Agenda 07/23/2019 Item #16D1 (09/10/2019 Item #16F1A for 07/23/2019 Absentia)07/23/2019
EXECUTIVE SUMMARY
Recommendation to approve Change Order # 1 for Agreement No. 19-7515 - Vanderbilt Beach
Irrigation with Stahlman-England Irrigation, Inc., to increase the contract amount by $11,995, for
additional work required to effectively irrigate the area.
OBJECTIVE: To update an aging irrigation system within the Vanderbilt Beach Beautification
Municipal Service Taxing Unit (“MSTU”).
CONSIDERATIONS: The Board of County Commissioners (the “Board”) awarded Agreement No. 19-
7515 to Stahlman-England Irrigation, Inc. (“Stahlman-England”) on April 9, 2019 (Agenda Item # 16D6)
to complete an upgrade of the MSTU’s irrigation system on the west side of Vanderbilt Drive, between
Vanderbilt Beach Road and Bluebill Avenue, for a total cost of $94,773.
After construction started on June 12, 2019, it was discovered that an additional zone valve is required to
irrigate the area, that four (4) sections of the sidewalk must be removed and replaced to facilitate the
construction, and two (2) isolation gate valves are needed to assist in identifying failures for the new
irrigation system. The attached proposed Change Order # 1 incorporates those necessary changes and
reflects increased costs for Stahlman-England to complete the irrigation upgrade.
Staff anticipates that the construction of this project will be complete by September 1, 2019, which is
within the completion date in the Agreement. The contractor has been working with staff to complete the
work to avoid any interruption in the schedule. Approval of this change order will facilitate a timely
completion.
The MSTU’s advisory board previously recommended the approval of this irrigation project, as well as
this specific Agreement with the contractor on January 3, 2019. The MSTU’s advisory committee is
currently on summer recess and is not available to endorse this change order. Staff will place this Item on
the advisory committee’s next available agenda for approval upon returning to its meeting schedule in
September.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Funding in the amount of $11,995 for the additional irrigation work required is
available within the Vanderbilt Beach MSTU Fund (143).
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth Management Plan.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires a majority
vote for Board approval. -SRT
RECOMMENDATION: To approve Change Order # 1 under Agreement No. 19-7515 - Vanderbilt
Beach Irrigation with Stahlman-England Inc., to increase the contract amount by $11,995, for additional
work required to effectively complete this irrigation project.
Prepared By: Harry Sells, Project Manager, Public Transit & Neighborhood Enhancement Division
16.D.1
Packet Pg. 5
07/23/2019
ATTACHMENT(S)
1. 19-7515 Bid Tab (PDF)
2. Change Order Stahlman-England (PDF)
3. Proposal Co#1 (PDF)
4. [linked] 19-7515StahlmanEngland_Contract_20190708131506.592_X (PDF)
16.D.1
Packet Pg. 6
07/23/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 9551
Item Summary: Recommendation to approve Change Order #1 for Agreement No. 19-7515 -
Vanderbilt Beach Irrigation with Stahlman-England Irrigation, Inc., to increase the contract amount by
$11,995, for additional work required to effectively irrigate the area.
Meeting Date: 07/23/2019
Prepared by:
Title: Project Manager – Public Transit & Neighborhood Enhancement
Name: Harry Sells
07/08/2019 9:23 AM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
07/08/2019 9:23 AM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 07/08/2019 3:22 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 07/09/2019 8:36 AM
Procurement Services Ted Coyman Additional Reviewer Completed 07/09/2019 9:24 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 07/10/2019 4:30 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 07/10/2019 5:05 PM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 07/10/2019 5:11 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 07/11/2019 8:03 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 07/11/2019 8:30 AM
Public Services Department Kimberley Grant Level 2 Division Administrator Review Completed 07/17/2019 12:26 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 07/17/2019 2:44 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 07/17/2019 3:11 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 07/19/2019 4:48 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/22/2019 4:41 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/23/2019 10:25 AM
Board of County Commissioners MaryJo Brock Meeting Pending 07/23/2019 9:00 AM
16.D.1
Packet Pg. 7
16.D.1.aPacket Pg. 8Attachment: 19-7515 Bid Tab (9551 : Stahlman England CO #1 to Contract 19-7515)
16.D.1.b
Packet Pg. 9 Attachment: Change Order Stahlman-England (9551 : Stahlman England CO #1 to Contract 19-7515)
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:________________________________
William L. McDaniel, Jr., Chairman
16.D.1.b
Packet Pg. 10 Attachment: Change Order Stahlman-England (9551 : Stahlman England CO #1 to Contract 19-7515)
16.D.1.b
Packet Pg. 11 Attachment: Change Order Stahlman-England (9551 : Stahlman England CO #1 to Contract 19-7515)
PROPOSAL
6/17/2019
50422
DescriptionQuantity
ADDITIONAL NOTES:Proposal is Void if not accepted within 60 days or installed within 12 months of date on
proposal. We are not responsible to locate private utilities and are not responsible to repair damaged private utilities
that are not properly marked. Final grade by others. (72) hours are required after acceptance for cable locates.
Sleeves must be installed prior to all impervious areas. Additional cost required if existing sleeves buried bellow depth
of 30”. All required electric to equipment not included. Payment due within 30 days from invoice date. Additional cost
required if “rock” found during excavation. Damages by others are not apart of this contract and may void warranty if
not repaired by Stahlman-England.
JOB NAME: VANDERBILT DRIVE IRRIGATION
PROJECT
JOB ADDRESS; WEST SIDE OF ROAD FROM
VANDERBILT BEACH RD. TO BLUEBILL AVE.
LABOR ONLY PARTS SUPPLIED BY FIS
Site Details
TOTAL $11,995.00
MULLER
774-8494
NAPLES FL 34112
COLLIER COUNTY GOVERNMENT
ROGER
774-5375FaxPhone
3301 E TAMIAMI TRAIL
STAHLMAN - ENGLAND
2063 TRADE CENTER WAY
NAPLES FL . 34109
Manufacturer
To schedule the above work, this Proposal must be signed & returned to our office.
Stahlman-England IrrigationDateCustomer
TEL: 239-514-1200 . FAX: 239-514-1191
CHANGE ORDER #1
www.stahlman-england.com
S
JOB SPECS: INSTALL THE FOLLOWING
BID TAB 24 ADD 2 - 3” GATE VALVES LABOR ONLY
$1500.00 EA $3000.00
BID TAB #4 1 ADDED VALVE LOCATION #15 $1450.00
BID TAB #5 REMOVE 4 SECTIONS OF SIDEWALK WILLETT NORTH TO
VANDERBUILT BEACH ROAD $1800.00 EA TOTAL $7200.00
BID TAB #6 1 ADDED ZONE VALVE #15 $345.00
TOTAL C/O #1 $11,995.00
2
1
1
1
FL State License
SCC131151703
16.D.1.c
Packet Pg. 12 Attachment: Proposal Co#1 (9551 : Stahlman England CO #1 to Contract 19-7515)