Backup Documents 06/25/2019 Item #16C 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 C1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jennifer A. Belpedio, Asst. County Atty. County Attorney
County Attorney's Office ' to
2. BCC Office Board of County ~A-Ob`A,
Commissioners \<,1g
3. Minutes and Records Clerk of Court's Office
—dick .5%.2.2.p".._
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Toni A.Mott Phone Number 239-252-878
Contact/Department
Agenda Date Item was June 25,2019 Agenda Item Number 16.C.1
Approved by the BCC
Type of Document Resolution No.2019-1-7 Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is G
to be recorded o V k— 1 tn
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SYv..e D V ay -poor
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the TAM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's TAM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on June 25,2019,and all changes made TAM
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the -
BCC,all changes directed by the BCC have been made,and the document is ready for t• -
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16C1
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Wednesday, July 10, 2019 4:22 PM
To: mott_t
Subject: Resolution 2019-107
Attachments: Resolution 2019-107.pdf
Hi Toni
An executed copy of Resolution 2019-107, adopted
by the 13CC June 25, 2019 (Item #16C1) is
attacked for you records.
Thank you!
Ann Jennejohn
BMR Senior Deputy Clerk
Clerk to the Value Adjustment Board
Office:239-252-8406
. • Fax:239-252-8408(if applicable)
t Ann.Jenneiohn@CollierClerk.com
Office of the Clerk of the Circuit Court
&Comptroller of Collier County
3299 Tamiami Trail,Suite#401
Naples,FL 34112-5324
www.CollierClerk.com
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16 C1
Memorandum
TO: Minutes & Records Management
FROM: Toni A. Mott, Manager, Real Property Management
DATE: July 8, 2019
RE: Resolution 2019-107 — Protocols for Uniform Indexing
The Board of County Commissioners approved the recording of this document on June 25,
2019, Agenda Item 16.C.1.
Attached is the original Resolution 2019-107 for attestation.
Please attest to Commissioner McDaniel's signature as Chairman on the document and
provide a copy via email.
Please contact me if you have any questions or comments at Extension 8780.
Thank you.
16 C1
RESOLUTION NO. 2019 - 01
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, RECOMMENDING PROTOCOLS
RELATING TO THE PREPARATION OF DOCUMENTS BY WHICH
COUNTY GOVERNMENT CONVEYS OR ACQUIRES REAL
PROPERTY INTERESTS TO ENSURE UNIFORM INDEXING AND
BETTER FACILITATE THE DOCUMENT RETRIEVAL PROCESS.
WHEREAS, the Board of County Commissioners (Board) serves as the governing body
for Collier County as well as other entities such as the Collier County Community
Redevelopment Agency, the Collier County Airport Authority, and the Collier County Water-
Sewer District; and
WHEREAS, Collier County and the above-referenced entities regularly conveys and
acquires real property interests; and
WHEREAS, the documents used to convey or acquire these real property interests must
accurately identify the government entity; and
WHEREAS, setting forth protocols relating to the preparation of documents conveying or
acquiring government real property interests will ensure uniform indexing by the Clerk of Courts
and better facilitate the document retrieval process.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS, COLLIER COUNTY, FLORIDA, that
1. Property interests acquired by Collier County shall be acquired in the name of
Collier County, a political subdivision of the State of Florida.
2. Property interest acquired by the Collier County Airport Authority shall be
acquired in the name of Collier County, a political subdivision of the State of
Florida.
3. Property interests acquired by the Collier County Water-Sewer District shall be
acquired in the name of Board of County Commissioners of Collier County,
Florida, as the governing body of Collier County and as ex-officio the governing
board of the Collier County Water-Sewer District to be indexed as (CCWSD).
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4. Property interest acquired by Collier County Community Redevelopment Agency
shall be acquired in the name of Collier County, a political subdivision of the
State of Florida.
5. These protocols apply to ensure uniform indexing to better facilitate document
retrieval and shall not be solely used as a means of determining ownership.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same this day of J�,j'e ., 2019.
ATTEST;% BOARD OF CO li.T COMMISSIONERS
Crystal,.lnze1,°CLEvRK y COLLIER 501' , FLO 0A
t 1 .
By: a .. '4 ' 0.C. ' By:
t.^- f..,,. 4a,,• 4u eputy Clerk Will' m L. McDanie , Jr., CH1' AN
Attest as to • irm
signature only.,
Approved as to form and legality:
Jenni er A. Belpedio '4)-)-1 `•\
Assistant County Attorney
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