Item # 5A Proposed Agenda 07/30/2019 Item 5A
VALUE ADJUSTMENT BOARD
ORGANIZATIONAL MEETING
AGENDA
July 30,2019
9:00 a.m.
1. Roll Call and Pledge of Allegiance(led by VAB Legal Counsel)
2. Quorum Established as required by Florida Statute Chapter 194.015
(VAB Legal Counsel)
3. Introductions presented by VAB Legal Counsel
A. Introduction of VAB Board Members
• Board of County Commissioner Andrew Solis(District 2)
• Board of County Commissioner Burt Saunders(District 3)-ExcuSed.:ry
• School Board Member Erick Carter(District 4)
• (Homestead)Citizen Member Rebecca Earney
• (Business)Citizen Member Ron Kezeske-Excused
• (Alternate Homestead)Citizen Member Jill Rosenfeld
B. Introduction of the Clerk to the Value Adjustment Board
• Clerk to the Board—Crystal Kinzel
• Clerk's Designee—Trish Morgan
C. Confirmation of BCC&School Board Appointed Members(informational)
4. Appointment of VAB Chairperson(must be a BCC representative)
(motion needed)
5. Agenda
A. Recommendation to approve today's agenda(motion needed)
6. Recommendation to reaffirm by Resolution the appointment of the following:
VAB Legal Counsel for VAB Tax Year 2019:
• Holly E.Cosby,Esq.—The Law Office of Holly E.Cosby,P.A.
(motion needed)
7. Recommendation to reaffirm by Resolution the appointment of the VAB Special Magistrates for VAB Tax Year 2019(motion needed)
• Ellen T.Chadwell;PL—Attorney
• Lorraine Dube—State Certified Appraiser
• South FL Valuation Services(Mark Pelletier,CMEA,CSBA,SRA,RM)
• Coastal Consulting Group(Scott Watson,MAI)
8. Request for Board dircction to obtain Alternative Special Magistrate(s)for 2019 tax year,if needed(based on number of petitions or any
potential conflict)(motion needed)
9. Approval/Acceptance of Minutes into the VAB Record(motion needed)
A. January 14,2019 VAB Regular Meeting
10. Department of Revenue 2019 VAB Training:
for Magistrates,VAB Members,Legal Counsel and interested parties
(Available:http://floridarevenue.com/dor/property/vab/training.html)
11. VAB Attorney Report/General BusinessNAB Reference Materials
A. General overview of Value Adjustment Board's role in Florida's property tax system,including a process for complaints,and the
newly adopted legislative changes that affect the VAB process.
B. Recommendation to adopt Resolution Relating to the Adoption of Internal Operating Procedures to Supplement Chapter 12D-9,
Florida Administrative Code(motion needed)
C. Good Cause Determinations
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07/30/2019 Item 5A
1) Recommendation to designate Legal Counsel to Determine"Good Cause"for Late Filed Petitions for 2019 tax year
(motion needed)
2) Recommendation to designate VAB Clerk to Determine"Good Cause"for Hearing Reschedules,with Legal Counsel
Providing Guidance,for 2019 tax year(motion needed)
D. Recommendation to adopt Resolution for VAB Petition(Appeal)Filing Fee(F.S. 194.013)(motion needed)
E. Florida Department of Revenue Forms DR-488p—Initial Certification of the Value Adjustment Board(motion needed)
F. Request approval for the destruction of VAB records in accordance with the General Records Schedule GS1-SL(records prior to 2014
VAB tax year) (motion needed)
G. VAB Reference Materials(informational)
• Florida's Government in the Sunshine
• Rule Chapter 12D-9,F.A.C.
• DOR's VAB Forms
• Rule Chapter 12D-10,F.A.C.
• Rule Chapter 12D-51.001,F.A.C.
• Rule Chapter 12D-51.002,F.A.C.
• Rule Chapter 12D-51.003,F.A.C.
• Uniform Policies and Procedures Manual and Other Legal Resources and Reference Materials
• Information for Taxpayers regarding Florida's Property Tax System and the Value Adjustment Board Process and a Property
Brochure
• Florida Statutes:Chapter 119,286, 192, 193, 194, 195,and 196
H. VAB 2018 Expense Report of 623 petitions filed as compared to:
0623 petitions(VAB 2018) 0561 petitions(VAB 2017)
0615 petitions(VAB 2016) 0635 petitions(VAB 2015)
0392 petitions(VAB 2014) 0616 petitions(VAB 2013)
0770 petitions(VAB 2012) 0892 petitions(VAB 2011)
1528 petitions(VAB 2010) 1775 petitions(VAB 2009)
12. VAB Dates of Importance
A. TRIM Notice to be mailed:Monday,August 19,2019(per PAO staff)
B. Deadline to file petitions with the Clerk's Office.
Friday,September 13.2019 at 5 p.m.
[25 days after the mailing of the TRIM per F.S. 194.011(2)(d)]
C. Date for Next Regular VAB Meeting(room reserved):
Monday,September 30,2019 at 9:00 a.m.(if needed))
OR
Monday,February 10,2020 at 9:00 a.m.
D. Magistrate Hearings:October 2019 through January 2020
(More dates,if needed,based on filings)
E. (Proposed)Final VAB Meeting for Tax Year 2019(room reserved):
Monday,February 10,2020 at 9:00 a.m.(Tentative)
13. Additional comments/concerns—VAB Counsel/compliance
14. Public Comment
15. Adjournment
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