Backup Documents 07/28/2009 Item #16J 5
16J5
MEMORANDUM
Date: July 29, 2009
To: Joyce Houran, Grants Coordinator
Collier County Sheriffs Office
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Certificate for the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program, American Recovery and Reinvestment
Act of 2009
Attached is the original grant application (Agenda Item #16J5) approved by the
Board of County Commissioners on Tuesday, July28, 2009.
The Minutes & Records Department has retained a copy as part of the Board's
perrnanentrecord.
If you have any questions you can contact me at 252-7240.
Thank you.
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CERTIFICATE OF PARTICIPATION 16 J 5
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
Date: July 28, 2009
Mr. Clayton H. Wilder
Administrator
Office of Criminal Justice Grants
Florida Department of law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
This is to inform you that the Board of County Commissioners Accepts ...!.-
Declines _ the invitation to serve as the coordinating unit of government in the Florida
Department of law Enforcement's Edward Byrne Memorial Justice Assistance Grant
(JAG) Program.
For purposes of coordinating the preparation of our application(s) for grant funds with
the Office of Criminal Justice Grants, we have designated the following person:
Name: ,loyce Houran
Title: Grant Coordinator
E-mail address:grants@colliersheriff.net
Agency: ~nlliAr ~nllnt-y ShAriff's Office
Address: 3101 Tamiami Trail East. Blda. J-1. Naoles. Fl. 34112
Telephone: 239-793-9346 County: Collier
Date: Julv 28. 2009
Sincerely, 4~ d~
Chair, Board of County Commissioners .' '. ["~ '"
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Approved as to form & legal sufficiency ATTEsn ~. : . ~ '. . ~ "
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Colloo Greeno, 8 .~
Assistant County Attorney y, . . , , . , . , . " . . '"
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16J 5
MEMORANDUM
Date: August 20, 2009
To: Joyce Houran, Grants Coordinator
Collier County Sheriffs Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Grant Application for the 2009 Florida Department of Law
Enforcement Edward Byrne Memorial Justice Assistance
Grant (JAG) funds and for the BCC to serve as the local
coordinating unit of government, executing the Certificate
of Participation, designating the Sheriff as the official
applicant, approving the CCSO Finance Director as the
grant chief financial manager and the CCSO Grant
Coordinator as the grant contact person; approving the
grant application when completed, authorizing acceptance
of the award, and approving associated budget amendments.
Attached is the original grant application (Agenda Item #16J5) approved by
the Board of County Commissioners on Tuesday, July 28, 2009.
The Minutes & Records Department has retained a copy of the document as
part of the Board's permanent record.
If you have any questions you can contact me at 252-8406.
Thank you.
Attachment
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ITEM NO: 01 'SHf ~ooo lq DATE RECEIVED: ~W ~)\'1\C?1
FILE NO.:
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REQUEST FOR LEGAL SE~YjC!~S \ 0
TIME SENSI~iVB'~.GRANT DOCUMENTS I~~~~
Date: Auqust 11. 2009 1---.,-.-. _.
To: Office of the County Attorney Attention: Colleen Greene, Esq.
From: Jean Mvers ~lfv\- , Actinq Finance Director
(Na (Titlel
Sheriff's Office Finance Division
(Division) (Department)
Re: Justice Assistance Grant (JAG) - standard
(Subj ect)
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information be ~, ~, and articulate) .
Fiscal year 2009 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program funds in the amount of $184,477 have been allocated to Collier
County by the Florida Department of Law Enforcement. The Board approved
the following on July 28, 2009 - Agenda Item 16J5:
1. Appointment of the Collier County Commission as the coordinating unit
of government for federal fiscal year 2009 JAG Program funds and
execute the Certificate of Participation.
2. Approve the Sheriff as the chief official applicant; the CCSO Finance
Director as the grants' chief financial manager, and the CCSO Grant
Coordinator as the grants' contact person.
3. Approve Sheriff's Office fiscal year JAG Program application when
completed, and accept grant awards and approve associated budget
documents.
The grant application is completed and Donna Fiala's signature is needed on
application documents.
(Are there documents or other information needed to review this matter? If yes, attach and
reference this information). Yes. Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED. Item No. 09-SHF-00079
(If previously submitted, provide County Attorney's Office file number.)
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk, Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.)
]h/TRAC FTRAC COMBINED/le application FYlO
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REQUEST FOR LEGAL SERVICES ~ -< ;:;
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TIME SENSITIVE - GRANT DOCUMENTS :> _~~-.j~
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Date: July 6, 2009 ,.:.:, :"~~
-' 131
To: Office of the County Attorney Attention: Colleen Greene. Esq.
From: Carol Goliqhtly ~(1S ' Finance Director
(Name) (Title)
Sheriff's Office Finance Division -, ./. cA
(Division) (Department)
Re: Justice Assistance Grant (JAG) - standard l~
(Subject) f\~' Clo~
BACKGROUND OF REQUEST/PROBLEM:
(Describe problem and give background information - be ~. ~, and articula~e) .
Fiscal year 2009 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program funds in the amount of $184,477 have been allocated to Collier
County by the Florida Department of Law Enforcement. Board approval is
requested by the Sheriff's Office to:
1. Seek appointment of the Collier County Commission as the coordinating
unit of government for federal fiscal year 2009 JAG Program funds and
execute the Certificate of Participation.
2. Approve the Sheriff as the chief official applicant; the CCSO Finance
Director as the grants' chief financial manager, and the CCSO Grant
Coordinator as the grants' contact person.
3. Approve Sheriff's Office fiscal year JAG Program application when
completed, and accept grant awards and approve associated budget
documents.
(Are th.re documents or other information needed to review this matter? If yes, attach and
reference this information). Yes. Executive Summary and Certificate of Participation
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.}
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.}
Legal approval of request.
OTHER COMMENTS:
C: Kevin Rambosk. Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.)
jhlTRAC FTRAC COMBINEDlle cert of part FY10
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. ,A,gS<ida Item No, 16J5
j July 28. 2009
16J Page 1 of 3
5
. EXECUTIVE SUMMARy Recommend that the Board of County Commissioners serve as the local coordlnatinl ulllt 01
government for tbe Federal Fiscal Year 2009 Florida Department of Law Enforcement Edward
Byrne Memorial Justice Assistance Grant (JAG) funds, execute the Certificate of Participation,
desllnate the Sheriff as the omclaJ appUcant, approve tbe CCSO Finance Director .. the lJ'ant
cblef financial manager and tbe CCSO Grant Coordinator.. tbe p'ant contact personi approve tbe
&rant appUcatioD when completed, authorize acceptance of the award, and approve associated
budget amendments.
OBJECTIVE: To seek appointment of the Collier County Commission as the coordinating unit of
government for the local application for the Federal Fiscal Year 2009 Florida Department of Law
Enforcement's (FDLE) Edward Byrne Memorial Justice Assistance Grant (JAG) funds, execution of the
Certificate of Participation, designation of the Sheriff as the official applicant and Sheriff's Office staff as
financial and program manalers of the arant, approval of the grant application when completed and
authorization of acceptance of the award, and approval of associated budget amendments.
CONSIDERA TIONS:
1. For over 20 years the Collier County COmmission has participated in valuable Edward Byrne
Memorial grant prosrams.
2. Collier County has been allocated JAG funds in the amount of $184,777 by FDLE.
3. The Sherifrs Office will seek a JAG Grant for the authorized law enforcement Juveniles At Risk
Comprehensive Action Program (JARCAP). The JARCAP program will be a COmprehensive
initiative offering a variety of resources to at risk juveniles and their families. The program will
provide a full time Deputy and a full time licensed mental health counselor who will provide
. mentoring, counseling, education, and case management, while fostering referrals to appropriate
community resources for the targeted population of students age 6-16 years old exhibiting
significant truant/at risk behavior.
4. Board approval is needed for: the Collier County Commission to act as the coordinating unit of
government, execution of the Certificate of Participation; approval of the Sheriff as the official
applicant, the CCSO Finance Director as the grants chief financial manager, and the CCSO Grant
Coordinator as the grant contact person; approve the Sheriff's Office grant application when
completed; accept the grant award; and approve associated budget amendments.
FISCAL IMP ACT: N~~. No required match.
GROWTH MANAGEMENT: None.
RECOMMENDATION: That the Collier County COmmission agrees to: be the local coordinating unit
of government; authorize the Board Chainnan to execute the Certificate of Participation for the JAG
grant; approve the Sheriff as the official applicant; Sheritrs Office staff as grant financial and program
managers; approve the Sheriff's Office grant application for fiscal year 20 10; authorize acceptance of the
award; and approve associated budget amendments.
/\ tt I,'
PREPARED BY: ( r,-. L GL . .C~(J'-ct I L,-/
Carol G. Golightly, Finaitee Direckn1
APPROVED BY: .,1zfJ., if ~~
ApprcMKf as to form & legal sufftciency
K in Rarnbosk,
. DATE: July 6. 2009 ~~
Assistant County Attomey
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~ERTIF'CATE OF PARTICrPA~ON .D..~pmla item ~,jo, ~ C.J5
J:..dy 28, :::O(J:J
PaeJe 3 uf J
Edward Byrn. M.morla' 16J 5
'. Ju.tfce A..,.tance Grant (JAG) Program
\
,
Oate: July 28, 2009
'.
.
! Mr. Clayton H. Wilder
!
. Adminf.trator
! Otrlce 01 Crimln.I Justice Grant.
I
~ Florida Department of Law Enforcement
t
,
I 2331 PhillIp. Road
I r."."...... Florid. 32308
I D.. Mr. Wilder:
I
! Thla i. to Inform you th.t the So.rd of County Comm,..,on.... Acceptl.1L
Decline. - the invit.tlon to serve a. the coordln.ting unit of government in the Florid.
Dep.rtment of Law Enforcement. Edwllrd Bym. Memoria' Ju.ta Aalat.nce Grant
(JAG) Progr.m.
. For purpo... of coordln.ting the prep. ration of our appllcat'onC') for grant fund. with
the Offtc:e of Crimln.' Ju.tica Gl1Inta. we have d..lgnated the followfng P....on:
N.me: .Tny~. Nnuran
Tit,.: ~rAnt CoordinAtor
i E-mail addres.: qrants'colliersheriff.net
, Ag.ncy: r'nl1i.r r'nnnfoy ~h.ri'f'. Off/ie.
Address: 3301 Tamiaml Trail Ea.t. Blda. J..1. Nacles. Fl. 34112
relephon.: 239 - 7 93- 9 3 4 6 County: Collier
Oat.: July 28. 2009
,
Sincerely.
.
.
;
Chair, Board of County Commissione...
. Approved u to form & legal sufficiency ATTEST:
..... (I~~ DWIGHT E. BROCK. Clerk I
Co! Gmn.. By:
Auiatant county Attomey
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. . 16J 5
FDLE
Florida Department of OffIce of Crimina' Ju.tl~ Grants Charlie Crtst, Governor
Law Enforcement Post Office Bo)( 1489 Bill McCollum. Attorney General
Tallahassee, FlorIda 32302-1489 Alex Sink, Chief Financial Offlcer
Gerald M, Bailey (850) 617.1250 Charles H. Bronson, Commissioner of Agn'cultvf'e
Commissioner www-fdle,state,fI.us
August 4, 2009 ~ ill: ~ ill: IT \Ill ill: @
AUG 0 ~ 2009
Ms. Joyce Houran C.C.S.O, FINANCE
Grants Coordinator
Collier County Sheriff's Office
3301 Tamiami Trail East,
Building J-1
Naples, Florida 34112
Dear Ms. Houran:
The Florida Department of Law Enforcement (FDLE), Office of Criminal Justice Grants,
received a Certificate of Participation from Collier County. The form indicates that you
have been selected as the county coordinator for the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program.
Allocations for the JAG funds must be used for one of the seven federal purpose areas.
Please note that the available state purpose areas and program objectives have
changed significantly from prior years as have the Instructions. Applicants should
carefully read and follow the Instructions when completing the application.
Also. letters from at least 51 percent of the local units of government representIng at
least 51 percent of the county population must be submitted with the hard copies of the
application for funding.
Please refer to http://www.fdle.state.f1,us/ContenVGrants/Jagc.aspx for instructions
regarding the application process along with purpose areas and a sample 51 percent
letter. Please distribute the above information to your aDDflcanta as 800n a.
Dosslble.
Recipients must apply on-line using FDLE's grant management system, Subgrant
Information Management On-Line (SIMON). SIMON can be accessed at
http://slmonJdle.state.f1.us. Application completion will require an announcement code
which Is a security feature allowing access to the application. The announcement code
is JAGC0810. Note that this code will be activated on July 17, 2009. Application
completion will not be possible without the announcement code. To assist you in
Service · Integrity · Respect . Quafity
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16J 5
Ms. Joyce Houran
August 4,2009
Page Two
completing this application a user manual and a video guide are available on-line. The
deadline for this on-line submission is August 21.2009 at 5:00 p.m. at which time the
announcement code will be deactivated.
In addition to the on-line submission, recipients must print out the completed application
and required certifications and submit two hard copies (with original signatures) by
August 28. 2009 to:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
Attention: Clayton H. Wilder, Administrator
Our office is available for any assistance needed Monday through Friday, 8:00 a.m. _
5:00 p.m. EDT. For issues relating to SIMON, call (850) 617-1250 and ask for the
SIMON Help Desk; otherwise, please give me a call.
Sincerely,
Ja i Parish
Planning Manager
JP/aJm
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Application for Funding Assistance 16J "5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Subgrant Recipient
Organization Name: Collier County Board of Commissioners
County: Collier
Chief Official
Name: Donna Fiala
Title: Chairperson
Address: 3301 Tamiami Trail East,
Building F
City: Naples
State: FL Zip: 34112-4902
Phone: 239-252-8097 Ext:
Fax: 239-252-3602
Email: donnafiala@colliergov.net
Chief Financial Officer
Name: Dwight Brock
Title: Clerk of the Circuit Court
Address: 3301 Tamiami Trail East
City: Naples
State: FL Zip: 34112
Phone: 239-252-2745 Ext:
Fax: 239-252-2755
Email: Dwig ht. Brock@collierclerk.com
Application Ref # 201 0-JAGC-1 099 Section #1 Page 1 of 2
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
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Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Implementing Agency
Organization Name: Collier County Sheriffs Office
County: Collier
Chief Official
Name: Kevin Rambosk
Title: Sheriff
Address: 3301 Tamiami Trail East,
Building J
City: Naples
State: FL Zip: 34112-4902
Phone: 239-793-9203 Ext:
Fax: 239-793-9405
Email: gra nts@colliersheriff.net
Project Director
Name: Thomas Wedlock
Title: Sergeant
Address: 3301 Tamiami Trail East
Building J
City: Naples
State: FL Zip: 34112-4902
Phone: 239-793-9125 Ext:
Fax: 239-793-9492
Email: Thomas. Wedlock@colliersheriff.org
Application Ref # 201 0-JAGC-1 099 Section #1 Page 2 of 2
Contract -JAGC-COLL- - -
Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
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Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
General Project Information
Project Title: JUVENILES AT RISK COMPREHENSIVE ACTION PROGRAM
Subgrant Recipient: Collier County Board of Commissioners
Implementing Agency: Collier County Sheriff's Office
Project Start Date: 10/1/2009 End Date: 9/30/201 0
Problem Identification
A new unique and innovative program to prevent juvenile delinquency and youth violence is
needed to provide children, families, and neighborhoods with the resources necessary to foster the
development of productive and responsible citizens.
The Florida Department of Juvenile Justice Statistics found a correlation between school history
and delinquency in Florida that showed 54% of juveniles arrested had a history of out-of-school
suspension; 42% of juveniles arrested had a history of in-school suspension; and 34% of juveniles
arrested had a history of chronic truancy. In Collier County in 2007, the population of juveniles age
10-17 increased each year for the past five years; misdemeanor marijuana offenses involving
juveniles increased 4% over the past 4 years; more than 31 % of the juveniles arrested were girls
with a 3% increase in the number of girls arrested in 2008; 22 out of every 1,000 students in Collier
County Schools have been arrested for school related offenses? a rate considered on the high
end as compared to other counties in Florida; and misdemeanor arrests of juveniles have
increased from 810 to 1,263 over the past four years.
The majority of the 315 Collier County middle/high school juveniles in school year 2007/2008 that
were designated as habitual truants (missing 20% or more days) exhibited multiple at-risk
behaviors. Considering the anticipated increase in juvenile crime due to current economic
conditions in Collier County, the CCSO does not have an option but an obligation to implement a
new and innovative program to provide prevention services for juveniles at risk of commiting crime
in the future.
The problem is how to successfully prevent juvenile delinquency. Collier County and the rest of
the United States have heretofore failed in establishing a unique way to combat juvenile
delinquency. Dedicated staff to address a better way to identify how prevention programs will
work; working with juveniles, their families and community partners; and provision of services for
the juveniles and their families need to be addressed,
Due to the immediate and dire necessity to eliminate the potential for juvenile crime, Collier County
must lead the way by effectively shutting down the opportunity for juvenile crime. Issues
surrounding the identification of applicable juveniles are numerous and complex. First is getting
the juvenile identified as just that - a potential juvenile delinquent. Rarely, if ever, do the juveniles
self identify. A need is for all partners in the endeavor to work together to accomplish the ultimate
goal. Non governmental organizations (NGOs) are required for the services they will provide to
the juveniles and their families and the reassurances they can bring to juveniles and their families
that there is a way to be a different person who will not be involved in juvenile delinquency.
Juvenile delinquency prevention calls for having a multi-faceted approach to bring juvenile
delinquency prevention to fruition. Since 1985 the CCSO has been working with various state
agencies and NGOs on juvenile delinquency prevention. But the current ability to move to a better
level of prevention and provide adequate services in Collier
Application Ref # 201 0-JAGC-1 099 Section #2 Page 1 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
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Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
County, and to set an example to the rest of the Country, is inadequate. This gap could be filled
by bringing local law enforcement and NGOs together under a multi-faceted research based effort
to provide wraparound services to the juveniles and families in need,
Prevention efforts have failed to successfully recognize and implement strategies to deal with
multiple at-risk behaviors. A case management program that includes available services from a
collaborative network of community based partners could foster a multi-faceted intervention
strategy designed to service the individualized needs of the targeted at-risk youth and their
families. A comprehensive action plan would insure that services are being met with accountability
measures in place.
Issues surrounding the identification of at-risk juveniles are numerous and complex. For over 20
years the CCSO has been extremely proactive in the area of identifying these at-risk juveniles,
Youth Relations Deputies were placed in the school setting in the late 1970?s to foster a better
working relationship with the schools in recognizing youth with at-risk behaviors. Later the CCSO
implemented several additional programs dealing with delinquency issues. A SHOCAP (Serious
Habitual Offender Comprehensive Action Plan) program was implemented to supervise serious
juvenile habitual offenders. As a result of the success with the SHOCAP program, a JAM
(Juvenile Arrest and Monitoring) program was initiated to monitor first time offenders on probation.
A Street Gang Unit was started to combat and prevent juvenile criminal street gang activity, A
Juvenile Delinquency/Gang Prevention program was put into place as a resource for pre-arrest
juveniles exhibiting at-risk behaviors such as truancy, drug use, gang involvement, etc. This
program consists of mentoring the at-risk juveniles while providing education for the juveniles and
parents. A Civil Citation Program (diversion program) is also in place as an alternative to arrest for
minor juvenile offenses. All of the referenced successful juvenile programs were started with state
or federal grant funds.
The CCSO has also been involved with the Collier County Drug Court. This program closely
supervises youth on probation dealing with substance abuse issues. In the Drug Court Program,
services are being provided and met with accountability measures in place, With the SHOCAP,
JAM, and Civil Citation Programs there are specific accountability measures in place. There are
services available; however, without specific sanctions causing them to receive services, their
needs will not be met. There are currently no avenues available for at-risk underserved youth and
families who have not yet been placed into the juvenile court system and who need services.
A Delinquency Prevention Specialist (DPS) is needed who can coordinate with CCSO Deputies
and community service network providers to ensure the needs of underserved at-risk juveniles and
their families are met. The DPS (licensed mental health counselor) is needed to: work with youth
identified as at-risk by Truancy Court, schools, Deputies, parents, neighbors, and the general
public; perform initial assessments based on risk factors such as truancy, etc.; develop case plans
for services that need to be offered by community partners; follow up to ensure the case plan is
being followed through; document contacts and share information with collaborative partners; to
minimize the risk factors causing future criminal behavior; offer families a building block for
direction of basic needs; and to minimize risk factors for long term solutions for youth to become
responsible productive citizens.
Application Ref # 201 0-JAGC-1 099 Section #2 Page 2 of 6
Contract -JAGC-COLL- - -
Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
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Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
A Juveniles At Risk (JAR) Deputy is needed to work along with the DPS (licensed mental health
counselor) to: work with youth identified as at-risk by Truancy Court, schools, Deputies, Parents,
neighbors, and the general public; mentor youth and families providing guidance while educating
on possible future criminal consequences if problems are not corrected; provide an educational
component to the program for both parents and youth; follow up to ensure case plans are being
followed; coordinate and make referrals to appropriate community service providers; and
document contacts and share information with collaborative partners.
CCSO needs to reduce juvenile risk factors that would allow a better chance for future success in
remaining crime-free.
Project Summary
The juvenile delinquency prevention efforts that have failed to successfully recognize and
implement strategies to deal with multiple at-risk behaviors will be addressed in Collier County. A
research based case management program that includes available services from a collaborative
network of community based partners will be created to foster a multi-faceted intervention strategy
designed to service the individualized needs of the targeted at-risk youth and their families. The
CCSO?s main goal is to help create an opportunity for targeted at-risk juveniles to be identified
early, assessed quickly, and receive the services they need before it is too late.
The increasing incidence of juveniles? at-risk behavior has placed a strain on existing social and
health services within the community. Families that are not part of the Florida Department of
Children and Families (DCF) or the Florida Department of Juvenile Justice (DJJ) system have
increasing difficulty in accessing public services due to funding cuts and long waiting lists. The
lack of community education and activities for juveniles that promote pro-social behavior are
serious concerns.
Based on media, family members, juveniles, Department of Juvenile Justice, the business
community, youth serving organizations, other law enforcement agencies, healthcare
professionals, religious organizations, and local government, the consensus is that a new
innovative juvenile delinquency and youth violence reduction case management program will
provide juveniles, families, and neighborhoods with the resources necessary to foster the
development of productive and responsible citizens. The program and services will address those
youth who are most likely to become chronic juvenile offenders as determined by an assessment
that indicates that the youth have multiple risk factors present in their life including, but not limited
to: significant school troubles; significant family troubles; drug/alcohol use; and pre-delinquent
behavior. It was determined that the new at-risk program should include a goal that a majority of
youth served should remain crime-free while in the program and six months thereafter.
The CCSO will provide access to wraparound services for targeted youth and families with the
capability of providing resources to address the multiple risk factors. Providing a Delinquency
Prevention Specialist (DPS) licensed mental health counselor and preventon JAR Deputy for this
program are important and will lead to launch its goals. These positions are necessary to pursue
the goals of the program especially as related to competence building in order to institutionalize
prevention services throughout the community. These services could include, but not be limited
to: mentoring; parenting skills education; individual/family counseling; random drug screening; drug
counseling;
Application Ref # 201 0-JAGC-1 099 Section #2 Page 3 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
~..~-~-,~ - . 'I' "'-"', '""11'1>'.... 'Il~ rr .""'"--'''''''''
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
gang awareness education; community work projects; and truancy education awareness.
Furthermore, case plans will be formulated and followed up on to ensure the recommended
services are being met.
Each youth will be expected to participate in the the program for 30-90 days. The program will
focus on Collier County youth between the ages of 6 and 16. Community partners will be, but not
limited to: the Collier County Public Schools; Lutheran Services (T.U.R.N.); Substance Abuse
Coaltion of Collier County; Juvenile Assessment Center; David Lawrence Center; Juvenile Justice
System; Florida Department of Juvenile Justice; State Attorney?s Office; the Judiciary; and
parents to identify youth with multiple risk factors in need of services
The program will be called ?Juveniles At Risk Comprehensive Action Program? (JARCAP). The
program will reduce the risk factors present in youth served through educating the parents and
juveniles in reference to the issues that surround the at-risk behavior, explaining possible
consequences, and providing services needed as outlined in a case management plan.
Furthermore, a follow up phase from 30-90 days will be implemented to ensure accountability and
to assist with intervention strategies. The specific criteria a program enrollee must meet in order to
be admitted to this proposed program are domains of risk that are exhibited and be between the
ages of 6 and 16.
The program will focus on staying in school, keeping busy, getting a job (when applicable), and
living violence free. This new proposed program estimates that over 125 youth will be served each
year of this grant. Substance abuse prevention services and education will be made available
through referrals for substance abuse treatment services.
CCSO staff, when researching the development of this new program, referred to the research-
based OJJDP Publication: Wraparound/Case Management program. By using the model as a
base, the CCSO intends to enhance the model throughout Collier County with this proposed
JARCAP program.
The CCSO will form new and innovative collaborative partnerships with local network service
providers to establish a new program that will overcome current obstacles? i.e. unmet services,
education, and accountability. The program will have a strong focus on addressing truant/at risk
behavior by ensuring family accountability for their juvenile?s behavior. The case management
provided by the JAR Deputy and the DPS will be the key to filling those missing links of unmet
services.
We need to reach youth prior to arrest? we are currently reaching youth too late. Reaching at-risk
juveniles and their families is significant and the key to redirecting potential criminal tendencies.
The DPS will become immediately involved to develop a case plan for the specialized needs of the
juvenile and his/her family. A key element of our program will be the collaborative effort between
the DPS and the CCSO JAR Deputy in the accountability of seeing that any family member?s
criminal activity, such as substance abuse, child neglect/abuse, domestic violence, etc., that is
detrimental to the child is addressed. As a result of an assessment, services will be provided - i.e.
mental illness and medical condition services, substance abuse treatment, social services, etc.
The DPS and the JAR Deputy will also be responsible for following up on the case plan to assure
that services are being met. In the event that the case plan is not being followed, accountability
measures will be put in place? i.e. referral to Truancy Court or a CINS/FINS
Application Ref # 201 0-JAGC-1 099 Section #2 Page 4 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev. April 2005)
"",',""'-- -, --"".-- ,''''''"-----,," --,."_.~
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
(Children in Need of Services/Families in Needs of Services) petition filed to allow a Judge to
review and decide if services need to be mandated by a court order. At that time, the DPS and the
JAR Deputy along with a panel of community partners including the Judge will work as a team to
assure accountability.
The DPS and JAR Deputy will utilize a CCSO Youth Tracking System (YTS) to track all juveniles in
all CCSO youth related prevention and enforcement programs. The basic elements of this
wraparound/case management program will include: a collaborative, community-based
interagency team; care coordinators; DPS; child and family teams; a unified plan of care; and
systematic, outcomes-based services to be followed, and other elements that the CCSO discovers
are needed to expand this JARCAP case management program as time goes by to ensure our
plan will work.
The costs related to the implementation of this program will be $104,877.14 in Salaries and
Benefits for a JAR Deputy, and overtime costs for the JAR and other Deputies assisting with this
program; $73,100 in Contractual Services for one DPS; $6,499.86 in Expenses for speCialized
training and miscellaneous supplies totaling $184,477.
Application Ref # 201 0-JAGC-1 099 Section #2 Page 5 of 6
Contract -JAGC-COLL- - -
Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
~~"' " ~ -;,~~..... -- . "l'-_""'__'__'" ,..._-",
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U.S. Department of Justice?
Answer: Yes
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S. Department of Justice?
Answer: Yes
Application Ref # 201 0-JAGC-1 099 Section #2 Page 6 of 6
Contract -JAGC-COLL- - -
Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
___,_"'O"''''''''''''','~'<",_'. '......~ ~Il,_ V~ --".".~" -" '"- ......-
Application for Funding Assistance ,,16J
Florida Department of Law Enforcement 5
Justice Assistance Grant - County-wide
I . I
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: 8 - Training - Conduct Training for Criminal Justice System Staff
Activity Description
Activity: Training (SPA 8)
Target Group: Training (SPA 8)
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 13.8.SI - Amount of award expended on training
Measure: Part 1
Amount of award to be expended to provide training
Goal: $4,000.00
Objective: 14.8.SI - Number of training requests received
Measure: Part 1
Number of training requests to be received
Goal: 5
Objective: 15.8.SI - Number of staff trained
Measure: Part 1
Number of staff who will be trained
Goal: 5
Measure: Part 2
Total number of program staff in your organization
Goal: 5
Measure: Part 3
Number of staff needing training
Goal: 5
State Purpose Area: o - Personnel - Employ Personnel
Application Ref # 201 0-JAGC-1 099 Section #3 Page 1 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev, April 2005)
,-~,. ...,,'"'"....,..~.-.._.,^,.'"'~~~ . """.".. "UM"' ~ ""'....... . -" .'~.K~
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 22.0.51 - Number of new personnel funded with JAG funds
Measure: Part 1
Number of existing personnel paid from all sources as of the start of the grant period
Goal: 1387.25
Measure: Part 2
Number of new personnel to be funded during the grant period
Goal: 1
Objective: 23.D.SI - Number of overtime hours paid with JAG funds
Measure: Part 1
Number of overtime hours to be paid with JAG funds
Goal: 440
Measure: Part 2
Total number of hours of overtime to be paid by all sources
Goal: 440
Objective: 24.D.SI - Percent of departments that report desired efficiency or desired program
quality
Measure: Part 1
Total number of departments to use JAG funds to hire new personnel or for overtime
hours
Goal: 1
Measure: Part 2
Number of departments that will report desired efficiency
Goal: 1
Measure: Part 3
Number of departments that will report desired program quality
Application Ref # 201 0-JAGC-1 099 Section #3 Page 2 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev, April 2005)
~.-".- , 1""'_' .-....._~-'" l' <r I' ""'" _..~-. .... ...,,_.~, M.,,"" ~-
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Goal: 1
Objective: 51.o.SI - Type of NEW personnel paid with JAG funds
Measure: Part 1
Number of new law enforcement personnel to be paid with JAG funds
Goal: 1
State Purpose Area: E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 25.E.SI - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: $2,499.86
Objective: 26.E.SI - Types of equipment and/or supplies purchased with JAG funds
Measure: Part 4
Purchase equipment and/or supplies other than court supplies, computer software, or
firearms
Goal: Yes
Objective: 27.E.SI - Number of departments to directly benefit from equipment and/or supplies
purchased with JAG funds
Measure: Part 1
Number of departments that will expend grant funds to purchase equipment or
supplies
Goal: 1
Measure: Part 2
Number of departments that will directly benefit from equipment and/or supplies
purchased with JAG funds
Goal: 1
Application Ref # 201 0-JAGC-1 099 Section #3 Page 3 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
""".' ""~,,,.-,-"" ~--""" ..- -~-
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Objective: 28.E.SI - Percent of staff who reported a desired change in job performance or in
program quality as a result of equipment or supplies purchased by JAG funds
Measure: Part 1
Number of staff to receive equipment and/or supplies as a result of JAG funds
Goal: 5
Measure: Part 2
Number of staff who will report a desired change in job performance as a result of
equipment and/or supplies purchased with JAG funds
Goal: 5
Measure: Part 3
Number of staff who will report a desired change in program quality as a result of
equipment and/or supplies purchased by JAG funds
Goal: 5
Objective: 52.E.SI - Number of equipment items purchased with JAG funds by type of
equipment
Measure: Part 16
How many other pieces of equipment will be purchased?
Goal: 0
State Purpose Area: F - Contractual Support - Purchase Contractual Support
Activity Description
Activity: Contractual Support
Target Group: Contractual Support
Geographic Area: County-Wide
Location Type: County-Wide
Objectives and Measures
Objective: 29.F.SI - Number of contractual support hours paid with JAG funds
Measure: Part 1
Number of hours to be paid with JAG funds for contractual support
Goal: 2080
Application Ref # 2010-JAGC-1099 Section #3 Page 4 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev, April 2005)
'"''00'-''''''- N;__'''''_"_'~'''_'_"''_ " -'" ^-"-,.._........, 4_..~'M.____'~'_.~ 4 '4
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Objective: 30.F,SI - Number of departments that report a desired change in efficiency or in
program quality
Measure: Part 1
Number of departments to receive contractual support with JAG funds
Goal: 1
Measure: Part 2
Number of departments that will report a desired change in efficiency as a result of
JAG funds
Goal: 1
Objective: 54.F.SI - Types of contractual support paid with JAG funds
Measure: Part 1
Indicate the types of contractual support to be paid with JAG funds during the
reporting period
Goal: 1
Application Ref # 2010-JAGC-1099 Section #3 Page 5 of 6
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
",.,~~.",,", '...... "'.r ""-~.~ Fir ..11' --. , - ...-,....-.."'....----.'- ..,,,--
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Application Ref # 2010-JAGC-1099 Section #3 Page 6 of 6
Contract -JAGC-COLL- --
'~ule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
,.--.- -......- . ---...- . .. T____""'._.."~"__. _'__M,',. . ""- -'". "~'"'''''' --
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000558
Budget:
Budget Category Federal Match Total
Salaries and Benefits $104,877.14 $0.00 $104,877.14
Contractual Services $73,100.00 $0,00 $73,100.00
Expenses $6,499.86 $0,00 $6,499.86
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $184,477.00 $0.00 $184,477.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated Income (PGI) ? No
Application Ref # 201 0-JAGC-1 099 Section #4 Page 1 of 3
Contract -JAGC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev, April 2005)
-".".,",,' "- ..... ~ - ~~..." ~ .....-'-,.~..- _.,","...,w _'""'_"'._~"_m'.~ ....."...-."'-~...",..~~ ...--
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Budget Narrative:
SALARIES AND BENEFIT CATEGORY $104,877.14
One (1) Certified Deputy:
Base Salary: $54,215.00
Benefits include: FICA 7.65%, Retirement 20.92%, Health/Dental, Life Insurance, W/C
Benefits total $32,906.14
Overtime for the grant funded Certified Deputy and other Deputies to assist with the
implementation of the program:
Approximately 440 hours at an average $31.38722 = $13,810.38
Benefits include: FICA 7.65%, Retirement 20,92%
Benefits total $3,945.62
CONTRACTUAL SERVICES CATEGORY $73,100.00
Contract Delinquency Prevention Specialist
$35.14423 X 2,080 hours per year = $73,100 (rounded to nearest dollar)
EXPENSES CATEGORY $6,499.86
Program supplies and office supplies (such as ink cartridges, pens, binders, training supplies,
paper, etc $999.86
Drug Testing Kits $1,500.00
Specialized training to be announced and upon grantor prior approval $4,000.00
Total Grant $184,477.00
Application Ref # 2010-JAGC-1099 Section #4 Page 2 of 3
Contract -JAGC-COLL- --
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
.L."'''IIl__''''.'''-~''. -"- ]7 _......"... r'l7 _.""~..,.- ,,"._"" --
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I I
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: There is a net personnel increase of one position as a result of this grant.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: Benefits are reflected in the budget narrative.
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: $1,000.00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services, Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: N/A
Application Ref # 201 0-JAGC-1 099 Section #4 Page 3 of 3
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
.,~""-""""" ~ t' __ - . <r II "'''''-'-'~' " "~."'"'_p._4...'" -,~" --
Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I Section 5:. Standard Conditions I
Insert Standard Conditions Page here.
Application Ref # 2010-JAGC-1099 Section #5 Page 1 of 1
Contract -JAGC-COLL- - -
Rule Reference 110-9,006 OCJG-005 (rev, April 2005)
,,'-~>- - "._-,,,,,,,,"^,,.-,.._,,",..-,'." -~-= - -",-,.._.,,-_."~'-' -~ --~-
16J ,,~:
5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
I Standard Conditions I
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance as well as Federal statutes, regulations, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
. Florida Administrative Code, Chapter 11 D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
. Office of Management and Budget (OMB) Circular A-21 (2 CFR 220), "Cost Principles for
Educational Institutions"
. OMB Circular A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal
Governments"
. OMB Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments"
. OMB Circular A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
. OMB Circular A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations"
. OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit
Organizations"
. 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
. 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
. 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)"
. 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
. Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-
Improving the Department of Justice's Grant Programs, Chapter 1-Assisting Law
Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
. 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal
Governments," or OMS Circular A-21 , "Cost Principles for Educational Institutions."
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMS
Circular A-11 0, or OMS Circular A-1 02, and Florida law to be eligible for reimbursement.
SFY 2010 Page 1
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16J .\'5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within 15 days after the end of the reporting period. In addition, if the
subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports must include a response to all objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period. In addition,
if the subgrant award period is extended, additional Project Expenditure Reports shall
be submitted. Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly. See the Recovery Act Conditions for additional
information.
(b) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON-line (SIMON) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY 2010 Page 2
~~,-- ~ .. .. ~.,.~,.,... -"'..,....__.._-_._"...~,-"~,-,,....._--
16J 5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended. (See Item 10, Program
Income.)
c. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21 , A-a?, and A-110, or A-102 as
applicable, in their entirety.
c, All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period. Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds.
The trust fund mayor may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used for program purposes
and expended before the subgrant end date. Any unexpended interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to 9 112.061, Fla. Stat.
SFY 2010 Page 3
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16J ~5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a, All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter. A report must be submitted each
quarter even if no PGI was earned or expended.
c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight-hour day. Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to ~ 274, Fla. Stat.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U,S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable.
This obligation continues as long as the subgrant recipient retains the property,
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-11 0 or A-1 02, as applicable.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
SFY 2010 Page 4
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16J 5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date,
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No. [contact the Office of Criminal Justice Grants for award
number] awarded by the Bureau of Justice Assistance, Office of Justice Programs. The opinions,
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice."
16. Audit
a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circular A-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of 9
11.45, Fla. Stat. , "Definitions; duties; authorities; reports; rules."; 9 215.97, Fla. Stat. ,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550, "Local
Governmental Entity Audits" and Chapter 10.650, "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations,
e. The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year.
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g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, or suspension of the agreement in whole or in part. In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
18. Commencement of Project
a. If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1 ) Supplies or services to be furnished by the consultant were obtainable from other
sources,
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(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
20. Written Approval of Changes in this Approved Agreement
a. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories.
b, Subgrant recipients may transfer up to 10% of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item
c. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements, or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in 9 120, Fla. Stat.,
and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under 9 120, Fla. Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, or contractor refuses to allow public access to all documents,
papers, letters, or other materials subject to provisions of 9 119, Fla, Stat. , and
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made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c, The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of 9435, Fla. Stat. shall
apply,
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to 9435, Fla. Stat., using the level
2 standards set forth in that chapter,
b. All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
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for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1 ) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with 9 397.334, Fla. Stat., "Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if the Office of Justice Programs determines this regulation to be
applicable. Should the Office of Justice Programs determine 28 C,F.R. Part 23 to be applicable,
the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28
C,F.R. 23,20(g). Should any violation of 28 C,F,R. Part 23 occur, the recipient may be fined as
per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from all projects
that are involved with confidential funds. The signed certification must be submitted at the time of
grant application.
33. Equal Employment Opportunity (EEO)
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S,C. 9 3789d); the Victims of Crime Act (42 U.S,C. 9
10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. 9
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5672(b)); the Civil Rights Act of 1964 (42 U.S.C. 9 2000d); the Rehabilitation Act of 1973 (29
U,S.C. 9794); the Americans with Disabilities Act of 1990 (42 U.S.C. 9 12131-34); the
Education Amendments of 1972 (20 U,S.C. 991681,1683,1685-86); the Age Discrimination
Act of 1975 (42 U.S.C. 99 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith-
based and community organizations).
b. A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice. The plan must be prepared using the on-line short form at
http://www.ojp.usdoj.gov/aboutlocr/eeop_comply.htm, must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE.
c. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice, it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE. The approval letter expires two years
from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution, or an Indian Tribe. If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, sex, or disability against a recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title I), state and local government services and transportation (Title II), public accommodations
(Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (UlNA"), The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA, the National
Historic Preservation Act, and other related federal environmental impact analyses
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requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds. That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1 ) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 1 DO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example, in office, household, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations, including the identification, seizure, or closure of clandestine
methamphetamine laboratories.
b. The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice, for programs relating to methamphetamine laboratory operations.
c. For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U,S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized by the Department. If the subgrant is $100,000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
b, Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
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c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made, Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
c. As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub-recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs.
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41. "Pay - to - Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated by city, county, or municipality, It does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means a program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmenVimpact statements as required under the National Environmental Policy Act.
a, General Requirement: The subgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the subgrant. In so doing, the subgrant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
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glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964,42 U,S.C. ~ 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP. For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httD:I/www,leD.gov.
44. The Coastal Barrier Resources Act
The subgrant recipient will compfy and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
b. Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report,
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
SFY 2010 Page 14
,~,~ f;l__ ..~ _ ."._,..,,,.....~'O_""______~.~.,, ...,~-,._, .-,.~.~.
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16J 5
Florida Department of Law Enforcement
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
47. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. 9 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. 9469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. 94321).
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations.
50. Human Research Subjects
Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction all schemas
generated as a result of this grant to the component registry as specified in the guidelines. For
more information on compliance with this condition, visit
http://www,niem, Qov/implementationQ uide, php,
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by the
Bureau of Justice Assistance.
SFY 2010 Page 15
,-- Q~ . -~.,~" -,,--- "._- -- ~ ",,_.~
Edward Byrne Memorial Justice Assistance Grant (JAG) Program 16 5
Florida Department of Law Enforcement
53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C,F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C,F.R. Part 22 and, in particular, section
22.23.
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.it.ojp,gov/default.aspx?area=policyAndPractice&page=1 046.
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system.
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities.
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. 94601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U.S.C, 99 1501-08 and 99 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance,
60. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
SFY 2010 Page 16
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16J 5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.ojp.gov/aboutlocr/equaUbo,htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee.
SFY 2010 Page 17
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Application for Funding Assistance 16J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I l
In witness whereof. the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, Including Strikeovers,
whlteout, etc. are not acceptable.
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=--AtiD\t,.... .j
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Signature:
Typed Name and Title:
Date:
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(COm.......... q ..... ..... ~ ..,........ ............' II
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. ,,, S"" ,;
Typed Name of Subgrant R Board of Count
Commissioners
Signature:
Typed Name and Title: Donna Fiala. Chairman. Collier County
Date: Du. vt Z J foard of County Commissioners
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Typed Name of Implementing Agency: Sheriff's Office
Signature:
Typed Name and Title:
Date: AU9ust 11, 2009
~.'
Approved as to form & legal sufficiency Item' \~
~~.-
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/
Colleen Greene,
Assistant County Attomey
Application Ref # 201 Q-JAGC-1 099 Rec'd
Contract -JAGC-COLL- -- ~~~
Rule Rererence 110-9,006 OCJG-005 (rev, Aprtl2005 tv. '.
,<..........~...",_''''''''"'"''"_F''.''"'' ._.~ , --
l><i",_'-_""""""-*'___ ." '"."....~ I<'II'Nl .. -~_
Application for Funding Assistance 16J
Florida Department of Law Enforcement 5
Justice Assistance Grant - County-wide
I I
Insert Certifications and Authorizations here.
Application Ref # 201 0-JAGC-1 099 Section #7 Page 1 of 1
Contract -JAGC-COLL- - -
Rule Reference 11 D-9,006 OCJG-005 (rev, April 2005)
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IbJ 5
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG.FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Proaram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG.FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352, Title 31 of the U,S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, State,
CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements, or receiving stolen property;
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (e) Are not presently indicted for or otherwise criminally or civilly
of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State, or local) with
making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension, continuation, renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency, a member of Congress, an officer or an employee of Congress, or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions; application,
(e) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly,
As required by the Drug-Free Workplace Act of 1988, and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67 Sections 67,615 and 67,620-
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by;
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful
transactions, as defined at 28 CFR Part 67, Section 67,510- manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE JAG Grant Application Package Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Page 1
....... , . T '~ ....~_..' ~... ,-...--- ~_. .,""_..-",,_.~-.",-
.. , .
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS 16J 5
Florida Department of Law Enforcement
Edward Bvrne Memorial Justice Assistance Grant Proaram
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here,
after the conviction; Section 67,630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year,
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction, Employers of convicted employees must provide notice Department of Justice funding, States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7,
ATTN: Control Desk, 633 Indiana Avenue, NW" Washington, D,C, 20531, Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7,
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 87, Subpart F, for grantees, as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 87; Sections 67,615 and 67,620-
State, or local health, law enforcement, or other appropriate agency;
A. As a condition of the grant. I certify that I will not engage in the
(g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f), a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
Place of Performance (Street address, city, county, state, zip code) conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, NW" Washington. DC, 20531,
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Juveniles At Risk Comorehensive Action Proaram (JARCAPI
horized Representative: Donna Fiala. Chairman. Collier County Board of County Commissioners
4. Signature: d-~ 5. Date: 2D~ ~,OO
f! "~~'; "
Approved as to form & legal sufficiency ATTEST: " "'.
DWIGHT E.:BR'QCK rCl8rk>'
r~~~J-L By ~~[_
- Colleen Greene.
Assistant County Attorney """'~;... W ...:"',
FDLE JAG Grant Application Package Lobbying, Debarment. suspe~_U~oricp~ Certification
Page 2
-.~<., "".._.""101 - ,.,.,,,..."~...,.;,,.,"-- "'."~"'.,,",,-- _....",-,
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS 16J 5
Florida Department of Law Enforcement
Edward Bvrne Memorial Justice Assistance Grant Proaram
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
(b) Have not within a three-year period preceding this application
1. LOBBYING been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
As required by Section 1352. Title 31 of the U,S, Code. and implemented at 28 obtaining. attempting to obtain, or performing a public (Federal. State.
CFR Part 69. for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of
$100,000. as defined at 28 CFR Part 69. the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement.
theft forgery. bribery, falsification or destruction of records. making
(a) No federal appropriated funds have been paid or will be paid, by or on behalf false statements. or receiving stolen property;
of the undersigned. to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly
of Congress. or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal. State, or local) with
making of any federal grant. the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1) (b) of
the extension. continuation. renewal, amendment, or modification of any federal this certification; and
grant or cooperative agreement;
(d) Have not within a three-year period preceding this application
(b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal. State. or local)
paid to any person influencing or attempting to influence an officer or employee of terminated for cause or default; and
any agency. a member of Congress. an officer or an employee of Congress. or an
employee of a member of Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in
cooperative agreement. the undersigned shall complete and submit Standard this certification. he or she shall attach an explanation to this
Form - LLL, "Disclosure of Lobbying Activities', in accordance with its instructions; application,
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants. 3. DRUG-FREE WORKPLACE
contracts under grants and cooperative agreements. and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS)
subrecipients shall certify and disclose accordingly,
As required by the Drug-Free Workplace Act of 1988. and
2. DEBARMENT, SUSPENSION, AND OTHER implemented at 28 CFR Part 67. Subpart F, for grantees. as defined
RESPONSIBILITY MATTERS at 28 CFR Part 67 Sections 67,615 and 67,620-
(DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
As required by Executive Order 12549. Debarment and Suspension. and
implemented at 28 CFR Part 67. for prospectille participants in primary cOile red (a) Publishing a statement notifying employees that the unlawful
transactions. as defined at 28 CFR Part 67. Section 67,510- manufacture. distribution. dispensing, possession. or use of a
controlled substance is prohibited in the grantee's workplace and
A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for
violation of such prohibition;
(a) Are not presently debarred. suspended. proposed for debarment. declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court. or (b) Establishing an on-going drug-free awareness program to inform
voluntarily excluded from covered transactions by any federal department or employees about-
agency;
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation. and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FOLiE JAG Grant Application Package Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Page 1
~'". , '__"~"''''''*''''''''.'___'''''__~ 1II'\II'lllI ',..,...>",-~'"" ,.--,''''' ~
CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILlTIY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS 16J
Florida Department of Law Enforcement 5
Edward Byrne Memorial Justice Assistance Grant Program
(e) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a Check here _ If there are workplaces on file that are not identified
criminal drug statute occurring in the workplace no later than five calendar days here,
after the conviction;
Section 67,630 of the regulations provides that a grantee that is a
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification in each Federal fiscal year,
under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for
of such conviction, Employers of convicted employees must provide notice Department of Justice funding, States and State agencies may elect
including position title, to: Department of Justice, Office of Justice Programs, to use OJP Form 4061/7,
ATTN: Control Desk, 633 Indiana Avenue, N,W" Washington, D,C, 20531, Notice Check here _ If the State has elected to complete OJP Form
shall include the identification number(s) of each affected grant; 4061/7,
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2), with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE
including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS)
1973, as amended; or
As required by the Drug-Free Workplace Act of 1988, and
(2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees. as defined
assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67,615 and 67,620-
State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug.free workplace A. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of
through implementation of paragraphs (a), (b), (c), (d), (e), and (f), a controlled substance in conducting any activity with the grant; and
B. The grantee may insert in the space provided below the site(s) for the B. If convicted of a criminal drug offense resulting from a violation
performance of work done in connection with the specific grant: occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Place of Performance (Street address, city. county, state, zip code) Department of Justice, Office of Justice Programs, ATTN: Control
Desk, 633 Indiana Avenue, NW" Washington. D,C, 20531,
As the duly authorized representative of the applicant. I hereby certify that the applicant will comply with the above
certifications.
1. Grantee Name and Address: Collier County Board of County Commissioners
2. Project Name: Juveniles At Risk Comorehensive Action Proaram (JARCAPI
orized Representative: Donna Fiala. Chairman. Collier County Board of County Commissioners
4. Signature: d~.- 5. Date: (kr 20Ll , ~OD'l
f/J~ J~
\ ~ '-1 .t,{;
Approved as to form & legal sufficiency ATTEST:
r~~- DWIGHT e.: ~ROCI(, Cltrk.
By: (.
Colleen Greene,
Assistant County Attorney
FDLE JAG Grant Application Package
-,......- , Ii .~_'Ifl_.. -......"""".,...--- .,._",,",,~-- ..!II""". _....~;,~'^'..., _,..'_~H.~_".. --- --
RECEIVED u.s. Department of Justice 16J 5
NOV , 9 2008 Office of Justice Programs
HUMAN RESOURCES Office for Civil Rights
Washington. D,C. 20531
November 13, 2008
Joseph Giampa
Human Resources
Collier County
3301 E. Tamiami Trail
Naples, FL 34112
Re: EEOP for Collier County
Dear Mr. Giampa:
The Office for Civil Rights, Office of Justice Programs, has reviewed and approved the
EEOP Short Form that you submitted in accordance with the provisions of your current
grant award. The plan that you submitted conforms to the online Seven-Step Guide to the
Design and Development of an Equal Employment Opportunity Plan, which provides the
essential information that the Department of Justice requires for our initial screening of
your EEOP. The Department of Justice regulations for developing a comprehensive
EEOP may be found at 28 CFR S 42.301 et seq. Your approved plan is effective for two
years from the date of this letter, and satisfies the EEOP requirement for any subsequent
grants received during the two-year period.
If you have any questions regarding this matter, please contact the Office for Civil Rights
at (202) 307-0690.
Sincerely,
~,{U- -
Michael L. Alston, Director
Office for Civil Rights
MLA:deb
,
,
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) {'.S. I)l'partm~ :)Jf .)lIstil'e 16~J 5
4
I': ()lj i\_c ,)1' J ll\t ice Pr()~r~l111\
(JUice lor Ci\i! Ri:.;hl\
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June 17.2008 ~~f'@IT\\;7~~
'0-"",,1, · ~
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'~ ' 'j I, I j ,
Joyce Houran, Grants Coordinator ~ ' .- '. - ,
1 ' ,I' I I
f .
Collier County Sheriffs Office C.C,S.O FINA.NCE
3301 E. Tamiami Trail, Bldg. J
Naples, Florida 34112
Re: EEOP for the Collier County Sheriff s Office
Dear Ms. Houran:
The Office for Civil Rights has reviewed and approved the EEOP Short Form that you
submitted in accordance with the provisions of your recent grant award. The plan that
you submitted conforms to the Seven-Step Guide to the Design and Development of an
Equal Employment Opportunity Plan, which is a guide to providing the essential
information that the Department of Justice requires for our initial screening of your
EEOP. The Department of Justice regulations for developing a comprehensive EEOP
may be found at 28 CFR S 42.301 et seq. Your approved plan is effective for two years
from the date of this letter.
If you have any questions regarding this matter, please contact the Office for Civil Rights
at (202) 307-0690.
Sincerely,
J1'~'0 t i)~
Michael L. Alston, Director
Office for Civil Rights
MLA:deb
---. ..- .. -,- ...,-_...-..,...'"...."''''''."---,,~,,..'''._''''''''".. .........~.,..,
16J 5
Board of Collier County Commissioners
~~._-"~"_. --- ---.--- .--,.,.-...-...--. _...~ ...~---
Donna Fiala Frank Halas Tom Henning Fred W. Coyle Jim Coletta
District 1 District 2 District 3 District 4 District 5
August 13, 2009
Mr. Clayton Wilder
Administrator
Office of Criminal Justice Grants
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 11 D-9, F.A.C., the Collier County Board of County
Commissioners approves the distribution of $184,477 of the FFY 2009 Edward Byrne Memorial
JAG Program funds for the following project within Collier County:
SUBGRANTEE DOLLAR AMOUNT
Collier County TITLE OF PROJECT $184.477
Juveniles At Risk Comprehensive
Action Program (JARCAP) $184,477
Sinc?p"'~ ~~
Donna iala
Chairman, Board of County Commissioners
w. Harmon Turner Building' 3301 East Tamiami Trail' Naples. Florida 34112 . 239-252-8097 . FAX 239-252-3602
<._~,--- . ---",-,,,,....- .....M_._"_<_, '"
16J5
MEMORANDUM
Date:
January 12,2010
To:
Andrea Marsh, General Accounting Manager
Collier County Sheriff's Office
From:
Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re:
Certificate of Acceptance for Florida's
Department of Law Enforcement (FDLE)
Edward Byrne Memorial Justice Assistance
Grant (JAG) Funds in the amount of $184,777
Attached please find the original certificate of acceptance, referenced above
(Agenda Item #16J5), approved by the Board of County Commissioners on
Tuesday, July 28, 2009.
A copy of the Certificate will be held in the Minutes and Records Department
as part of the Official Records of the Board.
If you should have any questions, please call me at 252-7240.
Thank you.
Attachment
16J5
Sue Filson
Executive Manager
From: Andrea Marsh t~l\J'k
General Accounting Manager
Date: January 8,2010
Re: Edward Byrne Memorial Justice Assistance Grant: Juveniles at Risk
Comprehensive Action Program (JARCAP)
Contract No. 2010-JACG-COLL-1-4X-221
Attached please find the Certificate of Acceptance for the referenced
grant. Board Chairperson Donna Fiala's signature (in blue ink) is needed to
officially accept the award. The Certificate has been reviewed by Attorney
Colleen Greene. Board approval was granted for this project on July 28, 2009
Agenda Item 16J5.
Please note that time is of the essence with acceptance of this award
as the acceptance need to be received by FDLE no later than 1/15/10. If it is
possible for Chairperson Fiala to sign the Acceptance as soon as possible it
would be most helpful.
Please call me at 793-9374 if you have any questions and when the
Certificate has been signed and is ready to be picked up. Thank you very
much for your assistance.
Attachments
~\ l ~ ~~
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\\~\lO
Community - Safety - Service
3301 Tamiami Trail East Bldg.], Naples, FL 34112-4902
Phone 239.774.4434
colliersheriff.org
ITEM NO:
FILE NO.:
ROUTED TO:
DATE
RECEIV&lf,f- ',t: ~k / tii-
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DO NOT WRITE ABOVE THIS SPACE
! 0 ", I 7
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To: Office of the
County Attorney, Attention:
Colleen
\ \\J
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1.6./0
GreE~~~
REQUEST FOR LEGAL SERVICES
(Please type or print)
TIME SENSITIVE - GRANT DOCUMENTS
Date: January 7, 2010
From:
Carol Golightly
(Name)
ctr-----
,
Finance Director
(Title)
Sheriff's Office
(Division)
Finance Division
(Department)
Re: Edward B rne Memorial Justice Assistance Grant: Juveniles at Risk
Comprehensive Action Proqram (JARCAP)
(Subject) 1*-;. iV] c.~ it-t ES ~ pos.-;i/:,(f . ~:J.
BACKGROUND OF REQ T/PROBLEM:
(Describe prob and give background information - be specific, concise, and articulate).
On uly 28, 2009 the BCC approved Agenda Item 16J5 and agreed to be the local
coordln lng unit of government for the 2010 Edward Byrne Memorial Justice
Assistance Grant: Juveniles at Risk Comprehensive Action Program (JARCAP)
local application, approved the Sheriff as the chief official applicant,
approved the CCSO Finance Director as the grant's chief financial manager and
the CCSO Grants Coordinator as the grant's contact person, ratified the
approval of the Certificate of Participation for the funding and the 2010 JAG
grant application, and authorized acceptance of the award and approved
associated budget documents.
The Sheriff's Office received the Juveniles at Risk Comprehensive Action
Program Award. The Certificate of Acceptance of Sub grant Award needs to be
signed by the Board Chairperson.
(Are there documents or other information needed to review this matter? If yes, attach and
reference this information).
THIS ITEM HAS/HAS NOT BEEN PREVIOUSLY SUBMITTED.
(If previously submitted, provide County Attorney's Office file number.)
ACTION REQUESTED:
(Be very specific. Identify exactly what you need in the way of legal services.)
Legal approval of documents.
OTHER COMMENTS:
C: Kevin Rambosk, Sheriff
All requests must be copied to your appropriate Division Head
or Constitutional Officer.
16J5
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 201O-JAGC.COLL-1-4X-221, in the amount of
$ 184,477,00, for a project entitled. JUVENILES AT RISK COMPREHENSIVE
ACTION PROGRAM (JARCAP), for the period of 10/01/2009 through 09/30/2010, to
be implemented in accordance with the approved subgrant application, and subject
to the Florida Department of Law Enforcement's Standard Conditions and any
special conditions governing this subgrant.
}~
re of Subgrantee's Authorized Official)
Donna Fiala, Chairperson, Collier County Conmission
(Typed Narne and Title of Official)
Collier County Board of Conmissioners
(Name of Subgrantee)
(Date of Acceptance)
Approved as to form & legal sufficiency
.t':;':
~~
Colleen Greene,
Assistant County Attorney
a'~ .,. "'*,,... .
,,' 9ftetilrt 0Itf *
Rule Reference 110-9,006 OCJG-012 (Rev, October 2005)
FCLE
16J5
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida 32302-1489
(850) 617-1250
www.fdk::l.state.f!.us
Charlie Crist, Governor
Bill McCollum, Attorney General
Alex Sink, Chief FlllanClil1 Officer
Charles H. Bronson, ComnlJSSIOner of Agriculture
Gerald M, Bailey
Commissioner
DEe 1 6 2009
/'
17 R~C~/V~D
'" OEe 222009
!""'!.i{f DtC.;~...,}
~
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n t:J trr1 ~61. r/
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Re: Contract No, 2010-JAGC-COLL-1-4X-221 ~ (,~.;:~. V'
Dear Chairperson Fiala: tyf') ~
The Florida Department of Law Enforcement is pleased to award an Edward Byrne ~' rv
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 184,477,00 for the project entitled, JUVENILES AT RISK COMPREHENSIVE
ACTION PROGRAM (JARCAP), These funds shall be utilized for the purpose of
reducing crime and improving public safety,
The Honorable Donna Fiala
Chairperson
Collier County Board of Commissioners
3301 Tamiami Trail East
Building F
Naples, FL 34112-4902
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title,
Your attention is directed to the Standard Conditions of the subgrant. Changes were
made to these conditions after your application was received in this office, Therefore,
these Standard Conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and costs
reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award, This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures,
Committed to
Service. Integrity. Respect. Ouallty
/
/
V
16J5~'1
The Honorable Donna Fiala
Page Two
We look forward to working with you on this project. If we can be of further assistance.
please contact Janice Parish at 850/617-1250,
Sincerely,
~.
~ .LMw
~to , ~der
Administrator
CHW/JP/jj
Enclosures
16J5r4f
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Collier County Board of Commissioners
Date of Award: /J~/S.o'
Grant Period: From: 10/01/2009 TO: 09/30/2010
Project Title: JUVENILES AT RISK COMPREHENSIVE ACTION PROGRAM
(JARCAP)
Grant Number: 2010-JAGC-COLL-1-4X-221
Federal Funds: $ 184,477.00
State Agency Match:
Local Agency Match: $ 0.00
Total Project Cost: $ 184,477,00
State Purpose Area: A: State/Local Initiatives - Coordinate/Organize Local
Initiatives/State Initiatives, B : Training - Conduct Training for Criminal Justice
System Staff, D : Personnel - Employ Personnel,E : Equipment Supplies _ Purchase
EquipmenUSupplies
CFDA Number: 16,738
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti-Drug Abuse Act of 1988, P,L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions,
This award is subject to all applicable rules. regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D.
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-11 0 or A-1 02, as applicable. and A-21, in their entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P,L, 90-351, as amended, and P,L. 100-690.
16J5
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
O.Q~.IJWJ1Y
Authorized ffidal
Clayton H, Wilder
Administrator
Date
1J.-/5'Of
( ) This award is subject to special conditions (attached).
16J5~
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Addendum To Standard Conditions
For Subgrant Recipients receiving Edward Byrne Memorial Justice Assistance Grant
(JAG) Program funds under Federal Grant No, 2009-DJ-BX-1077, the following
additional conditions apply:
1, Reporting Potential Fraud, Waste, Abuse. and Similar Misconduct
The subgrant recipient must promptly refer to the Florida Department of Law
Enforcement, Office of Criminal Justice Grants any credible evidence that a principal,
employee, agent. contractor, subcontractor, or other person has either 1) submitted a
false claim for grant funds under the False Claims Act: or 2) committed a criminal or
civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving grant funds.
2. Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, for any law enforcement
task force funded with these funds, the task force commander, agency executive.
task force officers, and other task force members of equivalent rank, will complete
required online (internet-based) task force training to be provided free of charge
through BJA's Center for Task Force Integrity and Leadership, This training will
address task force effectiveness as well as other key issues including privacy and
civillibertiesfrights, task force performance measurement, personnel selection, and
task force oversight and accountability, Additional information will be provided by
BJA regarding the required training and access methods via BJA's web site and the
Center for Task Force Integrity and Leadership (WWW,ctflLorg),
SFY 2010
Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
,
Subgrant Recipient
Organization Name: Collier County Board of Commissioners
County: Collier
Chief Official
Name:
Title:
Address:
City:
State:
Phone:
Fax:
Email:
Donna Fiala
Chairperson
3301 Tamiami Trail East
Building F
Naples
Fl Zip: 34112-4902
239-252-8097 Ex!:
239-252-3602
donnafiala@colliergov,net
Chief Financial Officer
Name: Dwight Brock
Title: Clerk of the Circuit Court
Address: 3301 Tamiami Trail East
City: Naples
State: Fl Zip: 34112
Phone: 239-252-2745 Ext:
Fax: 239-252-2755
Email: Dwight.Brock@collierclerk.com
Application Ref #
Contract
Section #1 Page 1 of 2
201 0-JAGC-1 099
2010-JAGC-COLL-1-4X_221
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
Implementing Agency
Organization Name: Collier County Sheriff's Office
County: Collier
Chief Official
Project Director
Name: Thomas Wedlock
Title: Sergeant
Address: 3301 Tamiami Trail East
Building J
Naples
FL
239-793-9125
239-793-9492
Thomas, Wedlock@colliersheriff.org
Name:
Tille:
Address:
City:
State:
Phone:
Fax:
Email:
City:
State:
Phone:
Fax:
Email:
Kevin Rambosk
Sheriff
3301 Tamiami Trail East.
Building J
Naples
FL Zip: 34112-4902
239-793-9203 Ext:
239-793-9405
grants@colliersheriff,net
Zip:
Ext:
34112-4902
Application Ref #
Contract
Section #1 Page 2 of 2
201 0-JAGC-1 099
2010-JAGC-COll-1-4X_221
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
f -'
1'_:;;:
''''''.c; .
"c> ~[0i<;'
~;"'.'
.c!j
Subgrant Recipient:
Implementing Agency:
Project Start Date:
Problem Identification
General Project Information
Project Title: JUVENILES AT RISK COMPREHENSIVE ACTION PROGRAM
(JARCAP)
Collier County Board of Commissioners
Collier County Sheriffs Office
10/1/2009 End Date: 9/30/2010
A new unique and innovative program to prevent juvenile delinquency and youth violence is
needed to provide children, families, and neighborhoods with the resources necessary to foster
the development of productive and responsible citizens.
The Florida Department of Juvenile Justice Statistics found a correlation between school history
and delinquency in Florida that showed 54% of juveniles arrested had a history of out-of-school
suspension; 42% of juveniles arrested had a history of in-school suspension; and 34% of juveniles
arrested had a history of chronic truancy. In Collier County in 2007, the population of juveniles
age 10-17 increased each year for the past five years; misdemeanor marijuana offenses involving
juveniles increased 4% over the past 4 years; more than 31% of the juveniles arrested were girls
with a 3% increase in the number of girls arrested in 2008: 22 out of every 1,000 students in
Collier County Schools have been arrested for school related offenses? a rate considered on the
high end as compared to other counties in Florida; and misdemeanor arrests of juveniles have
increased from 810 to 1,263 over the past four years,
The majority of the 315 Collier County middle/high school juveniles in school year 2007/2008 that
were designated as habitual truants (missing 20% or more days) exhibited multiple at-risk
behaviors. Considering the anticipated increase in juvenile crime due to current economic
conditions in Collier County, the CCSO does not have an option but an obligation to implement a
new and innovative program to provide prevention services for juveniles at risk of commiting crime
in the future.
The problem is how to successfully prevent juvenile delinquency, Collier County and the rest of
the United States have heretofore failed in establishing a unique way to combat juvenile
delinquency. Dedicated staff to address a better way to identify how prevention programs will
work; working with juveniles, their families and community partners; and provision of services for
the juveniles and their families need to be addressed.
Due to the immediate and dire necessity to eliminate the potential for juvenile crime, Collier
County must lead the way by effectively shutting down the opportunity for juvenile crime, Issues
surrounding the identification of applicable juveniles are numerous and complex, First is getting
the juvenile identified as just that - a potential juvenile delinquent. Rarely, if ever, do the juveniles
self identify, A need is for all partners in the endeavor to work together to accomplish the ultimate
goal, Non governmental organizations (NGOs) are required for the services they will provide to
the juveniles and their families and the reassurances they can bring to juveniles and their families
that there is a way to be a different person who will not be involved in juvenile delinquency.
Juvenile delinquency prevention calls for having a multi-faceted approach to bring juvenile
delinquency prevention to fruition, Since 1985, the CCSO has been working with
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1_4X_
Section #2 Page 1 of 6
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
f;:': ;:^~;4' \'j$^~^:'~~'J,\: p'
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
}"
ri
various state agencies and NGOs on juvenile delinquency prevention. But the current ability to
move to a better level of prevention and provide adequate services in Collier County, and to set
an example to the rest of the Country, is inadequate, This gap could be filled by bringing local law
enforcement and NGOs together under a multi-faceted research based effort to provide
wraparound services to the juveniles and families in need,
Prevention efforts have failed to successfully recognize and implement strategies to deal with
multiple at-risk behaviors, A case management program that includes available services from a
collaborative network of community based partners could foster a multi-faceted intervention
strategy designed to service the individualized needs of the targeted at-risk youth and their
families. A comprehensive action plan would insure that services are being met with
accountability measures in place.
Issues surrounding the identification of at-risk juveniles are numerous and complex. For over 20
years the CCSO has been extremely proactive in the area of identifying these at-risk juveniles.
Youth Relations Deputies were placed in the school setting in the late 1970?s to foster a better
working relationship with the schools in recognizing youth with at-risk behaviors, Later the CCSO
implemented several additional programs dealing with delinquency issues, A SHOCAP (Serious
Habitual Offender Comprehensive Action Plan) program was implemented to supervise serious
juvenile habitual offenders, As a result of the success with the SHOCAP program, a JAM
(Juvenile Arrest and Monitoring) program was initiated to monitor first time offenders on probation,
A Street Gang Unit was started to combat and prevent juvenile criminal street gang activity. A
Juvenile Delinquency/Gang Prevention program was put into place as a resource for pre-arrest
juveniles exhibiting at-risk behaviors such as truancy, drug use, gang involvement. etc. This
program consists of mentoring the at-risk juveniles while providing education for the juveniles and
parents, A Civil Citation Program (diversion program) is also in place as an alternative to arrest
for minor juvenile offenses. All of the referenced successful juvenile programs were started with
state or federal grant funds,
The CCSO has also been involved with the Collier County Drug Court. This program closely
supervises youth on probation dealing with substance abuse issues, In the Drug Court Program,
services are being provided and met with accountability measures in place, With the SHOCAP,
JAM, and Civil Citation Programs, there are specific accountability measures in place. There are
services available; however, without specific sanctions causing them to receive services. their
needs will not be met. There are currently no avenues available for at-risk underserved youth and
families who have not yet been placed into the juvenile court system and who need services,
A Delinquency Prevention Specialist (DPS) is needed who can coordinate with CCSO Deputies
and community service network providers to ensure the needs of underserved at-risk juveniles
and their families are met. The DPS (licensed mental health counselor) is needed to: work with
youth identified as at-risk by Truancy Court, schools, Deputies, parents, neighbors, and the
general public; perform initial assessments based on risk factors such as truancy, etc,; develop
case plans for services that need to be offered by community partners; follow up to ensure the
case plan is being followed through; document contacts and share information with collaborative
partners; to minimize the risk factors causing future criminal behavior; offer families a building
block for direction of basic needs; and to minimize risk factors for long term solutions for youth to
become
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL_1_4X_
Section #2 Page 2 of 6
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
r:;:,trr:~:I.f~t7,~'~.~",~,d~~t;:.(:"J ? f~:~"'~J~;':', ......V<
responsible productive citizens.
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
..
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.. ;':<<:,\<:..i':0';:;
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A Juveniles At Risk (JAR) Deputy is needed to work along with the DPS (licensed mental health
counselor) to: work with youth identified as at-risk by Truancy Court, schools, Deputies, Parents.
neighbors, and the general public; mentor youth and families providing guidance while educating
on possible future criminal consequences if problems are not corrected; provide an educational
component to the program for both parents and youth; follow up to ensure case plans are being
followed; coordinate and make referrals to appropriate community service providers; and
document contacts and share information with collaborative partners,
CCSO needs to reduce juvenile risk factors that would allow a better chance for future success in
remaining crime-free,
Project Summary
The juvenile delinquency prevention efforts that have failed to successfully recognize and
implement strategies to deal with multiple at-risk behaviors will be addressed in Collier County, A
research based case management program that includes available services from a collaborative
network of community based partners will be created to foster a multi-faceted intervention strategy
designed to service the individualized needs of the targeted at-risk youth and their families. The
CCSO?s main goal is to help create an opportunity for targeted at-risk juveniles to be identified
early. assessed quickly, and receive the services they need before it is too late,
The increasing incidence of juveniles? at-risk behavior has placed a strain on existing social and
health services within the community, Families that are not part of the Florida Department of
Children and Families (DCF) or the Florida Department of Juvenile Justice (DJJ) system have
increasing difficulty in accessing public services due to funding cuts and long waiting lists, The
lack of community education and activities for juveniles that promote pro-social behavior are
serious concerns,
Based on media, family members, juveniles, Department of Juvenile Justice, the business
community, youth serving organizations, other law enforcement agencies, healthcare
professionals, religious organizations, and local government, the consensus is that a new
innovative juvenile delinquency and youth violence reduction case management program will
provide juveniles, families, and neighborhoods with the resources necessary to foster the
development of productive and responsible citizens, The program and services will address those
youth who are most likely to become chronic juvenile offenders as determined by an assessment
that indicates that the youth have multiple risk factors present in their life including, but not limited
to: significant school troubles; significant family troubles; drug/alcohol use; and pre-delinquent
behavior. It was determined that the new at-risk program should include a goal that a majority of
youth served should remain crime-free while in the program and six months thereafter.
The CCSO will provide access to wraparound services for targeted youth and families with the
capability of providing resources to address the multiple risk factors, Providing a Delinquency
Prevention Specialist (DPS) licensed mental health counselor and preventon JAR Deputy for this
program are important and will lead to launch its goals, These positions are necessary to pursue
the goals of the program especially as related to competence building in order to institutionalize
prevention services throughout the
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL_1_4X_
Section #2 Page 3 of 6
Rule Reference 11D~9.006 OCJG-005 (rey. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
community. These services could include, but not be limited to: mentoring; parenting skills
education; individual/family counseling; random drug screening; drug counseling; gang awareness
education; community work projects; and truancy education awareness, Furthermore, case plans
will be formulated and followed up on to ensure the recommended services are being met.
16J5
..
Each youth will be expected to participate in the the program for 30-90 days. The program will
focus on Collier County youth between the ages of 6 and 16, Community partners will be, but not
limited to: the Collier County Public Schools; Lutheran Services (T.u.R.N,); Substance Abuse
Coaltion of Collier County; Juvenile Assessment Center; David Lawrence Center; Juvenile
Justice System; Florida Department of Juvenile Justice; State Attorney?s Office; the Judiciary;
and parents to identify youth with multiple risk factors in need of services
The program will be called ?Juveniles At Risk Comprehensive Action Program? (JARCAP), The
program will reduce the risk factors present in youth served through educating the parents and
juveniles in reference to the issues that surround the at-risk behavior, explaining possible
consequences, and providing services needed as outlined in a case management plan,
Furthermore, a follow up phase from 30-90 days will be implemented to ensure accountability and
to assist with intervention strategies. The specific criteria a program enrollee must meet in order
to be admitted to this proposed program are domains of risk that are exhibited and be between
the ages of 6 and 16,
The program will focus on staying in school, keeping busy, getting a job (when applicable), and
living violence free. This new proposed program estimates that over 125 youth will be served
each year of this grant. Substance abuse prevention services and education will be made
available through referrals for substance abuse treatment services,
CCSO staff, when researching the development of this new program, referred to the research-
based OJJDP Publication: Wraparound/Case Management program, By using the model as a
base, the CCSO intends to enhance the model throughout Collier County with this proposed
JARCAP program,
The CCSO will form new and innovative collaborative partnerShips with local network service
providers to establish a new program that will overcome current obstacles? I.e. unmet services,
education, and accountability, The program will have a strong focus on addressing truant/at-risk
behavior by ensuring family accountability for their juvenile?s behavior, The case management
provided by the JAR Deputy and the DPS will be the key to filling those missing links of unmet
services.
We need to reach youth prior to arrest - we are currently reaching youth too late. Reaching at-risk
juveniles and their families is significant and the key to redirecting potential criminal tendencies,
The DPS will become immediately involved to develop a case plan for the specialized needs of
the juvenile and his/her family. A key element of our program will be the collaborative effort
between the DPS and the CCSO JAR Deputy in the accountability of seeing that any family
member?s criminal activity, such as substance abuse, child neglect/abuse, domestic violence,
etc., that is detrimental to the child is addressed, As a result of an assessment, services will be
provided - Le, mental illness and medical condition services, substance abuse treatment, social
services, etc,
The DPS and the JAR Deputy will also be responsible for following up on the case plan to
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL_1-4X_
Section #2 Page 4 of 6
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
assure that services are being met. In the event that the case plan is not being followed,
accountability measures will be put in place? Le. referral to Truancy Court or a CINS/FINS
(Children in Need of Services/Families in Needs of Services) petition filed to allow a Judge to
review and decide if services need to be mandated by a court order. At that time, the DPS and
the JAR Deputy along with a panel of community partners including the Judge will work as a team
to assure accountability.
16J5~
The DPS and JAR Deputy will utilize a CCSO Youth Tracking System (YTS) to track all juveniles
in all CCSO youth related prevention and enforcement programs, The basic elements of this
wraparound/case management program will include: a collaborative, community-based
interagency team; care coordinators; DPS; child and family teams; a unified plan of care; and
systematic, outcomes-based services to be followed. and other elements that the CCSO
discovers are needed to expand this JAR CAP case management program as time goes by to
ensure our plan will work,
The costs related to the implementation of this program will be $104,877.14 in Salaries and
Benefits for a JAR Deputy, and overtime costs for the JAR and other Deputies assisting with this
program; $73,100 in Contractual Services for one DPS; $6,499,86 in Expenses for specialized
training and miscellaneous supplies totaling $184,477.
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL-1-4X_
Section #2 Page 5 of 6
Rule Reference 110-9.006 DeJG-OOS (rev. April 2005)
.~
Application for Funding Assistance 1 6 J 5
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
I' -' '. " ".+:" ,,",,, c,'
-,'." ',,' Y'''i'" '''''',' -,.r., :;;4'" '.':',-Ch;.","~ _;~J; ',':.
.. ,~f,/,>:25,~;i:l\f >~f/'z: j:;7":!:i:,,-:::,,'~;:/),,
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Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from
the U,S. Department of Justice?
Answer: Yes
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U,S. Department of Justice?
Answer: Yes
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL-1-4X_
Section #2 Page 6 of 6
Rule Reference 11D-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
General Performance Info:
Performance Reporting Frequency:
Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A - State/Local Initiatives - Coordinate/Organize Local Initiatives/State
Initiatives
Activity Description
Activity: Prevention
Target Group: Juveniles
Geographic Area: County-Wide
Location Type: School District
Activity Description
Activity: Assessment
Target Group: Juveniles
Geographic Area: County-Wide
Location Type: Sheriff Office
Activity Description
Activity: Case Management
Target Group: Juveniles
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 02.A.SI - Number of new local initiatives planned
Measure: Part 1
Number of new local initiatives planned
Goal: 1
Measure: Part 2
Number of new local initiatives to be implemented
Goal: 1
Objective: 03.A.DS' - Number of program participants receiving services
Measure: Part 1
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1-4X-
Section #3 Page 1 of 7
Rule Reference 11 D.g.Q06 OCJG-Q05 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
Number of program participants to receive services during the grant period
Goal: 125
Measure: Part 2
Number of program participants to receive services during each reporting period
Goal: 32
Objective: 05,ADS' - Number of program slots offered through initiatives
Measure: Part 1
Number of program slots to be available at the start of the grant period
Goal: 32
Measure: Part 2
Number of program slots to be created (added) during the grant period using grant
funds
Goal: 93
Objective: 06.A.BP - Number of program participants who completed programming
Measure: Part 1
Number of program participants to compiete programming during the grant period
Goal: 100
Measure: Part 2
Number of program participants who will exit programming during the grant period
(complete or not complete)
Goal: 125
State Purpose Area:
B - Training - Conduct Training for Criminal Justice System Staff
Activity Description
Activity: Training (SPA B)
Target Group: Training (SPA B)
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL-1-4X-
Section #3 Page 2 of 7
Rule Reference 110-9,006 OCJG-OOS (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
Objective: 11.B,SI - Percent of staff who completed training
Measure: Part 1
Number of staff to participate in training
Goal: 5
Measure: Part 2
Number of staff to complete the training
Goal: 5
Measure: Part 3
Number of staff to be trained during the grant period who will report training as useful
Goal: 5
Measure: Part 4
Number of staff who will report an increase in skills
Goal: 5
Measure: Part 5
Number of staff who will report an increase in knowledge
Goal: 5
Objective: 13,B,SI - Amount of award expended on training
Measure: Part 1
Amount of award to be expended to provide training
Goal: $4,000,00
Objective: 15.B,SI - Number of staff trained
Measure: Part 1
Number of staff who will be trained
Goal: 5
Measure: Part 2
Total number of program staff in your organization
Goal: 5
Measure: Part 3
Number of staff needing training
Goal: 5
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL-1-4X-
Section #3 Page 3 of 7
Rule Reference 11 D-9.006 OCJG-OOS (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
1
State Purpose Area:
o - Personnel - Employ Personnel
Activity Description
Activity: Personnel
Target Group: Personnel
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 22.D,SI - Number of new personnel funded with JAG funds
Measure: Part 1
Number of existing personnel paid from all sources as of the start of the grant period
Goal: 1387,25
Measure: Part 2
Number of new personnel to be funded during the grant period
Goal: 1
Objective: 23,D,SI - Number of overtime hours paid with JAG funds
Measure: Part 1
Number of overtime hours to be paid with JAG funds
Goal: 440
Measure: Part 2
Total number of hours of overtime to be paid by all sources
Goal: 440
Objective: 24.D,SI - Percent of departments that report desired efficiency or desired program
quality
Measure: Part 1
Total number of departments to use JAG funds to hire new personnel or for overtime
hours
Goal: 1
Measure: Part 2
Number of departments that will report desired efficiency
Goal: 1
Measure: Part 3
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1-4X-
Section #3 Page 4 of 7
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
Number of departments that will report desired program quality
Goal: 1
Objective: 51,O,SI - Type of NEW personnel paid with JAG funds
Measure: Part 1
Number of new law enforcement personnel to be paid with JAG funds
Goal: 1
State Purpose Area:
E - Equipment Supplies - Purchase Equipment/Supplies
Activity Description
Activity: Equipment and Supplies
Target Group: Equipment and Supplies
Geographic Area: County-Wide
Location Type: Sheriff Office
Objectives and Measures
Objective: 25,E,SI - Amount of funds expended on equipment and/or supplies
Measure: Part 1
Amount of funds to be expended to purchase equipment and/or supplies
Goal: $2,499.86
Objective: 26,E,SI - Types of equipment and/or supplies purchased with JAG funds
Measure: Part 4
Purchase equipment and/or supplies other than court supplies, computer software, or
firearms
Goal: Yes
Objective: 27,E,Si - Number of departments to directly benefit from equipment and/or suppiies
purchased with JAG funds
Measure: Part 1
Number of departments that will expend grant funds to purchase equipment or
supplies
Goal: 1
Measure: Part 2
Number of departments that will directly benefit from equipment and/or supplies
purchased with JAG funds
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1-4X-
Section #3 Page 5 of 7
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
,'"
Goal:
Objective: 52,E,SI - Number of equipment items purchased with JAG funds by type of
equipment
Measure: Part 16
How many other pieces of equipment will be purchased?
Goal: 2
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1_4X_
Section #3 Page 6 of 7
Rule Reference 110.9.006 OCJG~005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5~"
I' "~~:/~'(~0+':t~<..'.j(J';':i\.,::;'<j,o"
Section Questions:
Question: If "other" was selected for the geographic area, please describe,
'.....,...
\' .;....~^
... ",v/
Answer: N/A
Question: If "other" was selected for location type, please describe.
Answer: N/A
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COll-1_4X_
Section #3 Page 7 of 7
Rule Reference 11D.9.006 OCJG.005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
I '
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General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 596000558
Budget:
Budget Category Federal Match Total
Salaries and Benefits $104,877.14 $0.00 $104,877.14
Contractual Services $73,100,00 $0.00 $73,100.00
Expenses $6,499,86 $0,00 $6.499,86
Operating Capital $0.00 $0.00 $0,00
Outlay
Indirect Costs $0,00 $0.00 $0.00
.. Totals .. $184,477.00 $0.00 $184,477.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref #
Contract
201 0-JAGC-1 Ogg
2010-JAGC-COLL_1_4X_
Section #4 Page 1 of 3
Rule Reference 110-9.006 OCJG.Q05 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
,
';r,i~it.)ttJ, ;UltU '
Budget Narrative:
SALARIES AND BENEFIT CATEGORY $104,877.14
One (1) Certified Deputy:
Base Salary: $54,215,00
Benefits include: FICA 7,65%, Retirement 20,92%, Health/Dental, Life Insurance, W/C
Benefits total $32,906,14
Overtime for the grant funded Certified Deputy and other Deputies to assist with the
implementation of the program:
Approximately 440 hours at an average $31 ,38722 = $13,810,38
Benefits include: FICA 7,65%, Retirement 20,92%
Benefits total $3,945,62
CONTRACTUAL SERVICES CATEGORY $73,100,00
Unit cost for 1 hour to perform initial assessment = 1 hour X $35.14423
Unit cost for 1 hour to develop case plans for services = 1 hour X $35,14423
Unit cost for 1 hour to follow-up = 1 hour x $35,14423
Unit cost to document contacts = 1 hour X $35,14423
Unit cost to share information with collaborative partners = 1 hour X $35,14423
Unit Cost for 1 hour to offer families a building block for direction = 1 hour X $35,14423
EXPENSES CATEGORY $6.499,86
Program supplies and office supplies (such as ink cartridges, pens, binders, training supplies, and
paper) $999,86
Drug Testing Kits $1,500,00 (to be adminstered by CCSO Law Enforcement Officers),
Training - National Youth at Risk Conference - Savannah, GA
5 members to attend
Per diem $36,OO/day for 4 days x 5 = $720,00
Hotel - 1 double room for 3 nights at $215,OO/night = $645,00
Hotel - 1 triple room for 3 nights at $226,OO/night = $678,00
Registration - $265,00 x 5 = $1,325,00
Parking - 1 vehicle for 4 days at $18.00/day = $72,00
Mileage - 1,260 miles x .445/mile = $560,00
Total training cost $4.000,00
Total Grant $184.477,00
Application Ref #
Contract
2010-JAGC-1099
2010-JAGC-COLL_1_4X_
Section #4 Page 2 of 3
Rule Reference 110-9.006 OCJG-OOS (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
1
.'~"tJ~.',
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: There is a net personnel increase of one position as a result of this grant.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: Benefits are reflected in the budget narrative,
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriff's office,
Answer: $1,000,00
Question: If indirect cost is included in the budget, indicate the basis for the plan (e,g, percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan,
Answer: N/A
Question: if the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services, Include the basis
for the unit costs and how recently the basis was established or updated,
Answer: The basis for the unit cost is an hourly rate for each service, The price for the unit
costs is based on a current contract with Prison Health Services (PHS) which is
effective from 10/1/09 - 9/30/12, with two one-year options for renewal. PHS provides
all medical services for CCSO's correction facilities, The contract for the Deliquency
Prevention Specialist falls under the umbrella contract with PHS, CCSO has, for a
number of years, included in its contract with PHS a contracted position to provide
services for CCSO youth related programs,
Unit Costs: $35, 14423/hour x 2,080 hours per year = $73,100 (rounded to nearest
dollar)
Application Ref #
Contract
201 0-JAGC-1 099
2010-JAGC-COLL-1_4X_
Section #4 Page 3 of 3
Rule Reference 110-9,006 OCJG-005 (rev. April 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
16J5
-t
[ Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in
this section, Upon approval of this subgrant, the approved appiication and the following terms of
conditions will become binding, Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section,
1. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance as well as Federal statutes, regulations, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
. Florida Administrative Code, Chapter 110-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
. Office of Management and Budget (OMB) Circular A-21 (2 CFR 220), "Cost Principles for
Educational Institutions"
. OMB Circular A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal
Governments"
. OMB Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments"
. OMB Circular A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
. OMB Circular A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations"
. OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit
Organizations"
. 28 CFR 38, "Equal Treatment for Faith-Based Organizations"
. 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
. 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)"
. 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63
. Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-
Improving the Department of Justice's Grant Programs, Chapter 1-Assisting Law
Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
. 42 U.S,C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
2. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide. U,S, Department of Justice Common Rule for State And Local Governments
and federal OMS Circular A-87, "Cost Principles for State. Local and Indian Tribal
Governments," or OMB Circular A-21 , "Cost Principles for Educational Institutions,"
b, All procedures employed in the use of federal funds for any procurement shall be according
to U,S, Department of Justice Common Rule for State and Local Governments, or OMB
Circular A-110. or OMS Circular A-102. and Fiorida law to be eligible for reimbursement.
SFY 2010
Page 1
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
16J5
3. Reports
a, Project Performance Reports
(1) Reporting Time Frames:The subgrant recipient shail submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department. within 15 days after the end of the reporting period, In addition. if the
subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shail be submitted,
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions,
(2) Report Contents: Performance reports must include a response to ail objectives included
in your subgrant. A detailed response is required in the narrative portion for yes/no
performance objectives, The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems,
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shail have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty-one (31) days after the end of the reporting period, In addition,
if the subgrant award period is extended. additional Project Expenditure Reports shail
be submitted, Project Expenditure Reports for grants made under the Recovery Act
must be submitted monthly, See the Recovery Act Conditions for additional
Information,
(b) Ail project expenditures for reimbursement of subgrant recipient costs shail be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the Subgrant Information
Management ON-line (SIMON) system,
(c) Ail Project Expenditure Reports shail be submitted in sufficient detail for proper pre-
audit and post-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgrant
recipient must submit to the Department ail outstanding project reports and must
have satisfied ail special conditions, Failure to comply with the above provisions
shall resuit in forfeiture of reimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested,
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date,
(3) If applicable. the subgrant recipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter, If any
PGI remains unspent after the subgrant ends. the subgrant recipient must continue
SFY 2010
Page 2
16J5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
submitting quarterly PGI reports until all funds are expended, (See Item 10, Program
Income,)
c, Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a, The subgrant recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures, All funds spent on this project shall be disbursed according to provisions of the
project budget as approved by the Department.
b, All expenditures and cost accounting of funds shall conform to the Office of Justice Programs
Financial Guide, the Common Rule, and OMB Circulars A-21 , A-87. and A-110, or A-102 as
applicable, in their entirety,
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature, Furthermore. the obligation of the State of
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds,
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the subgrant period, Only project costs incurred on or after
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
Advance funding shall be provided to a subgrant recipient upon a written request to the
Department.
8. Trust Funds
a, The unit of local government must establish a trust fund in which to deposit JAG funds,
The trust fund mayor may not be an interest bearing account.
b, The account may earn interest. but any earned interest must be used for program purposes
and expended before the subgrant end date, Any unexpended interest remaining at the
end of the subgrant period must be submitted to the Office of Criminal Justice Grants for
transmittal to the Bureau of Justice Assistance,
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy, If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to S 112,061, Fla, Stat.
SFY 2010
Page 3
16J5
"I
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a, All income generated as a direct result of a subgrant project shall be deemed program
income,
b, Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PGI was earned during each quarter, A report must be submitted each
quarter even if no PGI was earned or expended,
c, PGI expenditures require prior written approval from the Office of Criminal Justice Grants,
Program income must be used for the purposes of and under the conditions applicable to
the award, If the cost is allowable under the Federal grant program, then the cost would be
allowable using program income,
d. Program Income should be used as earned and expended as soon as possible, Any
unexpended PGI remaining at the end of the Federal grant period must be submitted to the
Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance.
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight-hour day, Approval shall be based upon the contract's compliance with requirements
found in the Financial Guide, the Common Rule, and in applicable state statutes, The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts, If consultants are hired through a competitive bidding process (not sole
source), the $450 threshold does not apply.
12. Property Accountability
a, The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to 9 274, Fla, Stat.
b, The subgrant recipient shall establish and administer a system to protect. preserve, use.
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide. U,S, Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or A-102, as applicable,
This obligation continues as long as the subgrant recipient retains the property.
notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U,S, Department of Justice Common Rule for State and
Local Governments, or the federal OMB Circular A-11 0 or A-102. as applicable,
14. Copyright
The awarding agency reserves a royalty-free non-exclusive. and irrevocable license to reproduce.
publish, or otherwise use. and authorize others to use, for Federal government purposes:
a, The copyright in any work developed under an award or subaward. and
SFY 2010
Page 4
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
b, Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
.,
15. Publication or Printing of Reports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materiais, or any other written materials that will be published. including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date,
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Award No, [contact the Office of Crimina/ Justice Grants for award
number] awarded by the Bureau of Justice Assistance, Office of Justice Programs, The opinions,
findings, and conclusions or recommendations expressed in this publication/program/exhibition
are those of the author(s) and do not necessarily reflect the views of the Department of Justice."
16. Audit
a, Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMS Circular A-133 and other applicable federal law, The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number.
award amount. contract period, funds received and disbursed, When applicable. the
subgrant recipient shall submit an annual financial audit that meets the requirements of ~
11.45. Fla, Stat. , "Definitions; duties; authorities; reports; rules,"; ~ 215,97, Fla, Stat. ,
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10,550. "Local
Governmental Entity Audits" and Chapter 10,650. "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizations,"
b, A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (9) months after the
audit period. In order to be complete. the submitted report shall include any management
letters issued separately and management's written response to all findings. both audit report
and management letter findings, Incompiete audit reports will not be accepted by the
Department.
c, The subgrant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations,
e, The subgrant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for a period of three (3) years from the date the
audit report is issued, unless extended in writing by the Department.
f, Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OMS Circular A-133 for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end of the fiscal year,
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g, If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h, The compieted audit report or written notification of audit exemption should be sent to the
following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee. Florida 32308
17. Performance of Agreement Provisions
In the event of default. non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation.
termination, or suspension of the agreement in whole or in part, In such event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction, The subgrant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction,
18. Commencement of Project
a, If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project. the
reasons for delay. and the expected start date,
b, If a project is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay,
c, Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or shall. at its discretion. unilaterally terminate this agreement and re-
obligate subgrant funds to other Department approved projects, The Department. where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
a, Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but are not
limited to, acts of God or of the public enemy. acts of the government in either its sovereign
or contractual capacity, fires. floods, epidemics, quarantine restrictions, strikes, freight
embargoes. and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b, If failure to perform is caused by failure of a consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant. and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
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(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order,
c, Upon request of the subgrant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly,
20. Written Approval of Changes in this Approved Agreement
a, Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation schedules, project director. and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories,
b, Subgrant recipients may transfer up to 10% of the total budget between current. approved
budget categories without prior approval as iong as the funds are transferred to an existing
line item
c, Under no circumstances can transfers of funds increase the total budgeted award,
21. Disputes and Appeals
a, The Department shall make its decision in writing when responding to any disputes.
disagreements. or questions of fact arising under this agreement and shall distribute its
response to all concerned parties, The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision,
b, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk), The
subgrant recipient's right to appeal the Department.s decision is contained in ~ 120, Fla, Stat..
and in procedures set forth in Rule 28-106,104, Florida Administrative Code, Failure to
appeal within this time frame constitutes a waiver of proceedings under ~ 120, Fla, Stat.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time. a
representative of the Department, of the U,S, Department of Justice, or the Auditor General of the
State of Florida. have the right of visiting the project site to monitor. inspect and assess work
performed under this agreement.
23. Access To Records
a, The Department of Law Enforcement. the Auditor General of the State of Florida, the U,S,
Department of Justice. the U,S, Comptroller General or any of their duly authorized
representatives. shall have access to books, documents. papers and records of the subgrant
recipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule,
b, The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient. implementing agency, or contractor refuses to allow public access to all documents.
papers, letters, or other materials subject to provisions of ~ 119. Fla, Stat. . and
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made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
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c, The subgrant recipient will give the awarding agency or the General Accounting Office.
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance,
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons,
25. Signature Authority
The Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official. Administrator or Designated Representative, who sign the Signature Page, have
the authority to request changes to the approved agreement. The prior mentioned individuais
have authority to sign or make amendments to the Soie Source, ADP Justification and the
Privacy Certification forms, The Project Director has authority to submit requests for approval of
specific travel, and Performance Reports. with the exception of the Financial and Closeout
Package. which aiso requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee,
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected officiai must submit to the
Department a ietter or resolution indicating the person given signature authority, The letter
indicating delegation of signature authority must be signed by the chief officer or elected officiai
and the person receiving signature authority, The letter must also specify the authority being
delegated,
27. Personnel Changes
Upon implementation of the project. in the event there is a change in Chief Executive Officers for
the Subgrant recipient or Implementing Agency, Project Director, or Contact Person. the
Department must be notified in writing with documentation to include appropriate signatures,
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment. unless otherwise provided by law, the provisions of ~ 435, Fla, Stat. shall
apply,
a, All positions in programs providing care to children. the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to ~ 435, Fla, Stat., using the level
2 standards set forth in that chapter,
b, All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history checks. fingerprinting
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for ail purposes and checks in this subsection. statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies,
(1)
Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shail be
disquaiified for employment in such position or. if employed. shail be dismissed,
Such background investigations shail be conducted at the expense of the employing
agency or employee, When fingerprinting is required. the fingerprints of the employee
or appiicant for employment shail be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
to the United States Department of Justice for processing, The employing agency shail
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints,
(2)
29. Drug Court Projects
A Drug Court Project must comply with ~ 397,334. Fla, Stat., "Treatment-Based Drug Court
Programs,"
30. Overtime for Law Enforcement Personnel
Prior to obiigating funds from this award to support overtime by law enforcement officers. the U,S,
Department of Justice encourages consultation with all ailied components of the criminal justice
system in the affected jurisdiction, The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space,
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by the
Office of Justice Programs funds will comply with 28 C,F.R. Part 23, Criminallnteiligence
Systems Operating Poiicies, if the Office of Justice Programs determines this regulation to be
applicable, Should the Office of Justice Programs determine 28 C.F,R. Part 23 to be appiicable,
the Office of Justice Programs may, at its discretion. perform audits of the system. as per 28
C,F,R. 23,20(g), Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as
per 42 U,S,C, 3789g(c)-(d), Recipient may not satisfy such a fine with federal funds,
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read,
understands, and agrees to abide by ail of the conditions for confidential funds as set forth in the
effective edition of the Office of Justice Programs Financial Guide is required from ail projects
that are involved with confidential funds, The signed certification must be submitted at the time of
grant appiication,
33. Equal Employment Opportunity (EEO)
a, Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race. color. national origin, reiigion. sex, disabiiity. or age in funded programs or activities, Ail
subgrant recipients and implementing agencies must comply with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U,S,C, ~ 3789d); the Victims of Crime Act (42 U,S,C, ~
10604(e)); The Juvenile Justice and Deiinquency Prevention Act of 2002 (42 U,S,C, ~
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5672(b)); the Civil Rights Act of 1964 (42 U,S.C, 9 2000d); the Rehabilitation Act of 1973 (29
U,S,C, 9 7 94); the Americans with Disabilities Act of 1990 (42 U,S,C, 9 12131-34); the
Education Amendments of 1972 (20 U,S,C, 991681,1683.1685-86); the Age Discrimination
Act of 1975 (42 U,S,C, 99 6101-07); and Department of Justice Non-Discrimination
Regulations 28 CFR Part 42; see Ex, Order 13279 (equal protection of the laws for faith-
based and community organizations).
b, A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more
employees and it has received any single award of $25,000 or more from the Department of
Justice, The plan must be prepared using the on-line short form at
http://www.ojp.usdoj.gov/aboutlocr/eeop_comply.htm. must be retained by the subgrant
recipient or implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification to FDLE,
c, If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from the Department of Justice. it must
submit its plan to the Department of Justice for approval. A copy of the Department of
Justice approval letter must be submitted to FDLE. The approval letter expires two years
from the date of the letter.
d, A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it Is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from the Department of Justice or if it is a nonprofit organization, a medical or educational
institution. or an Indian Tribe, If an organization is exempt from the EEO Plan requirement, it
must submit an EEO Certification to FDLE,
e, The subgrant recipient and impiementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance,
f, In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color. religion.
national origin. sex. or disability against a recipient of funds. the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs,
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title I), state and local government services and transportation (Title II), public accommodations
(Title III). and telecommunications (Title IV),
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U,S,C, Section 1324a(e). Section 274A(e) of the Immigration and Nationality Act ("INA"), The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department.
36. National Environmental Policy Act (NEPAl
a, The subgrant recipient agrees to assist FDLE in complying with the NEPA. the National
Historic Preservation Act, and other related federal environmental impact analyses
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requirements in the use of subgrant funds by the subgrant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgrant
funds, That is, it applies as long as the activity is being conducted by the subgrant recipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds.
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on
the National Register of Historic Places or (b) located within a 1 DO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for example. in office, household, recreational, or educational
environments,
(5) Implementation of a program relating to clandestine methamphetamine laboratory
operations. including the identification. seizure, or closure of clandestine
methamphetamine laboratories,
b, The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement. as
directed by the Bureau of Justice Assistance, The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice, for programs relating to methamphetamine laboratory operations,
c, For any of a subgrant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient. upon specific request from the Department and the U,S,
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549. Debarment and
Suspension and 2 CFR 180. "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred. suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction. unless
authorized by the Department. If the subgrant is $100,000 or more. the subgrant recipient and
implementing agency certify that they and their principals:
a, Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department or agency;
b, Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement. theft, forgery. bribery, falsification or destruction of
records. making false statements, or receiving stolen property;
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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c, Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
16J5
d, Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
38. Federal Restrictions on Lobbying
a, Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b, This certification is a material representation of fact upon which reliance was placed when
this agreement was made, Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file,
c, As required by 31 USC 1352, and implemented at 28 CFR 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at 28 CFR 69, the applicant
certifies that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub-recipients shall
certify and disclose accordingly,
39. State Restrictions on Lobbying
In addition to the provisions contained In Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of the Office of
Justice Programs,
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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5
41. "Pay - to - Stay"
Funds from this award may not lJe used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may lJe given to local jails that operate "pay-to-stay" programs, "Local
jail," as referenced in this condition, means an adult facility or detention center owned and/or
operated lJy city, county, or municipality, It does not include juvenile detention centers, "Pay-to-
stay" programs as referenced in this condition, means a program lJy which extraordinary services,
amenities and/or accommodations, not otherwise availalJle to the general inmate population, may
lJe provided, lJased upon as offender's apparent alJility to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction,
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine lalJoratory operations the sulJgrant recipient
must comply with this condition, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a, General Requirement: The sulJgrant recipient agrees to comply with Federal, State, and
local environmental, heaith and safety laws and regulations applicalJle to the investigation
and closure of clandestine methamphetamine lalJoratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
lalJoratories.
IJ, Specific Requirements: The sulJgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
lalJoratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighlJors of the site of a seized clandestine lalJoratory; (3) the seized lalJoratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste from a seized lalJoratory's operations are placed or come to rest.
Therefore, the sulJgrant recipient further agrees that in order to avoid or mitigate the possilJle
adverse health, safety and environmental impacts from any of clandestine
methamphetamine operations funded under this award, it will (1) include the nine, lJelow
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, lJeyond that provided lJy this award; and (3) implement these
protective measures directly throughout the life of the sulJgrant. In so doing, the sulJgrant
recipient understands that it may impiement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qualified third party,
(1) Provide medical screening of personnel assigned or to lJe assigned lJy the sulJgrant
recipient to the seizure or closure if of clandestine methamphetamine lalJoratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned lJy the
sulJgrant recipient to either the seizure or closure of clandestine methamphetamine
lalJoratories;
(3) As determined lJy their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed lalJoratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
glassware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(6) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (i1) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
(9) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site,
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (Iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity,
43. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of
1964, 42 U,S,C, 9 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with LEP, For more
information on the civil rights responsibilities that recipients have in providing language services
to LEP individuals, please see the website at httD://www,leD,QOV,
44. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,1982 (16 USC
3501 et seq,) which prohibits the expenditure of most new Federal funds within the units of the
Coastal Barrier Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
a, Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken,
b, Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report,
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
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Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federai Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
5
47, Flood Disaster Protection Act
The subgrant recipient will comply with Section 1 02(a) of the Flood Disaster Protection Act of
1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified as an area having special flood hazards,
48. National Historic Preservation Act
It wiil assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U,S,C, ~ 470), Ex, Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U,S,C, ~ 469 a-1 et seq,), and the National Environmental Policy Act of 1969 (42 U,S,C. ~ 4321),
49. Omnibus Crime Control and Safe Streets Act
The subgrant recipient will comply and assure the compliance of all contractors, with the
applicable provisions of Tille I of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appropriate; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal laws, orders,
circulars, or regulations,
50. Human Research Subjects
Grantee agrees to compiy with the requirements of 28 C,F,R. part 46 and all Office of Justice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
51. National Information Exchange Model specifications
To support public safety and justice information sharing, the Office of Justice Programs requires
the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines
for this particular grant. Grantee shall publish and make available without restriction ail schemas
generated as a result of this grant to the component registry as specified in the guidelines, For
more information on compliance with this condition, visit
http://www,niem,aov/implementationauide,php,
52. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant (JAG), Compliance with these requirements will be monitored by the
Bureau of Justice Assistance,
SFY 2010
Page 15
16J5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
53. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U,S,C, section
3789g and 28 C,F.R. Part 22 that are applicable to collection, use, and revelation of data or
information, Grantee further agrees, as a condition of grant approval. to submit a Privacy
Certificate that is in accord with requirements of 28 C,F,R. Part 22 and, in particular, section
22,23,
54. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period, This is to facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds, In addition, the recipient agrees to maintain an administrative
file documenting the meeting of this requirement. For a list of State Information Technology
Points of Contact, go to http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1 046,
55. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall employ, to the extent possible, existing
networks as the communication backbone to achieve interstate connectivity, unless the subgrant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed IT system,
56. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
State or local funds, but will be used to increase the amounts of such funds that would, in the
absence of Federal funds, be made available for law enforcement activities,
57. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain,
58. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U,S,C, ~ 4601 et seq,), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs,
59. Limitations on Government Employees Financed by Federal Assistance
The subgrant recipient will comply with requirements of 5 U,S,C, ~~ 1501-08 and ~~ 7324-28,
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance,
60. Equal Treatment for Faith Based Organizations
The grantee agrees to comply with the applicable requirements of 28 C,F,R. Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
SFY 2010
Page 16
16J5
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
"Equal Treatment Regulation"}, The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used to fund any inherently
religious activities, such as worship, religious instruction, or proselytization, Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in
time or place from the Department of Justice funded program, and participation in such activities
by individuals receiving services from the grantee or a sub-grantee must be voluntary, The Equal
Treatment Regulation also makes clear that organizations participating in programs directly
funded by the Department of Justice are not permitted to discriminate in the provision of services
on the basis of a beneficiary's religion, Notwithstanding any other special condition of this award,
faith based organizations may, in some circumstances, consider religion as a basis for
employment. See http://www.ojp.gov/aboutlocr/equaUbo.htm.
61. Certification for Employees Working Solely on a Single Federal Award
Any project staff that are fully funded by the grant must certify that they worked solely on the
grant. The certification must be prepared at least semi annually and must be signed by the
employee and by a supervisory official having first hand knowledge of the work performed by the
employee,
SFY 2010
Page 17
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
16J5
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below,
Corrections on this page, Including Strikeovers,
whlteout, etc. are not acceptable.
Signature:
stille Qf Fto....
Department of..... Enforcem~
OffICe of Crtin....J.... GnI"",
O}~ jJ, lAl/J~>-,
. ayton H. Wilder, Administrator
",'
Typed Name and Title:
Date:
/.1 -IS. ()tj
SlIbQI'arIt ~l"n~', '
AuthorlZl", OfIrc:lalof,Govemm.,..",,"
(Commlaalon Chalrm.... fI8Yor'. or Dt*lOJlatecl ,..pn..ntatIYe)
Signature:
Board of Count
commissioners
Typed Name of Subgrant R
Date:
CluQ'Lvt
Donna Fiala. Chairman. Collier County
~O ~ BO"!-fd of County Commissioners
\; 'LCOC)
r _
Typed Name and Title:
ImplementrnO.ey, i" <
OffIcial, Admln~ or oe.lgnattd R,epreHlItatIVa
'4
1
j
:t
Typed Name and Title:
Count Sheriff's Office
Typed Name of Implementing Agency:
Signature:
K
sk Sh rif
Date: Auaust 11. 2009
~y/JrjJhJ2-,.
Colleen Greene,
Assistant County Attorney
ATTEST: "
DWIGHT e, 8ROCK. Ckltk
i_I"
Approved as to form & legal sufficiency
8y:
L:
Application Ref #
Contract
2010-JAGC-1099
-JAGC-COLL- - -
Rule Reference 110-9.006 OCJG-005 (rev. April 2005)