Backup Documents 10/13/2009 Item #16E 6EXHIBIT A -I Contract Amendment 1
09 -5295 "Visa Commercial Credit Card"
I 6E 0"
This amendment, dated 2009 to the referenced agreement shall be by and
between the parties to the original Agreement, SunTrust Banks, Inc. (to be referred to as "Bank ") and
Collier County, Florida, (to be referred to as "County" or "Company"
Statement of Understanding
RE: Contract # 09 -5295 - "Visa Commercial Credit Card"
In order to continue the services provided for in the original Contract document referenced above, the
Bank agrees to amend the above referenced Contract by replacing Schedule B to the contract with
Schedule B -I, attached hereto.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Bank and the County have each, respectively, by an authorized person
or agent, hereunder set their hands and seals on the date(s) indicated below.
BANK:
SunTrust Banks, Inc.
_._
By:
Geoffrey Dean, Group Vice President
Accepted: 6L4 2009
For the County:
BOARD OF COUNTY
COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:1�c
Rhonda Tibbetts Project Manager
DEPARTMENT DIREC�yT�O %R
By:
Stephen Y. Arnell
CONTRACT SPECIALIST
B ,
Y
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SCHEDULE B -1
To Visa Commercial Card Agreement
Company: Collier County BCC Date:
Fee Schedules
Card Fees
Item Cost
Card Logo Design (one color, standard )
Waived
Annual Card Fee
Waived
Executive Card Annual Fee
$100
Annual Visa Extra Rewards Fee (Corporate Card Only)
$75, per enrolled card
Cash Advance Fee
3% ($3 minimum /$30 maximum)
Late Fee Central Bill
1 ° WAIVED
Late Fee Individual Bill (Corporate Card Only)
$13 WAIVED
Foreign Transaction Fee
Pass through from Visa (current) 1 %)
Non - Sufficient Fund Fee
$29 each
Copy of Sales Slips & Statements
$3 each
Card Replacement Fee
None
"Rush" Delivery Fee for Card Replacement
$15
Enterprise Spend Platform Technology Fees
Item Cost
ESP Statement Manager
Set-up Fee j $0.00
Per Statement Fee
$0.00
3` Party Data Import Set -up Fee (non- SunTrust) (optional)
$1,000 per 3 Part
3` Part Statement Fee (optional)
$2.00 per active statement (monthly)
ESP Transaction Manager
Single-level Approval Set-up Fee $1-,008 * WAIVED
Multi -level Approval Set-up Fee
$500 * WAIVED
ESP Expense Manager
Set-up Fee $5,000
Per Expense Report Option
$2.00
Per Expense Report
$3.00 **
Per Expense Report without SunTrust Cards end >10% of Reports)
Per Active User Option
Per Active User (1 )
$6.00 per month
Per Active User (1) without SunTrust Cards end >10% of Active Users
$9.00 per month **
ESP Payables Manager
Set-up Fee___ _ _ _ $&,00O WAIVED * * **
ESP Requisition Manager
Set-up Fee $0.00
Per Requisition without SunTrust Cards spend ( >10% of Requisitions)
$0.15 per Requisition * **
Miscellaneous
Custom ETI Development Fee Up to $1,000 per custom ETI
Imaging — Set -up Fee
$1,000
Imaging — per Image Fee
$0.30 per image $100 per month minimum
Professional Services
$100 per hour
* (One-time fee for initial set -up of approval workflow, general ledger configuration, and training.)
** (Applies when greater than 10% of the Expense Reports or greater than 10% of the Active Users submit Expense Reports
without linked SunTrust Card Spend. Fee will be assessed to each Expense Report or each Active User without linked
SunTrust Card Spend.)
* ** (Applies when greater than 10% of the Requisitions generated are not linked to SunTrust Card Transactions. Fee will be
assessed to each Requisition without linked SunTrust Card Spend.)
* * ** ESP Payables Manager only offered on programs with a minimum of $5 million Annual Spend
(1) Active User is a registered user with one or more transactions in the period.
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SCHEDULE B (Continued)
To Visa Commercial Card Agreement
Net -Spend Rebate Program
For purposes of determining the applicable Rebate Rate, the Annual Spend shall include the Annual
Spend generated under this Agreement and the Annual Spend generated under the SunTrust
Commercial Card Agreements of the Participating Entities listed on Schedule C.
In accordance with the table, below, at the end of each rebate period, the Company shall receive a
revenue share of its Net Spend* based upon the following calculation. The Annual Spend shall be the
sum of Purchases and Cash Transactions, less Credits, less Fees, less Past Due Amounts ( "Past Due
Amounts" mean the portion of the outstanding balance as shown on the periodic statements that is not
paid by the payment due date). The Net Spend shall be the Annual Spend less "Cash Transactions"
( "Cash Transactions" mean transactions from financial institutions such as cash advances,
convenience checks, travelers' checks. gift cards; etc.) and Visa Large Ticket transactions. At the end
of each rebate period, the Net Spend Rebate* shall be the Net Spend for the rebate period, multiplied
by the Rebate Rate and reduced by charge -offs (which may carry over to subsequent rebate periods).
Charge -offs mean all amounts that remain unpaid by the Company or Cardholder for a period of 180
days, including personal charges made by the Cardholder or Authorized User.
Rebate periods are yearly (on a 12 -month cycle) commencing on January 1, 2009 and shall continue
for consecutive yearly periods during the term of the Agreement. Rebate payments shall be paid to the
Company by check or ACH within sixty (60) days after the end of each rebate period.
Net Spend Rebate = [Net Spend x Rebate Rate] — [Chargeoffs]
Net Spend = [Annual Spend] — [Visa Large Ticket] — [Cash Transactions]
Annual Spend = [Purchases] + [Cash Transactions] — [Credits] — [Fees] — [Past Due Amounts]
Visa Large Ticket Rebate Program
At the end of each rebate period, the Company shall receive a revenue share of its Visa Large Ticket
transactions based upon the following calculation. The Visa Large Ticket Rebate shall be the sum of
REBATE
RATE
P -Card
P -Card
P -Card
P -Card
P -Card
C -Card
Monthly Bill
Monthly Bill
Monthly Bill
2x Monthly Bill
Weekly Bill
Monthly Bill
Annual Spend
7 day pay
18 day pay
25 day pay
10 day pay
5 day pay
25 day pay
< $1,000,000
0%
0%
0%
0%
0%
0%
$1,000,000 to $5,000,000
0.91%
0.80%
0.73%
0.90%
1.00%
0.65%
$5,000,000 to $10,000,000
1.06%
0.95%
0.88%
1.05%
1.15%
0.75%
$10,000,000 to $25,000,000
1.21%
1.10%
1.03%
1.20%
1.30%
0.85%
$25,000,000 to $50,000,000
1.36%
1.25%
1.18%
1.35%
1.45%
0.95%
>$5010001000
1.46%
1.35%
1.28%
1.45%
1.55%
1.05%
Net Spend Rebate = [Net Spend x Rebate Rate] — [Chargeoffs]
Net Spend = [Annual Spend] — [Visa Large Ticket] — [Cash Transactions]
Annual Spend = [Purchases] + [Cash Transactions] — [Credits] — [Fees] — [Past Due Amounts]
Visa Large Ticket Rebate Program
At the end of each rebate period, the Company shall receive a revenue share of its Visa Large Ticket
transactions based upon the following calculation. The Visa Large Ticket Rebate shall be the sum of
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the Visa Large Ticket transactions for the rebate period multiplied by .0035. The rebate periods are
yearly (on a 12 -month cycle) commencing on January l" of the year the Company is activated on the
Bank's processing system and shall continue for consecutive yearly periods during the term of the
Agreement. Rebate payments shall be aggregated with the Net -Spend Rebate Program and paid to
the Company by check within sixty (60) days after the end of the rebate period.
SCHEDULE C
To Commercial Card Agreement
Participating Entities
As of December 4, 2009
Bay County BOCC
Cassel berry - City of
Coconut Creek - City of
Collier County BOCC
Coral Springs - City of
Davie - Town of
Daytona Beach - City of
Eustis - City of
Florida Virtual School
Hialeah Gardens - City of
Kissimmee - City
Lee County Port
Melbourne - City of
Miami Beach - City of
Miami Gardens —City of
Miami Springs - City of
Oviedo - City of
Parkland - City of
Santa Rosa Schools
Sarasota County School District
School Board of Alachua County
Seminole County BOCC
Seminole County Sheriff
Southwest FL Water
St John's River Water
Venice - City of
Volusia County
West Park - City of
Winter Park - City of
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