Item #11F (Attachment: Methods of Destruction per FDOS) oepdr Ment OT state uivision oT uordry an dna information ervices re,oras ividildget 1 '1lcLJispose Cal
Public Records Approved Methods of Destruction
Approved Methods of Destruction
Rule 1 - 4, Florida Administrative Code, sets forth the following requirements for destruction of public record
1B-24.003(10) Agencies shall ensure that all destruction of records is conducted in a manner that safeguards
the interests of the state and the safety, security, and privacy of individuals. In destroying records containing
information that is confidential or exempt from disclosure, agencies shall employ destruction methods that
prevent unauthorized access to or use of the information and ensure that the information cannot practicably
be read, reconstructed, or recovered. The agency shall specify the manner of destruction of such records whet
documenting disposition. Where possible, recycling following destruction is encouraged.
(a) For paper records containing information that is confidential or exempt from disclosure, appropriate
destruction methods include burning in an industrial incineration facility, pulping, pulverizing, shredding, or
macerating. High wet strength paper, paper mylar, durable-medium paper substitute, or similar water repeller
papers are not sufficiently destroyed by pulping and require other methods such as shredding or burning.
(b) For electronic records containing information that is confidential or exempt from disclosure, appropriate
destruction methods include physical destruction of storage media such as by shredding, crushing, or
incineration; high-level overwriting that renders the data unrecoverable; or degaussing/demagnetizing.
(c) For other non-paper media containing information that is confidential or exempt from disclosure, such as
audio tape, video tape, microforms, photographic films, etc., appropriate destruction methods include
pulverizing, shredding, and chemical decomposition/recycling.
(d) Agencies shall not bury confidential or exempt records since burying does not ensure complete destruction
or unauthorized access.