Agenda 12/02/2008 Item #16B 6
Agenda Item No. 16B6
December 2, 2008
Page 1 of 13
EXECUTIVE SUMMARY
Recommendation to award Bid #08-5095, "The Purchase and Delivery of Fungicides,
Herbicides and Insecticides," to the Agro Distributions LLC (dba ProSource One), UAP
Distribution, Inc., Helena Chemical, Red River Specialties, Inc., LESCO, Univar USA, Inc.,
and DeAngelo Brothers Inc. Alenza, at an estimated annual expenditure of $300,000.00
OBJECTIVE: Award Bid #08-5095, "The Purchase and Delivery of Fungicides, Herbicides,
and Insecticides," to the Agro Distribution LLC (dba Pro-Source), UAP Distribution, Inc.,
Helena Chemical, LESCO, Univar USA, Inc., and DeAngelo Brothers Inc. Alenza.
CONSIDERATIONS: On July 18, 2008, the Purchasing Department publicly posted the
request for the sealed bids for the purchase and delivery of Fungicides, Herbicides, and
Insecticides, Eighty-eight (88) notices were sent and Twenty-five (25) bid packages were
downloaded from the Purchasing website, Seven (7) sealed bids were received on August 27,
2008, Staff reviewed the bids and the lowest prices submitted in five lines (51, 65, 72, 84 and
128) were matched by the local vendor, Agro Distribution. Other line items (2, 38, 55 and 84)
were offered to another local vendor, UAP Distribution with the right to match, but UAP did not
respond,
~.
Staff recommends awarding the bid to the lowest responsive bidders for the lowest price
provided for purchase and delivery of each item on the list. The lowest prices for each item is
higWighted in green (A), the second lowest price for each item highlighted in yellow (B), and the
third lowest price for each item is highlighted in orange (C) for each vendor in the spreadsheet.
The fourth color (light green) reflects where Agro Distributions LLC was given the "right to
match" because of the Local Vendor Preference (L VP). For these five line items (51, 65, 72, 84,
and 128), Agro Distributions will be the first vendor to contact.
FISCAL IMPACT: Funds are annually appropriated in the budgets of the using departments
for the purchase of items from this bid.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action.-SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners award the Bid #08-5095
"The Purchase and Delivery of Fungicides, Herbicides, and Insecticides" to the Agro
Distribution LLC (dba Pro-Source), UAP Distribution, Helena Chemical, Inc., LESCO, Univar
USA, Inc., and DeAngelo Brothers Inc. Alenza, for the annual Fungicides, Herbicides, and
Insecticides contract,
Prepared By: Bob Petersen, Project Manager, Department of Alternative Transportation Modes
Attachment: Bid Tab #08-5095
-
Page 1 of2
Agenda Item No. 16B6
December 2, 2008
Page 2 of 13
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1666
Meeting Date:
Recommendation to award Bid #08-5095, The Purchase and Delivery of Fungicides,
Herbicides and Insecticides, to the Agro Distributions LLC (dba ProSource One), UAP
Distribution, Inc., Helena Chemical, Red River Specialties, Inc., LESCQ, Univar USA, Inc.,
and DeAngelo Brothers Inc. Alenza, at an estimated annual expenditure of $300,000.00
12/2/2008900:00 AM
Prepared By
Bob Petersen
Project Manager
Alternative Transportation Modes
Date
Transportation Services
10/13/20083:48:11 PM
Approved By
Bob Petersen
Project Manager
Date
Transportation Services
Alternative Transportation Modes
10/13/20083:45 PM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
10/14/20089:51 AM
Approved By
Michelle Edwards Arnold
Alternative Transportation Modes
Director
Date
Transportation Services
Alternative Transportation Modes
10/14/20084:01 PM
Approved By
Gloria Herrera
Management/Budget Analyst
Date
Transportation Services
Stormwater Management
10/14/20084:44 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
10/15/200810:16 AM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
10/15/200812:51 PM
Approved By
Usa Taylor
ManagemenUBudget Analyst
Date
Transportation Services
Transportation Administration
10/16/2008 1 :29 PM
Approved By
Brenda Brilhart
Purchasing Agent
Date
Administrative Services
Purchasing
11/17/20088:13 AM
file://C:\AgendaTest\Export\117-December%202,%202008\16.%20CONSENT%20AGEN... 11/25/2008
Page 2 of2
Agenda Item No. 16B6
December 2, 2008
Page 3 of 13
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
11/17/20081:22 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
11/19/20081:42 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
11/19/20086:25 PM
file://C:\AgendaTest\Export\117 -December%202, %202008\ 16. %20CONSENT%20AGEN... 11/25/2008
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11/12/2008 10:23
Agenda Item No. 16B6
December 2, 2008
Page 11 of 13
PACE 02/03
2393344656
RECE1VED 11/1012009 lB:47
Fr...C.llter C.unh P"'''''';II&
PROSOURSE CNE
239334465.
m m DB<<
PIlOSO.RSE ONE
T-SU P. DDllnDZ 1'-082
N....10-08
II:D!
FAX: (239) 334-4658
;} COLLIER COUNT< OOVERNMENT
PURCllASING DEPARTImNT 3301 F;AST TAMIAMI TRAIL
ADMINISTRA'I'lVE SEKVJCE8 DMSlON PURCHASING BVILDING
NAl"LJtS. FLORIDA 3411'
(239) 25:-8446
FAX (239) 252-6697
DATE:
November 10" 2008
Lee Grube, Prosoun::e One
Brenda Bnlharl. PurchaliinQ Agent
TO:
FROM:
SUBJECT:' Bid # 08-60~ij - ""Punlhaae & DaliVory of Fungicides_ Horbicld.... and
In$IICticid"ll" and Looal Vendor Preference "Right to Malch~
Lee, as per our discussion, ProSource, because !hey satisfied the Local Vendor Preference
requiremenlB, ha. the opllon to matel111 non-local vendo~ price on seYef1!llllne lteme in the
bid referenced lIbove. ThoSe IIems lire listed below:
Item #
51 ~f')
65 ~t:)
72 ~~>
84 I{f-j
128 ~,
"-1-50-- ,'!!/
ProSource
62.00
32.50
49.00
$3:31$990
$190.008oz.
l'26,OO
Helena
$60,00
$31.00
$44,60
176.058oz.
11:27.99
Red River
$32/960.00
.
If ttleseare acceptable, please sign and date the attached bid tabulation.
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1e/21/2ee8 e8:48 2393344656
~CElVED 10/16/2808 le:26
TO: 2393344656
10/16/08 10:33 AM Page 2 of 2
PRDSOLFSE ONE
Agenda Item No. 1686
December 2, 2008
Page 13 of 13
PAGE e2/e2
2393344666 PROSOLJR5E ONE
From; Bri1hartBranda
(i)
Certilioation of Drua-Free \I\b1IDI_
Section 267.087 of 1he FloridaS1atulas provides 1hat, where idlll1tical tie bids are received,
preferenoe shaIJ be gJven to a bid received fi'orn a bidder 1hat certiftes It ha5 implernenled II
drug-free wol1<forc:e program Please sign below and return 1h1s form to certify hrt your
business has a drug-free workplace program.
1) Publish a "ldbnent notifying errplcyees that 1he unlawfuJ rrB'1ufac:1ure, distibution,
dispensing, PCl, :! lion or L5e of a controlled substance is prohibited In 1he wor1<p!ace ..,d
specifying the EICtions th81 will be taken against errployees for violations of. $uch
prohibition.
2) Inform errployees about the tmgers of drug abu5e in the wol1<place, the busineS6's policy
of rreln1ai1ing a drug-free wor1q)lace, any available drug counseling, rehabilitation and
employee assistance programs 6I'1d 1he ~es that rrsy be Irrposed upon errplO)lllf!S
for drug abuse violations.
3) Give each errployee engaged In providing the commodities or contractual services 1hat
are under Bid a copy Of the s1atement specified in Subsection (1).
4) In the statement specified in Subsection (1), notify 1he 9rrployees, .. . condition of
working on 1I1e corrmodities or contractual services that are under Bid, the errplcyee will
abide by the terms of the stalement and will notify 1I1e employer of any conviction' of, or
plea of gui~ or nolo cmtendere to, any viola1ion of Chapter 893 or of eny controlled
sub!olmce law of the United States or any state, for a violation occurring in the worl<pls:e
no later than five (5) days after such conviction.
5) Irrpose a sanction on, or require the satisfactory participatiOn in a drug ebuse assisbn:e
or rehabilitation prolJ"llm if such is available in the employee's cor11l'run~ by any
e"llloyee who is so convicled.
6) Make a good faith effort to corrtinue to main1ain a drug-free workpiece 1hrou\t1
irrplemenlation of thiS sectia1.
N> the person l'lU1hori>:ed to sigl the statement, I cer1ify 1I1at !hils finm COf11Jlles fully with the
above requlrerrenm. False stalemen1s are punishable. law:
BIDDER'S NAME: ~ I ~T ~VT""" LLe 1> '" P/ID
By:
DFW2008
Au1tlori2ed Signature
,.,~ "1V~ ~&'Jt/;vr~ ',t). ~
Print Nerre and Titie