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Agenda 12/16/2008 Item #16C 1 Agenda Item No. 16C1 December 16, 2008 Page 1 of 6 EXECUTIVE SUMMARY Recommendation to approve a budget amendment to appropriate funds in the amount of $61,760.60 to reimburse the Collier County School Board for the re- routing of the Lely High School Force Main associated with the SCWRF Reliability Improvements Project. 72508. OBJECTIVE: To obtain Board approval of a $61,760.60 budget amendment to reimburse the School Board. The public purpose is to provide a reliable and safe wastewater collection system, and stay in compliance with regulatory requirements. CONSIDERATIONS: On May 19,2005, the Collier County School District (CCSD) approved an lnterlocal Agreement for the Lely High School Wastewater Reliability Improvements and the Collier County Board of County Commissioners approved the agreement on June 28, 2005, Agenda Item 16(C) 14. Work Order UC-235 was approved on August 8, 2006, under Contract 04-3535, to Kyle Construction, Inc., to replace and reroute a sub-standard wastewater force main from Lcly High School to the SCWRF. The project is included in, and consistent with, the 2005 Wastewater Master Plan Update as adopted by the Board on .Iune 6, 2006, Agenda Item lOB. -- The School Board Interlocal Agreement with Collier County stated that the School Board agreed to pay Collier County an amount of $278,000 for estimated construction costs to install a new force main and abandon the existing force main. The difference between the estimated cost and the actual costs, if any, would be promptly refunded by the County to the School Board. The project as completed came in $61,760.60 less than the estimated construction costs that were advanced to the County by the School Board. FISCAL IMPACT: A Budget Amendment is needed to transfer the funds from project 72508, SCWRF Reliability Improvements and project 72542, North 1&1 Implementations Fund 414 User fees to the Fund 414 prior year refund account to reimburse the School Board. Actual construction costs were $216,239.40. Collier County agreed to pay any other fees in excess of $278,000, with a return of funds for any amount less than $278,000, Funds in the amount of $61,760.60 will be returned to the School Board. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. ~ RECOMMENDATIONS: That the Board of County Commissioners, as Ex-officio the Governing Board of the Collier County Water-Sewer District, approve the necessary budget amendment. Prepared bv: James Sainvilus, Associate Project Manager, Public Utilities Engineering. Page] of 1 Agenda Item No. 16C1 December 16, 2008 Page 2 of 6 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16C1 Recommendation to approve a budget amendment to appropriate funds in the amount of $61,760.60 to reimburse the Collier County School Board for the re~routing of the Lely High School Force Main associated with the SCWRF Reliability Improvements Project. 72508. Meeting Date: 1211612008 9:00:00 AM Prepared By James Sainvilus Public Utilities Engineering Tech Public Utilities Engineering Date 11/17/20083:51:27 PM Approved By William 0, Mullin, PE Public Utilities Principal Project Manager Public Utilities Engineering Date 11/18/20082:32 PM Approved By G. George Yilmaz Public Utilities WasteWater Director Date WasteWater 11121/20089:37 AM Approved By Thomas Wides Public Utilities Operations Director Public Utilities Operations Date 11/23120088:55 PM Approved By Dianna Perryman Administrative Services Contract Specialist Purchasing Date 11/24/2008 10:09 AM Approved By Steve Carnell Purchasing/General Svcs Director Purchasing Date Administrative Services 11124120081:11 PM Appro\'ed By James W. DeLony Public Utilities Public Utilities Administrator Date Public Utilities Administration 11/24120082:29 PM Appro\'ed By OMS Coordinator Applications Analyst Information Technology Date Administrative Services 12/11200810:14 AM Approved By Susan Usher Senior Management/Budget Analyst Office of Management & Budget Date County Manager's Office 1215/20084:27 PM Approved By James V. Mudd Board of County Commissioners County Manager Date County Manager's Office 12/6120091:15 PM file:IIC:\AgendaTest\Export\118-December%20 16,%202008\ 16.%20CONSENT%20AGE... 1211 0/2008 " Agenda Item No. 16C1 December 16, 2008 Page 3 of 6 " ~~ "":~ -- - =~ - u_ :::18 ;;;': .- ,..: <.r> &; <"'C> ~ ...--I s~ -- .... ......... C.!:J ::;:~ - ~ . ~ 0_ u u o """" ~- """" =- 00 ~,.Q <"'C> 0 ~ =~ p::: ...:l ;; C> ~ ~ ~~- ~. -- <::'> _.. '-D =:== ~ jg.... <.r> ~ - '""" ~- o("Y"').....g ~ - -- 0_ ~.::::: u ~ =0 16C14 INl'ERLOCAL AGREEMENT COLLIER COUNTY WATER-SEWER DISTRlCT AND SCHOOL BOARD OF COLLIER COUNTY Lelv Hillh School (and a future elementarv school) into Nanle. Manor Wastewater Svstem. This lnterloeal Agreement is entered into this I 9 fir day of Jl1 12'f , 2005, by and between the Collier County Board of County Commissioners of Collier County, Florida, as tbe Governing Body of Collier County and as Ex-officio the Governing Board of the Collier County Water-Sewer District, (hereinafter referred to as "County") and the School Board of Collier County, Florida (hereinafter referred to as "School Board"), with County and School Board sometimes collectively referred to herein as the "Parties". WHEREAS, the parties recognize their mutual obligation and responsibility for the he.lth and welfare of residents in Collier County; and WHEREAS, County required that the wastewater system from Lc1y High School be modified to allow flow from the school to be measured by a flow meter. County consulted with Scbool Board and determined that the suhject wastewater force main is sub-standard and must be replaced. This force main runs within a utility easement geographically close to a canal. This wastewater line has experienced breaks and has been repaired by both County staff and School Board staff. This force main poses a health risk each time a line break occurs. A County consultant prepared options that were reviewed by County and School Board staff and the chosen option is to install piping to connect wastewater flows from Lely High School (and a future elementary school) into the Naples Manor wastewater system. The existing sub-standard force main shall be abandoned. This work will include upgrades to a County pump station to accommodate these additional wastewater flows; and WHEREAS, the Consultant estimates that the construction costs ("Costs") will be ~ Q ~ $278,000, which sum shall be advanced to County by School Board; and ~ ~ ~ WHEREAS, these estimated (construction) Costs shall be adjusted to reflect those ~ ;:l _ actual Costs (after tbose Costs have been quantified). If the actual Costs, when quantified, are - ~ ~ iii ;:: less than the estimated (construction) Costs in the amount of $278,000, the difference ..--.-- ~ -- ~ a ~ Fa between the estimated Costs and those actual Costs, if any. shall promptly be refunded by County to the School Boaro. Consultmg Engineering fees covered by the Consultan!"s Agreement are not (construction) Costs. The County shall pay consulting fees, design fees, = U'") <-> ....... = "'-' .... .... co <-> == = Agenda Item No. 16C1 December 16, 2008 Page 4 of 6 16C14 permit fees, and other incidental fees as80ciated with the subject force main Project, none of which are (con~tni.ction) Costs in the context of this Agreement. WHEREAS, the County shall obtain the neces~ary permits. bid and award the construction contract, and manage tbe construction, and pay construction Costs, if any, that exceeds tbe School Board's advanced $278,000. WHEREAS, the County and School Board agree that the ownership of the subject force main that shall be located on the School Board's real property shall be owned and be maintained by the School Board. The subject force main located outside of the School Board's real property shaH be owned and shall be maintained by the County. WHEREAS, School Board shall convey the necessary Temporary ConstlUction Easements to the County, at no cost, that are required for the completion of tbis Project. WHEREAS, Scbool Board staff will review construction documents and provide input throughout design of the wastewater force main and pump station upgrade. School Board will provide assistance as requested until the project is completed and is acceptable to both parties. WITNESSETH NOW, THEREFORE, in consideration for tbc mutual covenanlS contained herein and such other good and valuable consideration, the receipt and adequacy of which is bereby acknowledged, tbe parties mutually agree as follows: L The above recitals are true and correct and are incorporated berein as part of this agreement. .f. Necessity to install Force Main. The existing sub. standard Force Main will be abandoned in place as a part of tbo construction. A new force main will be installed and connected into the Naples Manor wastewater system. Pumps and controls located at a pump station within Naples Manor must be (and will be) upgraded by means of this Project. .1 County to Facilitate Proiect. Tbe County will dt its cost and expense: Pay for the Agenda Item No. 16C1 December 16, 2008 Page 5 of 6 16C14 ~ design ofthis Project, Pay the Consultant's fee, acquire all permits and oversee construction of this Project, including upgrading the pump station, and pay that portion of the Costs, ifany, that exceeds the School Board's advanced $278,000. School Board shall advance $278,000 to County, which will be applied only toward (construction) Costs. The School Board shall not pay more than the $278,000 advanced to the County. School Board shall grant the County, williin sil\ty (60) days, of demand a temporary easement for a term of two years for purposes of constructing the Project. This grant will be at no cost to the County, except that the County shall be responsible for any litle work performed, the sketch and description of the temporary construction casement and recording fees. 1, 0-. ~ <"'> ...... = c., .,... ..",. = <"') m WITNESS WHEREOF, the parties hereto have affixed their signatures by their duly ex: authorized representatives. = '>< '>< '>< c:> u:> .,..., ..... -- ~ 0... -- '-"Z' <X> m ~ <:::> .., .., .., Approved as to form and le~UffiCienC~ (Ot.v\ ~ Thomas Palmer, Assistant County Attorney ATTEST: BY:~ Ravm nd. " upcrintendent Attorney for School Board Agenda Item No. 16C1 December 16, 2008 Page 6 of6 16C14 \,lUHIIUUj411 .. \\' ",'" I,., ........",..r.........'fl'. 'I,.. BOARD OF COUNTY co~ssio.~~:~ \<-~ COLLIER COUNTY, FLO~A; .~,S ''/ );:..;t % . GOVERNING BODY OF. C~tLIER CO~ g.ORIDA AND AS EX-OFFICIO THi. G6V'ili:OONij:\3dL''ff: OF THE COLLIER COUN~\yA tE'R~SE$3~::'f DISTRlCT. "". .'.":..,,.. <'.'. <'" ~ ~""""""t-"'\"\\\" W 'I, lI'I'~\\\\ By: FRED W. COYLE, Ch an COLLIER COUNTY SCHOOL BOARD ~r~u/ By: ~ '" Patricia Carroll. Chairman Date: . ~f'~)---- 11em# ~:,d. .6 -JiJ-of ~~~d '1-/ -oS" {J: