Agenda 12/16/2008 Item #10J
Agenda Item NO.1 OJ
December 16, 2008
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to Award Bid #09-5158, Systems Furniture for the New
Collier County Emergency Services Center to Corporate Express in the
amount of $106,153.37
OBJECTIVE: To provide the system furniture requirements included in the new
Emergency Services Center project scope.
CONSIDERATIONS: On September 9, 2008 The Board of County
Commissioners directed staff to solicit competition for the purchase of the
furniture for the new Emergency Services Center. Accordingly, staff and the ESC
project architect developed three (3) separated bid packages.
One of these packages, Bid# 09-5158 was posted by the Purchasing Department
on November 6, 2008 and electronic notifications were sent to ninety-six (96)
registered firms with twenty (20) firms downloading the bid document and nine
(9) firms submitting proposals. This bid package was issued as a two-step bid
methodology with Step 1, Technical Specifications due on November 17, 2008
The nine (9) submissions were received from: Corporate Express, Holmes and
Brakel, Krueger International, Marco Office Supply, NBB Office Environments,
Office Furniture and Design, The Beaux-Arts Group, Today's Business Interiors
and Workplace Resource and evaluated for compliance with the project
specifications by staff and the Project Architect's Registered Interior Designer.
The seven (7) firms meeting the specifications were notified on November 21,
2008 with the Step 2, Price Submittals due on December 1, 2008. Price
submittals were received from four (4) firms with Corporate Express being the
lowest responsive and responsible bidder meeting the specifications.
FISCAL IMPACT: The costs for this recommended award are within the
allowances for these items in the Project Budgets and the associated
Departmental Budgets to which costs will be allocated.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office. This item is not quasi judicial, and as such ex parte
disclosure is not required. This item requires majority vote only. This item
is legally sufficient for Board action. - CMG
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth
Management Plan.
~-
RECOMMENDATION: That the Board of County Commissions award Bid# 09-
5158, Systems Furniture for the Collier County Emergency Services Center to
Corporate Express in the amount of $106,153.37. A County numbered purchase
order will be utilized as the form of contract.
PREPARED BY: Michael F. Hauer, CPPO-CPPB
Purchasing Department
Attachment: Bid Tabulation
Page 1 of 1
Agenda Item No. 10J
December 16, 2008
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
10J
Meeting Date:
Recommendation to Award Bid #09-5158, Systems Furniture for the Collier County
Emergency Services Center to Corporate Express in the amount of $106,153.37. (Steve
Carnell, Purchasing Director)
12/1612008 9:0000 AM
Prepared By
Mike Hauer
Acquisition Manager
Purchasing
Date
Administrative Services
12/5/20084:49:10 PM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Facilities Management
Date
Administrative Services
12/5/20084:55 PM
Approved By
Mary Beck
Administrative Services
Executive Secretary
Administrative Services Admin.
Date
12/5/2008 5:03 PM
Approved By
Colleen Greene
Assistant County Attorner
County Attorney Office
Date
12/9/20085:08 PM
County Attorney
Approved By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Purchasing
Date
12/9/20085:17 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
12/9/20085:24 PM
Approved By
Laura Davisson
County Manager's Office
Management & Budget Analyst
Office of Management & Budget
Date
12/10/20088:27 AM
ApprOl'ed By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
12/10/2008 4:02 PM
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