Backup Documents 07/09/2019 Item #16K 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 K 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK ,ck\`ck
4. BCC Office Board of County
Commissioners VNA(5/ 11c \\C
5. Minutes and Records Clerk of Court's Office kr hai 3
PRIMARY CONTACT INFORMATION �Q
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jeffrey A.Klatzkow,County Attorney Phone Number 239-252-8400
Contact/ Department � /
Agenda Date Item was 7/9/19 y Agenda Item Number 6 ,
Approved by the BCC
Type of Document Extension Agreement Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur? Q.,r.-tQ� Q N/A
2. Does the document need to be sent to another agency for ad.' 'onal signature? If. s, N/A
provide the Contact Information(Name;Agency;Address;Phon ed sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed JAK
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/9/19 (enter date)and all changes JAK N/A is`
made during the meeting have been incorporated in the attached document. The an option for
County Attorney's Office has reviewed the changes,if applicable. ,'s line.
9. Initials of attorney verifying that the attached document is the version approved by t - JAK Ickc.k/A not
BCC,all changes directed by the BCC have been made,and the document is read or t e ( an o. ion
Chairman's signature. . IVB this
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise. ".'- ; 'evised 11/30/12
16K1 '
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Wednesday, July 10, 2019 9:22 AM
To: NeetVirginia
Subject: Agenda Item #16K1 (7-9-2019 BCC Meeting)
Attachments: Backup Documents 07_09_2019 Item#16K 1.pdf
Good Morning Pinny,
An executed copy of Agenda Item #161(1,
approved by the Board yesterday, July q, 2o1q.
is attached for your records.
Have a great day!
Thank you,
rAnn Jennejohn
BMR Senior Deputy Clerk
Clerk to the Value Adjustment Board
Office:239-252-8406
Fax:239-252-8408(if applicable)
Ann.Jennejohn@CollierClerk.com
Office of the Clerk of the Circuit Court
&Comptroller of Collier County
3299 Tamiami Trail,Suite#401
Naples,FL 34112-5324
www.CollierClerk.com
1
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EXTENSION AGREEMENT FOR COLLIER COUNTY PARTIAL FUNDING OF THE
COLLIER COUNTY LEGAL AID
This Extension Agreement to an Agreement for Partial Funding of the Collier County Legal Aid
Agreement is entered into as of July 9, 2019, by Collier County, Florida, a political subdivision of the
State of Florida,through its Board of County Commissioners,hereinafter referred to as the"County"and
the Legal Aid Service of Broward County, Inc. d/b/a the Legal Aid Service of Collier County, a Florida
not-for-profit corporation(hereinafter referred to as"Legal Aid").
WITNESSETH
WHEREAS, on October 22, 2013, the County and Legal Aid entered into an Agreement for
Collier County Partial Funding of the Collier County Legal Aid (hereinafter referred to as the
"Agreement"),which Agreement is attached hereto;and
WHEREAS,the initial term of the Agreement will expire on October 22,2019;and
WHEREAS, the parties wish to extend the term of the Agreement for an additional three (3)
years,with an option to renew the Agreement for an additional three(3)years.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the parties hereto agree to amend the Agreement as follows:
1. The term of the Agreement is hereby extended for three years with a termination date of
October 22, 2022, unless terminated earlier in accordance with the provisions of this Agreement. Absent
notice of intent to terminate, the Agreement may be renewed upon mutual consent of the parties for one
(1)additional term of three(3)years. The Agreement is subject to annual appropriation by the Board of
County Commissioners and changes or amendments to Florida Statutes cited herein.
2. Except as modified by this Extension Agreement, all other terms and conditions of the
Agreement shall remain in full force and effect. If there is a conflict between the terms of this Extension
Agreement and the Agreement,the terms of this Extension Agreement shall prevail.
IN WITNESS WHEREOF,the parties have executed this Extension Agreement to the Agreement
on this 9`h day of July, 2019.
ATTEST - , BOARD OF CO k TY COMMISSIONERS
CRYST., ;K. KINZEL,CLERK COLLIER CO : ' DA
r ? ° irk
6") '
Al°
By. • By:
; {@5t'aSA t�e tCl ty Clerk i% IAM L.McDANIEL,JR., hairman
Sriature•41aityo
Vii:'iitai
d
i•
Approv 21 • m and legality: item# ILLI
1111r ir Agenda '' V
Jeffrey A = at i,ow, County Attorney Date
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Dote f
[04-00A 118' 480459/1] 1 Recd
Leer.;ty CC,K 4
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WITNESSES: LEGAL AID SERVICE OF BROWARD
COUNTY,INC. d/b/a/LEGAL AID
j SERVICE OF COLLIER COUNTY, a
Florida not-for-profit Corporation
(1) ,- ,(. -, 7
�
-
Si attire
�� / --_
\ Oyu MvL.. 'iCiA,(c, t y: _ / "A" /1 { f' x!
Printed/Typed Name ignature r
j /
f f i Anthony J. Karrat
(2) ✓``t / " /`- i -'`' Printed/Typed Name
Signature
Executive Director
/ /
Printed/Typed Title
Printed/Typed Name
(Corporate seal)
[04-C0A-01189/1480459/1] 2
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AGREEMENT FOR COLLIER COUNTY PARTIAL FUNDING OF THE COLLIER
COUNTY LEGAL AID
THIS AGREEMENT is entered into this 22nd day of October, 2013 by Collier County,
Florida, a political subdivision of the State of Florida, through its Board of County
Commissioners, hereinafter referred to as the "County", and the Legal Aid Service of Broward
County, Inc. d/b/a/ the Legal Aid Service of Collier County, a Florida not-for profit corporation,
hereinafter referred to as "Legal Aid."
WITNESSETH:
WHEREAS, on June 16, 1998, the County approved an ordinance providing for partial
funding for a legal aid office in Collier County; and
WHEREAS, Legal Aid exists to assist qualified indigent residents of Collier County with
civil legal problems; and
WHEREAS, the County, in Collier County Ordinance No. 98-57, specifically found that
providing funding assistance to establish and maintain a legal aid office helps to address a public
need and serves a lawful and necessary public purpose; and
WHEREAS, the Legal Aid is a private, not-for-profit corporation to serve as the office
which will address the legal needs of qualified indigent residents of Collier County, and
WHEREAS, it is in the best interest of the County to enter into a contract with Legal Aid
to conduct activities in accordance with the terms and conditions set forth herein; and
WHEREAS, in 2004, the Florida Legislature passed Section 29.008(3)(a), Florida
Statutes, which established funding of legal aid programs as a local requirement at an amount
equal to or greater than amounts funded through filing fees and surcharges in the 2003 fiscal
year; and
WHEREAS, the County, in Collier County Ordinance No. 2004-42 established an
additional court cost of $65 to be imposed by the Court when a person pleads guilty or nolo
contendere to, or is found guilty of, any felony, misdemeanor, or criminal traffic offense under
the laws of this state; and
WHEREAS, Section 939.185(a)(2), Florida Statutes, provides that 25% of the additional
costs collected pursuant to County Ordinance No. 2004-42 shall be allocated to assist in
providing legal aid programs required under Section 29.008(3)(a), Florida Statutes; and
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NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties hereto agree as follows.
COUNTY FUNDING
Pursuant to Collier County Ordinance No. 2004-42, and as authorized by Sections
939.185 (a)(2) and 29.008(3)(a), Florida Statutes, the County hereby establishes a budget for the
purpose of assisting with partial funding to staff, equip, furnish and operate a legal aid office for
the representation of qualified indigent residents of Collier County. Said budget for expenditures
shall be established annually by the County and shall include all funds collected pursuant to
Collier County Ordinance No. 2004-42 for Legal Aid but shall not be less than the amount
mandated by Section 29.008(3)(a), Florida Statutes.
All monies collected by this Ordinance and allocated to Legal Aid shall be spent on
Collier County residents. Legal Aid Service of Broward County, Inc. d/b/a Legal Aid Service of
Collier County shall keep its own financial accounts and funds collected by this Ordinance will
not be co-mingled with funds from other counties. A monthly accounting of funds collected
under this ordinance shall be provided by the Clerk to Legal Aid.
At the close of the county fiscal year, any unspent funds collected pursuant to Ordinance
No. 2004-42 shall be transferred for the use pursuant to subparagraph 1, Section 1 of Collier
County Ordinance No. 2004-42.
COUNTY PAYMENT OF LEGAL AID EXPENDITURES
Payments for expenditures shall be made monthly subsequent to the presentation of
proper invoices/receipts to the Collier County Attorney's Office and authorization for payment
made by the County Attorney's Office.
LEGAL AID REQUIREMENTS
In performing this Agreement, Legal Aid shall:
a. staff, equip, furnish and operate a legal aid office for the representation of
qualified indigent residents of Collier County who have civil legal problems.
b. use its best efforts to obtain high quality supplies and services for use in the
performance of these services at the lowest practical costs and shall expend funds in accordance
with the established budget.
c. act as an independent contractor in the performance of this Agreement.
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d. provide to the County evidence of legal professional liability insurance with limits
of not less than $500,000 for each claim. Said insurance shall be underwritten by a carrier
acceptable to the County.
e. provide the County and the Clerk of Courts with full and complete access to all
financial records including its budget, private funding sources, expenditures and all financial
activities. Legal Aid shall keep orderly and complete records of its financial accounts and
financial transactions involving the funds provided to Legal Aid under this Agreement. Legal
Aid shall open these records to inspection by County personnel at reasonable hours during the
entire term of the Agreement. Any person duly authorized by the County shall have full access
and the right to examine any of these records during the term of the Agreement and up to three
(3) years thereafter. The provisions of this paragraph shall survive the termination of this
Agreement as to the fiscal years, or portions thereof, during which this Agreement is in effect.
Legal Aid shall furnish a copy of its annual audit to the County Manager within 120 days of the
end of Legal Aid's fiscal year(December).
f. to the extent permitted by law, defend, indemnify and hold harmless the County
from and against all claims, damages, losses and expenses, including reasonable attorney's fees
and costs, arising out of or resulting from the performance by the Legal Aid of its responsibilities
under this Agreement.
g. not assign or subcontract any of the services which are the subject of this
Agreement without obtaining written consent from the County in advance of said assignment or
subcontracting. Said consent shall not be unreasonably withheld by the County.
h. not discriminate against any employee or person served under this Agreement on
the basis of race, color, sex, sexual orientation, age, religion, ancestry, national origin, handicap
or marital status.
i. comply with all applicable safety laws, ordinances, rules, regulations, standards
and lawful order of any public authority having jurisdiction over the matter in question.
TERM OF AGREEMENT
The term of this Agreement shall be for a period of three years to begin October 22, 2013
and to end on October 22, 2016, unless terminated earlier in accordance with the provisions of
this Agreement. Absent notice of intent to terminate, the Agreement may be renewed upon
mutual consent of the parties for one (1) additional term of three (3) years. This Agreement is
subject to annual appropriation by the Board of County Commissioners and changes or
amendments to Florida Statutes cited herein.
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TERMINATION OF AGREEMENT
Subject to Section 29.008(3)(a), Florida Statutes, should either party fail to perform under
the requirements of this Agreement, then the non-breaching party may terminate said Agreement
immediately for cause. Either party may terminate this Agreement for convenience with 120 day
written notice to the other party.
NOTICES
All notices required in this Agreement shall be hand delivered or sent by certified mail,
return receipt requested, and sent to the following addresses:
A. As to"Legal Aid"
Anthony J. Karrat, Esq.
Executive Director
Legal Aid Service of Broward County, Inc.
491 North State Road 7
Plantation, Florida 33317
B. As to "County"
Office of the County Attorney
3299 East Tamiami Trail
Suite 800
Naples, Florida 34112
AMENDMENTS TO THIS AGREEMENT
Any amendments, alterations, variations, modifications or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing, duly signed by both
parties hereto, and attached to the original of this Agreement.
WAIVER
Waiver by either party of the breach by the other party of any provisions of this
Agreement shall not be deemed a waiver of any other or subsequent breaches and shall not be
construed to be a modification of the terms of this Agreement.
IN WITNESS WHEREOF, the parties, through their duly authorized representatives,
have executed this Agreement on the dates set forth above.
•
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DATED- (Q I 'MI 2015 BOARD OF COUNT Y COMMISSIONERS
-
ATTE "<_• I. ' OF COLLIER OUN Y, FLORIDA
DWIf 'T 1 'BI QC*,_CLERK
I
i'ey:
4111
ttest as t�-i:/ye ' GEORGIA A. HILLER, ESQ,
signature oft CHAIRWOMAN
Appro leiog. to form and legality:
41� LI1
Jeffrey • '4'k. ow
County • o t e
WITNESSES: LEGAL AID SERVICE OF BROWARD
COUNTY, INC. d/b/a/LEGAL AID
( SERVICE OF COLLIER COUNTY, a
Florida not-for-profit corporation
(1) /C,Gt *-0,.- C-S-4.a.2--)
0,,ture /74,__ / ...-----/
—Janina Evans B
Printed/Typed Name CCi:4 ",Y ,0 4.. I
a.
Anthony J. Karrat
(2) / . Acer464i/ ` Printed/Typed Name
_Signature— r
v.
Executive Director
Walter Honaman Printed/Typed Title
Printed/Typed Name
(Corporate seal)
Page 5 of 5