Backup Documents 12/15/2009 Item #16E 7
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E ?
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines # I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exce tion of the Chairman's si nature, draw a line throu h routin lines #1 throu #4, com lete the checklist, and forward to Sue Filson line #5 .
Route to Addressee(s) Office Initials Date
List in routin order
1.
2.
3.
4. Colleen M. Greene, ACA
County Attorney
t /Z~ lo
04/22/ I 0
5. Ian Mitchell, BCC Office Supervisor
Board of County Commissioners
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONT ACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, induding Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.
Name of Primary Staff Colleen M. Greene
Contact
Agenda Date Item was December 15,2009
A roved b the BCC
Type of Document
Attached
Phone Number
252-8400
Agenda Item Number
16-E-7
Resolution
Number of Original
Documents Attached
a9,-
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "NjA" in the Not Applicable column, whichever is appropriate.
I.
Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.
All handwritten strike-through and revisions have been initialed by the County Attorney's Office and
all other arties exce t the BCC Chairman and the Clerk to the Board
The Chairman's signature line date has been entered as the date ofBCC approval of the document or CMG
the final ne otiated contract date whichever is a Iicable.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and CMG
initials are re uired.
In most cases (some contracts are an exception), the original document and this routing slip should be
provided to Sue Filson in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of our deadlines!
The document was approved by the BCC on 12/15/09 and all changes made during the meeting CMG
have been incorporated in the attached document. The County Attorney's Office has reviewed
the chan es, if a Hcable.
2.
N/A
3.
4.
5.
N/A
6.
I: Forms/ County Formsl BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
<<matter _ number>>1 <<document_number>>
16E7
MEMORANDUM
Date:
April 23, 2010
To:
Colleen Greene
County Attorney's Office
From:
Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re:
Resolution 2009-297 NSIP
Enclosed please find a copy referenced above (Agenda Item #16E7), which
was approved by the Board of County Commissioners on Tuesday, December
15, 2009.
If you have any questions, please call me at 252-8411.
Thank you.
Enclosures
Agenda Item No.
December 15, 2009
Page 3 of 5
RESOLUTION NO. 2009..~
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, PROVIDING AN OFFERING OF THE
VOLUNTARY SEPARATION INCENTIVE PROGRAM TO TWO
EMPLOYEES WHO WERE NOT PREVIOUSLY NOTIFIED OF THEIR
ELlGIBUTY IN THE JULY 2009 VSIP OFFERING AND AUTHORIZING
THE COUNTY MANAGER TO IMPLEMENT THE PROGRAM IN
COMPLIANCE WITH COLLIER COUNTY ORDINANCE NO. 09..13.
WHEREAS. the Board of County Commissioners of Collier County Florida, desires
to provide an offering of the Voluntary Separation Incentive Program to certain eligible
County employees who were not previously notified of their eligibility; and
WHEREAS, the Board of County Commissioners is committed to continued efforts
to identify cost-saving opportunities to and implement programs that will successfully
reduce recurring fiscal costs while minimizing the impact to County employees and
departments: and
WHEREAS, the Board of County Commissioners has enacted Ordinance No. 09-
13, an ordinance establishing authorization and procedures for the Collier County
Voluntary Separation Incentive Program; and
WHEREAS, the County Manager is authorized to implement the Voluntary
Separation Incentive Program; and
WHEREAS, the Board of County Commissioners finds that implementing this
Voluntary Separation Incentive Plan serves a valid public purpose.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
The Board of County Commissioners hereby authorizes an offering of the Voluntary
Separation Incentive Program to certain eligible employees not previously noticed of their
eligibility to participate:
Agenda Item . E7
December 15, 2009
Page 4 of 5
1. The Program is designed as a cost-saving opportunity for the County
Manager's Agency due to anticipated budget shortfalls.
2. This Program offering will only be available for a limited time frame,
specifically Wednesday, December 16, 2009 to Monday, February 1,2010. To participate,
employees must meet the eligibility criteria in the period from July 1, 2009 through June
30, 2010. Employees must confirm participation in writing within this 45-day election
period with the Human Resources Department, regardless of the date within this period
when they become eligible. Once enrolled in the plan, an employee will have a period of
seven (7) calendar days in which they may revoke their choice or amend their enrollment
election. After the seven (7) day revocation period ends, the employee's notice to
separate from County employment will start.
4. Generally, the notice period after election will be two weeks. Exceptions to
the two week notice period will only be granted when approved in writing by the County
Manager. In no event will an employee's notice period extend beyond July 15, 2010.
5. Program notice letters and required documentation will be provided to eligible
employees on or before Wednesday, December 16, 2009.
6. Eligible employees are those regular full-time and eligible regular part-time
employees who meet the eligibility criteria outlined by the Florida Retirement System
(FRS) for Pension Plan members, making them eligible to retire without penalty under the
FRS. An employee may be a member of either the Pension or Investment Plan to be
eligible, but is not required to be an FRS participant.
7. The benefit of this Program extends for up to three years. An eligible
employee may choose from three incentive options. The options include (1) County paid
medical and dental benefits for three years. (2) fifty percent of the cash equivalent of
Agenda Item o. E
December 15, 2009
Page 5 of 5
medical and dental benefits for three years, or (3) a combination that will include medical
and dental insurance coverage, together with a partial cash payment.
8. Eligible employees who elect to participate in the Program will be asked to
enter into an Agreement and Release with Collier County. The Agreement will include the
details of the Program and specifically identify and explain the benefit that the employee
selected under the Program. The Agreement will also include a Release as required by
the Age Discrimination in Employment Act (ADEA). This Release will place the employee
on notice of his/her rights under the ADEA and ask the employee to consent that the
Agreement and Release is entered into "knowingly and voluntarily."
9. The County Manager shall be authorized to sign the Agreement and Release
on behalf of Collier County.
10. This Resolution shall take effect immediately upon adoption.
PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier
COU~~~~?t! I~ day of rw.m/oVl . 2009.
ATTeS:T:/ .:;-.. ,j ....~;;>.. BOARD OF COUNTY COMMISSIONERS
D~ ~ H1):~;iefL. ~ ~., 9ERK f COLLIER TY, FLO:2RD .
. ,,), .~t-t ~C By', (,
-'. ~
'A~.~ '.fPo",-" , ONNA FIALA, CHAIRMAN
APprJJ~a~ fo~~J and
al sufficiency:
#' t~'YYI
olleen M. Greene
Assistant County Attorney