Resolution 2001-091
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RESOLUTION NO. 01 - 91
RESOLUTION AUTHORIZING THE EXECUTION AND
ACCEPTANCE OF AN AGREEMENT BETWEEN THE FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS AND
COLLIER COUNTY
WHEREAS, the United States Department of Justice, through the Florida
Department of Community Affairs has made funds available to local
jurisdictions for the creation of a Terrorism Annex to the Comprehensive
Emergency Management Plan, the development of Standard Operating
Procedures and the development of an exercise to validate the plan; and
WHEREAS, the Florida Department of Community Affairs, by means of
the attached Agreement # 01-EO-01-09-21-01-013, has agreed to provide
Collier County the sum of $ 50,000.00 for the completion of the Scope of
Work in Attachment "A" of the Agreement.
WHEREAS, the Board of .County Commissioners of Collier County,
Florida agree that the performance of the subject Agreement is in the best
interest of Collier County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
that the Board approve Agreement # 0 I-EO-O 1-09-21-0 1-0 13 between the
State of Florida Department of Community Affairs and Collier County as
presented to the Board for review and hereby authorize the Board's
Chainnan to execute the Agreement on behalf of Collier County.
This Resolution adopted after motion, second and majority vote in favor of
adoption this ;Z?;;t:L day of ~ ~ , 2001
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA state of FLORIDA
County of COL\.IER
EBY CERTIFY THAT this Is a we-
f document on file In
aumancorrecl c~p~ ~ a d Recoros of Collier County
Boaid MlouLS an d d cffi.clal seal this
WITi:tSS m~ h.m>>~ '2.c()L .
~ doycf .
DWIGHT E. BROCK, CLERK OF couRTS
.iJ . ~ A It. ...Jl..! - D.C.
ip:u: ...I'\..L- ~
Attachment A
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Scope of Work and Budget
1. Scope of Services
All municipalities and other local jurisdictions located within Collier County will be encouraged
and invited to participate to their maximum extent possible.
A. Develop a terrorism annex in accordance with state and federal plans that will address the
roles and responsibilities of all appropriate agencies in the event of a terrorist incident.
1. A draft Annex will be submitted to the Department for review prior to the finalization
and incorporation of the Annex to the Comprehensive Emergency Management Plan.
2. Incorporate the Annex into the Comprehensive Emergency Management Plan.
B. Develop and conduct a table top exercise to test the Terrorism Annex to determine
applicability and the ability of first responders to implement the Annex.
1. Develop a play book and schedule timeline
2. Produce exercise materials and aids
3. Introduce and indoctrinate exercise participants
4. Conduct the Exercise
5. Evaluate the Exercise
6. Produce an After Action Report to include participants and evaluations
7. Incorporate 'Lessons Learned' into the Annex
8. Provide Exercise materials (play book, outline, participant list, and After Action
Report) to the Department
C. Develop Standard Operating Procedures for first responder personnel in the event of a
terrorist incident.
1. Draft Standard Operating Procedures will be submitted to the Department for review.
II. Budget Information
The total funding allocated by the Department is $50,000.00. Funding is allocated for the
development of a Terrorism Annex, Standard Operating Procedures and a Table top Exercise of the
Annex.
A. Payments will be reimbursed based on actual expenses not to exceed $50,000.00, as
reported on, at most, a quarterly basis, and indicated by the submission of a report required by
Paragraph 6.B. (see Attachment B also), and submission of an approved request for payment.
B. A full accounting of the expenditure of the $50,000.00 will be contained in the final close
out report as submitted to the Department. This report must be submitted within thirty (30) days of
the termination of this Agreement.
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Attachment B
SAMPLE REPORT FORMAT
L Proiect Finances: Include the dates of each report period as specified in the "From I To" column. Enter the
amount of funds expended in each budget category during the period (figures should be consistent with invoice
amounts).
Reporting From I To Salary Travel Printing Supplies Other
Quarter TOTALS
1
2
3
4
FINAL
TOTALS
II. Proiect Finance Narrative: Include a brief summary of financial activity during the period as well as an
explanation of expenses charged to the "Other" category.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
Fourth Quarter Report:
Final Report:
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m. Proiect Activitv Narrative: Include a brief description of planning activities during the work period. Be sure to
include any meetings attended. Attach agendas from meetings, if appropriate.
First Quarter Report:
Second Quarter Report:
Third Quarter Report:
Fourth Quarter Report:
Final Report:
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Attachment C
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Copyright, Parent and Trademark
(a) If the Recipient brings to the performance of this Agreement a pre-existing patent or
copyright, the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright
unless the Agreement provides otherwise.
(b) If any discovery or invention arises or is developed in the course of or as a result of
work or services performed under this Agreement, or in any way connected herewith, the Recipient
shall refer the discovery or invention to the Department for a determination whether patent protection
will be sought in the name of the State of Florida. Any and all patent rights accruing under or in
connection with the performance of this Agreement are hereby reserved to the State of Florida. In the
event that any books, manuals, films, or other copyrightable material are produced, the Recipient
shall notify the Department. Any and all copyrights accruing under or in connection with the
performance under this Agreement are hereby reserved to the State of Florida.
(c) Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relevant to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to
any pre-existing intellectual property which is so disclosed. Failure to disclose will indicate that no
such property exists. The Department shall then, under Paragraph (b), have the right to all patents
and copyrights which occur during performance of the Agreement.
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Attachment D
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Property Management and Procurement
If the Scope of Work contemplates the acquisition of equipment, then Recipient agrees to use
said equipment for emergency management purposes only, and to properly maintain and repair said
equipment. Recipient shall establish adequate maintenance procedures to keep the equipment in
proper working condition. Recipient shall establish a control system to insure adequate safeguards to
prevent loss, damage or theft of the equipment. Recipient shall promptly advise the Department of
any loss, damage or theft affecting said equipment. Recipient shall not sell, lease, rent, lend,
encumber or dispose of said equipment without the written permission of the Department. In the
event of a disaster, the Recipient shall make available all appropriate equipment purchased through
this funding for use in said emergency.
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Attachment E
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Publications and Publicity
Recipient shall, in publicizing, advertising, or describing the project, state: "Sponsored by the
State of Florida, Department of Community Affairs, Division of Emergency Management." lfthe
project is reterenced in written material, the words "State of Florida, Department of Community
Affairs, Division of Emergency Management" shall appear in the same size letters or type as the
name of the Recipient.
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