Backup Documents 05/26/2009 Item #16F 1
lor 1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office, The completed routing slip and original
documents are to be fOlwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or infonnation needed. If the document is already complete with the
exc tion of the Chairman's si ature, draw a line throu h routin lines # I throu h #4, co lete the checklist, and forward to Sue Filson line #5 ,
Office Initials Date
(The primary contact is the holder of the original document pending BCe approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact infonnation is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
infonnation, All original documents needing the BCC Chainnan's signature are to be delivered to the Bee office only aner the BeC has acted to approve the
item.)
Name of Primary Staff Dan Summers
Contact
Agenda Date Item was May 26, 2009
A roved b the BCC
Type of Document
Attached
1.
2.
OS/28/09
3.
4.
County Attorney
252-3600
16- F-1
Resolution - 1
Agreement -1
Yes
(Initial)
JW
5. Sue Filson, Executive Manager
OMB
N/A
JW
JW
N/A
JW
6. Minutes and Records
Clerk of Court's Office
I: Fonns/ County Fonns/ BCe Forms/ Original Documents Routing Slip WWS Original 9.03.04, Rcvised 1.26,05, Revised 2,24,05
((matter _ numbem! <<document_number>>
PRIMARY CONTACT INFORMATION
Phone Number
Agenda Item Number
Resolution & Lease Agreement for Port of
the Islands Hotel to Accommodat~O opee
Fire Control & Rescue District U
Number of Original
Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is appropriate.
1.
Original document has been signedlinitialed for legal sufficiency, (All documents to be signed by the
Chaif!11an, with the exception of most letters, must be reviewed and signed by the Office ofthe
County Attorney, This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
All handwritten strike-through and revisions have been initialed by the County Attorney's Office and
all other aTties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date of BCC approval of the document or
the final ne otiated contract date whichever is a Ii cable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
initials are required.
In most cases (some contracts are an exception), the original document and this routing slip should be
provided to Sue Filson in the BCC office within 24 hours of BCe approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of our deadlines!
The document was approved by the BCC on OS/26/09 and all changes made during the meeting
have been incorporated in the attached document. The County Attorney's Office has reviewed
the chan es, if a licabIe.
2.
3.
4.
5.
6.
MEMORANDUM
Date:
May 29,2009
To:
Dan Summers
Emergency Management Director
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Resolution 2009-131: Authorizing the Chairman to sign a
lease for a temporary location for the Ochopee Fire Control
and Rescue District at the Port of the Islands Hotel
Attached for your records is a copy of the Resolution and lease referenced
above (Agenda Item #16Fl), adopted by the Board of County Commissioners
on Tuesday, May 26, 2009.
The original is being held in the Minutes and Records Department as part of
the Board's permanent record.
If you should have any questions or need anything further please call me at
252-8406.
Thank you.
Attachment
16F 1
16F 1
RESOLUTION NO. 1 31
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TEMPORARIL Y WAIVING THE
CONDITIONAL USE REQUIREMENT AND AUTHORIZING THE
TEMPORARY USE OF SP ACE WITHIN PORT OF THE ISLANDS
HOTEL TO ACCOMMODATE THE OCHOPEE FIRE CONTROL AND
RESCUE DISTRICT, WHILE A CONDITIONAL USE APPLICATION IS
PENDING, AND EXPIRING ON THE EARLIER OF (A) THE OPENING
OF THE FUTURE PERMANENT FIRE STATION AT PORT OF THE
ISLANDS, OR (B) APPROVAL OR DISAPPROVAL OF THE
CONDITIONAL USE APPLICATION.
WHEREAS, Section 125.01(I)(d), Florida Statutes, provides local governing bodies
with authority to provide fire protection to residents; and
WHEREAS, it is necessary and in the interest of the health, safety, and welfare of the
residents of Collier County to provide adequate fire protection services to the residents of Collier
County, including those residents living in Port ofthe Islands and surrounding areas; and
WHEREAS, the Ochopee Fire Control and Rescue District, a dependent special fire
district of the Board of County Commissioners, plans to operate out of permanent space in the
County's recently purchased Port of the Islands property, once renovations are complete; and
WHEREAS, in order to provide adequate fire protection while renovations are pending,
the Ochopee Fire Control and Rescue District needs a temporary location to house employees
and equipment; and
WHEREAS, sufficient space is available for lease at the Port of the Islands Hotel, which
is immediately adjacent to the fire district's planned permanent location; and
WHEREAS, under the present zoning for the hotel property (Residential Tourist (RT)),
"essential services" (which includes fire services necessary for the public health, safety, and
welfare) are not permitted uses and are authorized as conditional uses only, pursuant to Land
Development Code Section 2.01.03.G.l.e.; and
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WHEREAS, based on the current dry season and recent wildfire and brush fire outbreaks
in Collier County, in order to protect the public health, safety, and welfare, there is an immediate
need to provide the Ochopee Fire Control and Rescue District with adequate temporary facilities
during the conditional use application process, and during renovation oftheir future space at Port
of the Islands.
NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners
hereby approves a temporary use to allow a fire station at Port of the Islands Hotel for the
Ochopee Fire Control and Rescue District, as necessary for the health, safety, and welfare of the
citizens of Collier County; and
BE IT FURTHER RESOLVED, that this temporary use approval shall be conditioned
on submittal of a conditional use application no later than June 26, 2009, followed by active and
ongoing pursuit of conditional use approval; and
BE IT FURTHER RESOLVED, that the temporary use shall expire on the earlier of
(a) opening of the permanent location at Port of the Islands, or (b) approval or disapproval of the
conditional use application; and
BE IT FURTHER RESOLVED, that the Chairman is authorized to sign a lease for two
hotel rooms and parking space at the Port of the Islands Hotel, to effect this approval.
DATED: VV)~ . 7JX>t1
By: llu.u,. ~().( .
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d as to fdfui'and legal sufficiency:
...
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
dd
By:
ATTEST:
DWIGHT 7'. ~R~~:,G~erk
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Item # I {R-l
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By: J ff E. Wright, Assistant County Attorney
2
16F 1
Lease #
LEASE AGREEMENT
THIS LEASE AGREEMENT, entered into this 26th day of May 2009, between
Retreat at Port of the Islands, LLC, a Florida Limited Liability Company, whose mailing
address is 6620 Estero Boulevard, Fort Myers Beach, Florida 33931, hereinafter
referred to as "LESSOR", and COLLIER COUNTY, a political subdivision of the State of
Florida, whose mailing address is 3301 East Tamiami Trail, Naples, Florida 34112,
hereinafter referred as "LESSEE".
WITNESSETH
In consideration of the mutual covenants contained herein, and other valuable
consideration, the parties agree as follows:
ARTICLE I.
Demised Premises
LESSOR hereby leases to LESSEE and LESSEE hereby leases from LESSOR
two (2) adjoining units, M252 and M253 in the Main Lodge Building located at the
Retreat at Port of the Islands condominium, along with one (1) parking space for fire
truck parking on the east side of the Main Lodge Building, as designated on Exhibit "A,"
and hereinafter referred to as the "Demised Premises", for the sole purpose of housing
and providing parking space for LESSEE'S employees to establish a functional fire
station at Port of the Islands for the Ochopee Fire Control and Rescue District, a
dependent special district under the control of LESSEE.
LESSEE covenants and agrees not to use, occupy, suffer or permit said
Demised Premises or any part thereof to be used or occupied for any purpose contrary
to law or the rules or regulations of any public authority.
ARTICLE 2.
Term of Lease
LESSEE shall have and hold the Demised Premises for a term of one (1) year,
commencing on July 1, 2009, and ending June 30, 2010. LESSEE is granted the
option, provided it is not then in default of any of the terms of this Lease Agreement, to
renew same for one additional term of one (1) year, under the terms and conditions as
provided herein, by giving written notice of LESSEE'S intention to do so to the LESSOR
not less than thirty (30) days prior to the expiration of the leasehold estate hereby
created. Said notice shall become effective upon actual receipt by LESSOR.
LESSEE, however, reserves the right to terminate this Lease Agreement, with or
without cause, upon thirty (30) days prior written notice of such termination to LESSOR
at the address set forth in ARTICLE 13 of this Lease. Said notice shall be effective
upon actual receipt by LESSOR.
16F 1
ARTICLE 3.
Permanent Site Modifications
LESSOR will manage the modifications required for the site to accommodate the
fire truck. The site work will require relocation of the existing Easterly Curb four feet to
the east, pouring a new curb, installation of the lime-rock base in the new area,
additional blacktop in the same area, and the addition of a sidewalk to allow for
deliveries to the Retreat at Port of the Islands condominium hotel, as shown in Exhibit
A. All costs of these site modifications are to be borne by LESSEE. Returning the site
to original condition will not be required.
ARTICLE 4.
Modifications to Demised Premises
LESSOR will modify one of the two leased units by installing lower and upper
cabinets, countertop, sink, faucet, associated plumbing, and two (2) electrical outlets
above the counter to operate a stove top double burner and appliances. LESSEE
agrees to pay for both the modifications to the unit and for the expense required to
return the units to their original condition upon the end of the lease, These expenses
would include, but not be limited to, removal of the kitchen, removal of the plumbing,
reinstallation of the baseboard, painting of the unit, and cleaning or replacement of the
carpet, based on condition. Digital pictures of the units will be taken prior to occupancy
as to maintain record of condition and protect both parties. Any damage to the unit or
grounds caused by LESSEE will be billed to LESSEE.
A cover for the fire truck will be installed for the purposes of protection of the fire
truck. LESSEE will be responsible for purchasing, installing, and maintaining the
cover, subject to approval by LESSOR, and for returning the parking area to its original
condition upon the end of the lease term, including removal of the cover and repair of
damages to the pavement from the cover assembly that are caused by LESSEE.
Prior to making any additional changes, alterations, additions or improvements
to the Demised Premises, LESSEE will provide to LESSOR all proposals and plans for
alterations, improvements, changes or additions to the Demised Premises for
LESSOR'S prior written approval, specifying in writing the nature and extent of the
desired alteration, improvement, change, or addition, along with the contemplated
starting and completion time for such project. LESSOR or its designee will then have
sixty (60) days within which to approve or deny in writing said request for changes,
improvements, alterations or additions, LESSOR shall not unreasonably withhold its
consent to required or appropriate alterations, improvements, changes or additions
proposed by LESSEE. If after sixty (60) days there has been no written rejection
delivered by LESSOR to LESSEE regarding said proposals or plans, then such silence
shall be deemed as an APPROVAL to such request of LESSEE.
LESSEE covenants and agrees in connection with any maintenance, repair
work, erection, construction, improvement, addition or alteration of any authorized
modifications, additions or improvements to the Demised Premises, to observe and
comply with all then and future applicable laws, ordinances, rules, regulation, and
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16F 1
requirements of the United States of America, State of Florida, County of Collier, and
any and all governmental agencies having jurisdiction over the Demised Premises.
All alterations, improvements, and additions to said Demised Premises shall at
once, when made or installed, be deemed as attached to the freehold and to have
become property of LESSOR Prior to the termination of this Lease or any renewal
term thereof, or within thirty (30) days thereafter, if LESSOR so directs, LESSEE shall
promptly remove all such additions, improvements, alterations, fixtures and installations
which were placed in, on or upon the Demised Premises by or on behalf of LESSEE,
and which are designated in said notice, and repair any damage occasioned to the
Demised Premises by such removal and in default thereof, LESSOR may complete said
removals and repairs at LESSEE'S expense.
ARTICLE 5. Rent
LESSEE hereby covenants and agrees to pay as rent for the Demised Premises
the sum of thirteen hundred dollars and 00/100 Cents ($1,300.00) per month in one
monthly payment.
Rental payment shall be due payable in advance on the twentieth (20th) day of
every calendar month, as payment for the following month, during the term hereof. If
the terms of this Lease shall commence on a day other than the first day of the month,
LESSEE shall pay rental equal to one thirtieth (1/3Oth) of the monthly rental multiplied
by the number of rental days of such fractional month.
Lease payments should be made to:
SunStream, Inc.
6620 Estero Boulevard
Fort Myers Beach, Florida 33931
ARTICLE 6.
Other Expenses and CharQes
LESSOR is responsible for all utility charges pertaining to the Demised Premises
including, but not limited to, charges for gas, electricity, light, heat, air condition, power,
water, and sewer rendered or supplied thereupon or in connection with the Demised
Premises.
ARTICLE 7.
Access to Demised Premises
LESSOR, its duly authorized agents, representatives and employees, shall have
the right after reasonable oral notice to LESSEE, to enter into and upon the Demised
Premises or any part thereof at all reasonable hours for the purpose of examining same
and making repairs or janitorial service therein, and for the purposes of inspection for
compliance with provisions of this Lease Agreement.
3
16r 1
ARTICLE 8.
Assiqnment and Sublettinq
LESSEE covenants and agrees not to assign this Lease or to sublet the whole or
any part of the Demised Premises, or to permit any other persons, other than another
County agency, to occupy same without the prior expressed written consent of
LESSOR. Any such assignment or subletting, even with the consent of LESSOR, shall
not relieve LESSEE from liability for payment of rent or other sums herein provided or
from the obligation to keep and be bound by the terms, conditions and covenants of
this Lease. The acceptance of rent from any other person shall not be deemed to be a
waiver of any of the provisions of this Lease or to be a consent to the assignment of
this Lease or subletting of the Demised Premises.
ARTICLE 9.
Indemnity and Insurance
To the extent legally possible, the parties will continue the insurance
arrangements in effect at the time of the commencement of this Lease, adjusted only so
far as necessary to account for their change in legal position.
ARTICLE 10. Maintenance
LESSEE shall, at its sole cost and expense, keep the Demised Premises clean
at all times, If said Demised Premises are not kept clean in the opinion of LESSOR,
LESSEE will be so advised in writing, If corrective action is not taken within thirty (30)
days of the receipt of such notice, LESSOR will cause the same to be cleaned and
corrected and LESSEE shall assume and pay all necessary cleaning costs and such
costs shall constitute additional rent which shall be paid by LESSEE within thirty (30)
days of receipt of written notice of costs incurred by LESSOR.
ARTICLE 11. Default by LESSEE
Failure of LESSEE to comply with any provision or covenant of this Lease shall
constitute a default and LESSOR may, at LESSOR'S option, terminate this Lease after
thirty (30) days written notice to LESSEE, unless the default be cured within that notice
period (or such additional time as is reasonably required to correct such default).
ARTICLE 12. Default by LESSOR
LESSOR shall in no event be charged with default in the performance of any of
its obligations hereunder unless and until LESSOR shall have failed to perform such
obligations within thirty (30) days (or such additional time as is reasonably required to
correct such default) after written notice from LESSEE to LESSOR properly specifying
wherein LESSOR has failed to perform any such obligations.
4
16F 1
ARTICLE 13. Notices
Any notice which LESSOR or LESSEE may be required to give to the other party
shall be in writing to the other party at the following addresses:
LESSEE:
Collier County
Board of County Commissioners
c/o Real Property Mgmt. Dept.
3301 Tamiami Trail East
Administration Building
Naples, Florida 34112
LESSOR:
Retreat at Port of the Islands, LLC
c/o SunStream, Inc.
6620 Estero Boulevard
Fort Myers Beach, Florida 33931
cc: Office of the County Attorney
ARTICLE 14. Surrender of Premises
LESSEE covenants and agrees to deliver up and surrender to LESSOR possession of
the Demised Premises upon expiration of this Lease, or its earlier termination, broom clean
and in as good condition and repair as the same shall be at the commencement of the term
of this Lease or may have been put by LESSOR or LESSEE during the continuance
thereof, ordinary wear and tear and damage by fire or the elements beyond LESSEE'S
control excepted.
ARTICLE 15. General Provisions
LESSEE fully understands that the police and law enforcement security protection
provided by law enforcement agencies to the Demised Premises is limited to that provided
to any other business or agency situated in Collier County, and LESSOR acknowledges
that any special security measures deemed necessary for additional protection of the
Demised Premises shall be the sole responsibility and cost of LESSEE and shall involve no
cost or expense to LESSEE.
LESSEE expressly agrees for itself, its successor and assigns, to refrain from any use of
the Demised Premises which would interfere with or adversely affect the operation or
maintenance of LESSOR'S standard operations.
ARTICLE 16. Rules of Conduct
LESSEE will assume all responsibilities for the conduct of its employees. During the
term of this Lease Agreement, the following "rules of behavior" will be in effect
1.
Towel service will be provided two (2) times per week.
.s
8.
Land-based telephones will not be turned on in the units.
A unit inspection will be completed prior to LESSEE's arrival, including
photographic documentation. Upon vacating the premises, LESSEE will be
responsible for the cost of repairs due to damages to the units that are
caused by LESSEE during the term of LESSEE's occupancy.
Use of illegal drugs on the property is prohibited.
Loud, disruptive, or unruly behavior will not be tolerated.
No personal items may be left outside the units in the corridor.
Use of the on-site recreational facilities is subject to posted rules and
regulations.
No friends or families of LESSEE'S employees are permitted to stay
overnight.
No pets are allowed,
No smoking in the units is allowed.
16F 1
2.
3.
4.
5.
6.
7.
9,
10.
ARTICLE 17.
Radon Gas
In compliance with Section 404.056, Florida Statutes, all parties are hereby made aware
of the following:
Radon is a naturally occurring radioactive gas that, when it has accumulated in a
building in sufficient quantities, may present health risks to persons who are exposed to it
over time. Levels of radon that exceed federal and state guidelines have been found in
buildings in Florida. Additional information regarding radon and radon testing may be
obtained from your County Public Health Department.
ARTICLE 18. Effective Date
This Lease Agreement shall become effective upon execution by both LESSOR and
LESSEE.
ARTICLE 19. Governinq Law
This Lease Agreement shall be governed and construed in accordance with the laws of
the State of Florida.
IN WITNESS WHEREOF, the parties hereto have hereunder set forth their hands and
seals.
AS TO THE LESSEE:
DATED:
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
ATTEST:
DWIGHT E. BROCK, Clerk
6
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16F 1
AS TO THE LESSOR
RETREAT AT PORT OF THE ISLANDS, LLC:
DATED:
ATTEST:
, Secretary
WITNESS (signature)
print name
WITNESS (signature)
print name
Approved as to form and
legal sufficiency:
J ff E Wright
As . ant County Attorney
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David A. Lawrence, President,
Sunstream, Inc., Its Managing Member
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(CORPORATE SEAL)
7
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EXHIBIT A