Agenda 12/16/2008 Item #16B 5
Agenda Item No. 16B5
December 16, 2008
Page 1 of 37
EXECUTIVE SUMMARY
Recommendation to approve a Resolution authorizing the Chairman of the Board of
County Commissioners to execute the attached Federal Transit Administration
Section 5310 grant application, and to accept the grant if awarded
OBJECTIVE: To obtain authorization for the Chairman of the Board of County
Commissioners to execute the attached Federal Transit Administration (FT A) grant
application, and to accept the grant if awarded.
CONSIDERATION: FTA Section 5310 grant funds, which are to be used for the
purchase of paratransit vehicles to provide transportation services to the elderly and
disabled residents of Collier County, are made available cach year through an application
process administered by the Florida Department of Transportation (FDOT). As a
governmental entity that provides paratransit services to the elderly and disabled, the
Collier County Board of County Commissioners is eligible to file the attached grant
application, This grant application seeks a FTA Section 5310 Grant Award for the
purchase of one small cutaway paratransit vchicle scheduled for replacement in FY09-l 0,
Working with Fleet Management, a paratransit vehicle replacement plan was developed
in the 2008 Transportation for the Disadvantaged Service Plan (TDSP). This
replacement vehicle is identified in the 2008 TDSP.
FISCAL IMPACT: The total cost of the paratransit vehicle is estimated to be $75,018
for one (I) vehicle. If the grant request is approved, the source of funds will be $60,014
Federal, matched by $7,502 State and $7,502 local. The local share is budgeted in Fund
427 Transportation Disadvantaged operating budget in FY09.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure,
requires only a majority vote for approval, and is otherwise legally sufficient for Board
action.-SRT
GROWTH MANAGEMENT IMPACT: Consistent with the Transportation Element of
the Growth Management Plan as stated in Objectives] 0 and 12,
RECOMMENDATION: That the Board approve a Resolution authorizing the
Chairman of the BCC to execute all documents necessary to apply for the Federal Transit
Administration Section 53] 0 Grant, including executing the Certification and Assurances
to FDOT document. It should be recognized that the requested grant award referenced
above in the amount of $75,018 is a preliminary number and is subject to change. The
actual award, if granted, will be brought back before the Board.
Prepared by: Sue Faulkner, Principal Planner, Alternative Transportation Modes
Attachment: FT A Section 53]() Grant Application
Item Number:
Item Summary:
Meeting Date:
Page lof2
Agenda Item No, 16B5
December 16, 2008
Page 2 of 37
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
1685
Recommendation to approve a Resolution authorizing the Chairman of the Board of County
Commissioners to execute the attached Federal Transit Administration Section 5310 grant
application. and to accept the grant If awarded.
12/16/20089:00:00 AM
Prepared By
Sue Faulkner
Transportation Services
Principal Planner
Alternative Transportation Modes
Date
11/28/20082:22:50 PM
Approved By
Barbara LaPierre
Transportation Services
Management/Budget Analyst
Traffic Operations
Date
12/1/20082:17 PM
Approved By
Michelle Edwards Arnold
Transportation Services
Alternative Transportation Modes
Director
Date
Alternative Transportation Modes
12/1/20087:47 PM
Approved By
Scott R. Teach
County Attorney
Assistant County Attorney
County Attorney Office
Date
12/2/2008 8:07 AM
Transportation Division Administrator
Date
Approved By
Norm E. Feder, AIC?
Transportation Services
Transportation Services Admin.
12/2/200810:51 AM
Approved By
Brian Hancock
Transportation Division
Operations Support Manager
Transportation Administration
Date
12/3/20088:55 AM
Grants Coordinator
Date
Approved By
Therese Stanley
Transportation
Transportation Administration
1213/2008 9:56 AM
Approved By
Pat Lehnhard
Transportation Services
Executive Secretary
Date
Transportation Services Admin
12/31200810:15 AM
Approved By
OMB Coordinator
Administrative Services
Applications Analyst
Information Technology
Date
12f3/2008 3:58 PM
Approved By
Mark Isackson
County Manager's Office
Budget Analyst
Office of Management & Budget
Date
12/4/20083:48 PM
Approved By
James V. Mudd
County Manager
Date
file:IIC:\AgendaTest\Export\ 1 I 8-December%20 I 6,%202008\16.%20CONSENT%20AGE...
12/10/2008
Page 2 of2
Agenda Item No. 1685
December 16, 2008
Page 3 of 37
Board of County
Commissioners
County Manager's Office
12/7/20089:05 PM
file://C:IAgcndaTestIExportII18-December%20J 6,%202008116,%20CONSENT%20AGE,.. 12/1 0/2008
Agenda Item No, 1685
December 16, 2008
Page 4 of 37
RESOLUTION NO_ 2008-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO
EXECUTE AND FILE ALL DOCUMENTS NECESSARY TO APPLY
FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5310
GRANT, TO REVISE AND EXECUTE ANY REQUIRED
DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE
COUNTY, ANY SUCH GRANT AWARDED_
WHEREAS, 49 V.S.C. S 5310 authorizes the Secretary of Transportation to make grants
and loans to local government authorities such as Collier County to help provide mass
transportation services to meet the special needs of elderly individuals and individuals with
disabilities; and
WHEREAS, each year, through an application process administered by the Florida
Deparbnent of Transportation, the Collier County Transportation Disadvantaged program has
obtained funds that are used for the purchase of vehicles and for the provision of transportation
services to the elderly and disabled residents of Collier County; and
WHEREAS, the Collier County Local Coordinating Board ("LCB") has requested that
the Collier County Board of County Commissioners apply this year for FTA 49 V.S.C. S 5310
funds in order to purchase vehicles to transport the elderly and disabled residents of Collier
County; and
WHEREAS, the Board of Collier County Commissioners has authority to apply for and
accepts grants from the Florida Department of Transportation as authorized by Chapter 341,
Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended.
NOW TIIEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Collier County, Florida, that:
I. The BOARD authorizes its Chairman to file and execute the application on behalf
of the Collier County Board of County Commissioners with the Florida Deparbnent of
Transportation for the Federal Transit Administration Section 310 Grant, including revising and
executing any and all documents required in connection with filing the application, copies which
I
Agenda Item No, 1665
December 16, 2008
Page 5 of 37
are attached hereto, to approve any budget amendments necessary to receive those funds, and to
accept those funds on behalf of the County.
2. The BOARD'S registered agent in Florida is: Jeffiey A Klatzkow, County
Attorney. The registered agent's address is 3301 East Tamiami Trail, Naples, FL 34112.
3. The BOARD authorizes its Chairman to sign any and all assW'ances, warranties,
certifications, agreements, any subsequent amendments, contracts and other such documents that
may be required in connection with the application.
4. This Resolution shall be effective immediately upon signature by the Chairman
This Resolution adopted after motion, second, and majority vote favoring same, this 16th
day of December, 2008.
ATfEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Deputy Clerk
Tom Henning, Chairman
2
Agenda Item No, 16B5
December 16, 2008
Page 6 of 37
Checklist for Application Completeness
Name of Applicant:
Collier Countv Board of Countv Commissioners
Check one: First-time Applicant
Previous Applicant X
The following must be included in the Section 5310 grant application in the following order:
..1L This checklist.
....L Applicant's cover letter and 2 copies of the governing board's Resolution,
-6. Application for Federal Assistance (Form 424, Code 20,513)
~ Operating and Administrative Expense and Revenue Form
L Current Vehicle and Transportation Equipment Inventory Form
L Capital Request Form
~ Exhibit A Current System Description
L Exhibit A-1: Fact Sheet
~ Exhibit B: Proposed Project Description
L Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only.)
~ Exhibit D: Coordination
NfA Exhibit E: NfA
-6. Exhibit F: Federal Certifications and Assurances
NfA Exhibit G: Certification of Equivalent Service (if grant is for non-accessible vehicles)
X Exhibit H: Applicant Certification and Assurance to FDOT,
Date application was submitted to Local Clearinghouse:
12-1-08
Additional documents required for first-time applicant (if a private-nan-profit agency)
Copy of Certificate of Incorporation
...:-
Agenda Item No, 1685
December 16, 2008
COLLIER COUNTY GOVERNMENT Page70f37
TRANSPORTATION SERVICES DIVISION
.
Alternative Transportation Modes Department
2885 Horseshoe Drive South. Naples, Florida 34104. 239-774.8]92 . FAX 239.213.5899
December 19, 2008
Mr. Terry Beacham
Florida Department of Transportation
Post Office Box 1249
801 N, Broadway
Bartow, FL 33830-1249
RE: 5310 Grant Submittal
Dear Mr. Beacham:
Collier County Board of County Commissioners (BCe) submits this application for Section 5310
Program Grant Funds and agrees to comply with all assurances and exhibits attached hereto and by this
reference thereof, as itemized in the Checklist for Application Completeness.
~
Collier County Board of County Commissioners further agrees, to the extent provided by law (in
accordance with Sections 129,07 and 768,28, Florida Statutes) to indemnify, defend and hold harmless
the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge,
or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any
of the assurances stated in this Application,
This Application is submitted on the 19'h dav of December. 2008 with two (2) original resolutions
authorizing Tom Helming, Chairman of the Collier Board of County Commissioners to sign this
application,
Thank you for your assistance in this matter,
Sincerely,
~~~~~
Sue Faulkner, Principal Planner
Alternative Transportation Modes
Collier County
.
Enclosures
cc: Norman Feder, Transportation Administrator
Michelle E, Arnold, Alternative Transportation Modes Director
Therese Stanley, Transportation Grant Coordinator
Kelly Jones, Finance Department
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Agenda Item No. 1685
December 16 2008
Page 8 of 37
RESOLUTION NO. 2008-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN TO
EXECUTE AND FILE ALL DOCUMENTS NECESSARY TO APPLY
FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5310
GRANT, TO REVISE AND EXECUTE ANY REQUIRED
DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE
COUNTY, ANY SUCH GRANT AWARDED.
WHEREAS, 49 V.S.C. ~ 5310 authorizes the Secretary of Transportation to make grants
and loans to local government authorities such as Collier County to help provide mass
transportation services to meet the special needs of elderly individuals and individuals with
disabilities; and
WHEREAS, each year, through an application process administered by the Florida
Department of Transportation, the Collier County Transportation Disadvantaged program has
obtained funds that are used for the purchase of vehicles and for the provision of transportation
services to the elderly and disabled residents of Collier Cowrty; and
WHEREAS, the Collier County LocaI Coordinating Board ("LCB") has requested that
the Collier County Board of County Commissioners apply this year for FTA 49 V.S.C. ~ 5310
funds in order to purchase vehicles to transport the elderly and disabled residents of Collier
County; and
WHEREAS, the Board of Collier County Commissioners has authority to apply for and
accepts grants from the Florida Department of Transportation as authorized by Chapter 341,
Florida Statutes, and by the Federal Transit Administration Act of 1964, as amended.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Collier County, Florida, that:
I. The BOARD authorizes its Chairman to file and execute the application on behalf
of the Collier County Board of County Commissioners with the Florida Department of
Transportation for the Federal Transit Administration Section 310 Grant, including revising and
executing any and all documents required in connection with filing the application, copies which
1
Agenda Item No. 1685
December 16, 2008
Page 9 of 37
are attached hereto, to approve any budget amendments necessary to receive those funds, and to
accept those funds on behalf of the County.
2. The BOARD'S registered agent in Florida is: Jeffrey A. KJatzkow, County
Attorney. The registered agent's address is 3301 East Tamiami Trail, Naples, FL 34112.
3. The BOARD authorizes its Chainnan to sign any and all assurances, wammties,
certifications, agreements, any subsequent amendments, contracts and other such documents that
may be required in connection with the application.
4. This Resolution shall be effective inunediately upon signature by the Chainnan
This Resolution adopted after motion, second, and majority vote favoring same, this 16th
day of December, 2008.
A'ITEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Deputy Clerk
Tom Henning, Chainnan
A~if k2:tgal sufficiency:
Scott R. Teach
Deputy County Attorney
2
Agenda Item No. 1685
December 16, 2008
Page 10 of 37
Federal Form 424
APPLICATION FOR
Aqenda Item No. 1685
- December 16, 2008
Page 11 of 37
v 7 3
FEDERAL ASSISTANCE erslon 10
2. DATE SUBMITTED Applicant Identifier
12-22-08
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier
Application Pre-application
o Construction e Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
[7I NonMConstruction C Non-Construction
5. APPLICANT INFORMA nON
Legal Name: Ornanizational Unit:
Collier County Board of County Commissioners Department:
Alternative Transportation Modes
Organizational DUNS: Division:
Transportation
Address: Name and telephone nu~~:r of person to be contacted on matters
Street involvina this application lYe area code)
2885 S Horseshoe Drive Prefix: First Name:
Ms Sue
City: Middle Name
i Napl,:s ._._--~---_._.._...~--~-"- --_.~-"- -..-------
( County: Last Name ^-_._~-
I Collier County Faulkner
Stale: Zip Code Suffix:
Florida 34104
Country: Email:
USA suefaulkner@coHiergov,net
6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) I Fax Number (give area code)
@]~-[6J@][Q][]i5J[6J[6J 239-252-8192 239-252-3029
18. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See hack of form for Application Types)
I 17.: New Ii,] Continuation If] Revision B- County
I'I Revision. enler appmpnale le<<er(s) in box(es)
(See back of form for description of letters.) 0 0 ther (specify)
Other (specify) 9. NAME OF FEDERAL AGENCY:
Federal Transit Administration
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
@]@]-[][3]0 5310 capital assistance requested to replace paratransit vehicles that
TITLE (Name of Program): have outlived their useful life
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, ere.)'
Community of Immokalee, Naples, Marco Island, Everglades City, Collier County,
113, PROPOSED PROJECT 14, CONGRESSIONAL DISTRICTS OF:
i Start Date: I Ending Date: a. Applicant lb. Project
7-1-2009 6-30.2010 14 14
15. ESTIMATED FUNDING: 16, [S APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
nRDER 12372 PROCESS?
a. Federal ~ 60,014 fZl THIS PREAPPLlCATtONfAPPLlCAT10N WAS MADE
a. Yes. I AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant ----.ro PROCESS FOR REVIEW ON
c, State $ ." DATE: 12-1+08
7.502
d Local 7,502 . b. No. fr] PROGRAM IS NOT COVERED BY E. O. 12372
e. Other $ 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income F 117. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
9 TOTAL F 75,018 o Yes If "Yes" attach an explanation. ill No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLlCATION ARE TRUE AND CORRECT. THE
~OCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
TTACHED ASSURANCES IF THE ASSISTANCE IS AWAR.DED.
a Authorized Re re~fmtative
~r~fix ) First Name Middle Name
Tom
I Last Name lSuffix
I Henning
Ib:. Tille \C. Telephone Number (give area code)
Chairman 239-252-8091
!d- Signature of Authorized Representative . ~. Dale Signed
I
Previous Edition Usable
Authorized for Local ReDroduction
Standard Form 424 (Rev.9+2003)
Prescribed bv OMB Circular A-102
Agenda Item No. 1685
December 16, 2008
Page 12 of 37
Operating and Administrative Expenses
I
-____J
Agenda Item No. 1685
December 16, 2008
Page 13 of 37
Name of Applicant
Collier County
Fiscal period from 7 -1-09
to 6-30-10
TRANSPORT A T10N-RELA TED OPERATING and ADMINISTRATIVE EXPENSES
EXPENSE CATEGORY EXPENSE $
Labor (501) $
Fringe and Benefits (502)
Services (503)
Materials and Supplies (504)
Vehicle Maintenance (504.01)
Utilities (505)
Insurance (506)
Licenses and Taxes (507)
Purchased Transit Service (508) $3,021.810
Miscellaneous (509)
Leases and Rentals (512)
Depreciation (513)
TOTAL EXPENSE $3,021,810
TRANSPORTATION-RELATED OPERATING and ADMINISTRATIVE REVENUES
OPERATING REVENUE REVENUE $
Passenger Fares for Transit Service (401) $72,000
Special Transit Fares (402)
Other (403 - 407) (identify by appropriate code)
TOTAL OPERATING REVENUE $72,000
OTHER REVENUE SOURCES : .:
Taxes Levied Directly by the Transit System (408)
Local Cash Grants and Reimbursements (409) $1,776,600
Local Special Fare Assistance (410)
State Cash Grants and Reimbursements (411) $935,210
State Special Fare Assistance (412)
Federal Cash Grants & Reimbursements (413) $238,000
Interest Income (414)
Contributed Services (430)
Contributed Cash (431)
Subsidy from Other Sectors of Operations (440)
TOTAL OF OTHER REVENUE $2,949.810
GRAND TOTAL ALL REVENUES $3,021,810
Current Vehicle and Transportation Equipment Inventory
Agenda Item No. 16B5
December 16, 2008
Page 14 of 37
Agenda Item No. 16B5
December 16, 2008
Page 15 of 37
CURRENT VEHICLE AND TRANSPORTATION EQUIPMENT INVENTORY <al
Name of Applicant
Collier County
Date of Inventory
November 16. 2008
FOOT Seats &
control WIC
Model /I Ramp or positions Expected Other
Yr. Makelsizeltype or ~:N lift (Le. Avg. Current retirement equipment Funding
Ib) (CI Cd Isoe;lfvI 12+2\ mlleslYr. Mlleaae date ie\ source (f)
I
I
I
*1a) A computerized in-house inventory providing the same information as this form is acceptable.
(b) Identify vehicles to be replaced with this or other grant by placing an asterisk (') next to the
model year. In Exhibit B of the application, provide the name of the lessee or contractor, if
applicable.
(c) For example, Ford 22' bus; Dodge converted van.
(d) Show FDOT control number if bought with grant through FOOT; otherwise, show last 5 or 6
digits of Vehicle Identification Number (VIN).
(e) include computer hardware and software, copiers, printers, mobile radios, communication
systems, etc.
(f) Identify the grant or other funding source used for purchasing the vehicle/equipment.
NOTE:
Those requesting replacement vehicles, please identify the year the
vehicle(s) were purchased.
Agenda Item No. 16B5
December 16, 2008
Page 16 of 37
Equipment List for Department/Cost Center 138337
Pieces: 22 Total Cost: $1,420,541.61
Click on Equip # link for Lifecycle Costs and Mileage
Latest PM
Mileage Duet SkedDate
-----_11IIIII:----"'1
Equip #
Cost Date Acq License # Color
Year Make
Model
042783 559,083.40 01/19/2004 221060 White/Blue 2003 FORD
E450
165873 NO
NONE
~... .,~~~.lI1t';'.i~.!m.._"":'blf!Iji:k<l1(...~!:::ilr~.)~'lA~~i;'mit:..'~~~~1II
i", ,', ~~~;~~~,~.. '.~ .;eIili&\I'~~~;~~~!iE'~~~'tI.~~1f
~ $44,050.80 0210512004 219710 White
2UU3 FORD
[350 VAN
198889 NO
NONE
~~""Iii1~.l1I'~ih"'1JI!i~"~Il~~~:fi;"';'_~~__~,~1
~!C~~'~.~~~I~~~__~lt . .~~.
~ 544,050.80 02J05J2004 219712 White
2003 FORD
E3SO V AN
222453 NO
NONE
~gllil___".lIl'I&1I!iIiBI'i_._1
~
$0.00 09/1912005 DEPT
2005 COLLIER
COUNTY
NO
NONE
----------...
060053 SSO.253.00 0112012006 218432 White
2006 CHEVROLET GLA VAL
BUS
133699 NO
NONE
HSBIBB______....
060058 S80,426.70 0112512006 218429 White
2006 CHEVROLET GLA V AL
BUS
134641 NO
NONE
~~,~~~;r~f"_~__~~li
1~~uj!~~~~~~~~" .. .'2tMi_~~ '\c ; . -~lfa~"
CC2-(J6li S54,86O.OO 0110412007 TA6588 Wbite
2005 FORD
E350
CUTAWAY
86199 \'ES
NONE
'."~'~~..~&_.' ,-~.,;_. ,...'.... ...-.,.....
,cco.t.~~gr" ." ."..,,, . ..>. , .. :',". . . ..
",,,,,"IO..,,,,,-~,,,.1i'~;;tl~. ... P.. ~a..lM.,_ _'"... ' ,
CC2-2fl7 $64,090.00 07/1712007 TA9314 White
2007 OIEVROLET EXPRESS
3500
81421 YES
NONE
!!IBt1IiB__II~.IIl_._1
C(1-2S:5 SBl..3S8.00 10/1I12007 220293 White
2007 CHEVROLET GLA V AL
, BUS
52720 NO
NONE
~~~~~?~~~'e\l~~~~:_.' -~.-..I
~~~m ._~_ ~_ .._
CO-335 $87.258.00 0211812008 220298 White 2007 CHEVROLET GLA V AL 32704 NO NONE
BUS
~~m~.~.!tl~~~~"~j~qfl:&:~~~"""""~-I
1-"'''j''"',"",_~~~J$i~~4~~'''''~,,,~'t)f,1i,,<~~~~~~*,,,,,\ ,kif., ~. ,;~~._
CC1-3l.1 $64,090.00 071I712008 TA968J While 2007 CHEVROLET ;~RESS 11394 NO NONE
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Agenda Item No. 16B5
December 16, 2008
Page 18 of 37
CAPITAL REQUEST FORM
Agenda Item No. 16B5
December 16, 2008
Page 19 of 37
CAPITAL REQUEST FORM
VEHICLE REQUEST
GMIS
Code
(This
column for R or E Number Estimated
FOOT use
ONLY) (a) requested Description (bl (cl Cost
R 1 Small cutaway diesel bus with Iift- $72,618
11. -- 22'3" length, with 8 seats and 2
wheelchair spaces
11.
11.
11.
11.
$72,618
Sub-total
EQUIPMENT REQUEST (cl
111._._ .. 1 3 camera REI system $2,400
....
11.
11.
11.
.
Sub-total .. .. . . $2,400
(a) Replacement (R) or Expansion (E).
(b) Provide a brief description including the length and type vehicle, type of fuel, lift or
ramp, number of seats and wheelchair positions. Do not show the Make. For example,
22' diesel bus with lift, 12 ambo seats, 2 w/c positions.
(c) Show mobile radios, computer hardware/software, etc. under "Equipment Request."
VEHICLE SUBTOTAL $ 72.618 + EQUIPMENT SUBTOTAL$ 2.400
= $ 75.018
(x) 1.
(x) X 80% = $ 60,014
[Show this amount on Form 424 in block 15(a)]
Florida Department of Transportation
Public Transit Office
Agenda Item No. 16B5
December 16, 2008
Page 20 of 37
Order Packet
ORDER FORM - PAGE ONE
CONTRACT # FVPP-08-SC-TP
ORDER FORM FOR 22' CHAMPION SMALL CUTAWAYS
ON CHEVROLET/GMC 610 CC3500 GVWR CHASSIS WITH 12,300# GVWR
TRANSIT PLUS, INC.
AGENCY NAME:
DATE:
PURCHASE ORDER NUMBER:
CONTACT PERSON:
(Name, Telephone Number and Email Address)
March 2008
Item Unit Cost Quantity Total
Cost
Base Vehicle Type
ChevroletlGMC CC3500 22' 3" lenath $55,148 I c,"7 ~'i8'
Paint Scheme Choices
Scheme #1 $400
Scheme #2 $400
Scheme #3 $400 I '-\06
G-. .:1 <'I-- . ~ v?.u-- . I '7 t'V'.
Floor Plan Choices " U
Freedman Seats Standard)
Standard Seat ( oer oerson) $280 <;] ? ':74()
Flip-upSeatweroemon) $345
Foldaway Seat (oer oem on) $450
Children's Seat (oer person) $525
Securement Systems
Q'Straint QRTMAX securement (oer oosition) $550 .2 1100
Sure-Lok securement (oer position) $630
Seat belt extensions (2-sets standard) $10 (). ;).D
Stretcher securement system storaCle included $1200
Side Wheelchair Lift Choices (pick one)
Braun $2,950 I 7 '1."50
Maxon $2,950
Rican $2,950
PAGE ONE SUB-TOTAL ---.. ---- , C,lfj 15'3
FVPP-08-SC-TP
- 9 -
Februaoy 2008
Florida Department of Transportation
Public Transit Office
Agenda Item No. 16B5
December 16, 2008
Page 21 of 37
Order Packet
ORDER FORM - PAGE TWO
CONTRACT # FVPP-OB-SC-TP-1
ORDER FORM FOR 22' CHAMPION SMALL CUTAWAYS
ON CHEVROLET/GMC 610 CC3500 GVWR CHASSIS WITH 12,300# GVWR
TRANSIT PLUS, INC.
March 2008
Item Unit Cost Quantity Total
Cost
Other Available Options
Aluminum Wheels (complete set) $2,750
Stainless Steel Wheel Inserts $235
Altre Transfloor Floorina $580
6.6L V-B diesel enaine $7,BOO -I- I q; nil
Driver safety partition $100
Freedman CL 67 Driver's Seat $1,100
Freedman Sport Driver's Seat $475
Public Address System $275
Entertainment Center (amlfm/cd radio standard) $175
Alternative vehicle exterior bodv stvle $2,100
Hawkeye Reverse Detection Svstem $395
Amerex Fire Suppression Svstem (JoMarstandard) No Charae
Tacholink Event Data Recorder (standard)
Operator Interface
Operator "Smart Tao" button (1 per driver) $40
Button reader (1 per depot) $120
Data Download Interface
Digital Smart Module (1 per depot) $170
DSM Reader (1 per depot) $75
RF Vehicle Interface (1 per bus) $360
RF Base Station receiver (1 per depot) $570
Bus Location & Mappinq
Historic GPS receiver (1 per bus) $440
Mapping software & maps (1 per depot) $1000
'\l h,. --" c,'.-\-:~ .~ .:-r- 'L ~ Ro I 550
::l 7' A. Rer " . J~--r. ~..., Uu. I .2. Lf (' /l
c~ -t' . C -\- '""- \.5! .fJ....J L 'Il; QI'l I 9/\
C\ :I \'.jlL \ J, ~\. . T. 1 f'...--, 1':.0: ~\J~9 "\!G' C;l'i/') I C::-nr,
,
PAGE TWO SUB-TOTAL ---- ---.. i O,'b(,o
FVPP-08-SC-TP
- 10 -
February 2008
Florida Department of Transportation
Public Transit Office
Agenda Item No. 16B5
December 16, 2008
Page 22 of 37
Order Packet
Item Unit Cost Quantity Total
Cost
PAGE TWO SUB-TOTAL 10,'6bO
(sub-total of second page) --..... ---
PAGE ONE SUB-TOTAL b~ 133'
(carry forward from previous page) ---- -..-..
I
GRAND TOTAL 15 0 \'(3
(sum of page 1 and 2 sub-totals) ---.. ----
,
FVPP-08-SC-TP
- 11 -
February 2008
.L\genda Item No. 16B5
December 16, 2008
Page 23 of 37
EXHIBIT A
Current System Description
Agenda Item No. 16B5
December 16, 2008
Page 24 of 37
COLLIER COUNTY / COLLIER AREA TRANSIT
2009/20105310 GRANT APPLICATION
EXHIBIT A: Current System Description:
Currently, Collier Area Transit provides transportation services to the general public. Services
provided include fixed route bus service and paratransit service. The public transit services are
managed by a contracted management company; McDonald Transit Associates, Inc. Paratransit
service is available seven days per week, 24 hours per day. All service is provided by contracted
operators.
Paratransit service is door to door. Drivers will assist anyone who appears to need assistance,
especially the frail and elderly and those who are mentally or physically disabled, from their door
to their seat on the vehicle. Drivers will not go into a home and cannot go to rooms of nursing
homes or hospitals due to time constraints and liability issues. Office hours are from 7:00 a.m. to
5:30 p.m. Monday through Friday. After hours calls are forwarded to one of the contracted
carriers who have actual operations twenty-four hours per day.
All available funds will be used to carry out the mission of the Collier County's Transportation
Disadvantaged Local Coordinating Board, which is to carry out a coordinated and
comprehensive approach to planning, developing and providing transportation services that meet
the needs of transportation disadvantaged persons.
The number of Paratransit continues to increase each year. October 2008 surpassed 11,000 trips.
It is estimated that over 115,000 one-way trips will be provided during the current fiscal year.
Fares for the general public will be the same as other passenger fares. Fares for the paratransit
program are implemented as regulated by each funding source and approved by the Local
Coordinating Board. ADA fares are set up at $2.00 per one-way trip, lower than allowed by
regulations and based on Collier Area Transit's fixed route bus fares. As mentioned above,
service is managed by a contracted management company, McDonald Transit Associates, Inc.
service is provided by carriers under contract to McDonald Transit using vehicles owned by the
County and by the carriers.
Collier Area Transit's fixed route operates nine routes, using 16 buses in peak service. Collier
Area Transit's paratransit program operates up to 25 routes and or manifests each day; using an
average of 15 Collier County o\\oned vehicles. The balance of the routes are operated vehicles
provided by private-for-profit providers,
The maintenance of Collier County owned vehicles is performed by Collier County Fleet
Management. Subcontractors are responsible for maintenance on privately owned vehicles.
Collier Area paraTransit's program conducts regular safety inspections on subcontractor vehicles
as a critical component of our overall safety and security program. Safety is a primary concern of
all transportation entities.
Our current vehicle inventory is supplied elsewhere in this grant application. As can be seen,
many of the vehicles presently in the Collier County / Collier Area Transit Fleet have high
mileage on them. The Federal guidelines for vehicle replacement indicates that six paratransit
Agenda Item No. 16B5
December 16, 2008
Page 25 of 37
vehicles currently qualifY for replacement due to their mileage being in excess of 100,000 miles
(Source: Useful Life of Transit Buses and Vans Final Report - Report No. FTA V A-26-7229-
07.1 April 2007). As the Community Transportation Coordinator, we would like to be able to
replace high mileage vehicles. High mileage vehicles require increased maintenance expenses
compared with lower mileage vehicles.
Agenda Item No. 16B5
December 16, 2008
Page 26 of 37
EXHIBIT A-1
FACT SHEET
Agenda Item No. 16B5
December 16, 2008
Page 27 of 37
EXHIBIT A-1 -- FACT SHEET
CURRENTLY IF GRANT IS AWARDED
(Estimates are acceptable.)
1. Number of one-way trips provided to 109,464 109,464
elderly and persons with disabilities
IE&DI PER YEAR
2. Number of individual E&D served 109,464 109,464
(unduplicatedl PER YEAR
3. Percentage of E&D needing 32% 32%
wheelchair positions ACTUAL
4. Number of vehicles used to provide Average 25 per day Average 25 per day
service ACTUAL ,
5. Number of ambulatory seats Average 12 per Average 12 per vehicle
ACTUAL vehicle
6. Number of wheelchair positions Average 2 per Average 2 per vehicle
ACTUAL vehicle
7Vehicle miles traveled PER YEAR 1,320,379 1,320,379
8. Average vehicle miles 3,617.47 3,617.47
PER DAY
9. Normal number of days in 7 days per week 7 days per week
operation PER WEEK
10.Normal hours of vehicle operation 6:00am to 6:30pm 6:00am to 6:30pm
PER DAY
11 Trip length 12 miles 12 miles
AVERAGE
Agenda Item No. 16B5
December 16, 2008
Page 28 of 37
EXHIBIT B
Proposed Project Description
Agenda Item No. 16B5
December 16, 2008
Page 29 of 37
COLLIER COUNTY
5310 GRANT APPLICATION
2009
EXHIBIT B: Proposed Project Description:
FTA - 5310
The Collier County Board of County Commissioners is requesting FTA Section 5310
funds in the amount of $64,014 (80%). State match funds in the amount of $7,502 (10%)
are also being requested. This will be matched with local funds in the amount of $7,502.
Funds from this grant will be used to purchase one replacement vehicle to continue the
existing level of service. The vehicle scheduled for replacement has exceeded its useful
life and must be replaced if normal service is to continue. This and other vehicles will be
used to provide paratransittransportation services throughout the county.
Section 5310 funding for this vehicle is essential, if service is to continue. Collier County
currently provides over $1,750,000 each year to provide paratransit service. The current
fleet of vehicles is inadequate due to their age and condition. If this grant is not
approved, Collier County may be forced to use some of the Local Operating funds to
purchase replacement vehicles. Collier Area Transit provides ADA, Medicaid, and
Transportation Disadvantaged, and agency funded paratransit trips for the at-risk
population of Collier County, including those with disabilities, low income, or the
elderly. Without 5310 funds for replacement vehicles, Collier COWlty may have to
implement the prioritization of Transportation Disadvantaged paratransittrips as allowed
by the State of Florida Commission for the Transportation Disadvantaged. Trips would
be reduced and many passengers would not have access to recreational, medical,
shopping and other life sustaining transportation.
A Budget is provided elsewhere in the grant application.
10
Agenda Item No. 16B5
December 16, 2008
Page 30 of 37
EXHIBIT C
Public Hearing
Agenda Item No. 16B5
December 16, 2008
Page 31 of 37
Exhibit 0
Coordination
Agenda Item No. 16B5
December 16, 2008
Page 32 of 37
Exhibit 0
Coordination
The Collier County Board of County Commissioners is the Community Transportation
Coordinator (CTC) for Collier County.
EXHIBIT F
Federal Certifications and Assurances
i\genda Item No. 16B5
December 16, 2008
Page 33 of 37
Agenda Item No. 16B5
December 16, 2008
Page 34 of 37
APPENDIX A FEDERAL FISCAL YEAR 2009 CERTIFICATIONS AND ASSURANCES
FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature page alternative to providing Certifications and Assurances in TEAM-Web)
Name of Applicant:
Collier County Board of County Commissioners
The Applicant agrees to comply with applicable provisions of Categories 01 - 24.
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Catel!orv
OJ.
02.
03.
04.
05.
06.
07.
08.
09.
10.
Il.
12.
13.
14.
15.
16.
17.
18.
19.
20.
2J.
22.
23.
24.
Descriotion
Assurances Required For Each Applicant.
Lobbying.
Procurement Compliance.
Protections for Private Providers of Public Transportation.
Public Hearing.
Acquisition of Rolling Stock for Use in Revenue Service.
Acquisition of Capital Assets by Lease.
Bus Testing.
Charter Service Agreement.
School Transportation Agreement.
Demand Responsive Service.
Alcohol Misuse and Prohibited Drug Use.
Interest and Other Financing Costs.
Intelligent Transportation Systems.
Urbanized Area Formula Program.
Clean Fuels Grant Program.
Elderly Individuals and Individuals with Disabilities
Formula Program and Pilot Program.
Nonurbanized Area Formula Program for States.
Job Access and Reverse Commute Program.
New Freedom Program.
Paul S. Sarbanes Transit in Parks Program.
Tribal Transit Program.
Infrastructure Finance Projects.
Deposits of Federal Financial Assistance to a State
Infrastructure Banks.
Agenda Item No. 16B5
December 16. 2008
Page 35 of 37
APPENDIX A FEDERAL FISCAL YEAR 2009 ITA CERTIFICATIONS AND ASSURANCES
SIGNATURE PAGE
(Required of all Applicantsfor FTA assistance and all FTA Grantees with an active capital or formula project)
AFFtRMA nON OF APPLICANT
Name of Applicant:
Collier Count\' Board of Count v Commissioners
Name and Relationship of Authorized Representative: Tom Henni"!!. Chairman
BY SIGNING BELOW, on behatf of the Applicant, I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with
all Federal statutes and regulations, and follow applicable Federal directives, and comply with the certifications and
assurances as indicated on the foregoing page applicable to each application it makes to the Federal Transit
Administration (FTA) in Federal Fiscal Year 2009.
FT A intends that the certifications and assurances the Applicant selects on the other side of this document, as
representative of the certifications and assurances in this document, should apply, as provided, to each project for
which the Applicant seeks now, or may later, seek FT A assistance during Federal Fiscal Year 2009.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to FT A, and acknowledges that the
Program Fraud Civil Remedies Act of 1986,31 U.S.c. 3801 ef seq., and implementing U.S. DOT regulations,
"Program Fraud Civil Remedies," 49 crR part 31 apply to any certification, assurance or submission made to FTA.
The criminal provisions of 18 U.S.C. 100 I apply to any certification, assurance, or submission made in connection
with a Federal public transportation program authorized in 49 U.S.C. chapter 53 or any other statute
In signing this document, I declare under penalties of perjury that the foregoing certifications and assurances, and
any other statements made by me on behalf of the Applicant are true and correct.
Signature
Date:
Name Tom Henoi"!!. Chairman
Authorized Representative of Applicant
AfFIRMATION OF APPLICANT'S ATIORNEY
For (Name of Applicant):
Collier Countv Board of Countv Commissioners
As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority
under State, local, or tribal government law, as applicable, to make and comply with the certifications and
assurances as indicated on the foregoing pages. I further affirm that, in my opinion. the certifications and assurances
have been legally made and constitute legal and binding obligations on the Applicant.
I further affirm to the Applicant that, to the best of my knowledge, there is no legislation or litigation pending or
imminent that might adversely affect the validity of these certifications and assurances, or of the perfonnance of the
project.
Signature
Date:
Name
Attorney for Applicant
Each Applicant for FTA financial assistance and each FTA Grantee with an active capital or formula project must provide an Affirmation of
Applicant's Attorney pertaining to the Applicant's legal capacity_ The Applicant may enter its signarure in lieu of the Attorney's signature,
provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year.
Agenda Item No. 16B5
December 16, 2008
Page 36 of 37
EXHIBIT H
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
Agenda Item No. 16B5
December 16, 2008
Page 37 of 37
EXHIBIT H
APPLICANT CERTIFICATION AND ASSURANCE TO FOOT
To be completed and signed by an individual authorized by the governing board
of the applicant agency and submitted with the grant application.
The Collier Countv Board of County Commissioners certifies and assures to the Florida
Department of Transportation in regard to its Application for Assistance under U.S.C. Section 5310 dated
12-16-08:
1) It shall adhere to all Certifications and Assurances made to the federal government in its
Application
2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative
Code.
3) It has the fiscal and managerial capability and legal authority to file the application.
4) Local matching funds will be available to purchase vehicles/equipment at the time an order is
placed.
5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the
event of loss or damage due to an accident or casualty.
6) It will maintain project vehicles/equipment in good working order for the useful life of the
vehicles/equipment.
7) It will return project vehicles/equipment to the Department if, for any reason, they are no longer
needed or used for the purpose intended.
8) It recognizes the Department's authority to remove vehicles/equipment from its premises, at no
cost to the Department, if the Department determines the vehicles/equipment are not used for the
purpose intended, Improperly maintained, uninsured, or operated unsafely.
9) It will not enter into any lease of project vehicles/equipment or contract for transportation services
with any third party without prior written approval of the Department.
10) It will notify the Department within 24 hours of any accident or casualty involving project
vehicles/equipment, and submit related reports as required by the Department.
11) It will submit an annual financial audit report to the Department, if required by the Department.
Date:
Signature:
Tom Hennina. Chairman
Typed name and title