Backup Documents 09/15/2009 Item #16D 7
:t lbb1
Patricia L. Morgan qftS/O'1
From: GreeneColleen [ColleenGreene@colliergov.net]
Sent: Tuesday, September 15, 20098:54 AM
To: Patricia L. Morgan; Matthes, Marilyn
Subject: RE: Item #1607 9/15/09
Trish,
In my opinion, the Board action on the agenda item is sufficient. Please let me know if you have a different
understanding.
Thanks.
Colleen M. Greene
Assistant County Attorney
(239) 252-8400
Fax (239) 252-6300
From: Patricia L. Morgan [mailto:patricia.morgan@collierclerk.com]
Sent: Tuesday, September 15, 20098:24 AM
To: matthesmarilyn
Cc: GreeneColleen
Subject: Item #16079/15/09
Good Morning,
Will there be a resolution submitted to formally adopt the Library Long Range and Technology Plans
for the libraries on today's agenda? We will need to know to hold a resolution number for that item if
there is going to be one submitted.
Thank you,
Trish Morgan, BMR Manager
Clerk to the Board and VAB
Minutes and Records Department
(239)252-8399 Phone
(239)252-8408 Fax
patricia. morgan @collierclerk.com
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public
records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO J D ?
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to origmal document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Oftice only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's si ature, draw a line throu h routin lines # 1 throu h #4, co lete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
l. Public Services ;-\ C!.
Kathy Carpenter
2""" ./' ,"'" " C}/l~
. C C 1/...: ~ 1,,1 (rl (,.; ~/Jr A +t t FI]e ~J \..t
3. v:
'r QJ~
4.
5. Sue Pilsun, Ext;\.,utivo Mtlnaget'" Board of County Commissioners lo,
:4=-~Vl K' '-e S"--~ '('
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Marilyn Matthes Phone Number 5933511
Contact
Agenda Date Item was September 15, 2009 Agenda Item Number # 16.D. 7
Approved by the BCC
Type of Document Grant Application (2 copies), Long Range Number of Original 3
Attached Plan (1 copy) Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not
a ro riate. (Initial) A licable)
1. Original document has been signed/initialed for legal sufficiency. (All documents to be MM
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's MM r1 f(
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval of the MM
document or the final ne otiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's MM
si nature and initials are re uired. -
5. In most cases (some contracts are an exception), the original document and this routing slip ~rr
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines! I
6. The document was approved by the BCC on C ~'(enter date) and all changes MM
made during the meeting have been incorpora ed i the attached document. The
Count Attorne 's Office has reviewed the chan es, if a licable.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04. Revised 1.26.05, Revised 2.24.05
16D7
MEMORANDUM
Date: September 25, 2009
To: Marilyn Matthes, Director
Collier County Public Library
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Grant Application and Long Range Plan
Attached please find a copy of the Resolution and an original lease
agreement as referenced above, (Item #16D7) adopted/approved by the
Board of County Commissioners on Tuesday, September 15, 2009.
The Minutes and Records Department has kept the original document for
the official records of the Board of County Commissioners.
If you should have any questions, please feel free to contact me at
252-8411.
Thank you.
Attachment (1)
.
;... .
l6D?
COLLIER COUNTY PUBLIC LIBRARY
Long Range Plan
2006 - 2011*
Technology Long Range Plan
2009 - 2012
Page 13
Current Year Action Plan - 2010
Page 12
September 2009
* Long Range Plan has not been updated since 2006.
Only the Technology LRP and Current Year Action Plans are updated annually.
16D7
INTRODUCTION
The Collier County Public Library is required by the State Library of Florida to develop and update
a planning document that clearly delineates the Library's role in Collier County. This long-range plan
needs to be updated on an annual basis, and is to include the long-range plans for services, facilities
and technology. It also includes the 'current year action plan' that emphasizes projects for FYOlO.
The Long-Range Plan for Technology is also required in order for the Library to receive Federal E-
Rate funds.
The following document has been developed to meet these requirements and to provide basic
planning information and guidance for Collier County Public Library.
Collier County Public LIbrary Long Range and Technology Plan . September 2009 2
.16D7 ,
I. MISSION STATEMENT
The Collier County Public Library will systematically collect, organize and disseminate in a timely and
cost effective manner, a select collection of print and non-print materials, and services for the
informational, educational, recreational and cultural needs of the residents of Collier County.
Additionally, the Collier County Public Library will provide courteous, knowledgeable and effective
customer service in meeting the informational, educational and recreational needs of our community
that exceeds expectations.
II. BACKGROUND INFORMATION
The Library Advisory Board and the Board of County Commissioners approved the last Long Range
Plan, in 2005. Annually, they have also approved the Current Year Action Plans to maintain the
plan.
Also approved as part of the Long Range Plan, was the concept of Regional Libraries for Collier
County. Regional Library Services Centers 'were intended to provide a wider range of library
coverage to a heavily populated area or to clustered geographical areas within a fast growing or
changing population base. The idea was to replace the need for several dependent neighborhood
branches with one independent Regional Library Service Center, thus reducing the system's overall
operating costs.' 'In the standard American model, a neighborhood branch should provide 0.6 square
feet of space per capita for the identified population, have a service area not exceed a 3 mile
radius, and be staffed by 1 professional for each 10,000 people served, with 3 non professional
positions supporting the professional slot. The branch should own 2 books per capita and provide 6
day service. While this definition is somewhat static, it has been the basic model used by the
Library profession for the past 15 years. It has for much of the country been efficient, effective
and highly useful in creating a network of public Libraries which are unrivaled in the world.' (CCPL,
Long Range Plan 1996: The Role of Regional Libraries in a Developing System, p. 22)
'Using standards for full service Library centers advocated by Joseph Wheeler and Herbert
Goldhor in their work 'Practical Administration of Public Libraries, the Kansas City Libraries
developed the following standards for its Regional Libraries:'
Po ulation of Service Area 40-70,000
Service Area 5 mile radius
Location Hea traffic area or lar e rocer stores
Size 15,000 - 25,000 s uare feet
Hours Minimum of 69 hours er week
Parkin 100 s aces
Collier County Public Library Long Range and Technology Plan . September 2009 3
16D7
50,000 - 75,000 volumes
125 - 150 seats
Staff in 4 rofessionals, 12 non- rofessionals
(Collier County Public Library- Long Range Plan 1996: The Role of Regional LIbraries in a Developing
System, p. 23)
Also as part of this Long Range Plan, the Library Advisory Board and the Library Director described
Collier County Public Library as a three-tiered system. The first tier is the Central facility, or the
Headquarters Library. It is maintained and modernized, and functions as the reference center and
as a repository for the Library system. The second tier is composed of two Regional Centers, one in
the northern part of the county and the other in the southern part of the county. Each regional
center would be large enough to handle the growing populations in these areas, yet would have 25'10 _
30'10 less staff than several neighborhood branch libraries. And the third tier is composed of the
neighborhood and community branches of Vanderbilt Beach, Estates, Golden Gate, Everglades City,
Marco Island, East Naples and Immokalee Branch Libraries. These neighborhood facilities will
remain stable, but no new neighborhood libraries will be constructed. When the South Regional
opens, the East Naples Branch could be moved or eliminated, depending on population growth in that
part of the County.
Since the LRP was adopted in 1996, the North Regional Library was built on Airport-Pulling Road and
Orange Blossom Drive. The Board of County Commissioners designated it as the Headquarters
Library, transforming the former Headquarters Library on Central Avenue into Naples Regional.
Circulation of the new Headquarters Library has exceeded all expectations, and surpasses each
month the circulation of the Naples Branch.
In FY2006, construction planning discussions led the Library to conclude that we need a slightly
different structural model than the three-tiered system discussed above. A two-tiered system
seems more logical for Collier County and would consist of regional and neighborhood libraries.
Regional libraries vary in size from 30,000 square feet to 80,000 square feet. A Librarian, with
Masters of Library Science degree, supervises each regional library, including the Children's,
Circulation and Reference departments. A sufficient number of support staff members are
assigned in order to provide appropriate service to the region for a total of 60-64 hours, 6-7 days a
week. At no time will a regional library be staffed with less than 4 staff members. A regional
library mayor may not be open on Sundays.
Regional libraries contain large materials collections and provide some area of specialization not
found in neighborhood branches.
These are the current and planned regional libraries:
a. Headquarters Library (42,000 sq. ft.)
i. Includes Library Administration
II. Includes centralized materials purchasing and processing
iii. Large enough for growing populations within 5 - 10 miles
IV. 25 - 30'10 fewer staff than 3 neighborhood libraries
Collier County Public LIbrary Long Range and Technology Plan . September 2009 4
16D7
b. Naples Branch (35,800 sq. ft.)
I. Large enough for growing populations within 5 - 10 miles
ii. 25 - 30i'0 fewer staff than 3 neighborhood libraries
i i i. Provides system repository for library system
1. Shelving to house 'last copies' and less popular but needed research
materials
IV. Functions as the main Reference Center for the system
1. Has larger print Reference collection than other regionals
v. Location of Genealogy Collection
c. South Regional Library (Construction estimate of 30,000 sq. ft.)
I. Large enough for growing populations within 5 - 10 miles
ii. 25 - 30% fewer staff than 3 neighborhood libraries
iii. Site of largest meeting/multi-purpose room, to hold 250 people
iv. Site has potential to double size of the library
d. Orange Tree Regional Library (Planning estimate of initial building size of 30,000 sq. ft.)
I. Large enough for growing populations within 5 - lOmiles
ii. 25 - 30i'0 fewer staff than 3 neighborhood libraries
i i i. Unknown specialization-to be designated in the future
e. Immokalee Regional Library (Planning estimate of final size of 33,000 sq. ft.)
I. Large enough for growing populations within 5 - 10 miles
ii. 25 - 30% fewer staff than 3 neighborhood libraries
iii. Unknown specialization-to be designated in the future
Neighborhood libraries vary in size from 10,000 square feet to 29,000 square feet. A Librarian,
with Masters of Library Science degree, supervises each branch library. The assistant manager of
each facility is the Children's Librarian or upper level clerical employee. A sufficient number of
support staff members are assigned in order to provide appropriate service to the neighborhood
for a total of 60 hours, 6 days a week. At no time will a branch be staffed with less than 2 staff
members, with 3 staff members preferred.
These are the current and anticipated neighborhood libraries:
a. Vanderbilt Beach (7,000 sq. ft.)
I. Is landlocked. Cannot be expanded beyond current 7,000 sq. ft.
b. Estates (11,182 sq. ft.)
I. Can be expanded to an estimated 21,000 sq. ft. No timeline yet determined.
c. Golden Gate (17,000 sq. ft. in construction planning & 7,000 sq. ft. existing building.)
I. Is landlocked. Cannot be expanded beyond current building plans to 24,000
sq. ft., within 2 buildings. (Replacement of existing building with an addition
to the 17,000 sq. ft. building is desired.)
d. Everglades City (900 sq. ft.)
Collier County Public Library Long Range and Technology Plan . September 2009 5
16D?
I. Needs to increase from 900 sq. ft. to approximately 3-5,000 sq. ft., due to
its distance from any other branch library.
e. Marco Island (12,345 sq. ft. with 4,000 sq. ft. meeting room planned)
I. Will be landlocked after current meeting room addition is completed.
ii. Will be approximately 16,000 sq. ft.
f. East Naples (6,600 sq. ft.)
i. Building is landlocked at 6,600 sq. ft. Consideration will be given to either
moving to another location or closing this facility after the South Regional
Library is built.
g. Immokalee (8,000 sq. ft.)
I. Building will need to be expanded to 33,000 sq. ft. and converted to a
regional library in order to provide service for future population growth in
Immokalee. The library will need to work with both the Health Department
and the Parks & Recreation Department to plan adequate parking for this
size of building and the entire site.
ii. Consideration can also be given to locating a shared library in southern
Hendry County. An interlocal agreement would be needed.
h. Fiddlers Creek (suggested at 10,000 sq. ft.)
I. 3.6-acre lot is being donated by developer. Lot could be sold to build in
another, more appropriate location.
Current State of the Library:
Materials circulation has threatened to surpass the 3 million mark for several years. Both planned
and unanticipated closings have kept circulation relatively stagnant. These closings have included
interior renovation projects, automation migration, and hurricane closings. The Everglades City
Branch closed for approximately 7 months after Hurricane Wilma came through. We anticipate
again hovering around the 3 million item mark again in FY2006.
Library funding comes from local property taxes, impact fees paid by new construction, State Aid
to Libraries, occasional Library Services and Technology grants, E-rate reimbursements for
technology expenditures, Friends of the Library donations, and gifts from individuals. The Library
competes with other county government agencies for funding, but has enjoyed strong support of
County Administration and the Board of County Commissioners for the last 10-15 years.
The Library participates in the Southwest Florida Library Network (SWFLN), taking advantage of
the many continuing educational programs offered. Reciprocal borrowing agreements enable Collier
residents to use libraries in other parts of Southwest Florida that they would normally have to pay
to use. The 'Anywhere Anytime Library', through SWFLN and the Tampa Bay Library Consortium
(TBLC), enables Collier residents to directly request books from Tampa area libraries and from
libraries throughout south Florida. 'IBorrow' is replacing this service. Currently the changes to both
IBorrow and CCPL's automation system have disrupted this popular service. Both vendors are
working to correct the situation.
Collier County Public Library Long Range and Technology Plan . September 2009 6
16D?
The State Library of Florida's' Virtual Library/project greatly enhances the information options for
Collier residents. The funding of the statewide information databases, include Gale's Info Trac
enable Collier residents to research magazine articles from their homes and offices, as well as from
Library computers.
Collier County Public Library
Compared to Florida Libraries**
* Standard: 1 professional and 3 non-professionals per tO,OOO citizens. (ALA)
** FY04 Statistics at: (latest published statistics for Florida LIbraries)
http://dlis.dos.state. fl.us/bld/research office/2005LibrarvDirectory /
~ s:: 5 L ~.::! ~ QI L 't III ] ~:3 ~
>- >- .2 +- L a 9! a .-.- '- QI QI QI a ! QI..Q A' '_
L E +- +-.- QI +- - +- +- a.. +- >- La..+- L'" E ... +-
a s:: a] a...- III ,- ..2 a ..2 ~ 0 a .- QI ~ E E ..... ~ ..2
ii:::I :; QlIII8-.x8- ::IU ::Ia.."a::lt8- ..Q-oEO- ::I
:.:i ~ ~ go ~ QI U g U .~ ~ .~ E ~ QI U ~ ~ U ." ~ .~
U) Q.. W en ua.. U QI..... ZQI&QI QI U
Osceola 225,816 25.46 1.37 2.96 6,853 0.39 97.5 90.3 668,180
St. 226,216 16.84 1.35 3.02 8,863 0.37 77 90.5 682,434
Lucie
Alachua 236,174 46.24 3.16 11.09 14,122 0.57 185.55 94.5 2,620,265
Leon 263,896 23.16 2.29 7.84 17,836 0.48 116 105.6 2,068,968
Manatee 295,242 19.85 1.24 5.28 20,051 0.33 77.75 118.1 1,558,989
Sarasot 358,307 23.16 2.47 7.99 20,686 0.54 138.47 143.3 2,864,401
a
Pasco 389,776 15.41 1.51 4.83 15,864 0.25 118.75 155.9 1,883,816
Volusia 484,261 21.93 1.68 9.57 25.196 0.47 184 193.7 4,636,025
Lee 521,253 44.54 2.02 6.94 14,332 0.37 252.5 208.5 3,618,912
Brevard 521,422 28.19 2.34 8.63 16,138 0.69 278.88 208.6 4,500,469
The Library has been challenged by the tremendous growth of population in the County. As is
apparent from the following chart, the Library plans must include the seasonal population, as well as
the year-round residents.
FY96 FYOO FYOl FY02 FY03 FY04 FY05 FY06
Population* 193,036 235,645 257,926 270,667 299.479 314,160 328,700 335.422
Peak
Season
Population* -- 350,744 367,605 384,276 405,623 424,740 443,673 465,274
Collier County Public LIbrary Long Range and Technology Plan . September 2009 7
16
Weighted
Average 288,556 302,656 316,649 334,506 350,651 366,641 405,001
Po ulation* --
Circulation 1,553,568 2,102,388 2,281,400 2,485,314 2,791,638 2,877,188 2,858,658 2,900,000
. Population Statistics: Collier County Comprehensive Planning Section
III. Library Roles
Using the Public Library Development Program 'Planning & Role Setting for Public Libraries' the
Library has identified three major service roles that it plays in the community. They have been,
however, modified to fit the needs of local residents. These roles are:
A. Popular Materials Library
For many people, reading is an important recreational activity. The Public Library must feature a
wide selection of current, high demand, high interest materials in a variety of formats for users of
all ages. The Library must also actively promote and encourage the use of these resources.
B. Children's Door to Learning and Reading Enjoyment
The Library encourages young children to develop an interest in reading and learning through our
children's services departments, providing programs, materials and activities for parents, children,
and child-care providers.
C. General Information Center, including Reference, Information and Referral, and
Literacy
The Library actively provides timely, accurate, and useful information for community residents in
their pursuit of job-related and personal interests. Programs include regular reference desk
service, telephone and e-mail reference, an I & R program, and literacy programs.
IV. Goals and Objectives
GOAL 1: Customers will be able to request assistance of a well-trained
Library Staff to provide service needed.
A. Popular Materials Role Staffing Objectives:
1. Increase circulation staff to meet level recommended by American Library
Association: 1 professional and 3 paraprofessionals per 10,000 citizens.
2. Provide on-going training and career path incentives for all employees.
3. Evaluate salaries and request adjustments with Human Resources.
4. Work with Friends to provide funds for continuing education.
Collier County Public Library Long Range and Technology Plan . September 2009 8
16D7 1
5. Ensure salaries are within appropriate market ranges.
6. Provide customer service training.
7. Provide volunteer opportunities and training.
8. Provide automation support for patron accounts and remote access.
B. Children's Door to Learning and Reading Enjoyment Staffing Objectives:
1. Provide at least one children's staff member at each location, with major
children's departments staffed at higher levels.
2. Provide on-going training and career path incentives for all employees.
3. Evaluate salaries and request adjustments with Human Resources.
4. Work with Friends to provide funds for continuing education.
5. Ensure salaries are within appropriate market ranges.
6. Provide customer service training.
7. Provide volunteer opportunities and training.
8. Provide automation support for children's computers and audiovisual needs.
C. General Information Center, including Reference, Information and Referral, and
Literacy Staffing Objectives:
1. Increase professional staff to meet level recommended by American Library
Association: 1 professional and 3 paraprofessionals per 10,000 citizens.
2. Provide on-going training and career path incentives for all employees.
3. Evaluate salaries and request adjustments with Human Resources.
4. Work with Friends to provide funds for continuing education.
5. Ensure salaries are within appropriate market ranges.
6. Provide customer service training.
7. Provide volunteer opportunities and training.
8. Provide training in use of legal resources.
9. Provide specialized genealogical training.
10. Provide adequate support for Literacy and I & R programs.
11. Provide policies to manage resources, such as Internet policies, security
policies.
12. Provide reference training for non-reference librarians.
GOAL 2: Customers will have access to adequate library materials to meet their
educational, recreational and informational needs.
A. Popular Materials Role Materials Objectives:
1. Budget will support purchase of materials in sufficient quantities to ensure
that patrons do not experience excessive waits for materials.
Collier County Public Library Long Range and Technology Plan . September 2009 9
16D7
. Additional popular materials will be purchased when there are more than 5
requests for each title owned by the library.
2. Library will continue to participate in the Anywhere Anytime Library.
3. Library will start patron-initiated Interlibrary Loans via an on-line request
form.
4. Library will continue to participate in SWFLN's Reciprocal Borrowing project.
5. Library staff will publicize 'Net Library'.
6. Library staff will continue to offer classes in using the Library's on-line
database resources.
7. The library will explore new formats of materials as they are available and
consider discontinuing obsolete formats when appropriate.
8. The library will provide security and inventory control of materials to the
extent that funding is available.
9. Circulation policies will facilitate use by the public.
10. Periodicals and newspapers will be available for the public.
11. Purchasing priorities will support use of popular materials.
12. Mail-a-book, jail programs and nursing home programs will provide appropriate
materials to their audiences.
13. Community-specific collections will be considered.
14. Adult programming will enhance use of and encourage use of library materials.
15. Data-stream enhancements to the public web page will be considered.
B. Children's Door to Learning and Reading Enjoyment Materials Objectives:
1. Children's programming will enhance and encourage use of library materials.
2. Budget shall provide new and replacement books for children at least equal to
their overall circulation within the system.
3. Children's staff members will visit local schools, providing information and
encouragement to visit public libraries.
4. Electronic resources for children will be provided in every library.
5. Children's website will be maintained with current program information.
6. Staff will use website to market services and materials to children, their
parents and caregivers.
C. General Information Center, including Reference, Information and Referral, and
Literacy Materials Objectives:
1. Provide adult and reference programs that enhance and encourage the use of
library materials.
2. Ensure timely receipt of current reference materials.
3. Ensure reference materials are available, either in print or through on-line
resources.
Collier County Public LIbrary Long Range and Technology Plan . September 2009 10
l6D7
4. Evaluate the growth management criteria for books per capita.
5. Ensure materials to support literacy programs are available.
6. Market services such as Anywhere Anytime Library, Interlibrary Loan,
Information & Referral.
7. Ensure collection security.
GOAL 3: Customers will find adequate facilities and equipment at all
libraries.
A. Popular Materials Role Facilities Objectives:
1. Library facilities will meet the growth management requirements.
2. Impact fee revenues will be sufficient build facilities and renovate existing
ones.
3. Facilities will be safe, welcoming, and well-maintained buildings.
4. Library will budget for building repair and maintenance.
5. The automation equipment and infrastructure will support the needs of patrons
and staff.
6. Funds will be budgeted to replace equipment according to schedule.
7. New technologies will be considered to replace existing infrastructure.
8. New facilities will be planned for high growth areas.
9. Assistive devices will make library facilities and materials easier for all to use.
10. Size and quantity of delivery vehicles will be adequate to transport materials
and equipment as needed.
B. Children's Door to Learning and Reading Enjoyment Facilities Objectives
1. Adequate office space will be provided for children's staff in new facilities.
2. Program facilities will be provided for children's programs at new and renovated
facilities.
3. Children's-use computers will be available at all facilities.
4. Library will maintain a vehicle to be used in children's outreach programming.
C. General Information Center, including Reference, Information and Referral, and
Literacy Facilities Objectives:
1. Naples Branch book collections and reference departments will be 'more user
friendly'.
2. An automated Internet and printing control system will be considered.
3. Budget plans for replacing the Gates computer lab will be made.
4. Literacy workstations will be added where appropriate.
5. Additional equipment will be considered for public relations and marketing.
6. Appropriate equipment will be provided for Immokalee's I & R program.
Collier County Public LIbrary Long Range and Technology Plan . September 2009 11
16D?
7. Reference will consider appropriate distance software to expand services.
8. Drive-up windows will be considered for new construction.
FYI0 CURRENT YEAR ACTION PLAN
Collier County Public Library
In FYIO, the Library will concentrate on the following:
. Refine PC management and reservation system.
. Evaluate self-check circulation systems, determine if funds are available and
purchase if appropriate.
. Provide on-going training and career path incentives for all employees.
. Provide training for all staff in Part 2 of the Customer Service Training
Program.
. Encourage patrons to select email notification option.
. Schedule staff to attend ALA, FLA and other conferences.
. Complete transition to I-Borrow replacement-if available.
. Promote patron-initiated Interlibrary Loans through on-line catalog.
. Continue public programs.
. Feature Children's website in library programs.
. Complete construction grant reports.
. Encourage staff to take advantage of training opportunities with SWFLN and
the County.
. Continue collection development for new South Regional Library.
. Complete Marco Island Rose Hall construction.
. Review and revise Library Policies, to include use of new meeting rooms at
Golden Gate Branch and South Regional.
. Start PLA Planning Process or strategic planning.
. Continue to expand downloadable audio books.
. Evaluate and expand Library workgroups.
. Schedule additional Millennium training for staff.
. Work with Community Foundation on joint-use facility, the Senior Resource
Center.
. Consider LST A Grant for vision equipment for Senior Resource Center.
. Partner with State Library and FGCU on any Broadband Stimulus projects.
Collier County Public Library Long Range and Technology Plan . September 2009 12
16D7
Collier County Public Library
TECHNOLOGY LONG RANGE PLAN
September 2009
I. Introduction
In order to maintain a competitive position in the area of information services and to provide a high
standard of public service, Collier County Public Library must offer a wide range of electronic
services, as well as traditional print and audiovisual services. This Technology Plan is intended to
supplement the Library's Long Range Plan, September 2006, as well as provide guidance in planning
for electronic information services, appropriate hardware, software, and telecommunications
infrastructure to deliver these services.
II. Library Vision Statement
The Collier County Public Library recognizes the growing importance of technology in the provision
of information services to our customers. With technological innovations, the Library can more
readily provide access to a select collection of print and non-print materials, and services for the
informational, educational, recreational and cultural needs of the residents of Collier County.
Customers will be able to access, exchange, and analyze information readily from electronic sources,
which accommodate different learning styles. The Library also recognizes that not all users are
comfortable with technology, and seeks to provide appropriate services to all users.
III. Library Mission Statement
The Collier County Public Library will systematically collect, organize and disseminate in a timely and
cost effective manner, a select collection of print and non-print materials, and services for the
informationa'- educationa'- recreational and cultural needs of the residents of Collier County.
Additionally, the Collier County Public Library will provide courteous, knowledgeable and effective
customer service in meeting the informationa'- educational and recreational needs of our community,
and will strive to exceed community expectations.
IV. Information Technology Assessment
A. Current Inventory of Equipment and Services
1. Current Computer Inventory
a. Staff Computers - 109
b. Public Use Computers - 158
c. Library Children's Computers - 14
d. Gates Children's Lab - 10
Collier County Public Library Long Range and Technology Plan . September 2009 13
16D?
e. Literacy Computers - 4
2. Telecommunications Services and Internet Access (Current)
a. Host - 100 Mbps Ethernet Host
b. Headquarters - 20 Mbps Internet Access
c. Vanderbilt Beach, Naples Regional, Golden Gate, Immokalee, East Naples, Estates
Branch, South Regional, Marco Island Branch - 10 Mbps Internet Access at each
location.
d. Everglades City - 1.5 Mbps Frame Relay
e. Headquarters to County Administration - 20 Mbps Internet Access
3. Network Equipment a. Servers
-- Sun - Sunfire V240 -- Catalog and Circulation Server
-- HP Proliant DL-360 (2) - Mail Server / Public-Staff - Collier Friends
-- Dell PowerEdge 1600 - DNS Server
-- HP Proliant DL-160 - CCPL Updates, Print Server
a. Routers
I. Cisco 2821 - Internet router
ii. Cisco 3825 - WAN router: Branches connect here
iii. Cisco 25xx - Each Branch has this router (all scheduled for retirement)
b. Switches
I. Cisco Catalyst 3500, 24 port
II. Netgear F2750T2, 48 port
i i i. Netgear GS716T, 16 port (for Services outside firewall-Servers)
iv. Netgear FS726T, 2 each, 24 port
c. Firewall:
I. Cisco 5510 ASA
4. Internal connections
i. Cat 5 wiring used throughout all libraries
B. An Assessment of the Telecommunications Services, Hardware, Software, and other
Services:
All libraries currently have adequate internal data wiring and electrical service for existing
computers. Should the Library be able to add public-use computers, additional data and electrical
outlets would be needed. As new facilities are built, CAT 6, or current standard for wiring is
specified in construction documents. Connections to buildings are fiber. Public-use Wi-Fi is available
through Comcast connections. As computers are added to a facility, automation staff evaluates the
level of frame relay service and recommends increases as needed.
All areas of the library are using technology to a major extent. All cataloging, circulation,
reference, interlibrary loan and administrative functions make extensive use of technology. Staff
Collier County Public LIbrary Long Range and Technology Plan . September 2009 14
16D7
has emphasized providing services via the Library's web page. Patrons can use the web page to
check on materials on loan; to renew materials; to reserve materials; and to view program schedules,
hours, locations, and make comments. Additionally, patrons may ask reference questions and request
interlibrary loan materials via the web page. The Library also sends out an occasional electronic
newsletter to those who indicate they would like to receive it.
All library locations provide public Internet access and access to commercial databases, via filtered
workstations. Separate computers are provided for patron access to the library catalog, to ensure
they are available when needed. The Library did install EnvisionWare, a public-use computer
management system, in FY2009. The Library is currently evaluating the additions of self-check-out
stations.
The Library has offers wireless Internet access at all libraries, except the Everglades City Branch.
Comcast provides connections at no charge to public libraries, so the cost of the project has been
minimal-but very popular. As people try to manage financially in the current economic downturn, we
find more people using Library computers and the Library's wireless Internet connection. The
service is popular, and often the connections slow down do to the large numbers using the service.
Comcast could not provide Internet access to the East Naples Branch Library. An Embarq DSL line
was installed to provide wireless at that building. As we upgrade network connections, we will
consider other alternatives for wireless access.
The Library has a computer lab at the Estates Branch Library, funded by the Gates Foundation. The
full MicrosoffTM Office Suite of Programs and educational games are available for use in the lab, as
well as Internet access and hands-on classes in computer usage. The Library received a $31,500
grant to replace these computers, and did so in December 2006.
River Park Community Center also has a computer lab for the public to use. The computers were
originally funded by a State Library grant, in cooperation with the City of Naples and the
Macedonia Missionary Baptist Church. Since the Center is only a few blocks from the Naples Branch
Library, staff refers the public to the Center for word processing and longer use sessions than are
available at the Naples Branch. The Library continues to provide Internet Access support to this
computer lab, and Library Staff members teach classes there. The City of Naples has replaced the
computers at this facility.
C. Professional Development:
All staff members receive training in using the Library's equipment and resources. All new hires go
through an orientation that includes a technology assessment, though a hiring freeze has limited
the number of new employees. Training is partially planned based on this assessment. Staff
members receive specific training in using technology in their primary job assignments from their
supervisors or the supervisor's designee.
The Library intends to arrange for additional automation system training for staff in Collier County.
The staff members most familiar with our Innovative Interfaces Inc. Millennium system no longer
Collier County Public Library Long Range and Technology Plan . September 2009 15
16D?
work for the Library-and have not been replaced due to the hiring freeze. In order to maximize
the use of the system and provide better management data, additional report training is needed.
Formal continuing education training is required and encouraged for all levels of employees. The
Library assumes all expenses incurred to provide job related training to all employees. Training is
available through:
. Collier County Public Library Automation Department
. Collier County Information Technology Department
. Southwest Florida Library Network
. Element K, on-line tutorials
. Staff taught workshops
. Reference Department Classes
Classes include using the Internet, setting up e-mail accounts, using Genealogical resources,
commercial databases, First Search, Excel, Word, and others.
Generally, most library staff members are capable of using technology to the extent required by
their jobs. As in any organization, some are more comfortable with technology than others.
Sometimes the public expects staff to 'know everything there is to know' about computers and the
Internet. Unfortunately, staff does get frustrated when the public has this expectation. Staff
provides as many classes in the use of technology as possible, taking into consideration that all have
other responsibilities.
C. Current budget
The Library is governed by Collier County, with the majority of operating funds coming from local
property taxes. In addition, the Library generally qualifies annually for State Aid to Libraries.
Construction and library books are paid for with Impact Fees that are imposed on new residential
construction to help pay for 'infrastructure'. The Library also receives generous donations from the
local community and the Friends of the Library. In FY07-08, the Library qualified to receive over
$80,000 in E-rate support. These funds were used to purchase additional computers and peripheral
equipment and to pay increased costs of expanded bandwidth capacity. The funds were also used to
purchase EnvisionWare, a PC management product.
Technology Related Budget for FYI0
October 1, 2009- Se tember 30, 2010
I'
$150,500 $111,500 $235,000 $ 16,000
* County has assumed financial responsibtlity for 50% of Staff Training.
Collier County Public Library Long Range and Technology Plan . September 2009 16
16D?
D. Needs Assessment
With the ILS system and stable network links in place, the Library will focus on four areas for
improvement in FY09:
1. Standardization of PC's and software. A staff workgroup is evaluating needs of staff and
the public.
2. Stability . Staff and public PC's are vulnerable to a growing array of threats from the
Internet and other malicious sources. Effort will be taken to make the systems harder to
change or compromise. When possible, self-healing software tools will make it easier for an
affected system to be fixed.
3. Staff Training. The best computers and software are still only tools for people to use.
Classes on common technology, such as MS Office and Windows, will enable our staff to feel
more comfortable, be more productive, and offer more help to patrons.
4. Ease of Maintenance. In conjunction with the three above tasks, we will strive to make
the Library's PC's easier to upgrade and service. When possible, automatic tools will deliver
needed updates, eliminating the need for individual attention.
As a result of the Innovations Workgroup efforts in 2008, the Library did implement EnvisionWare,
a PC management system. In 2009, the workgroup wi II concentrate on evaluation of self-check units.
Staff and public-use computers are being replaced with new models; additional laptops are being
purchased to use in staff and public computer classes; and training is being planned for those staff
needing to improve general personal computer skills.
We believe equipment, funding, and training are all in place to ensure a successful year that includes
implementation of the new library projects.
V. Technology Goals and Objectives and Timeline for Implementation
A. To provide the most appropriate electronic information delivery system for patrons.
1. FYI0
. Consider and implement new components of the new library automation
system, as funds and staff time are available.
. Continue to evaluate commercial databases offered to the public, adding and
deleting products as appropriate.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their technology needs that are appropriately handled by the
public library.
. Provide public training on use of commercial databases.
. Continue to provide special training programs for other County departments
and school students in use of commercial databases.
. Provide public training in use of Library website and the websites of other
County departments.
. Continue and expand staff and public training.
Collier County Public Library Long Range and Technology Plan . September 2009 17
. .
. Implement any public service features made available by automation !s~mD 7
. Evaluate self-check units.
. Publicize and expand downloadable audio books.
a. Consider download stations at each Library.
2. FYll
. Implement any parts of ILS, if not completed.
. Evaluate commercial databases offered to the public.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their needs.
. Provide public training on use of automation system.
. Provide public training on use of commercial databases.
. Provide public training in use of Library website.
3. FY12
. Provide public training on use of automation system.
. Provide public training on use of commercial databases.
. Evaluate commercial databases offered to the public.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their needs.
. Provide public training in use of Library website.
. Evaluate and implement any new technologies if appropriate.
B. To evaluate and purchase new and changing technology to meet public demand.
1. FYlO
. Implement better security and maintenance systems on PCs.
. Explore and implement new options as we install components of the automation
system.
. Evaluate self-checks.
. Consider and evaluate thin clients.
. Evaluate any data line options made available through the county network.
2. FYll
. Continue to maximize new automation system.
. Publicize e-book products.
. Evaluate circulation of laptops and e-book readers.
. Set up audio down-load stations at each Library that do not have such service.
3. FY12
. Review any technology innovations or trends.
. Consider RFID (Radio Frequency Identification) for circulation.
. Ensure all libraries have adequate numbers of self-checks.
Collier County Public LIbrary Long Range and Technology Plan . September 2009 18
. . .
C. To connect to relevant information sources outside the library. 16D7
1. FY10
. Evaluate commercial databases offered to the public.
. Refine 'Web Bridge' product as part of new automation system.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their needs.
. Participate with any State Library selection process.
. Implement IBorrow replacement (if any).
. Start to construct an 'ebranch'.
2. FYll
. Evaluate commercial databases offered to the public.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their needs.
. Work with any State Library or Library consortium projects, such as Virtual
Reference.
. Refine 'ebranch'.
3. FY12
. Evaluate commercial databases offered to the public.
. Evaluate usage statistics of current database subscriptions.
. Survey public on their needs.
D. To train staff and educate the public in all forms of electronic information literacy.
1. FY 10
. Provide public training on use of commercial databases, including classes
taught by vendors and volunteers.
. Continue to provide special training programs for other County departments
and school students in use of commercial databases.
. Provide training to students on Tutor.com at the Immokalee Branch.
. Provide public training in use of Library website.
. Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab.
. Add training classes on use of WestLaw.
. Keep separate statistics on technology training for staff and the public.
. Provide public training on e-government options.
2. FYll
. Provide public training on use of commercial databases, including classes
taught by vendors and volunteers.
. Continue to provide special training programs for other County departments
and school students in use of commercial databases.
. Provide public training in use of Library website.
Collier County Public Library Long Range and Technology Plan . September 2009 19
.
16D7
. Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab.
. Continue training classes on use of WestLaw.
. Add any training classes for new database subscriptions.
. Evaluate training statistics and use to develop new programs.
. Expand training at new Golden Gate Branch.
3. FY012
. Provide public training on use of commercial databases.
. Continue to provide special training programs for other County departments
and school students in use of commercial databases.
. Provide public training in use of Library website.
. Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab.
. Add any new, relevant training classes for both the public and staff.
. Expand training at new South Regional Library.
VI. Budget Planning
Budget requests of Collier County are reviewed on an annual basis. These requests have generally
reflected a 4-6% annual increase. Currently, however, the Library anticipates receiving less local
support for equipment replacement, and possibly for electronic resources. In FYlO, the Library will
not have to discontinue any database subscriptions. There are no guarantees for succeeding years.
Projected Technology Related Budget for FYI0, FYl1, FY12
FYlO $150,500 $111,500 $235,000 $ 16,000
FY11 $160,000 $120,000 $235,600 $ 16,000
FY12 $175,000 $125,000 $240,000 $ 16,000
Software & Equipment: The Library is not replacing computers as quickly as before. Additionally,
fewer staff members mean less staff equipment needed.
Maintenance: As the Library purchases less replacement equipment, costs of repairs has increased.
Data/Phone Lines: Library upgraded line speeds in FY09.
Staff Training: The Library has one-third fewer staff to train.
VII. EVALUATION
Evaluation will be based on current quantitative statistics methods, including the number of users
of particular services; the number of training sessions and participants; and any new equipment or
software purchases. Costs, as always, are tracked through the normal County budgetary process,
Collier County Public LIbrary Long Range and Technology Plan . September 2009 20
~ -
.
16D7
and are reviewed monthly to ensure the budget is maintained. Information transfer rates are also
tracked via systems software, with staff reviewing data monthly.
Staff continues to evaluate response time for the III circulation module, response time for the
public using the wired Internet, and availability and response time for the wireless network.
Qualitative information shall be gathered through class evaluation forms and current on-line and in-
person comment activities. Class surveys are conducted for every program the Library presents.
The Library also records technology outcomes data through both formal and informal methods.
User surveys are initiated annually. The automation and other software track usage on a daily basis.
Reports are evaluated to ensure the Library is purchasing materials that users want and that staff
can assist patrons in using the materials provided. Staff is becoming more adept at gathering and
evaluating usage ata.
Automation and administration staff reviews on a monthly basis both quantitative and qualitative
information. Class surveys are reviewed as new classes are scheduled. Decisions are made on the
basis of this information-though changes requiring significant costs may have to wait for the next
budget cycle.
VUI. STAFF RESPONSIBLE FOR ACTIVITIES, ANTICIPATED STAFF NEEDS, AND
REDEFINING STAFF RESPONSIBILITIES
Library automation staff members are responsible for much of the quantitative monitoring. Reports
are provided to Library Administration on a monthly basis. This department consists of three
employees:
. The Library Automation Specialist is responsible for running the automation system and
network;
. Tech Support Professional is responsible for ordering equipment and supplies, installing
software on the desktop, assisting with training;
. The Library Technology Specialist is responsible for trouble shooting PCs and installing
software at the direction of the Tech Support Professional.
They also make recommendations for equipment upgrades, test specific software and hardware, and
evaluate new products.
Library Reference and Branch librarians evaluate new software and hardware, making purchasing
recommendations to Library administration. These staff members provide the core of public and
staff training on the use of the Library's web page, the commercial databases, and the Internet.
Both the Digital and Innovations Workgroups also evaluate products for purchase. Their
recommendations have led to eliminating some databases, substituting one product for another,
purchase of electronic message boards, and purchase of a PC management system.
Collier County Public LIbrary Long Range and Technology Plan . September 2009 21
. 26D7
Technical Services librarians and paraprofessionals also provided evaluations of new software prior
to installation. They evaluated the cataloging functions of the new system.
The Library has been successful in adding staff in its 15 years of automation experience. Starting
with no automation staff in 1992, the automation duties were added to those of the Head Cataloger
in 1994. The automation function was separated into a separate position by 1998. The first PC
support staff member was added in 2000, and the second PC support staff member was added in
2002. Currently the Library is under a hiring freeze. We expect this to continue through FY2009.
We can now, however, request on a position-by-position basis, to fill critical positions. Since we only
have 3 technology people, we would request to fill any of those positions should they become vacant.
Other staff changes anticipated include the addition of staff to open the South Regional Library, in
about March 2009. Most of staff handle several responsibilities, especially as the economy changes
and regulation limits tax increase.
IX. Technology Policies
Library Staff, the Library Advisory Board and Library Administration review all policies annually.
When technology and public needs change, our public use policies are reviewed and revised as
needed. Additionally, the Library intends to start the formal Public Library Association Planning
Process, or some type of strategic planning in FY2009, and likely will implement new programs based
on information learned during the process.
Attention will be paid in FY09 to compliance with the E-Rate and Patriot Act requirements for
technology policies. The Library believes it is in compliance, but will conduct a formal review to
ensure that it is.
Library Administration further reviews the Goals as the budget process begins in February.
Anticipated funds available and anticipated expenses for purchase and maintenance are compared
to see if any goals need to be revised.
X. Conclusion
The use of technology has dramatically changed the way Collier County Public Library does business,
as it has for all libraries. Our users are more sophisticated in their ability to use technology, yet we
need to still remember that not everyone has reached high comfort zone with technology. We need
to provide appropriate services to all of our users, whether it is with technology or not. Technology
is one of the ways to provide these services, but is not the end in itself. The provision of
information services to meet the 'informational, education, recreation and cultural needs' of Collier
County residents is our primary mission.
Collier County Public Library Long Range and Technology Plan . September 2009 22
. .
.
BOARD OF COUNTY COMMISSIONERS, 16D7
COLLIER COUN , FLORIDA
By: .J~
Donna iala, Chairman
d.,(\.;'';:'', "\ \ lY\ :.lO t)~(
Assistant County Attorney
Collier County Public LIbrary Long Range and Technology Plan . September 2009 23
16D7
Florida Department of State, Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) Collier County Board of County Commissioners
(Name of library governing body)
Governing body for Collier County Public Library
(Name of library)
hereby makes application and certifies eligibility for receipt of grants authorized under
Chapter 257, Florida StatutesL and guidelines for the State Aid to Libraries Grant Program.
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this
agreement in full compliance with the terms and conditions of Chapter 257, Florida
Statutes, and guidelines for the State Aid to Libraries Grant Program. Funds will
not be used for lobbying the Legislature, the judicial branch, or any state agency.
b. Provide the Division of Library and Information Services (DIVISION) with statistical,
narrative, financial, and other reports as requested.
c. Not discriminate against any employee employed in the performance of this
agreement, or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, or marital status. The Grantee
shall insert a similar provision in all subcontracts for services by this agreement.
d. Retain all records for a period of 5 years from the date of submission of the final
project report. If any litigation, claim, negotiation, audit, or other action involving
the records has been started before the expiration of the 5 year period, the records
shall be retained until completion of the action and resolution of all issues which
arise from it, or until the end of the regular 5 year period, whichever is later.
e. In the event that the Grantee expends a total amount of state financial assistance
equal to or in excess of $500,000 in any fiscal year of such grantee, the Grantee
must have a State single or project-specific audit for such fiscal year in accordance
with Section 215.97, Florida Statutes; applicable rules of the Department of
Financial Services; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General. In
determining the state financial assistance expended in its fiscal year, the Grantee
shall consider all sources of state financial assistance, including state financial
assistance received from the Department of State, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal
program matching requirements.
Page 1 of 5
State Aid to Libraries Grant Agreement
Chapter 18-2.011 (2)(a), Florida Administrative Code. Effective xx-xx-xxxx
16D7
In connection with the audit requirements addressed in part e., paragraph 1, the
Grantee shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters
10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General.
If the Grantee expends less than $500,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the grantee expends
less than $500,000 in state financial assistance in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources
(Le., the cost of such an audit must be paid from the grantee's resources
obtained from other than State entities).
Information related to the requirements of Section 215.97, Florida Statutes, (the
Florida Single Audit Act) and related documents may be found at
httos:// aoos. f1dfs.com/fsaa/.
Copies of financial reporting packages required by this agreement shall be
submitted by or on behalf of the Grantee directly to each of the following:
A. The Department of State at the following addresses:
Office of Inspector General
Florida Department of State
Clifton Building, Suite 320
2661 Executive Center Circle
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
f. Identify an individual or position with the authority to make minor modifications to
the application, if necessary, prior to execution of the agreement.
II. The DIVISION agrees to:
a. Provide a grant in accordance with the terms of this agreement in consideration of
the Grantee's performance hereinunder, and contingent upon an annual
appropriation by the Legislature. In the event that the state funds on which this
agreement is dependent are withdrawn, this agreement is terminated and the
DIVISION has no further liability to the Grantee beyond that already incurred by
Page 2 of 5
State Aid to Libraries Grant Agreement
Chapter 18-2.011 (2)(a), Florida Administrative Code, Effective xx-xx-xxxx
16D7
the termination date. In the event of a state revenue shortfall, grants shall be
reduced in accordance with Section 257.195, Florida Statutes.
b. Notify the grantee of the grant award after review and approval of required
documents. The grant amount shall be calculated in accordance with Chapter
257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
c. Distribute grant funds in two payments. The first payment will be requested by the
DIVISION from the Chief Financial Officer upon execution of the agreement. The
remaining payment will be made by June 30.
III. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no
provisions, terms, conditions, or obligations other than those contained herein; and
this agreement shall supersede all previous communications, representation, or
agreements either verbal or written, between the parties. No amendment shall be
effective unless reduced in writing and signed by the parties.
b. The agreement is executed and entered into in the State of Florida, and shall be
construed, performed, and enforced in all respects in accordance with the laws
and rules of the State of Florida. Each party shall perform its obligations
hereunder in accordance with the terms and conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable,
the remainder of the agreement shall remain in full force and effect and such term
or provision shall be deemed stricken. If any matter arising out of this Contract
becomes the subject of litigation, venue shall be in Leon County.
d. No delay or omission to exercise any right, power, or remedy accruing to either
party upon breach or default by either party under this Agreement shall impair any
such right, power, or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default, or any similar breach or
default.
e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to
allow public access to all documents or other materials subject to the provisions of
Chapter 119, Florida Statutes.
f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION
shall not be liable to pay attorney fees, interest, or cost of collection.
g. The DIVISION shall not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants, or employees; nor shall the
Grantee exclude liability for its own acts, omissions to act, or negligence to the
DIVISION. In addition, the Grantee hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the Grantee.
h. The Grantee, other than a Grantee which is the State or agency or subdivision of
the State, agrees to indemnify and hold the DIVISION harmless from and against
any and all claims or demands for damages of any nature, including but not limited
Page 3 of 5
State Aid to Libraries Grant Agreement
Chapter 1 B-2.011 (2)(a), Florida Administrative Code. Effective xx-xx-xxxx
16D7
to personal injury, death, or damage to property, arising out of any activities
performed under this agreement and shall investigate all claims at its own
expense.
i. Neither the State nor any agency or subdivision of the State waives any defense of
sovereign immunity, or increases the limits of its liability, upon entering into a
contractual relationship.
j. The Grantee, its officers, agents, and employees, in performance of this
agreement, shall act in the capacity of an independent contractor and not as an
officer, employee~ or agent of the DIVISION. Under this agreement, Grantee is not
entitled to accrue any benefits of state employment, including retirement benefits
and any other rights or privileges connected with employment in the State Career
Service. Grantee agrees to take such steps as may be necessary to ensure that
each subcontractor of the Grantee will be deemed to be an independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, or
partner of the DIVISION.
k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties,
or obligations under this agreement without the prior written consent of the
DIVISION, whose consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the program. If
the DIVISION approves a transfer of the Grantee's obligations, the Grantee
remains responsible for all work performed and all expenses incurred in
connection with the Agreement. In the event the Legislature transfers the rights,
duties, or obligations of the Department to another governmental entity pursuant to
Section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations
under this agreement shall also be transferred to the successor government entity
as if it were an original party to the agreement.
I. This agreement shall bind the successors, assigns~ and legal representatives of
the Grantee and of any legal entity that succeeds to the obligation of the
DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the
Grantee to fulfill its obligations under the agreement in a timely and satisfactory
manner unless the Grantee demonstrates good cause as to why it cannot fulfill its
obligations. Satisfaction of obligations by Grantee shall be determined by the
DIVISION, based on the terms and conditions imposed on the Grantee in
paragraphs I and III of this agreement and guidelines for the State Aid to Libraries
Grant Program. The DIVISION shall provide Grantee a written notice of default
letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this
agreement, unless the Grantee demonstrates good cause as to why it cannot cure
the default within the prescribed time period. For purposes of this agreement,
"good cause" is defined as circumstances beyond the Grantee's control. Notice
shall be sufficient if it is delivered to the party personally or mailed to its specified
address. In the event of termination of this agreement, the Grantee will be
Page 4 of 5
State Aid to Libraries Grant Agreement
Chapter 18-2.011 (2)(a), Florida Administrative Code. Effective xx-xx-xxxx
16D7
compensated for any work satisfactorily completed prior to notification of
termination.
n. Unless there is a change of address, any notice required by this agreement shall
be delivered to the Division of Library and Information Services, 500 South
Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the
Grantee, to its single library administrative unit. In the event of a change of
address, it is the obligation of the moving party to notify the other party in writing of
the change of address.
IV. The term of this agreement will commence on the date of execution of the grant
agreement.
THE APPUCANT/GRANTEE
THE DIVISION
BOARD OF COUNTY COMMISSIONERS,
COLLIER UNTY, FLORIDA
~~ Florida Department of State
~ Division of Library and Information Services
By:
Typed Name
~ .{ .
Dale
\.~ ~
.t.o t
I l...... . all Division Witness
Approved as to fonn and legal sufficiency:
~~~ Date
o D~U:ty Attorney q. /5 . 0 q
State Aid to Libraries Grant Agreement Page 5 of5
Chapter 18-2.011 (2)(a). Florida Administrative Code. Effective xx-xx-xxxx