With this memo, the Collier County Solid Waste Management
Department is requesting a quote for the transportation and recycling of
electronics from the Collier County landfill, 3730 White lake Blvd,
Naples, FL, 34117
Electronics will be collected at:
. Collier County landfill, 3730 White lake Blvd, Naples, Fl, 34117
. Naples Recycling Center, 2640 W Enterprise Ave, Naples, Fl, 34104
. Other sites may be added as necessary
SCOPE OF WORK:
The Vendor will provide each of the sites listed above with an adequate number
of storage and transport containers to hold electronics and safely transport them
to their recycfing facility. Le.one (1) forty (40) yard open top box per week.
The Vendor will provide pick up and exchange of these containers from the
Collier County Landfill at minimum every week or on an as need basis.
The Vendor will recycle the electronics collected at each of the sites listed above
which will provide a certificate of recycling to Collier County Solid Waste
Management Department
The Vendor will be capable of expanding the above list services to other sites as
needed for future growth within Collier County
The Vendor will provide a recycling facility tour if requested by Collier County
SWMD
The Vendor will ensure security process to include, but not limited to:
. Labeling and tracking of loads from the time of pick-up throughout the
entire recycling process
. Removing the asset and customer identification tags from each item
. Performing sanitization, or overwrites, on each item to purge the data
Agenda Item No. 16C3
December 2, 2008
Page 14 of 20
· Degaussing all hard drives, floppy disks, magnetic tape, and other IT
media
. Video monitoring of drives and other IT media throughout the shredding
process
. Data destruction on optical media
· Controlled access to secure areas in which sensitive hardware can be
held under extra protection while the material is assessed and the data is
destroyed
· Providing a Certificate of Destruction to Collier County
The Vendor will comply with all applicable laws, rules, and regulations
The Vendor will provide all documentation as required by applicable EPA, DOT,
Florida DEP, and Collier County Florida, to include but not limited to:
. Recycling Manifests
. Waste Manifests
. Shipping Papers
. Registration, Permits, Insurance, Certificate of Liability, OSHA Training,
Fire Department Facility Approval
. Detailed per load invoicing to Include Pounds of Material Received
. Semi Annual Report
The Vendor will provide a per pound quote to Collier County that includes all
the above services, entire loads electronic materials placed in containers,
quotes on individual pieces will not be accepted,
If you are interested in offering the services defined above, please email a
service agreement to:
Danette Huff
Solid Waste Management Department
danettehuff@colliergov.net
Quotes must be submitted by 5 PM, by April 15th, 2008
....
\1
American Electronics ReCYCling
Agenda Item No. 16C3
December 2, 2008
Page 15 of 20
Protecting America's Electronic Waste and the Environment
EPA ID NO. - FLR000008854j GSA ill NO. - GS-lOF-0105T
July 11, 2008
With this memo, American Electronics Recycling LLC, is submitting a quote
for transportation and recycling of electronics from Collier County Landfill,
Electronics will be collected at:
· Collier County Landfill, 3730 White Lake Blvd, Naples, FL, 34117
· Naples Recycling Center, 2640 W Enterprise Ave, Naples, FL, 34104
. Other sites may be added as necessary
SCOPE OF WORK:
The American Electronics Recycling (AER) will provide each of the sites listed above
with an adequate number of storage and transport containers to hold electronics and
safely transport them to their recycling facility, Le,one (1) forty (40) yard open top box
per week.
AER will provide pick up and exchange of these containers from the Collier County
Landfill at minimum every week or on an as need basis,
AER will recycle the electronics collected at each of the sites listed above which will
provide a certificate of recycling to Collier County Solid Waste Management Department
AER is capable of expanding the above list services to other sites as needed for future
growth within Collier County
AER will provide a recycling facility tour if requested by Collier County SWMD
AER will ensure security process to include, but not limited to:
· Labeling and tracking of loads from the time of pick-up throughout the entire
recycling process
· Removing the asset and customer identification tags from each item
1500 Independence Blvd" Ste, 260 Sarasota, FL 34234 (941) 751-6141 Fax: (941) 751-9843
www.AmericanElectronlcsRecycling.com
.".
\1
American Electronics Recvcling
Agenda Item No. 16C3
December 2, 2008
Page 16 of20
Protecting Americas Electronic Waste and the Environment
EPA ill NO. - FLR000008854j GSA ill NO. - GS-lOF-OI05T
. Performing sanitization, or overwrites, on each item to purge the data
· Degaussing all hard drives, floppy disks, magnetic tape, and other IT media
· Video monitoring of drives and other IT media throughout the shredding process
. Data destruction on optical media
· Controlled access to secure areas in which sensitive hardware can be held under
extra protection while the material Is assessed and the data is destroyed
. Providing a Certificate of Destruction to Collier County
AER will comply with all applicable laws, rules, and regulations
AER will provide all documentation as required by applicable EPA, DOT, Florida DEP,
and Coliier County Florida, to include but not limited to:
. Recycling Manifests
. Waste Manifests
. Shipping Papers
· Registration, Permits, Insurance, Certificate of Liability, OSHA Training, Fire
Department Facility Approval .~.. ...... .
· Detailed per load invoicing hlncludePounds ofMateriClIReceived
. SE!mi AnnUal Report- - . '.
~ A'~R will charge a fee of $0.00 cents per pound to Collier County; this i~~)ludes all
(/.. the above services, entire loads electronic materials placed in containers.
\ /
~. ._0-
Sincerely,
B.A. (Trip) Alford
President
1500 Independence Blvd" Ste, 260 Sarasota, FL 34234 (941) 751-6141 Fax: (941) 751-9843
www.AmerlcanElectronicsRecycling.com
,nili'i@";"(~~"r.- -II, ,-,-
','""'''''' ~
Com..;cycle'
Agenda Item No. 16C3
December 2, 2008
Page 17 of 20
Electronic Recycling Solutions and Asset Management
December 31, 2007
Out Dated Electronics Removal
Collier County SWDD
Dear Ms, Ryan:
Please consider letting Com-Cycle a division of AERC Recycling Solutions to handle the removal of
out dated electronics from your Collier County SWDD sites, AERC cU11'cntly scrviccs most Florida
municipalities Fluorescent Lamp, Battery and Ballast recycling needs, I'd like you to look at the
enclosed proposal as it could offer a better fmancial return on your End-of-Life Electronics collection
efforts. Looking at your description of the Scope of Work, Com-Cycle is pleased to present the
following proposal for Transportation and recycling! resale. As you may not be aware, Com-Cycle is
a full service electronics recycler specializing in Asset Recovery, Environmental Compliance, and
Information Destruction. We are committed to a brighter, cleaner future for our children by keeping
electronic waste and its hazardous components out of landfills while at the same time providing
consistently superior service and pricing to our customers,
Scope of Work to Be Performed (Includes transportation and other support necessarv to
perform the following):
1) Collier County SWDD requires removal of used electronics from the county
landfill and remote pick-up locations.
. Com-Cycle will provide containers to be staged at the Collier County
landfill and remote sites until such time that it is no longer needed (to be
determined by Beth Ryan)
. Collier County SWDD will be responsible for collecting, stacking and
loading the material in the container. Upon completion, SWDD will notify
Com-Cycle and the containers will be emptied by Com-Cycle personnel.
Agenda Item No. 16C3
December 2, 2008
Page 18 of 20
PRICING
I. Com-Cycle will pay Collier County SWDD for the following:
MOllitors......(Not Damaged) .....................................$1 ea
CPUs PlI or Lower.........................................$1 ea
CPUs PIlI alld Up..........................................$5 ea
Servers.. ...... .......... ... .......... ......0... ........ ..... ...$5 ea
PIl amI Lower Laptops.....................................$5 ea
PIlI alld Up Laptops........................................$25 ea
II. Collier County SWDD will pay for the following:
Copiers, Printers, Keyboards, Mice" Fax machilles, pho '-,
audio and video equipment, overhead Projectors, all their accessories,
telepholles, cell phones, ......(ESCRAP) ............... 0.05 per pound
Black 01' Silver plastic TV's (I/O Screel/ scratch)... ...... 0 wrge
Wood ro..,"', m, ,,,../,,. "d d"wg'd M"""6
Notes:
. Com-Cycle will assume ownership and the liability of the re-sale/recyclables at the
point they leave the site,
. Should deviations occur in the Scope of Work or site conditions, a change order will
be issued listing additional charges or credits? Additional charges for Change Order's
will be billed at T &M plus 20%,
. All Equipment must be de-powered and offline
. A Celtificatc of Recycling will be provided for all equipment removed,
. Com-Cycle maintains a strict no-landfill policy
. This proposal is valid for 30 days
. This proposal and its Attachments arc considered confidential.
Agenda Item No. 16C3
December 2. 2008
Page 19 of 20
"''''t",,,,.
tHE SCI~NU Of ftfUU
April 15, 2008
Attn: Danette Huff
3301 Tamiami Trail East
Bldg. 'H', 3rd Floor.
Naples FL 34112
Dear Ms. Huff,
I would like to extend our services to Collier County Solid Waste Management and I
would like to submit the following proposal for your review. We have many years' experience in
electronic recyeling, as you will see in our business profile included with this package. We take
pride in tailoring our services to the needs of our customers, whether it is total end of life
electronics recycling or asset management of re-usable equipment. Creative Recycling Systems
has held successful events in the state of Florida and is currently contracted with many Waste
Management Facllities to handle their entire collection of end of life electronics.
We have all of the necessary capabilities to carry out a contract of this nature and we look
forward to tailoring our program to meet your needs. We believe we have the best solutions for
handling end of life electronics without the need for utilizing landfills for most common
electronic items. As you will see in our Business Profile, found on our website listed below, we
do handle all types of electronics efficiently and effectively.
Please let me know if you have any questions or require further information. I can be reached at
(800) 797-2061, fax (813) 626-1248 or bye-mail to ikristoflalcrserecvcling.com Thank you for
your consideration,
Sincerely,
~~s~
General Manager
. www.crserecvcling.com
THIS PROPOSAL CONTAINS PROPRIETARY AND CONFIDENTIAL INFORMATION OF CREATIVE RECYCLING
SYSTEMS, INC, AND SHALL NOT BE USED, DISCLOSED OR REPRODUCED,IN WHOLE OR IN PART, FOR ANY
PURPOSE OTHER THAN TO EV ALUA TE THIS PROPOSAL, WITHOUT THE PRIOR WRITTEN CONSENT OF
CREATIVE RECYCLING SYSTEMS,INC,
8108 Krallss Blvd, SlIile 110 Tampa, HlIIsborough COllnty, Florida 33619 Phone: (813) 621-23/9 Fax (813) 626-1248
CRS Agreement No,
EXHIBIT A
PERSONNEL.
Agenda Item No. 16C3
December 2, 2008
Page 20 of 20
STATEMENT OF WORK
Customer Reoresentative:
Customer and Coutractor have appointed the following representatives to their respective positions:
Contractor Reoresentative:
Danette Huff
Collier County Waste Management
330] Tamiami Trail East
Bldg, 'H', 3'" Floor
Naples, FL 34] 12
Jim Kristof
Creative Recycling Systems, Inc.
8108 Krauss Bouleyard Suite 110
Tampa, FL 33619
Pricing will include all services listed for each load:
. Labeling and lracking of loads from the time of pick-up throughout the entire recycling
process
. Removing the asset and cuslomer identification tags from each item
. Perfonning sanitization, or overwrites, on each item to purge the data
. Degaussing ail hard drives, floppy disks, magnetic tape, and other IT media
. Video monitoring of drives and other IT media throughout the shredding process
. Data destruction on optical media
. Controlled access to secure areas in which sensitive hardware can be held under extra
protection while the material is assessed and the data is destroyed
. .?'lidi Certificate of Destruction to Collier County
//
( p,"" '" lb. $0.15
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