Backup Documents 01/13/2009 Item #16B 5
MEMORANDUM
Date:
January 27,2009
To:
Margaret A. Bishop, Sf. Project Manager
Transportation Stormwater Mgmt.
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Change Order #2 to Work Order No. PBS-FT-3987-08-01
with PBS&J, Inc. for Freedom Park CEI Services
Enclosed for your records, please find a copy of the document referenced
above, (Agenda Item #16B5) approved by the Board of County
Commissioners on Tuesday, January 13, 2009.
If you should have any questions, please call me at 252-8406.
Thank you.
Enclosure
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP16 B 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
(Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The
completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on
the item.)
ROUTlNG SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or infonnation needed. If the document is
already complete with the exception of the Chailman's signature, draw a line through routing lines #1 through #4, complete the
checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
I.
2.
3.
4.
5. Sue Filson, Executive Manager Board of County Commissioners ~
6. Minutes and Records Clerk of Courts Office V
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, inCluding Sue Filson. need to contact statffor additional or missing
information. All original documents needing the Bee Chairman's signature are 10 be delivered to the Bee office only after the Bee has acted to approve the
itenD
Name of Primary Staff Margaret Bishop Phone Number (239) 252-5857
Contact
Agenda Date Item was 1/13/09 Agenda Item Number 16B5
Approved by the BCC
Type of Document COtoa WO Number of Original I
Attached Documents Attached
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
I. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception ol'most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from lrafJ
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chainnan and Clerk to the Board and possibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's /r~
Office and all other parties except the BCC Chairnlan and the Clerk to the Board
3. The Chainnan's signature line date has been entered as the date ofBCC approval of the )Jla"i
document or the final n~otiated contract date whichever is applicable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chainnan's /;1.(~
signature and initials are required.
5. In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BeC office within 24 hOllrs of BCC approval. /XtJ.'fj
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6. The document was approved by the BCC on lLI3/0~ and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's Office ?7f. q1S
has reviewed the changes, if applicable.
INSTRUCTlONS & CHECKLIST
I: Forms/ County Forms/ BCe Formsl Original Documents Routing Slip
WWS Original 9.03.04
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
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PROJECT NAME: Freedom Park PROJECT #: 51018 PROJECT MANAGER: Maraaret BishoD
BID/RFP #: 06-3987
MOD #: LPO#: 4500100170
WORK ORDER #: PBS-FT-3987-08.01
DEPARTMENT: Road Maintenance
CONTRACTOR/FIRM NAME: PBS&J. Inc.
Original Contract Amount:
$ 458.904.00
(Starting Point)
Current BCC Approved Amount: $458.904.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $491.404.00
(Including All Changes Prior To This Modification)
Change Amount: $65,000.00
Revised ContractIWork Order Amount: $556,404.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractIWork Order: $97 ,500.00
Date of Last BCC Approval December 11,2007
Agenda Item # 16B5
Percentage of the change over/under current contract amount 21,25 %
Formula: (Revised Amount / Last BCC approved amount)-l
CURRENT COMPLETION DATE (5): ORIGINAL: June 19, 2009
CURRENT: Auaust 19. 2009
Describe the change(s): This chanqe order is to add additional services to the work order to include record drawinq
support Additional hours are beinq requested because the dollar amount has been soent to cover additional services
required under the RFI task and shop drawinq/material submittal review. The amount of additional RFI review was not
anticipated in the oriqinal request. Additional review is necessarv to complete the proiect between February 1. 2009 and
Auqust 19, 2009.
Specify the reasons for the change(s)' 1. Planned or Elective (0 2. Unforeseen Conditions 3. Quantity
Adjustments ( 4. Correction of Errors (Plans, Specifications or Scope of Work) 5. Value Added
t' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Another firm would have to be
hired for the independent additional information review and shop drawinq/material submittal review and record drawinqs.
This change was requested by: (-IContractor/Consultant 171 Owner r' I Using Department C CDES
CDesign Professional 1"lRegulatory Agency (Specify) f" Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
f;1
Yes
r'
No
This form is to be signed and dated.
REVIEWED BY:
Date Ie), , 1'1-0 >(
1/13/6CJ
(
APPROVED BY
Revised 11.19.2007
1685
TO: PBS&J, Inc.
1514 Broadway. Suite 203
Fort Myers, FL 3390 I
CHANGE ORDER TO WORKORDER
FROM: Road Maintenance Department
2885 S Horseshoe Drive
Naples, FL 34104
Freedom Park CEI Services
Project Number 51018
Work Order date: December I I, 2007
Change Order Number 2
Change Order Description:
This change order is to add additional services to the work order to include request for
additional information review, shop drawing/material submittal review and record drawing
support. The scope is a\tached to this change order. No additional time is requested.
Work Order No. PBS-FT-3987-08-01
Date: December 15, 2008
Original agreement amount .............................................................. .$458,904.00
Sum of Previous Changes............................................... ....$ 32,500.00
This Change Order No. I Amount (add)............................................$ 65,000.00
Revised Agreement Amount .............................................................$556,404.00
Original contract time in calendar days.................................. ......... ..547 days
Adjusted number of calendar days due to previous change orders............... 60 days
This change order adjusted time is.................................................... 0 days
Revised Contract Time in working days....................................... 607 days
Original Notice to Proceed date .................................................. December 19, 2007
Completion date based on original contract time......................... June 19,2009
Revised completion date due to change order(s) ......................... August 19,2009
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
A!,'feement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, to this Agreement shall constitute a full and final settlement of any and all claims
arising out of, or related to, the change set forth herein, including claims for impact and delay
costs.
Prepared by:
Date: f ,:) - 15 - 0 S
Accepted by:
fi
P
Date: "z.l...-{ ~ti
liet, Director
oad Maintenance Department
Date: J 05' ~ l?'
J /
G~\L
( 'L/rz{"~
Approved by:
Change Order No.
Page 2
Date: i.- I J, - () 'l
ATTEST:
Dwight E. ,BrOCk;-€h;rk
\'~. . '-', ,.,'::,-"
~.
BY:
lttast d to
,1Q11atur't O'l
Approved As To FOIm'
and Lega! Sufficie~cy:
Print Name: ~~ d( je-J-
Assistant County Attorney
Date:
1685
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Date:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER C~UNTY FLORIDA
BY:~
Tom
Item #
lv>E>S~
Agenda \.--1"'2. -ra
Date ~I
Contract 06-3987
SCOPE-oF-wlb B 5
Professional Engineering Services
For
Gordon River Water Quality Park
In accordance with the Collier County Contract Number 06-3987 "Professional CEI
Services" the following work is presented for engineer services for the Gordon River
Water Quality Park.
SCOPE OF WORK
Task A - Request for Information (RFI) & Request for Chanee Order Review
Throughout the duration of construction for the Gordon River Water Quality Park,
PBS&J will fulfill the Engineer of Record's role in reviewing and responding to the
contractors request for information. RFI review will include request validation, contlict
resolution and recommended courses of action. RFI review will not include design.
Additionally, PBS&J will review, validate and provide recommendations for approval to
the county regarding all change orders submitted by the contractor.
PBS&J will maintain a log identifying all RFTs and change orders received and their
status. In addition, PBS&J will maintain one copy of each RFI and the response. PBS&J
will respond to all RFl's and change orders within 30 days of receipt as required per the
bid specifications. In the event resolution can not be made within 30 days, PBS&J will
inform both the county project manager as well as the contractor.
Additional funding requested to cover period from February I, 2009 through August 19,
2009.
Freedom Park Project
PBS&J
1685
Contract 06-3987
SCOPE-OF- WORK
Task B - Shop Drawine: I Material Submittal Review
PBS&J will review submittals provided by the contractor. Review is limited to general
design concepts and general compliance with the information in the project plans and
specifications and is not intended to be a verification of total material required.
PBS&J will maintain a log identifying all submittals received and their status. In
addition, PBS&J will maintain one copy of each submittal and the response. PBS&J will
respond to all submittals within 30 days of receipt as required per the bid specifications.
In the event resolution can not be made within 30 days, PBS&J will inform both the
county project manager as well as the contractor.
Additional funding requested to cover period from February I, 2009 through August 19,
2009.
Task C - Record Drawine: Support
Upon substantial completion of construction and when directed by the county, PBS&J
will provide record drawing support. Support will include transferring hand drawn as-
builts in to Auto CADD format. Record drawing information will be limited to
horizontal and vertical locations for: facility foundations, utilities, boardwalks, pathways,
parking, driveways, drainage piping and structures, and ponds. It is our understanding
that these record drawings are necessary for incorporation into the County's GIS database
and signed and sealed records will not be required.
SCHEDULE
The above scope is based on the original master construction schedule, estimated end
date August 2009. It is assumed that construction will last eighteen months and any time
spent outside this timeframe will be considered out-of-scope.
Freedom Park Project
PBS&J
2
Contract 06-3987
SCOPE-Of-WORK 16 B 5
BUDGET
In accordance with Collier County Contract Number 06-3987 compensation for the above
scope of work will be based on a billing type listed below.
~---,. .._--_.~-
Task A - Request for Information (RFl) Review CriME & MATERIALS)
Task B - Shop Drawing / Material Submittal Review CI'lME & MATERIALS)
Task C - Record Drawing Support (TIME & MATERIALS)
Grand Total for entire Work Order
$ 17,500
$ 17,500
$ 30,000
$ 65,000
Freedom Park Project
3
PBS&J
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