Minutes 06/17/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday June 17, 2019 at 2:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida.
Present and constituting a quorum were:
Norman Day(by phone) Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton(by phone) Assistant Secretary
Also present were:
Justin Faircloth District Manager
Dan Cox(by phone) District Counsel
Sam Marshall District Engineer
Jim Kurtzeborn Cedar Hammock Golf&Country Club
Various Residents
The following is a summary of the discussions and actions taken at the June 17, 2019 Cedar
Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order.
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth stated Mr. Bolton and Mr. Day wished to attend the meeting via phone.
On MOTION by Mr. Greely seconded by Mr. Martino with all in
favor to allow Mr. Bolton and Mr. Day to attend by phone and vote
during the meeting was approved. 5-0
o A proposal from Kipp Schulties Golf Design, Inc was emailed to the Board prior to the
meeting and hard copies were handed out as well to the Board.
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June 17,2019 Cedar Hammock CDD
On MOTION by Mr. Bally seconded by Mr. Martino with all in
favor the agenda was approved as amended. 5-0
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o Public comments were received.
o Mr. Kurtzeborn provided an update to the Board regarding the letter received from Mr. Cox
requiring additional insurance information as part of the ARC process.
o Mr. Faircloth asked if the Club had any insurance information on Tekram Services, if so,
could that be provided to the CDD.
o Mr. Kurtzeborn stated the Board members he has spoken with are in favor of the cap rock
idea versus the vinyl sheeting.
o Mr. Faircloth raised concerns about grates being installed only on the interconnect for Lake
11, and notcd that grates should also be installed on the interconnects for Lakes 3 and 5
before the carp can be installed. Mr.Kurtzeborn will follow-up on this item.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair
o On a Board consensus it was agreed for staff to notify the previous bidders that the District
will be pursuing a new construction method and will not move forward with the vinyl
construction method.
FIFTH ORDER OF BUSINESS New Business
A. Bridging Solutions Proposal for Structural Engineering Services
o Discussion ensued regarding the Bridging Solutions proposal.
o Mr. Bolton requested a timeline be put together of all the key elements which need to be
accomplished and the time frame for them.
o Mr. Faircloth stated that either Mr. Marshall or Mr. Schulties would be the appropriate
individuals to provide a timeline.
o Mr. Bolton asked what is the timeline with the entire project to point where they are breaking
ground. Mr. Faircloth stated this has to be decided by the Board and the Master Association
in conjunction together and they would need to see what the final design is going to be from
Mr. Schulties. He anticipates that they would bid this out before the end of the year and
could plan to have construction in the Spring.
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June 17,2019 Cedar Hammock CDD
o Mr. Marshall stated he could prepare the timeline and identify the key elements, but they do
not know a timeframe as they had not seen Mr. Schulties plan, but can identify the key
elements and key points in time.
On MOTION by Mr. Day seconded by Mr. Bally with all in favor
the proposal submitted by Bridging Solutions in the amount of
$21,432 and the proposal from Kipp Schulties Golf Design, Inc. in
the amount of$32,500 with the understanding that a draft design
be submitted at the July 15, 2019 meeting with deliverables being
listed in the contract by District staff was approved. 5-0
o Mr. Cox provided his input regarding this matter.
o Further discussion ensued regarding the proposals and timelines.
o The Board requested a PERT chart or a timeline for deliverables for the new cap rock
proposal.
o Mr. Faircloth informed the Board he received additional funds from FEMA as anticipated,
and that the District also received a request for information from FEMA for the gate and
roadway expenses that are in appeal status.
o Mr. Faircloth noted that staff would provide further documentation of the expenses so that
Mr. Cox can continue his appeal and provide final written argumentation back to FEMA.
The District has received$12,621.88 so far through the grant application process.
B. Kipp Schulties Golf Design, Inc., Proposal for Consultation, Design and Bidding
Administration
o Item was discussed during the Bridging Solution proposal.
SIXTH ORDER OF BUSINESS Attorney's Report
A. Update on Letter to Master Association Regarding Use of District's Roadways &
Cooperation with Proposed Cap Rock Construction Method for Bulkhead & Bridge
Repair Replacement
o The attorney informed the Board he would have to amend the filing regarding Tekram
Services.
SEVENTH ORDER OF BUSINESS Engineer's Report
A. New District Map Update
o Mr. Marshall presented a draft revision of the District map for the Boards' input.
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June 17,2019 Cedar Hammock CDD
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of May 14, 2019 Bid Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
Changes were made and will be part of the final record.
o The fiscal year 2020 meeting schedule was discussed regarding a March meeting date. Mr.
Faircloth will clarify this and provide this to the Board.
On MOTION by Mr. Martino seconded by Mr. Greeley with all in
favor the minutes of the May 14, 2019 meeting were approved as
amended. 5-0
B. Financial Report
o Discussion ensued regarding the financial report.
o The Board requested information on any outstanding assessments.
o Discussion ensued regarding the CDs.
On MOTION by Mr. Martino seconded by Mr. Greeley with all in
favor to cash out the 18-month CD when it matures and place it in
the highest yielding account was approved. 5-0
On MOTION by Mr. Bally seconded by Mr. Martino with all in
favor the financial report was accepted. 5-0
C. Follow-Up Items
o Mr. Faircloth notes that he still has to file the agreement with the State as it relates to the
emergency contract with them.
o The Cardno project was approved last meeting will be completed.
o The littoral planting has been completed and Mr. Faircloth received an invoice from the
Master Association in the amount of$787.50 which has been authorized to be paid.
o The carp installation is currently in permitting as discussed previously in the meeting. Mr.
Kurtzeborn will follow-up on this item.
NINTH ORDER OF BUSINESS Supervisors Requests
o Mr. Greeley inquired about the sinking pavers around the guardhouse. It is his understanding
the contractor who did the work around the pool was supposed to come and take a look. Mr.
Kurtzcborn will follow-up on this matter.
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June 17,2019 Cedar Hammock CDD
o Mr. Greeley inquired about the requirements for the development occurring northeast of C-2.
Mr. Marshall will have his survey team research boundary lines to make sure there is no
encroachment occurring while they are on site to do any necessary survey work in
conjunction with the cap rock project.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Bally seconded by Mr. Greeley with all in
favor the meeting was adjourned at 3:32 pm. 5-0
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