Backup Documents 02/10/2009 Item #16A 4
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ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Name ofPrirnary Staff Thomas Greenwood
Contact
Agenda Date Item was February 10,2009
A roved b the BCC
Type of Document Resolution
Attached ,
Phone Number
Print on plllk paper. Attach h' original document. ()ngll'lal d,)(:llm.:nl' ~h,1Uld he hallJ ddJ\'cll:d !'I till Ibiud ()i'rll",' Ihl: c\ltllpklcd fI'lIting slip and original
documents are to be forwardi..'d to Ih,: Board Olficc Ilnly afh:r Ihi: H(l<1rd has lak'_T :lltlUIl on tilL' Ii l"Jl I. 'I
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exceotion of the Chainnan's sitllature, draw a line throue:h routinl! lines #1 throu2h #4, comolete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Judy Puig CDES Administration Rf J-jll/Oq
2.
3.
4.
5. Sue Filson, Executive Manager Board of County Commissioners
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending Bee approvaL Normally the primary contact is the person who createdlprepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the Bee Chairman's signature are to be delivered to the Bee office only after the BCC has acted to approve the
item.
Agenda Item Number
.:) ;b
Number of Original
Documents Attached
252-2323
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Yes
(Initial)
1.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N! A" in the Not Applicable column, whichever is
ro nate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office ofthe County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other arties exce tthe BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the
document or the final ne otiated contract date whichever is a lieable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
si ature and initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some docwnents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of our deadlines!
The document was approved by the BCC on ..~ (enter date) and all changes
made during the meeting have been incorpora ed In the attached document. The
Coon Attome's Office has reviewed the ehan es, if a Heable.
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lJ)fr
2.
3.
4.
5.
6.
ref
[: Forms! County Forms! BeC Formsl Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05. Revised 2.24.05
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RESOLUTION 2009- 28
A RESOLUTION OF THE COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS TO
EXTEND THE TERM OF THE RURAL LANDS
STEWARDSHIP AREA REVIEW COMMITTEE
WHEREAS, on October 24,2007, the Board of County Commissioners adopted
Resolution Number 2007-305A, creating the Rural Lands Stewardship Area Review
Committee as an ad hoc advisory committee to assist in the five year review of the
Rural Lands Stewardship Area Overlay (RLSAO) of the Future Land Use Element of the
Growth Management Plan, as provided for in Policy 1.22 of the RLSAO and the Land
Development Code (Section 4.08.04 G); and
WHEREAS, Resolution Number 2007-305A states that the term of this
Committee shall expire within "one year from the effective date of the resolution
appointing" members to the Committee, unless the Board of County Commissioners, by
Resolution, extends the term of the Committee; and
WHEREAS, the members of the Committee were originally appointed by the
Board of County Commissioners for a term of one year on October 24, 2007, by
Resolution No. 2007 -305A, with their terms subsequently extended to April 24, 2009 by
Board Resolution No. 2008-163 approved on June 10, 2008; and
WHEREAS, the Committee has completed its Phase I Report and Phase "
Report and, during its January 6, 2009, voted unanimously to recommend to the Board
of County Commissioners the extension of the term of the Committee members for
twelve (12) additional months, or until April 24, 2010 so that the Committee may
continue to advise and make recommendations during a special Growth Management
Plan amendment cycle requested of the Board by the Committee through its letter dated
November 24, 2008.
NOW, THEREFORE, be it resolved by the Board of County Commissioners of
Collier County, Florida, that the term of the membership of the Rural Lands
Stewardship Area Review Committee is hereby extended for twelve (12) months, said
term to expire on April 24, 2010.
THIS RESOLUTION ADOPTED this ~ day of ~((.".tY, 2009,
Motion, seconded, and majority vote favoring same.
after a
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ATTEST: '.'6,
" . '...'-
DWIGHT E. BROCK; CLERK
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"~GlLJ, f,....
uty Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER C UNTY, FLORlpA_
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By: C/rrr-
NA FIALA, CHAIRMAN
Approved as to form and
legal sufficiency:
!~ 7. u'1.l. ^
Steven T. Williams s,,;,J
Assistant County Attorney
CPI08-CMP-0053819-STW
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EXECUTIVE SUMMARY
Recommendation to extend the expiration date of the ad hoc Rural Lands Stewardship
Area Review Committee
OBJECTIVE: The purpose of the attached Resolution is to extend the term expiration date of
the ad hoc Rural Lands Stewardship Area Review Committee (Committee) by twelve (12)
months to April 24, 2010, due to the delay in the completion of the Committee's Five Year
Review of the Rural Lands Stewardship Program and the Committee's interest in continuing as
an advisory Committee to the Board of County Commissioners (BCC) if the Committee's
recommendations to amend the Rural Lands Stewardship Area Overlay are authorized by the
BCC for a special cycle Growth Management Plan (GMP) amendment.
CONSIDERATIONS: On October 24,2007, the BCC adopted Resolution Number 2007-305A,
creating the Committee as an ad hoc advisory committee to assist in the five-year review of the
Rural Lands Stewardship Area Overlay (RLSAO) of the Future Land Use Element of the GMP,
as provided for in Policy 1.22 of the RLSAO and the Section 4.08.04 G of the Land
Development Code. On June 10, 2008, the BCC approved Resolution No. 2008-163 which
extended the term of the Committee members six (6) months to April 24, 2009. On January 6,
2009, the Committee voted unanimously to recommend to the BCC that the term of the
Committee be extended an additional twelve (12) months to allow the Committee to advise and
make recommendations to the BCC during a special GMP amendment cycle requested by the
Committee through its letter dated November 24, 2008, which was distributed to the BCC.
LEGAL CONSIDERATIONS: The extension ofthe term ofthe Committee is a policy decision
of the BCC and is provided for in Resolution 2007-305A.This item is not quasi-judicial and, as
such, ex parte disclosure is not required. This item requires a majority vote only.-STW
FISCAL IMPACT: The fiscal impact was detailed in the Executive Summary related to BCC
Resolution 2007-173 (predecessor to 2007-305A) and includes expenses incurred for placing
advertisements in the newspaper for Committee meetings, staff liaison time (Comprehensive
Planning Department, Transportation Division, Environmental Services Department, and the
County Attorney's Office), and minor related out-of-pocket costs. A small portion of costs for
Committee work was budgeted in the FY09 approved budget within the Comprehensive
Planning Department budget with Fund III dollars up until April 24, 2009, but these costs have
now evolved from minor costs to major unanticipated costs. The costs associated with additional
Committee meetings beyond those contemplated were not factored into the budgetary equation.
Multiple meetings before the Collier County Planning Commission and the Environmental
Advisory Council were not anticipated as part of the Phase II Report. The aforementioned
additional meetings and attendant costs are a direct result of the Committee's approach beyond
just recommending changes. Instead, the Committee has made specific recommendations to
change the GMP language and has provided some data and analysis. The process has morphed
almost into the equivalent of a GMP Amendment submittal. Furthermore, any costs beyond April
24,2009, were not contemplated in the Department's FY 09 budget and, therefore, will adversely
affect the Department's priorities and allocated funding.
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If the BCC authorizes a special GMP Amendment cycle to amend the Rural Lands Stewardship
Area Overlay of the Future Land Use Element of the GMP, the expected budget amendment
from fund III reserves would be approximately $80,600 through the end of fiscal year 2009
based upon actual costs of $7,596 in December, 2008, preliminary estimated costs for January,
2009 of $13,000 (includes estimated but unbilled additional costs of court reporter, television,
and minutes for three full days), and average monthly costs of $7,500 through the end of fiscal
year 2009.
GROWTH MANAGEMENT IMPACT: The completion of the five year review of the
RLSAO is consistent with Policy 1.22 of the RLSAO.
RECOMMENDATION: That the Board of County Commissioners adopt the attached
resolution which extends the termination date of the Rural Lands Stewardship Area Review
Committee by twelve (12) months to April 24, 2010 and authorize the preparation of a budget
amendment in the amount of $80,600 from Fund III reserves to the appropriate Comprehensive
Planning Department expense center to fund Committee work through the end of fiscal year
2009.
PREPARED BY: Thomas Greenwood, AICP, Principal Planner, Comprehensive Planning
Department