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Backup Documents 05/26/2009 Item #16F 3 16F3 ~ ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand dclivcred to thc Board 01!ice, The completed routing slip and original documents arc to be forwarded to the Board Ollice only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines # I through #4 as appropriate for additional signatures, dates, andlor information needed, If the document is already complete with the exc tion of the Chairman's si ature, draw a line throu h routin lines #1 throu h #4, co lete the checklist. and forward to Sue Filson line #5 , Route to Addressee(s) Office Initials Date (List in routin order) 1. 2. 3. Colleen M. Greene, Assistant COWlty Attorne 4. James V. Mudd County Attorney County Manager C~' OS/26/09 5. Sue Filson OMB PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BeC approval. Normally the primary contact is the person who created/prepared the executive summary, Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information, All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item) 6. Minutes and Records Clerk of Court's Office Name of Primary Staff Jim von Rinteln Phone Number 252-3621 Contact 253-4673 (c) Agenda Date Item was May 26, 2009 Agenda Item Number 16-F-3 Approved by the BCC Type of Document COPS Technology Program Grant Number of Original 1 Attached Application Package Documents Attached 7. Jim von Rinteln Yes (Initial CMG INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not AppJ.icable column, whichever is appropriate, I. Original document has been signedlinitialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other arties exce t the BCC Chairman and the Clerk to the Board The Chairman's signature line date has been entered as the date of BCC approval of the document or the final ne otiated contract date whichever is a hcable. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are re uired, In most cases (some contracts are an exception), the original document and this routing slip should be provided to Sue Filson in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of our deadlines! The document was approved by the BCC on OS/26/09 and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the chan es, if a Iicable. NIA CMG CMG N/A CMG 2. 3. 4. 5, 6. I: Formsl County Forms/ BCC Formsl Original Documents Routing Slip WWS Original 9,03,04, Revised 1,26,05, Revised 2.24,05 ((matter _ number>>/ <<docllment_ number>> MEMORANDUM Date: May 28,2009 To: Jim von Rinteln, EM Coordinator Emergency Management From: Ann Jennejohn, Sr. Deputy Clerk Minutes & Records Department Re: US Department of Justice's Office of Community Oriented Policing Services (COPS) Technology Grant Application used for Information Connectivity Technology at the new Emergency Services Center Attached, please find the original grant application package, referenced above, (Agenda Item #16F3) approved by the Collier County Board of County Commissioners on Tuesday, May 26, 2009. A copy of the grant application will be kept in the Minutes & Records Department as part of the Board's permanent record. If you have any questions, please call me at 252-8406. Thank you. Attachments (1) 16F3 16F3 ; .. - GAANTS,GOV~ Grant Application Package Opportunity Title: Offering Agency: CFDA Number: CFDA Description: Opportunity Number: Competition 10: Opportunity Open Date: Opportunity Close Date: Agency Contact: Icops Techno:ogy Program Icommunlty Orlented Pollclng Services I I ICOPS-OTHERTECH-2 00 9-: I 104/27/2009 1 06/03/2009 John Oliphant Program Manager E-mal:: john.Oliphant~usdoj.gov Phone: 202-307-34:1 This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company. state, local or tribal government. academia, or other type of organization. * Application Filing Name: IcoLler County, L.orida - BCC Mandato Documents Move Fo"" to Complete Mandato Documents for Submission Application for Federal Assistance (SF-424) COPS Appllcation Attachment Move Form to Delete Optional Documents Other Attachments Form Move Form to Submission List o tional Documents for Submission Move Form to Delete () Enter a name for the application In the Application Filing Name field. - This application can be completed in its entirety offline: however, you will need to login to the Grants,gov website during the submission process, - You can save your application at any time by clicking the "Save" button at the top of your screen, - The "Save & Submit" button will not be functional until all required data fields in the application are completed and you clicked on the "Check Package for Errors" button and confinned all data required data fields are completed, ~ \!II Open and complete all of the documents listed in the "Mandatory Documents" box. Complete the SF-424 form first. - It is recommended that the SF-424 form be the first fonn completed for the application package, Data entered on the SF-424 will populate data fields in other mandatory and optional forms and the user cannot enter data in these fields, - The forms listed In the "Mandatory Documents" box and "Optional Documents" may be predefined forms, such as SF-424, forms where a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this application, "Optional Documents" can be used to provide additional support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding "Optional Documents", . To open and complete a form, simply click on the form's name to select the item and then click on the => button. This will move the document to the appropriate "Documents for Submission" box and the fonn will be automatically added to your application package, To view the form, scroll down the screen or select the form name and click on the "Open Form" button to begin completing the required data fields, To remove a form/document from the "Documents for Submission" box, click the document name to select it, and then click the <= button, This will return the form/document to the "Mandatory Documents" or "Optional Documents" box, - All documents listed in the "Mandatory Documents" box must be moved to the "Mandatory Documents for Submission" box, When you open a required form, the fields which must be completed are highlighted in yellow With a red border. Optional fields and completed fields are displayed in white, If you enter invalid or incomplete information in a field, you will receive an error message, @ Click the "Save & Submit" button to submit your application to Grants.gov, . Once you have properly completed all required documents and attached any required or optional documentation, save the completed application by clicking on the "Save" button, - Click on the "Check Package for Errors" button to ensure that you have completed all required data fields, Correct any errors or if none are found, save the application package. - The "Save & Submit" button will become active; click on the "Save & Submit" button to begin the application submission process, - You will be taken to the applicant login page to enter your Grants,gov username and password, Follow all onscreen instructions for submission. 16F3 OMS Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 . 1, Type of Submission: . 2, Type of Application: . If Revision, select appropriate lelter(s): D Prea pplication ~New I I ~ Application D Continuation . Other (Specify) D Changed/Corrected Application D Revision I 1 . 3. Date Received: 4, Applicantldenllfier: [comPleted by Grants,gov upon submission I 1 I Sa, Federal Entity Identifier: . 5b, Federal Award Idenllfier: 1 I I I State Use Only: 6. Date Received by Slate: I I I 7, State Application Identifier: I I 8. APPLICANT INFORMATION: . a, Legal Name: Ico 11 ie r County, F:.orida - Board 8= County Co~~issioners I . b, EmployerlTaxpayer Identification Number (EIN/TIN): . c, Organizational DUNS: 159-6000558 I 10769977 90 I d. Address: . Street1: 13301 Tamlami 'i'rail, East I Street2: IBuilding F, 2nd Floor I . City: INaples I County: Icollier I . State: I FL: Florida I Province: I I . Country: I USA: J'HTE:J STATES I . Zip / Postal Code: 134112 I e. Organizational Unit: Department Name: Division Name: IEmergency Management I IBureau of Emergency Servlces I f. Name and contact information of person to be contacted on matters involving this application: Prefix: IMr. I . First Name: /ca:nes I Middle Name: 10 I . Last Name: Ivon Rinte:'n I Suffix: I I Title: IEmergency :-lanagement Coordlnator 1 Organizational Affiliation: IEmergency Management Jepartment I . Telephone Number: 1(239) 252-3621 I Fax Number: 1(239) 252-3609 I . Email: IJamesvonrlnteln@col:'lergOv.net I 16F3 OMS Number: 4040-0004 Expiration Date: 01/3112009 Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1: Select Applicant Type: 18: County Govecn~ent I Type of Applicant 2: Select Applicant Type: I I Type of Applicant 3: Select Applicant Type: I I . Other (specify): I I . 10. Name of Federal Agency: Icommunity Oriented Policlng Servlces I 11. Catalog of Federal Domestic Assistance Number: I I CFDA Title: I I . 12. Funding Opportunity Number: IcoPS -O':'HERTECH -2 C 0 9-1 I . Title: 1'0," Technology Program I 13. Competition Identification Number: I I Title: I I 14. Areas Affected by Project (Cities, Counties, States, etc.): rOlCm County, Fcorlda I . 15. Descriptive Title of Applicant's Project: Colller County Emergency Operatlons Center (EOC) Attach supporting documents as specified in agency instructions, I Add Attachments " '.,J- ',:: :;iLi'f!1L~'r!' , I ; I,. ~'",,~. "",, i i. h' ,,~ . ',1 j :. I 16F3 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: 'a. Applicant 114&25 , b, Program/Project 1"4/25 Attach an additional list of Program/Project Congressional Districts if needed. II AddAttachment 11:"""1111""" II 'j,' 'j' "''', f .. j. I ",,' 17. Proposed Project: 'a, Start Date: 1"0/01/20091 'b, End Date: 109/30/2010 , 18. Estimated Funding ($): , a. Federal I , b, Applicant I , c, State I , d. local I , e. Other I 'f, Program Income I 'g. TOTAL I 350,000. eol o. eo/ o. eol 0.001 c.ool e.ool 350.000.oel .19. Is Application Subject to Review By State Under Executive Order 12372 Process? D a. This application was made available to the State under the Executive Order 12372 Process for review on D b. Program is subject to E.O, 12372 but has not been selected by the State for review, [8J c. Program is not covered by E,O, 12372, I, .20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) DYes [8J No ,~:},jlj;t!->: i,:-,r; 21. .By signing this application. I certify (1) to the statements contained In the list of certifications.. and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances.. and agree to comply with any resulting terms If I accept an award. I am aware that any false, fictitious. or fraudulent statements or claims may subject me to criminal. civil, or administrative penalties. (U.S. Code. Title 218, Section 1001) [8J .. I AGREE , " The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the an specific instructions. 'Telephone Number: 1(239) 252-8389 I Fax Number: (239) 252-3602 Authorized Representative: Prefix: IMs . Middle Name: I 'last Name: Fiala , First Name: Donna Suffix: . Title: IChairman. Colller County Bce .Email: ConnaFlala@colllergov.net , Signature of Authorized Representative: Completed by Grants.gov upo~ s~n:jssioh" Authorized for local Reproduction . Approved as to form & legal sufficiency e,~~~QAJ2-- I Colleen Greene, Assistant County Attorney Standard F~ 424 (Revised 10/2005) Presc~b~d by OMB Circular A-102 ATTEST: ," v' DWIGHT E,~'J3R6c..K. Clerk " By: ~~i~~____ 16F3 OMS Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 . Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of characters that can be entered is 4,000, Try and avoid extra spaces and carriage returns to maximize the availability of space, 16F 3 '~ BUDGET DETAIL WORKSHEETS OMS Control Number: 1103-0097 Expiration Date: 5/31/2011 Applicant Legal Name: Collier County, Florida - Board of County Commissioners ORI#: IFL088ZZ COPS FUNDING REQUEST Federal assistance is being requested under the following COPS Office funding category: Please select the funding category that was selected on the COPS Application Attachment to SF-424, D Tribal Resources Grant Program D Targeted-Methamphetamine Initiative D Community Policing Development Programs D Secure Our Schools IRI Targeted-Technology Program D Universal Hiring Program D Child Sexual Predator Program A. Sworn Officer Positions No Sworn Officer Positions Requested I:ii1 Instructions: For COPS programs which fund sworn officer positions, you may apply for entry-level salaries and benefits of newly hired, additional law enforcement officers, Please refer to the Application Guide for information on the length of the grant term for the specific program which you are applying. This worksheet will assist your agency in properly organizing your maximum estimated salary and benefit costs and providing the necessary financial details for review by the COPS Office. Please list the entry-level base salary and fringe benefits rounded to the nearest whole dollar for one sworn officer position within your agency. COPS hiring funds may also be used to pay for entry-level salaries and benefits of newly-hired, additional officers who will backfill the positions of locally-funded veteran officers that will be deployed into community policing specialty areas (i.e" School Resource Officers). Do not include employee contributions. Complete part 1 if you are requesting funds for full-time officer positions. Officer Positions Requested: Full-time: Enter the number of new, entry-level full-time and/or part-time officer positions that are being requested. Do not include any officers already funded (or for which funding has been requested) under any other COPS grants or any positions otherwise funded with state, local, tribal, or BIA funds. Your request should be consistent with your agency's law enforcement needs, Do not request more positions than your agency can support and retain. Applicant Legal Name: Collier County, Florida - Board of County Commissioners 16F3 ORI#: IFL088ZZ I A. Sworn Officer Positions Part 1: Full time sworn officer information Total Entry-Level Base $1 Salary for One Position I x D Years = $ (Base Salary Subtotal) B. Fringe Benefit ~ % of Base Additional Information Social Security If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 6.2% of total base salary. If less than 6,2%, exempt or fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary". Medicare I I If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 1.45% oftotal base salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary". Health Insurance Family Coverage? 0 Yes 0 No Fixed Rate: 0 Can't Exceed 30% of total base salary for individual plans, or 45% for family plans. If it exceeds these rates or is a fixed rate, provide an explanation in "Sworn Officer Position Budget Summary". Life Insurance Vacation Number of Hours Annually: Sick Leave Number of Hours Annually: Retirement Fixed Rate: 0 Can't Exceed 20% of the total base salary (unless a fixed rate). If a fixed rate, provide an explanation in the .Sworn Officer Position Budget Summary". Worker's Comp I I' I If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 10% of the total base salary. If exempt or if it exceeds this rate, provide an explanation in the "Sworn Officer Position Budget Summary". Unemployment Ins, 1 If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 5% of the total base salary. If exempt or if it exceeds this rate, provide an explanation in the "Sworn Officer Position Budget Summary". Other Describe: I Other Describe: I Other Describe: I Total Salary (Part A) Total Fringe Benefits (Part B) # of Positions Sworn Officer Total $1 I + I I Transfer to Budget Summary Line 1 x = ol:6F 3 IFL088ZZ I Part 2: Sworn Officer Position Budget Summary (all applicants requesting officer position(s) must complete this section.) Applicant Legal Name: Collier County, Florida - Board of County Commissioners After completing Part 1 of this form, answer the following questions, If necessary, attach an explanation of how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question, Missing or erroneous information could significantly delay the review of your agency's request. 1. If your agency's second and third-year costs for salaries and/or fringe benefits are greater than the first year, check the reason(s) why in the space below. You must check at least one, o Cost of living adjustment (COLA) 0 Step Raises 0 Change in benefit costs o Other - please explain briefly: 2. If an explanation is required for any of the following categories. please provide in the space below: 1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Workers Compensation, and 6) Unemployment Insurance. 1) Social Security: I 2) Medicare: I 3) Health Insurance: I 4) Retirement: I 5) Worker's Compensation: I 6) Unemployment Insurance: I Applicant Legal Name: Collier County, Florida - Board of County Commissioners ORI #1 6 FL088ZZ 3 B. Civilian/Other Personnel No Civilian Personnel Positions Requested [&J Instructions: Each position must be listed and computed separately. On this page you can enter one civilian position and then by adding another CivilianlOther Personnel page, can enter 19 more unique positions for a total of 20, Complete each position in accordance with the instructions. Part 1: Total Base Salary and Fringe Benefits for Civilian/Other Personnel CivilianlOther Personnel Page 1 of 1 Position Title: I (( I I X I I )= X I I ) I I (Base Salary Subtotal) ((Annual Base Salary X Percent of Time Devoted to the Project) X Number of Months Devoted to the Project) Base Salary Computation: Fringe Benefit ~ % of Base Salary Subtotal Additionallnformatlon Social Security I I If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 6.2% of total base salary. If less than 6.2%, exempt or fixed rate, provide an explanation in the "civilian/non-sworn personnel budget summary". Medicare I I If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 1,45% of total base salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the "civilian/non-sworn personnel budget summary", Health Insurance I II Family Coverage? 0 Yes 0 No Fixed Rate: 0 Can't Exceed 30% of total base salary for individual plans, or 45% for family plans. If it exceeds these rates or is a fixed rate, provide an explanation in the "civilian/non-sworn personnel budget summary", Life Insurance II Vacation II Number of Hours Annually: Sick Leave II Number of Hours Annually: Retirement I I Fixed Rate: 0 Can't Exceed 20% of the total base salary (unless a fixed rate). If a fixed rate, provide an explanation in the "civilian/non-sworn personnel budget summary". Worker's Comp I I I I If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed1O% of the total base salary. If exempt or if it exceeds this rate, provide an explanation in the "civilian/non-sworn personnel budget summary". Unemployment Ins. I II If Exempt Check Here: 0 Fixed Rate: 0 Can't Exceed 5% of the total base salary. If exempt or if it exceeds this rate, provide an explanation in the "civilian/non-sworn personnel budget summary". Other II Describe: I Other II Describe: I Total Fringe Benefits: Subtotal Position Salary and Benefits: CIVILlANIOTHER PERSONNEL TOTAL: I (Add together all Subtotals per position) I Total Civilian/Other Personnel Cost (Transfer to Budget Summary Line 2) Please include a detailed position description for all positions listed In the Budget Narrative Applicant Legal Name: Collier County, Florida - Board of Cour:ty Commissioners IFL088ZZ Part 2: Civilian/Non-Sworn Personnel Budget Summary (all applicants requesting civilian/non-sworn position(s) must complete this section.) After completing Part 1 of this form, answer the following questions. If necessary, attach an explanation of how you computed salaries and benefits for this worksheet. Be sure to answer EVERY question. Missing or erroneous information could significantly delay the review of your agency's request. 1. If your agency's second and third-year costs for salaries and/or fringe benefits are greater than the first year, check the reason(s) why in the space below. You must check at least one. D Cost of living adjustment (COLA) D Step Raises D Change in benefit costs D Other - please explain briefly: 2. If an explanation is required for any of the following categories, please provide in the space below: 1) Social Security, 2) Medicare, 3) Health Insurance, 4) Retirement, 5) Workers Compensation. and 6) Unemployment Insurance. 1) Social Security: I 2) Medicare: I 3) Health Insurance: I 4) Retirement: I 5) Worker's Compensation: I 6) Unemployment Insurance: I Applicant Legal Name: Collier County, Florida - Board of County Commissioners C. EQUIPMENTITECHNOLOGY IFL088ZZ No Equipment/Technology Requested Instructions: List non-expendable items that are to be purchased Non-expendable equipment IS tangible property (e,g" technology) having a useful life of more than two years, Expendable items should be Included either in the "SUPPLIES" or "OTHER" categones, Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high-price items and those subject to rapid technical advances, Rented or leased equipment costs should be listed In the "CONTRACTS/ CONSULTANTS" category, If additIOnal budget information is required to be entered for this category please complete the Information in an electronic format and attach the document using the "Other Attachments" form found in the Grants,gov forms package, Pursuant to the Continuing Appropriations Resolution, 2008, (P, L.11 0-161), be advised that, to the greatest extent practical, all equipment and products purchased with these funds must be American-made, For agencies purchasing items related to enhanced communications systems, the COPS Office expects and encourages that, wherever feasible, such voice or data communications equipment should be incorporated into an intra- or interjurisdictional strategy for communications interoperability among federal, state, and local law enforcement agencies. See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying, Unit/Item Description Avaya HIS Headset Kit for 9600 IP Phone Computation (# of Items/Units X Unit Cost) I 1 0 0 II 11 8 . 0 ell Per Item Subtotal 11,800.001 ClSCO CAT 3750 24 PT 10/100 411 5 , 24 6 . 00 II 20,984.001 2SPF POE, wlSmartnet 8x5xNDB wi 16 GE SFP LC Connectors }\>PC Smart UPS 2200Varm 5-20P 411 1, 602 .0011 6,408.001 w/network cards Aluma 85' Mobile Tower System I 111 1 2 2 , 5 97 . 4 511 122,597.451 Web EOC Management System for 1 111 8 6, 4 0 0 . 5 511 86,400.551 65 Stations Cannon 2050c Desktop scanners I 3611 650 . 0011 23,400.00/ 1811 2, 995 . 0011 53,910.001 Notebook Computers 111 8, 000 . 0011 8,000.001 IPO 1 yeam VSX SOC l'F3 111 16, ') 0 C . 0011 16,500.001 Polycom Mobile Responder EQUIPMENT TOTAL: 3.:)c,coo.ool Transfer to Budget Summary line 3 Please include a detailed description for all items listed in the Budget Narrative Applicant Legal Name: Collier County, Florida - Board of County Commissioners 16F3 ORI#: IFL088ZZ I No Other Costs Requested ~ D. OTHER COSTS Instructions: List other requested items that will support the project goals and objectives as outlined in your application. Other costs may include items such as overtime and background investigations for law enforcement officer positions and/or civilian positions if allowable under the program for which you are applying, If additional budget information is required to be entered for this category please complete the information in an electronic format and attach the document using the "Other Attachments" form found in the Grants.gov forms package. Pursuant to the Continuing Appropriations Resolution, 2008, (P .L.11 0-161), be advised that, to the greatest extent practical, all equipment and products purchased with these funds must be American-made, See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Unit/Item Description Computation (# of Items/Units X II II II II II II II Unit Cost) Per Item Subtotal) OTHER COST TOTAL: I Transfer to Budget Summary Line 4 Please Include a detailed description for all Items listed In the Budget Narrative E. SUPPLIES ORI#: IFL088ZZ No Supplies Requested 16F3 I [8J Applicant Legal Name: Collier County, Florida - Board of County Commissioners Instructions: List items by type (office supplies; postage; training materials; copying paper; books; hand-held tape recorders; etc). Generally, supplies include any materials that are expendable or consumed during the course of the project. If additional budget information is required to be entered for this category please complete the information in an electronic format and attach the document using the "Other Attachments" form found in the Grants.gov forms package, See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. Unit/Item Description Computation (# of Items/Units X Unit Cost) SUPPLIES TOTAL: Per Item Subtotal Transfer to Budget Summary Line 5 Please include a detailed description for all items listed in the Budget Narrative .,-,....._=.,.'",,,.....,"._~ ".~....>_.__. Applicant Legal Name: Collier County, Florida - Board of County Commissioners IFL088ZZ No Travel/Training Costs Requested F. TRAVELITRAINING Instructions: Itemize travel expenses of project personnel by purpose (e.g., mandatory training, staff to training, field interviews, advisory group meetings). Show the basis of computation (e.g" 6 staff members times the unit cost per person for lodging for 3 days). Training projects, training fees, travel, lodging and per diem rates for trainees should be listed as separate travel items. Show the number of staff attending any event and the unit costs per person involved, Identify the location of travel, when possible, Note: Any local training costs (within a 50-mile radius) should be listed under Section D ("Other Costs"). If additional budget information is required to be entered for this category please complete the information in an electronic format and attach the document using the "Other Attachments" form found in the Grants.gov forms package. See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying, Reason for Travel/ Training & Location of TravellTraining Travell Training Item Computation (# of Staff x # of Days/ Unit Cost X Trips/Events) TRAVEUTRAINING TOTAL: I Per Item Subtotal Transfer to Budget Summary Line 6 Please include a detailed description for all items listed in the Budget Narrative Applicant Legal Name: Collier County, Florida - Board of County Commissioners llPF 3 IFL088ZZ G. CONTRACTS/CONSULTANTS No Contracts/Consultants Costs Requested [g] Instructions: See the COPS Application Guide for a list of allowable/unallowable costs for the particular program for which you are applying. If additional budget information is required to be entered for this category please complete the information in an electronic format and attach the document using the "Other Attachments" form found in the Grants.gov forms package. Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. If awarded, requests for sole source procurements of equipment, technology or services in excess of $100,000 must be submitted to the COPS Office for prior approval. \ Contract Description ~e~,contract Subtotal . ...... " 'A' " I ,r ",.,1, j!4 /V" .' jol .~ \ . ' .... .~,~". ..... Contracts ~ubtotal: ,I Consultant Fees: For each consultant enter the name (if known), service to be provided, hourly or daily fee (based upon an 8-hour day), and estimated length of time on the project. Unless otherwise approved by the COPS Office, approved consultant rates will be based on the salary a consultant receives from his or her primary employer. Consultant fees in excess of $550 per day require additional written justification in the Budget Narrative and must be pre-approved in writing by the COPS Office, Computation X # Days or # Hours) I(G1) Consultant Name/Title Service Provided (Cost Per Consultant Fee Subtotal Consultant Fees Subtotal: I Consultant Expenses: List all expenses to be paid from the grant to the individual consultants separate from their consultant fees (e,g., travel, meals, lodging). I(G2) Consultant Name/Title Service Provided (Cost Computation X # of Days) Per Consultant Fee Subtotal Consultant Subtotal: I(G3) I Transfer to Budget Please include a detailed description for all contracts listed in the Budget Narrative. Summary Line 7 CONTRACTS/CONSULTANTS TOTAL: Contracts (G1) + Consultant Fees (G2) + Consultant Expenses (G3) H. INDIRECT COSTS 16F3 ORI#: !FL088ZZ I No Indirect Costs Requested [g] Applicant Legal Name: Collier County, Florida - Board of County Commissioners Instructions: Indirect costs are allowed under a very limited number of specialized COPS Training and Technical Assistance programs. Please see the COPS Application Guide for a list of allowablelunallowable costs for the particular program for which you are applying. If additional budget information is required to be entered for this category please complete the information in an electronic format and attach the document using the "Other Attachments" form found in the Grants,gov forms package. If indirect costs are requested, a copy of the agency's fully-executed. negotiated Federal Rate Approval Agreement must be attached to this application. Indirect Cost Description Computation Per Indirect Cost Subtotal INDIRECT COSTS TOTAL: I Transfer to Budget Summary Line 8 16F3 Applicant Legal Name: Collier County, Florida - Board of County ComnnSSloners ORI#: I?~ C 8 8 Z Z BUDGET SUMMARY Instructions: When you have completed the Budget Detail Worksheets, please transfer the category totals to the spaces below, Please compute the Total Project Amount, Total Federal Share Amount, and Total Local Share (if applicable), Please see the Application Guide for information on the maximum federal share and local matching requirements for the grant for which you are applying, Budget Category Category Total Line # A Sworn Officer Positions I B, Civilian/Other Personnel I 2 C, Eq uipmentlT echnology 350,000.001 3 D, Other Costs I 4 E Supplies 1 5 F, Travel/Training 1 6 G, Co ntracts/C on su Ita nts I 7 H, Indirect Costs I 8 Total Project Amount: 350,000.001 Total Federal Share Amount: (Total Project Amount X Federal Share Percentage Allowable) 350,000.001 Total Local Share Amount (If applicable): I (Total Project Amount - Total Federal Share Amount) 0.001 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission Authorized Official's Typed Name: Prefix: 1M r. First Name: IJames Middle Name: IJ Last Name: Ivon Rinteln Suffix I Title: [Emergency Management Coordinator Phone 1(239) 252-3621 Fax 1(239) 252-3609 E-mail Address: IJameSVonrintelr1@COlliergOv. net PAPERWORK REDUCTION ACT NOTICE The public reporting burden for this collection of information is estimated to be up to 2 hours per response, depending upon the COPS program being applied for, including the time for reviewing Instructions, searching existing data sources, gathering the budget data needed, and completing the worksheets Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing thiS burden, to the Office of Community Oriented PoliCing Services, U,S. Department of Justice, 1100 Vermont Avenue, NW, Washington, DC 20530; and to the Public Use Reports ProJect, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington D,C, 20503, You are not required to respond to this collection of information unless it displays a valid OMB control number The OMB control number for this application is 1103-0097 and the expiration date is 5/31/2011 16F3 OMS Number: 1103-0098 Expiration Date: 08/31/2011 COPS Application Attachment to SF-424 General Instructions: The COPS Application Attachment to SF-424 is used in conjunction with all COPS program applications. Please ensure that you have completed all of the required sections. If a section is not applicable, please check the not applicable checkbox. Section 1: COPS PROGRAM REQUEST Federal assistance is being requested under the following COPS program: Select the COPS Office grant program for which you are requesting federal assistance. Please DO NOT use this form to apply for multiple grants at one time. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. CHECK ONE PROGRAM OPTION ONLY o Targeted-Tribal Resources Grant Program o Targeted-Methamphetamine Initiative o Community Policing Development o Secure our Schools ~ Targeted-Technology Program o Universal Hiring Program o Child Sexual Predator Program Section 2: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant ORI Number: [FLD88ZZ I The ORI number is assigned by the FBI and is your agency's unique identifier. The first two letters are your state abbreviation, the next three numbers are your county's code, and the final two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. o Check here if your agency has not been assigned an ORI #. 16F3 B. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest-ranking official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). For Non-Law Enforcement Agencies: Enter the program official's name and contact information. If the grant is awarded, this position would be responsible for the programmatic implementation of the award. If your agency is a "start-up" this section can remain blank. Title: Icounty Manager Prefix: IMr. First Name: IJames Middle Name: Iv. Last Name: IMUdd Suffix: I Agency Name: !collier County, FL - 3CC Street 1: 13301 Tamiami Trail, East Street 2: IBUilding F, 2nd Floor City: INaPles County: Icollier State: IFL: Florida Province: I Zip / Postal Code: /34112 Country: IUSA: UNITED STATES Telephone: 1(239) 252-8383 Fax: 1(239) 252-4010 E-mail: IJameSmUdd@cOlliergOv.net Type of Agency: !Other* (please specify) New Startup* (please specify): Other* (please specify): Icounty Public Safety Agency types that have an asterisk next to them and that are applying for COPS hiring grants must provide additional information. Please refer to the COPS Application Guide: Agency Supplemental Information section for the questions that you will need to address. Please attach this information below: II i'iLl /\1,(" hr'Lli It J 1,,-'1'"'<''' iI!:, " 'IJ 1 " ii,ll' I,j I 16F3 C. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest-ranking official within your jurisdiction (Mayor, City Administrator, Tribal Chairman, or equivalent). For Non-Government Agencies: Enter the financial official's name and contact information. If the grant is awarded, this position would be responsible for the financial management of the award. Please note that information for non-executive positions (e.g. clerk, trustees, etc., are not acceptable). Title: IChairman Prefix: IMrs. First Name: IDonna Middle Name: Last Name: IFiala Suffix: I Name of Government Entity/Financial Entity: Collier County Board of County Commissioners Street 1: 13301 Tamiami Trail, East Street 2: IBuild F, 3rd Floor City: INaPles County: Icollier State: IFL: Florida Province: I Zip/ Postal Code: 134112 Country: IUSA: UNITED STATES Telephone: Fax: E-mail: 1(239) 252-8389 1(239) 252-3602 /DonnaFiala@COlliergov.net Type of Government Entity: Icounty leF3 Section 3: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: I Nt A Enter the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: I I to I I (mo/da/yr) 3, Population served as of the 2000 US Census: 4. If the population served is not represented by the U.S. census figures, please indicate the size of the population served: B. Law Enforcement Agency Information 1. Is your agency contracting for law enforcement services? Contractual arrangements for law enforcement services are not fundable under the Universal Hiring Program. D Yes ~No If "yes, " the Legal Name and address information listed on the SF-424 under section 8 (Applicant Information) should be for the jurisdiction that will be contracting to receive law enforcement services, and NOT the law enforcement agency that will actually provide those services. Also, be sure to enter the name and agency information of the contract law enforcement department under section 2, part B (law enforcement executive information) of this document. In all contracting arrangements, the jurisdiction that is applying for assistance is ultimately responsible for ensuring compliance with al/ grant requirements. For additional clarification on contracting guidelines, please see the program-specific section of the COPS Application Guide, If you are a tribal law enforcement agency, instead of providing your own law enforcement services, does your tribe exclusively contract with a non-BIA local law enforcement agency for services? DYes D No If 'Ves, ' please refer to the program-specific section of the COPS Application Guide for additional eligibility information, 2. Population Served By Law Enforcement Agency Do officers have primary law enforcement authority for the population to be served? DYes D No An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction. If yes, what is the actual population for which your department has primary law enforcement authority? [In other words, the 2000 Census population minus the incorporated towns and cities that have their own police departments,] I 16F.3 If no, please explain. Include the date by which your agency anticipates having primary law enforcement authority for this population. [Please limit your response to a maximum of 250 words.] I 3. Current Budgeted Sworn Force Strength as of the Date of this Application: Full Time I Part Time I Enter the budgeted sworn force strength. The budgeted sworn force strength is the number of sworn officer positions your department has allocated within its budget, including state, Bureau of Indian Affairs, and locally- funded vacancies. Do not include unpaid/reserve officers or detention staff. 4. Current Actual Sworn Force Strength as of the Date of this Application: Full Time I Part Time I Enter the actual sworn force strength. The actual sworn force strength is the actual number of sworn officer positions employed by your department as of the date of application. Do not include vacant positions or unpaid/ reserve positions. 16F3 Section 4: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY COPS Office grants must be used to reorient the mission and activities of law enforcement agencies toward the community policing philosophy or enhance their involvement in community policing. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem-solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self- assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub-elements of community policing. Please refer to the COPS Office web site (www.cops.usdoJ,gov) for further information regarding these sub-elements Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. . Other Government Agencies . Community Members/Groups . Non-Profits/Service Providers . Private Businesses . Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem-solving efforts. Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Agency Management . Climate and culture . Leadership . Labor relations . Decision-making . Strategic planning . Policies . Organizational evaluations . Transparency . Scanning:ldentifying and prioritizing problems . Analysis: Analyzing problems . Response: Responding to problems . Assessment: Assessing problem-solving initiatives . Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) Organizational Structure . Geographic assignment of officers . Despecialization . Resources and finances Personnel . Recruitment. hiring and selection . Personnel supervision/ evaluations . Training Information Systems (Technology) . Communication/access to data . Quality and accuracy of data 16F3 COMMUNITY POLICING PLAN COPS grants must be used to initiate or enhance community policing. Please complete the following questions to describe the types of community policing activities that will be initiated or enhanced as a result of COPS funding. You may find more detailed information about community policing at the COPS Office web site (www.cops.usdoj.gov). Community Partnerships The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to develop collaborative partnerships with individual and organizational stakeholders in communities to increase trust and to develop shared solutions to community problems. If awarded funding, my organization will implement or enhance: P1-Sharing of relevant crime and disorder information with community members. ~ Yes 0 No 0 Not Sure P2-Seeking input from the community to identify and prioritize neighborhood problems. ~ Yes 0 No 0 Not Sure P3-Engagment with the community in the development of responses to community problems. ~ Yes 0 No 0 Not Sure P4-Collaboration with other agencies that deliver public services (e,g., parks and recreation, social services. public health, mental health, code enforcement). ~ Yes 0 No 0 Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance community partnerships if awarded grant funding (150 word maximum): This technology project will provide equipment in the form of improved and enhanced communications and information sharing to the County's new Emergency Operations Center (EOC), which is collocated with the Sheriff's 911 and dispatch center, a Sheriff's substation, as well as a the County's central/primary node for emergency communications. During emergencies, or special events the EOC is the primary collaborative interface for our County and Municipal law enforcement with the other critical emergency and community responders. The EOC has sixty-two workstations which provide interface between all critical functions of the community, such as; Fire, Emergency Medical Services, Health agencies, Public Utilities & Services, Transportation entities, the Business community, Volunteers and the Elected officials. Providing reliable and efficient current technology within the EOC will greatly improve the ability of our Public Safety and Law Enforcement organizations to identify, prioritize and prevent crime and public disorder before, during and after emergency situations. 16F3 Problem Solving The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to use problem solving. Problem solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem-solving initiatives. Problem solving involves an agency-wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. If awarded funding, my organization will implement or enhance: PS1-lntegration of problem solving into patrol work. ~ Yes D No D Not Sure PS2-ldentification and prioritization of crime and disorder problems by examining patterns and trends involving repeat victims, offenders, and locations. ~ Yes D No D Not Sure PS3-Exploring the underlying factors and conditions that contribute to crime and disorder problems. ~ Yes D No D Not Sure PS4-Developing tailored responses to crime and disorder problems that address the underlying conditions that contribute to them. ~Yes D No D Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance problemsolving activities if awarded grant funding (150 word maximum): - Increased number of key persons and organizations included in planning, operations & training Joint Drills Joint Exercises Inclusion of all key County agencies in: Video Teleconferencing Internet based (web-based) reporting and information exchange Telephonic (Val/Sat) Communications -Improved Communications between: Sheriff's Office Departments Municipal Police Departments (Marco Island & Naples) Tribal Police (Miccosukee & Seminole) Florida Highway Patrol Department of Environmental Protection Wildlife Enforcement Federal Agencies (FBI, ICE, DHS, DEA, ATF, etc.) Organizational Transformation The COPS Office is interested in determining if your organization will use the grant to assist in increasing the capacity to transform organizational environment, organizational structure, personnel, practices, and policies to support the community policing philosophy and community policing activities. If awarded funding, my organization will implement or enhance: 16F3 OC1-lnstitutionalization of organizational changes that support the implementation of community policing strategies. DYes D No ~ Not Sure OC2-lncorporation of community policing principles into the agency's mission/vision statement and strategic plan DYes 0 No ~ Not Sure OC3-lnstitutionalization of community policing principles into a corresponding set of policies, practices and procedures. DYes 0 No ~ Not Sure OC4-lnstitutionalization of community policing agency-wide. D Yes 0 No lEI Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance organizational alignment towards community policing if awarded grant funding (150 word maximum): Community Policing has been an ongoing program and philosophy in Collier County for many years. This funding will address the quicker and more accurate sharing of information from the County's EOC to law enforcement personnel practicing community policing in the field; before, during and after emergencies and disaster situations. By: Improving the transfer of information and communications from residents and neighborhoods, more intelligent interac~ion with our service populations, better interaction and information sharing with home owner's groups, businesses and civil associations as well as community coalitions. Technology The COPS Office is interested in determining if your organization will use the grant to assist in increasing technological capacity to better prevent and/or respond to crime and disorder incidents. If awarded funding, my organization will implement or enhance: 11- Ensuring that agency staff have proper access to relevant data (e.g., calls for service, incident and arrest data, etc.). ~ Yes 0 No 0 Not Sure 12- Analysis and understanding of problems in the community. ~ Yes 0 No D Not Sure 13- Improvements to the agency's overall efficiency and effectiveness. lEI Yes 0 No D Not Sure 14- Providing officers with necessary equipment to better prevent and/or respond to crime and disorder incidents. lEI Yes 0 No 0 Not Sure Please provide specific examples of the types of activities you plan to engage in to enhance alignment of technology towards community policing if awarded grant funding (150 word maximum): This technology will be incorporated into the County's new Public Safety Facility which is specifically designed to be resistant to natural and man made disasters, as well as to enhance interaction and cooperation between all needed agencies and organizations. vommunity Policing is always a key component of disaster response, as well as day-to- day public safety and facilitating to an adequate working environment for this is 16F3 primary to improvement. Examples of how this will enhance activities are: greater telecommunications and radio communications, better meeting and ccnferencing capabilities, improved and redundant internet/intra based communications and reporting/ trackinq capabilities between the EOC and field orqanizations. If your organization receives this COPS grant funding, it should use your responses to these questions as your organization's community policing plan. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. We understand that your community policing needs may change during the life of your COPS grant (if awarded), and we welcome minor changes to this plan without prior approval. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as-needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. Section 5: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Retention for COPS Hiring Grants This section is applicable to applicants applying for sworn officer positions. o Check here if not applying under the Universal Hiring Program. Hiring grantees are required to retain all additional officer positions awarded for at least one full local budget cycle following the expiration of COPS grant funding for each COPS-funded officer position, The additional officer positions should be added to your agency's law enforcement budget with state, local, or tribal funds for at least one full local budget cycle, over and above all other locally-funded officer positions (including other school resource officers) that would have existed regardless of the grant, from the time that the thirty-six (36) months of grant funding for each COPS position expires. Absorbing COPS-funded officers through attrition (rather than adding the extra positions to your budget with additional funding) does not meet the retention requirement. Please be aware that if your agency has additional sworn officer hiring grants that are active when one hiring grant expires, the officer positions that were awarded under the expired grant are added to your baseline of locally-funded officer positions and must be maintained throughout the implementation of all additional hiring grants. Use the space below to explain how your agency currently plans to retain any additional officer positions awarded. Please be as specific as possible about the source(s) of retention funding (General Fund revenues, local ballot item, etc.) your agency plans to utilize. A missing or incomplete response could affect your ability to receive funding. Please limit your response to a maximum of 250 words. Section 6: NEED FOR FEDERAL ASSISTANCE All applicants are required to provide a brief explanation of their agency's public safety needs and an explanation of their agency's inability to implement this project and/or address these public safety needs without federal assistance. 16F 3 11 In the space below, please provide a brief explanation of your agency's inability to implement this project without federal assistance, [Please limit your response to a maximum of 250 words.] Collier Cou~ty, Florida consists of approximately 2,020 square miles of territory in Southwest Florida. Our community is particularly vulnerable to natural disasters such as hurricanes, tropical storms, tor~adoes and wildfires as well as other emergency situations such as terrorism and mass migrations. The threat of civil disturbance and crime that can result from these situations can be significant not only to this community but the other surrounding communities such as Ft. Myers to the North and Miami and Ft. Lauderdale to the East. The Collier County Government has financially stretched itself to the limit providing the necessary funding for a new facility (Emergency Services Center - ESC) that is both survivable and designed to accommodate all of the key people and organizations required for public safety in the County. While the ESC will have the requisite equipment necessary to meet all certification and basic operational requirements, additional communications equipment which will facilitate some Law Enforcement activities including Community Policing before, during and after county-wide emergencies such as hurricanes, tornadoes a~d Homeland Security issues is also needed. The new ESC, which includes the County's new 911, Dispatch Center and a Sheriff's Sub-Station as well as the County's Emergency Operations Center (EOC) and Emergency Management Department is a significant expansion and technical update to the existing facilities. While the new project has provided for all of the major technology infrastructure, the current economic slowdown has caused a budgetary short-fall which has left the requested equipment (peripherals and local infrastructure) unfunded and unscheduled. 16F3 Section 7: WAIVERS OF THE LOCAL MATCH Please refer to the Application Guide for information on whether waivers of the local match, are available under the grant program for which you are applying. ~ Check here if not applicable Are you requesting a waiver of the local match based upon severe fiscal distress? DYes D No If requesting a waiver, you are required to attach a detailed waiver justification below. Please refer to the COPS Application Guide - "Waiver of the Local Match" section for information on what to include in your justification, as well as the program-specific portion of the Guide to review the local match requirements for the grant program under which you are applying. II i\J.lC ,.C\ttn,,'llflhHltJ IViGW il,:ldj1i"'':-PIJ Section 8: EXECUTIVE SUMMARY This section is applicable to COPS applicants applying under the COPS Methamphetamine Initiative, Secure Our Schools, Child Sexual Predator Program, Technology Program and Community Policing Development Programs. D Check here if not applicable Please attach a brief summary of how your agency will use this federal funding. Be sure to include a description of how you expect this grant to impact public safety and/or crime prevention in your community. Please refer to the COPS Application Guide for clarification on specific information to include in your summary. The Executive Summary may be used to keep Congress or other executive branch agencies informed on law enforcement strategies to deter crime in your community. [Please limit your response to a maximum of 400 words.] II Add AttachmentllDclu,n i\;l:WtHl H'f~ I "ii,,,"!,' ,'\1 :l h"",' Section 9: PROJECT DESCRIPTION (NARRATIVE) This section is applicable to all COPS applicants. Please attach to your application an in-depth narrative response detailing your proposed project. Please refer to the program-specific section of the COPS Application Guide: "How to Apply" section for information on what should be included in your response, as well as any additional formatting requirements and page length limitations. I I Add Attachmentllr"1<:" ::\~LJcl: i' 'ilf 1''0'''' "-.'t<71:"i:) 16F3 Section 10: BUDGET NARRATIVE (EXCLUDING SWORN OFFICER POSITIONS) This section is applicable to COPS applicants applying under the Community Policing Development Programs, the Methamphetamine Initiative, Secure Our Schools, the Tribal Resources Grant Program, Child Sexual Predator Program and the Technology Program. o Check here if not applicable Please attach a budget narrative describing each item proposed for purchase, its purpose, and how the items relate to the overall project. Like items may be grouped together for ease of reporting. The structure of the Budget Narrative must mirror the structure of the Budget Detail Worksheet included in this application. In other words, each item reported in the Budget Narrative must fall under one of the following budget categories: Civilian/Other Personnel, Equipment/Technology, Other Costs, Supplies, Travel/Training, Contracts/ Consultants, and Indirect Costs. For your information, a sample Budget Narrative and a sample Budget Detail Worksheet are included in the COPS Application Guide, Every item included on the Budget Detail Worksheet must be included in the Budget Narrative. Note that allowable/unallowable costs will vary widely between different COPS grant programs and cooperative agreements. Please ensure that you refer to the program-specific portion of the COPS Application Guide - "Federal Funding: Allowable & Unallowable Costs" section for a complete list of the allowable and unallowable costs associated with the particular program for which you are applying. Including unallowable items on your application may delay the processing of your application and could ultimately result in the denial of your request. II Add Attachmentl lit I'Jk'W /~I:L,'".. :nl",II Section 11: MEMORANDUM OF UNDERSTANDING 18 Check here if not applicable Please attach a Memorandum of Understanding (MOU) to your application that defines the roles and responsibilities of the individuals and partner(s) involved in your proposed project. Please refer to the program-specific portion of the Guide for a complete description of information pertaining to the required MOU. II /\dd !\tti'Chn(',lllC'!(:;i.,~'e i\:1ac,IHlH!illl l'F3~ Section 12: OFFICIAL PARTNER(S) CONTACT INFORMATION IRCheck here if not applicable. An official "partner" under the grant may be a govemmental or private entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the grant. Please refer to the Application Guide for a complete description of partnership requirements under the grant program for which you are applying. Official Partner 1 of 1 Title: Prefix: First Name: Middle Name: Last Name: Suffix: Name of Partner Agency (e.g., School District) I Type of Partner Agency (e.g., School District) I Partner Agency Address Street 1: Street 2: City: County: State: Province: Zip I Postal Code: Country: Telephone: Fax: E-mail: 16F3 Section 13: INCIDENT DATA Incident data is required for the Secure Our Schools grant program. The data reported should cover the time period of September 1, 2006 to August 31, 2007 and should only include incidents that took place in and around the partnering schools. Please refer to the program guide for specific information and instructions regarding the data required for this submission. a Check here if not applicable. Type of Incident # of Incidents Reported Homicide Sexual Offenses Aggravated/Major Assaults-for example, an attack with hands, fist, feet, or weapons on an individual. Simple/Minor Assaults-stalking, intimidation/bullying/coercion, etc. Thefts (Includes Reports of Stolen Property) Possession/Sale of Illegal Weapons Vandalism/Destruction of Property Alcohol-Related Offenses Possession, Use or Sale of Drugs Disorderly Conduct School Data Totals Truancy Detentions Suspensions Expulsions Threats to School Property # of schools involved in project Total Student Population for Involved Schools 16F3 Section 14: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS Certification of Review of 28 C.F.R. Part 23/Criminallntelligence Systems You must answer this question regardless of the type of COPS grant you are applying for. Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: D Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. ~ No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. The signatures of the applicant's Authorized Organizational Representative (on-line applications only), Law Enforcement Executive/Program Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures below must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatures or responses may not be considered for funding. Stamped or electronic signatures (unless applying online via Grants.gov) also will not be accepted. Original signatures are required. Faxed copies will not be accepted. Applications postmarked after the final application deadline date may not be considered for funding. Signatures shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. By signing below, I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Authorized Organizational Representative's Signature: ICompleted Upon Submission to Grants.govl Date: ICompleted Upon Submission to Grants.govl SECTION 15: ASSURANCES 16F3 Several provisions of federal law and policy apply to all grant programs, We (the Office of Community Oriented Policing Services) need 10 secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at (800) 421-6770, By the applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds, In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application, 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S,C, 91501, et seq, 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair labor Standards Act, if applicable, 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5, It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but n otlimited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR 220 (OMS Circular A-21), 2 CFR Part 230 (OMS Circular A-122) and 48 CFR Part 31,000, et seq, (FAR 31.2) (governing cost principles); OMS Circular A-133 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38,1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals: and with all other applicable program requirements, laws, orders, regulations, or circulars, 7, If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8, It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U,S,C, 9 3789 (d)); Title VI of the Civil Rights Act of 1964, as amended (42 U, S,C, 9 2000d); the Indian Civil Rights Act (25 U,S,C, 99 1301-1303): Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S,C. 9 794): Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U,S,C. 9 12101, et seq,); the Age Discrimination Act of 1975 (42 U,S.C, 96101, et seq,): and Department of Justice Non- Discrimination Regulations contained in Tille 28, Parts 35 and 42 (subparts C, 0, E and G) of the Code of Federal Regulations, A, In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D,C, 20531, S. Grantees that have 50 or more employees and grants over $500,000 (or over $1,000,000 in grants over an eighteen- month period), must submit an acceptable Equal Employment Opportunity Plan ("EEOP") or EEOP short form (if grantee is required to submit an EEOP under 28 CFR 42,302), that is approved by the Offic e of Justice Programs, Office for Civil Rights within 60 days of the award start date. For grants under $500,000, but over $25,000, or for grantees with fewer than 50 employees, the grantee must submit an EEOP Certification, (Grantees of less than $25,000 are not subject to the EEOP requirement.) 9, Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency, 10, It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. l'F3 GRANTS.GOV NOTE: When applying online via Grants.gov, the Authorized Organizational Representative's signature will be the only signature submitted online. However, the Law Enforcement Executive/Program Official and the Government Executive/Financial Official signatures, as well as any applicable program partners' signatures, are MANDATORY and a hard copy of the Certification of Review and Representation of Compliance with Requirements should be kept in the agency's files and furnished upon request. Signatures shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. PAPERWORK REDUCTION ACT NOTICE The public reporting burden for this collection of information is estimated to be up to eight average hours per response, depending upon the COPS program being applied for including time for searching existing data sources, gathering the data needed, and completing and reviewing the application. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W" Washington, D.C. 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20503. You are not required to respond to this collection of information unless it displays a valid OMS control number. The OMB control number for this application is 1103-0098 and the expiration date is 08/31/2011. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collec1ions to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required, 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants, 14, Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency-owned, rented or personally-owned vehicles, 16F3 15. It will no1 use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable, 16, If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of one full local budget cycle following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S,C 1913, False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law, I certify that the assurances provided are true and accurate to the best of my knowledge, Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. '~;::.\'J\ \ (~ Date' ' Date Board of County Commissioners Approved as to form & legal sufficiency C~~ rL- Colleen Greene. Assistant County Attorney ".( i ATTEST: '>, ;\, .f.." DWIGHT ~/$FiQCK;~rR:;\ gy:~,'" ., :~~, ~r.l'(. Attest.. to ' -~, t1~,.t:' " -"~"'_."'-",~,.",~..;..,."~--~---,,,~ SECTION 16: CERTIFICATIONS 16F3 Regarding Lobbying; Debarment. Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements Coordination with Affected Agencies Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters, Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 28 CFR Part 67, "Government-Wide Debarment and Suspension (Nonprocurement)," 28 CFR Part 83 Government-Wide Requirements for Drug-Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1, Lobbying As required by Section 1352, Title 31 of the U.S, Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B, If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Part 2867, Section 2867.437- A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; (ii) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or priva1e agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility, (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default; and B, Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83, Sections 83 and 83,510- A, The applicant certifies that it will, or will continue to, provide a drug- free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on-going drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug- abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant. the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction, Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vermont Ave., NW, Washington, D,C, 20530, Notice shall include the identification number(s) of each affected grant. (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect 10 any employee who is so convicted - Grantee Agency Name and Address: 16F.3 (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi), B The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of performance (street address, city, county, state, zip code) 8075 Lely Cultural Parkway Collier County Naples, F'L 34113 Check 0 if there are workplaces on file that are not identified here, 4 Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved, Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies, The applicant certifies that there has been appropriate coordination with all affected agencies, Collier County Board of County Commissioners, 3301 Tamiami Tra~l East, Naples, F'L 34112 Grantee IRS/ Vendor Number: 159- 6 0 0 0 5 5 8 False statements or claims made in connection with COPS grants (including cooperative agreements) may rlislllt in fi~as t f m & legal sufficiency imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy availabl~pr~, 0 or O~~ Colleen Greene, Aslistant County Attorney I certify that the assurances provided are true and accurate to the best of my knowledge Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. James V. Mudd, County Manager Typed Name and Title of Law Enforcement Executive (or Official with Programmatic Authority, as applicable): Signature: Date: Dor,na F'iala, Typed Name and Title of Government Executive (or Official with Financial Authority, as applicable): an of the Board of County Comm~SSloners ... Signature: ~" ',' Date: ATt~~t: , DWIGHT E. BROCK, Clerk ~~ "I {, 16F3 EXECUTIVE SUMMARY Agency Name: Collier County State: Florida Point of Contact: Jim von Rinteln, Emergency Management Coordinator (239) 252-3621 Estimated Award Amount: $350,000.00 This project will provide connectivity and communications technology to the new Collier County Emergency Services Center (ESC), primarily in the Emergency Operations Center (EOC) which is contained within the ESC public safety facility. Collier County is located in Southwest, Florida and is comprised of 2,020 square miles of territory and a permanent population of approximately 350,000 people. The EOC is the central operations center during disasters and emergencies for the community, which includes; three municipalities (the City of Naples, the City of Marco Island and Everglades City), as well as two tribal entities (Miccosukee and Seminole) and the community of Immokalee. The established protocol for emergency operations in Collier County is a unified structure which focuses on centralized coordination between the County Government, Municipalities and Tribal authorities utilizing the Emergency Support Function (ESF) framework, within the National Incident Management System (NIMS). Key to this operational system is the ability to quickly and reliably pass information and communicate between emergency responders and other public safety and infrastructure professionals, as well as State and Federal authorities. Because the County has several independently elected officials and groups who are responsible for law enforcement, public safety and health and welfare in general it is critical to have this type of centralized EOC function, with the ability to quickly and efficiently pass information and collaboration. The EOC itself is comprised of 60 + workstations surrounded by multiple breakout/conference rooms, a telephone information center, emergency broadcast studio and media/press area. The EOC is co-located with the county's communications, 911 and dispatch center, a Sheriffs sub-station and the county's Emergency Medical Services (EMS) offices. Each workstation is designated for use by key individuals or functions during an emergency or disaster and communications and information sharing are extremely important to their duties and our ability to incorporate critical information to community policing. The ESF 16 (Law Enforcement) is presence within the EOC is central and prevalent to all activities, improving the ability to pass and integrate information is the purpose of this funding request. Current county funding provides for very limited workstation equipment and connectivity technology in this area. The technology funding being requested in this grant, and 16F3 detailed in the budget narrative, will provide a modern computer, software, and telephone connectivity - as well as printer/scanner access, and a radio and back-up redundancy to all operators required in emergency situations. While this EOe project is functionally county-wide, it also very directly improves and assures law enforcement activities including crime prevention, in a significant way. Disasters such as hurricanes present a very challenging situation for a county such as ours, and the continuity of law enforcement activities with all government services is paramount to its limiting the loss of life and property and the speedy recovery of all community activities. Presently, the EOC will only have a limited primary and redundant capability to pass information and communicate between agencies such as Fire, EMS, local police, municipalities and our Sheriffs Office, State law enforcement and Federal entities. The technology outlined in this project will provide the missing connectivity and redundancy pieces which together with the County's new ESe facility will ensure a public safety system that will greatly improve the ability for information and communications to be passed between all pertinent agencies. 16F3 Project Description A. Problem Identification and Justification: During emergency and disaster situations within Collier County, it has become increasingly challenging to pass information and communicate between public safety entities as the county population continues to grow and as requirements increasingly require technology to address community safety issues. Law enforcement and community policing are key elements which need to be better integrated into the County's other Emergency Support Functions (ESF). In 2007 Collier County began construction of a state-of- the-art Emergency Service Center (ESC), which centralizes all of the critical public safety agencies into a disaster resistant facility. This facility has now reached its initial operational status. Included in this facility are both law enforcement and emergency services agencies, as well as an Emergency Operations Center (EOC). One of the identified public safety shortcomings realized from past county emergencies and disasters was the lack of an adequate EOC facility. This has now been addressed by the county leadership through the approval, design and funding of the new ESC facility. While the ESC facility provides the needed space, security and disaster resistance improvement; it still lacks adequate and necessary equipment such as computers, scanners and complete inter/intra net switching capability within the EOC portion to effectively communicate and pass information in a manner most effective to maximize our interface with law enforcement in areas such as community policing. B. Project Goals and Objectives: Goals: Improve internet connectivity Improve intranet connectivity Provide improved telephone communications and noise control Provide improved radio communications and redundancy Provide redundancy to communications and information systems Add additional digital information transfer capability Video Teleconferencing between the field and Operating Centers Obiectives: Provide additional 3757 24 1011 00 switches so all EOC computers are connected to both the County IT system and the Collier County Sheriffs Office IT system, as well as the Internet for field units and other nodes Provide additional connectivity so that additional staffing and augmentation can quickly integrate into the EOC structure Provide digital document transfer capability between EOC and field Provide each ESF, agency, liaison and key official with an operational workstation Provide a standard reporting and tracking application to workers in the field and EOC Provide additional video teleconference capability between Operations Centers Provide telephone headsets for noise reduction within EOC 16F3 C. Community Policing Strategies/Crime Prevention Activities: - Reducing response times utilizing new technologies where possible - Better reporting through better interaction with the community - Creating/recreating neighborhoods - mastering patrol zones - Enlisting the aid of citizens - allow them to be part of the solution - Intelligent interaction with our service populations - Homeowners, neighborhood coalitions and businesses E. Implementation Plan: Because the new ESC facility has reached its initial operational status at the same time this funding will become available the implementation opportunity is excellent and can be accomplished in conjunction with the ongoing commissioning and testing/training of the underlying and complementary systems and equipment already available. Equipment procurement: October 2009 - April 20 I 0 Equipment installation, integration and testing: November 2009 - May 2010 Operator training: January 2010 - May 2010 System/Equipment Exercise: April 2010 & May 2010 (2, one week exercises) Full Operational Capability: 15 June 2010 E. Evaluation Plan/Effectiveness of Program: Evaluation will begin with the integration and testing/training of the equipment and systems and continue through the training and exercise schedule. Operational capability coincides with the beginning of the Atlantic Hurricane Season in 2010, which in an average year provide with at least one opportunity to measure the effectiveness of the anticipated improvements to our Emergency Operations System. 16F3 Budget Narrative: C. Eauipment Technolo2V 100 A VA fA HIS Headset kits for 9600 VOIP Telephones These headsets will provide for a lower noise level in the EOC work areas and allow better communications via existing Emergency Operations Center telephones. Currently there are 60+ workstations operating in close proximity to one another. These sets will greatly improve communications and information sharing among the ESFs, first responders and all law enforcement agencies operating in the field. Total Headsets $ 11,800. 4 Cisco Catalyst 3750 24 10/100PoE + 2 SFP Switches These switches, which are the County standard, provide the inter/intra net connectivity from and between the workstations, as well as primary telephone services in the EOC and breakout rooms associated with the EOC to the Law Enforcement areas of the facility in (Communications, 91llDispatch, Sheriffs sub-station and ESF-16) and the Law Enforcement agencies in the field. This also includes the required 16 LC connectors. Total 3750 Switches $ 20,984. 4 x 1500 watt Uninterrupted Power Supply (UPS) These UPSs provide back-up power, redundancy and reliability to the switching equipment which service the EOC workstation computers, printers and associated EOC equipment. These UPS specifically provide back-up power, redundancy and reliability during power outages which are a key concern to our community law enforcement agenCIes. Total 1500 watt UPS $ 6,408. ALUMA 85' Mobile Communications Tower Set The system will provide a mobile or back-up means of ensuring radio coverage to the County and its law enforcement community. Currently the county is dependent on an array of static communications towers which provide for signal coverage throughout the populated portion of the county. This 85' mobile tower would serve to provide a back up location should an existing tower be damaged during a natural disaster such as a hurricane or tornado; or as an auxiliary tower location for an emergency such as a mass migration or other situation that might occur in a remote location along our county's Eastern boarder which is not completely covered by our existing system. Total Tower Set $122,597.45 Web EOC Software and Equipment The Web EOC system will provide a common secure computer based operational management system that can be used by key personnel in the EOC and the law enforcement and first responders in the field. This system will include Crisis Information Management Software (CIMS), which is widely utilized both locally and nationally which greatly aids in our mutual aid capabilities and needs. Currently our operations 16F'3 utilize standard commercial software which has serious security and interoperability issues which would be addressed and corrected by the integration of this system. Web EOe System $86, 400.55 36 Cannon Desktop Scanners These scanners will allow for the quick and universal dissemination of digital facsimile in Portable Document Format (pdf) to any other computer or workstation. Currently there is a very limited ability to pass documents, maps or other hard-copy in a digital format between workstations/computers. These scanners will provide the ability to quickly move information from the EOC or the field to the entity that needs it. Total Scanners $ 23,400. 18 HP Computer Notebook Computers (including basic software and licensing). The EOC provides an interactive workspace contained within a secure facility. In any given emergency or disaster response, the 60+ main workstations may be utilized by the following agencies or Emergency Support Functions (ESF); Sheriffs Office, City of Naples Police Department, City of Marco Island Police Department, Seminole Tribe Police, Miccosukee Tribe Police, Florida Highway Patrol, Fish and Wildlife Law Enforcement, Department of Environmental Protection, Federal Bureau of Investigation, Department of Homeland Security, Boarder Patrol, Military Police, Mutual Aid Law Enforcement, Coast Guard, Civil Air Patrol, Florida Division of Forestry, State Division of Emergency Management, Federal Emergency Management Agency, Corps of Engineers, 18 ESFs, State of Florida Health Department, Medical Examiners Office, representation from numerous volunteer organizations such as The American Red Cross, Salvation Army and the Coast Guard Auxiliary as well as an extended list of alia cart agencies and groups which may be represented depending on the type of event. Experience has shown that the ability to add workstations, or move particular functions to a breakout room or to the field is a critical capability. These notebook computers will allow that type of flexibility which is currently not available are key nodes to this information and communications sharing. Total for Notebook Computers $ 53,910. 1 Polycorn VSX 5000 This system will provide mobile video teleconference (VTC) capability throughout the county's Emergency Services Center. During emergencies and disasters there is often a requirement to hold a VTC in a room or location that is not equipped with this ability. This system will allow for quick mobile VTC capability through the existing building infrastructure. During emergencies county management and elected officials relocate to this facility, additional mobile VTC equipment will assists entities such as the Sheriff or County Manager to communicate as needed. Total Polycom VSX System $ 8,000. 1 Polycorn Mobile Responder Units This system will allow field units to communicate back to any VTC equipped facility greatly aiding in many of our community policing goals and objectives. This VTC system is hardened so it can go into a community and allow law enforcement and county 2 16F3 government officials to communicate directly with community leaders and citizens, something which is greatly desired before, during and after an event. This system is portable and compatible with existing equipment and infrastructure. Total AP Wireless $ 16,500. 3