Backup Documents 02/10/2009 Item #16D 9
/
.~.
.
ORIGINAL DOCUMENTS claCKLlS1.' & ROUTING SLIP 160
TO ACCOMPANY ALL OlUGJNAL ~SJtNTTO
THE BOARD OF coUN'l'Y CO_ISSIONERS OmCEFOIUIGNAtURE
Print on pink paper. AttaCh to original docuDl"Dt. OriIinal d<JcunICIlIll shoUld be h8lld delivered to ..... Bo!lrd Office. The completed routing slip 8IId original
documents are to be forwarded to the BoardOllice only &fW:..... Bo!lrd has taken action on lI1e ~.)
ROUTING SLIP
CotDplete routing lines #1 through #4 as appropriate for additional signatureS, dates, and/or information needed. If lI1e docuDl"Dt is already cotDplete with the
9
exeeimon of..... ClJaimWl's si.nat$ draw a line thro...!.;"'......lineJ #1 throuob 1/4, COn'lltete...... ~1ditL"'" forWa1'd '" Sue Filson Oine #5).
Roote to Ad~ressee(s) office .IDitiaIs Date
{List in routinll order
1. T em Daniels Housing and Human Services 2/13/09
2.
3.
4.
5. Sue Filson, Executive Manager Board of County Commissiooers
6. Minutes and Records Clerk of Court's Office
pRIMARY CONTACT INFORMATION
(The prin'8l)' contact is lI1e holder of the original document pending BCC approva\. Normally the priroa1')I contact is the person who created/prepared lI1e executive
summary. Primary contact information is needed in the ....ent one of..... _ above, including Sue Filson. need to conlaCt staff for additional or miasing
information. All original documents needing the sec Chait'llW\'s signature are to be delivered to 1he sec o!lice only sller the sec has acted to approve the
item.)
Name of PrimarY Staff Terri Daniels Phone Number 252-2689
Contact
Agenda Date Item was February 10, 2009 Agenda Item Number 1609
AOnroved bv the BCC
Type of Document MemoranciuDl ofUi\derstaPding Number of Original 1
Attacbed Safe Havetlll OraI1t l)ocumC1\tS Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "NI A" in the Not AppliCable column, whichever is
riate.
1. Original document bas been signed/initialed for legal sllfficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed ,
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the CoUllty Attonllly's Office and signature pages from
contracts, agreements, etc. that bave been fully executed by all parties except the BCC
Cbainnan and Clerk to the Board and ibl State Officials.
2. All handwritten strike-through and revisions have been initialed by the CoUllty Attonllly's
OffIce and all other arlies ex thel3CC (;bairmanand the Clerk to the BQard
3. The Cbainnan's signature line date bas been entered lIS the date ofl3CC approval of the
document or the final ne otiated contliaet date whichever is ~ licable.
4. "Sign here" tabs are placed on the approPriate pages indicating wberethe Chairman's
si and initials are uired.
5. In most cases (some contraets are an exception), the original document and this routing slip lft
should be provided to Sue Fi1son in the l3CC office within 24 hours flf BCC approval.
Some documents are time sensiti~ and require forwarding to Tall,h.'- within a c
time frame or the BCC's aetillns are nu1:Ilfied. Be e of our dl!a4l_!
6. Tile d~t was approvedh)' tile BCCiJ!l (euterll-.)-.dan daaJICeS
made durllll the meetlnll have beelIlae attad!ed ~. The
C A 'sOfficeu.revIPedtllee- Ita ~
!: FonnsI County FonnsI BCC FonnsI Original Documents Routing Slip WWS Original 9.03.04, Roviaod 1:26.05, Revised 2.24.05
16U 9
MEMORANDUM
Date:
February 13, 2009
To:
Terri Daniels, Grants Supervisor
Human Services Department
From:
Martha Vergara, Deputy Clerk
Minutes & Records Department
Re:
Safe Haven Grant
Attached, please find one (1) original as referenced above (Agenda
Item #16D9), approved by the Board of County Commissioners on
Tuesday, February 10,2009.
Please return any fully executed original documents back to the
Minutes & Records Department for the Board's Record.
If you should have any questions, please call 252-7240.
Thank you.
16D 9
COLLIER COUNTY
HOUSING AND HUMAN SERVICES DEPARTMENT
DIVISION OF PUBLIC SERVICES
Affordable Housing . Federal Grants . RSVP . Services for Seniors
. Social Services .
Memorandum of Understanding
WHEREAS, the Board of County Commissioners of County Collier ("Collier County") with the
Collier County Child Advocacy Council, the Shelter for Abused Women and Children, the 20th
Judicial Circuit Court, the Collier County Sheriff's Office, and the David Lawrence Center have
come together to collaborate to make an application for the Safe Havens Supervised Visitation
and Safe Exchange Grant Program; and
WHEREAS, the partners have agreed to enter into a collaborative agreement in which Collier
County will be the lead agency and named applicant and the other agencies will be partners in
the application; and
WHEREAS, the partners herein desire to enter into a Memorandum of Understanding setting
forth the services to be provided by the collaborative; and
WHEREAS, the application prepared and approved by the collaborative through the partners is
to be submitted to the Office on Violence Against Women on or before February 19, 2009.
I. Description ofthe Partner Agencies
Collier County has been the lead applicant for the past two grant cycles and served as the fiscal
agent providing the oversight of the grant program, convening the partners for regular
collaboration meetings and submitting required program and financial reports. The County
supports the efforts of the collaborative and agencies in seeking funds to sustain programs
designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking.
The mission of the Shelter for Abused Women and Children is to help adult and child victims
and survivors of domestic violence through safety, intervention, and support; to educate the
public about domestic violence; and to advocate for social change against domestic violence.
This is the only certified domestic violcnce program in Collier County. They provide shelter as
well as extensive outreach services.
The Collier County Child Advocacy Council has provided supervised visitation and exchange
services for the past twelve years. The mission of the agency is to minimize trauma to victims of
abuse and to help familics create a safe environment utilizing a multidisciplinary team approach.
The primary goal of the visitation program is to keep battered women and their children safe
while assisting families in accessing needed services.
I
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW-2009-2014 ~.
C o{{i.,r C OJ..lHt:y
16D 9
The Collier County Sheriff's Office is the principal law enforcement agency in Collier County.
Their goal is to keep Collier COW1ty safe and enforce the laws regarding domestic violence and
to investigate domestic violence crimes. The agency also employs victim advocates that assist
crime victims with victim's compensation for injuries as wcll providing crisis intervcntion.
support and advocacy.
The David Lawrence Community Mental Health Center provides comprehensive prevention,
intervention and treatment services including crisis stabilization, substance abuse treatment. case
management, outpatient counseling and psychiatric care. The center is the only non-profit
certified provider ofthe batterer's intervention program in Collier County.
The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in
addition to four othcr counties in the region. Each of the circuit courts has a court administrator
who is responsible for the supervision of court staff, budget planning, assignment and
distribution of cases and implementation of court policy. Referrals for the visitation services are
made by the family and domestic violence court judges.
II. History of the Relationship
The Shelter for Abused Women and Children began collaborating with the local supervised
visitation agency in 1997. The respective CEO's have communicated regarding the provision of
visitation services to battered women and their children on a regular basis. Throughout this
relationship, the Shelter provided training for visitation center staff in the following areas:
recognizing signs of domestic violence, methods and strategies for working with victims of
domestic violence, risk assessment, and domestic violence potential impacts on battered women
and their children. The Shelter assists their clients in seeking supervised visitation services. The
visitation center refers clients identified to the Shelter for crisis intervention, follow-up, and
advocacy. Additionally, the directors and staff continue to develop a comprehensive plan for
building a larger collaborative effort on supporting domestic violence response and the
utilization of supervised visitation and safe exchange services. Shelter representatives participate
in the local collaborative partnership meetings and have attended several national level training
opportunities through the Safe Havens funding.
The goal of this partnership is the protection of battered women and their children in all settings.
As a result, the supervised visitation center and the Shelter have developed an expanded
collaboration including child abuse and neglect organizations, law enforcement, courts, legal
advocates, and community groups. They have established an effective method of
communication with the local court system to develop an awareness and understanding among
the potential collaborators of the unique circumstances surrounding supervised visitation in cases
of domestic violence.
The County has had a working relationship with the visitation provider, Collier County Child
Advocacy Council, since 1992 working through the County Department of Housing and Human
Services to pay for medical exams of abused children.
2
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW -2009-2014
16D 9
With the initiation of the Safe Havens funding, the collaborative partners expanded to include the
courts. Although the judges heavily relied upon the services of the visitation center, the
collaborative previously had limited involvement with the judiciary. A circuit court judge joined
the team for training by the National Council of Juvenile and Family Court Judges in February
2008. Although this particular judge did not stay involved, one of the domestic violence court
judges has become very active and has spearheaded the Child Advocacy Council's safety audit
process.
The goals of the collaboration include expanding the safety audit, enhancing the direct services
for battered women and their children, and improving our coordinated community response
through continued outreach and engagement of community agencies and groups.
III. Development of the Application
As this formal partnership continues, the applicant, Collier County collaborated with the
visitation agency, local domestic violence court judge, and Shelter directors to develop a grant
application response. During the first two Safe Havens Grant cycles, the Visitation Program
Director and Memorandum of Understanding partners received training and consultation from
the Office on Violence Against Women, the Clearinghouse on Supervised Visitation, Praxis
International, the Family Violence Prevention Fund, and the National Council of Family and
Juvenile Court Judges. Additionally, the partners discussed the recent implementation of this
project and the need for the continuation of these services for rural areas of the county including
Immokalee and for the underserved population, specifically immigrant families. Recent
discussions among the agency directors, county representatives and local court representatives
have led to the agreement reflected in this Memorandum and the submission of the grant
application.
IV. Roles and Responsibilities
NOW THEREFORE, it is hereby agreed by and between the partners as follows:
The Shelter for Abused Women and Children
Work with the supervised visitation center to improve cross-agency collaboration among the
child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and
community groups by meeting with key staff on a regular basis and cross training.
Provide up to three domestic violence training sessions per year for the supervised visitation
center staff and collaboration members paid through Safe Havens grant funds.
Refer all battered women with children in need of supervised visitation or exchange services to
the local visitation center and follow-up on the outcome of the referrals.
Promote training/education of local law enforcement agencies and court representatives
regarding domestic violence issues and supervised visitation.
3
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW-2009-2014
160 9
With the use of grant funds, provide an advocate to respond to the visitation center as scheduled
for advocacy for all new clients and existing clients as needed.
Collier County Child Advocacy Council
Dedicate two staff (.5 FTE each) and .5 FTE of a program director to provide supervised
visitation and safe exchange services using Safe Havens grant funds.
Provide office space, .2 FTE clerical support staff, and .2 FTE security staff using in kind and
private funding to implement the program service objectives.
Maintain the confidentiality of individuals and families using the local visitation agency services.
Present programmatic data for partner meetings and provide data to the County for submission to
Office on Violence Against Women
Review all policies and procedures of the visitation services and amend as needed.
Coordinate collaborative training for partners and visitation staff as provided by Safe Havens
Technical assistance training funds.
Submit program evaluation information to local and national evaluators as required by the
grantor. Submit financial documentation for accounting as needed.
Provide training to partners and other community agencies on supervised visitation, mandatory
reporting requirements, overview, dynamics and services for child abuse and sexual assault
victims, and resources for families as approved by the Office on Violence Against Women using
Safe Havens funding.
20th Judicial Circuit Court
Submit referrals and relevant case information to local visitation center and receive follow-up
from the supervised visitation center on the outcome of the referrals.
Provide direction for improving communication between the Court and the supervised visitation
provider.
Participate in training for collaboration partners on the legal system and its role in working with
victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding
as needed.
Designate a representative to participate in the collaboration meetings.
4
rollier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW-2009-2014
160 <1
ColIier County Sheriffs Office
Provide direction for improving communication between the local supervised visitation center
and local law enforcement.
Provide consultation on safety and security issues for the supervised visitation center.
Participate in training for collaboration partners on the legal system and its role in working with
victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding
as needed.
Designate a representative to participate in the collaboration meetings.
David Lawrence Center
Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds.
relating to domestic violence from the perspective of the batterer's intervention program
designed to promote change for the perpetrators.
Provide training and consultation, utilizing Safe Havens grant funds, on Issues relating to
substance abuse intervention and treatment.
Participate in training for collaboration partners on domestic violence, child abuse, sexual assault
and stalking through the use of Safe Havens grant funding.
Provide training to the supervised visitation center staff and other partners on the issues related
to mental illness as it relates to domestic violence risk and assisting victims with mental health
issues using Safe Havens grant funding.
Designate a representative to participate in the collaboration meetings.
ColIier County
Identify staff to serve as the project coordinator and as the point of contact with Office on
Violence Against Women and to coordinate site visits and on site technical assistance events.
Serve as the fiscal agent for the Safe Havens grant project and offer staff support using Safe
Havens funds.
Ensure compliance with the reporting requirements of the Ot1ice on Violence Against Women.
Support the collaboration efforts of the project by convening partnership meetings and consulting
committee meetings.
5
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW-2009-2014
16D 9
Participate in mandatory Office on Violence Against Women meetings and trainings. Ensure that
the grant project is developed and implemented in compliance with the statutory and mandatory
requirements of the Supervised Visitation Grant Program
Assist the partner agencies in developing community block grant applications and other sources
of continuation funding.
V. Time Line
The roles and responsibilities described above are contingent on the grantee, Collier County,
receiving the funds requested for this project in the Office on Violence Against Women grant
application. The beginning and end dates of this collaborative effort would coincide with the
grant period, anticipated to be September I, 2009 through August 30, 2012.
VI. Commitment to Partnership
I) The collaboration service area includes Collier County, Florida including the rural
community oflmmokalee.
2) The partners agree to collaborate and provide supervised visitation services and
advocacy to victims of domestic violence, dating violence, sexual assault and/or
stalking pursuant to the program narrative of the grant application attached to this
agreement.
3) Compensation for non-lead partners contribution to this project will be provided
as outlined in the attached OVW budget detail worksheet. The partners agree to
work together to seek funds to sustain the project once grant funds are no longer
available.
4) We, the undersigned, have read and agree with this Memorandum of
Understanding. Further, we have reviewed the portion of the proposed project
budget pertaining to the collaborative effort described herein, and approve it in its
entirety.
r- .
DATE: t-~rlliv'i(}~2td\
~ ',. . . . '
" ,
. ."'":it
A TT~T:..i . ." .... '.~
D WI6J-IT'E.BROC};,C1t:rk
BY~~'..
AttIIt II to. cW_.IftJPuty~
.t~~:l. 2-4-2009
BOARD OF COUNTY COMMISSIONERS
OF COLLIE OUNTY, FLO DA
.~
By:
DO
2/10/09
By:
KEV
Collier C
6
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW -2009-2014
DATE: ;;2~J /C':7
DATE: ~/ ~(6~
DATE: ,.~/ 5f'f
DATE: ,9/ ~-?
Approved as to form and
legal sufficiency:
Ill//.1.\ .
By: ( <<ttVO.J2~ ;l/7k0/t-
Colleen M. Green~
Assistant County Attorney
Approved as to form and
legal suffi iency:
B
16D 9
By:
/d/~~
Linda Oberhaus
Chief Executive Officer
Shelter for Abused Women and Children
By:
By:
fficer
Mental Health Center
By:
Ric Callanan
Duty Court Administrator
Twentieth Judicial Circuit Court
7
C,llier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OV W-2009-2014
jJ2Ef~
From:
Sent:
To:
Cc:
Subject:
Attachments:
KrumbineMarcy
Wednesday, February 18. 2009 10:24 AM
filson_s
EuromDebra
Fw: Non-supplanting letter
CRSP 2009 02-10 non-supplanting letter.pdf
16D 9
s~ -:f \\.;,1Q
z-f lOr oq
filson s
~~J z/tq(cf1
Sue;
This item was passed on 2/10. Howeve~ we only had the MOU signed. Can you p~int this out on
BCC lette~head and have the Chai~man sign? Deb~a Eu~om will pick up.
Ma~cy K~umbine
Di~ecto~
Housing and Human Se~vices
Sent f~om my Blackbe~~y Wi~eless
-----Original Message-----
F~om: Eu~omDeb~a
To: KrumbineMarcy
Sent: Wed Feb 18 10:18:01 2009
Subject: Non-supplanting lette~
Safe Havens non-supplanting lette~ (backup material), Item 16.D.9 from Feb~uary 10, 2009 BCC
meeting.
<<CRSP 2009 02-10 non-supplanting lette~.pdf>>
Debbie Eu~om
Assistant G~ant Coo~dinato~
Administ~ative Se~vices, Bldg D.
Collie~ County Gove~nment
3301 Tamiami T~ail East
Naples, Flo~ida 34112
Deb~aEu~om~collie~gov.net
239 252-8989
1
Donna Fiala
District 1
Frank Halas
District 2
Tom Henning
District 3
Fred W. Coyle
District 4
Jim Coletta
District 5
9
fJJ3~ o/~~ ~oumty ~~
3301 East Tamiami Trail. Naples, Florida 34112 ~ 4977
(239) 252.8097 . Fax (239) 252-3602
-
February 10, 2009
Catherine Pierce, Deputy Director
Office on Violence Against Women
800 K Street, NW, Suite 920
Washington, DC 20530
Dear Ms. Stuart:
Collier County certifies that funds awarded through the Safe Havens: Supervised
Visitation and Safe Exchange Grant Program will be used to supplement existing
funds for program activities and will not replace (supplant) nonfederal funds that have
been appropriated to support supervised visitation and safe exchange of children, by
and between parents, in situations involving domestic violence, child abuse, sexual
assault, or stalking. Collier County understands that supplanting violations can result
in a range of penalties, including suspension of future funds under this program,
suspension or debarment from federal grants, recoupment of monies provided under
this grant, and civil and/or criminal penalties.
Sincerely,
b!~
Chairman
Collier County
Board of County Commissioners