Productivity Committee Agenda 06/13/2019June 13, 2019 10:00 AM
Productivity Committee Meeting
3299 Tamiami Trl E
Naples FL, 34112
Fifth Floor Training Room
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Adoption of the Agenda
5. Public Comment
6. Adoption of Minutes from Previous Meeting
6.1. April 11, 2019
7. Staff Reports
8. New Business
8.1. County Insourcing/Outsourcing
8.2. Special meeting to meet with Hearing Examiner
9. Old Business
9.1. Landscape Maintenance Memo
10. Announcements (no action)
11. Committee Member Discussion
12. Next Meeting Time, Date and Location
12.1. Thursday, July 11, 2019 @ 10AM
13. Adjournment
32.1.2
Packet Pg. 560 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity Committee - June 13, 2019)
Facilities
Management:
Contractual Services
32.1.2
Packet Pg. 561 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Major Contractual Services:
•Janitorial Services -$1,503,000
•Security Services -$1,256,800
•Landscaping Services -$788,800
•Fire Services -$296,000
•Pest Control -$185,000
•Elevator Maintenance–$160,000
Represent 26.5%of the Division Budget
73.50%
26.50%
Contractual Services -Budget
Rest of Division Budget Contractural Services
32.1.2
Packet Pg. 562 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Janitorial Services Contract:
•Contract #17-7196 with USSI and 3H
•Annual Contract Budget of $1,503,000
•Services Provided:
•General office cleaning, vacuuming, dusting, carpet cleaning, hard floor cleaning, window cleaning, garage cleaning, hand sanitizer & soap dispenser servicing, etc.
•Services 133 Facilities
32.1.2
Packet Pg. 563 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Security Services Contract:
•Contract #18-7429 with G4S
•Annual Contract Budget of $1,256,800
•Services Provided:
•Security administration, government center security, satellite services, patrols, events, AED maintenance, training, executive protection, etc.
•Security Posts: 7
•Number of Officers: 22
*This contract is utilized by multiple county Divisions (figures above are only for Facilities Management)
32.1.2
Packet Pg. 564 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Landscaping Services Contract:
•Contract #16-6555 with Green Effex
•Annual Contract Budget of $788,800
•Services Provided:
•Mowing, edging, pruning, mulching, weeding, pest controls, fertilization, irrigation system repair and maintenance, trash removal, etc.
•Services 59 Facilities
*This contract is only for Facilities; does not include landscape median maintenance
32.1.2
Packet Pg. 565 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Fire Services Contract:
•Contract #17-7217 with Cintas
•Annual Contract Budget of $296,000
•Services Provided:
•Maintenance, inspections, & repairs to: fire alarm systems, sprinklers, fire suppression, extinguishers, vehicle suppression systems, exit & emergency lights, monitoring, etc.
•Services 2,673 Fire Extinguishers, 119 Panels, & 3,991 Initiating Devices
32.1.2
Packet Pg. 566 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Pest Control Contract:
•Contract #16-6698 with Truly Nolen
•Annual Contract Budget of $185,000
•Services Provided:
•Pest control treatments, rodent exclusion services, trapping services, termite inspections & treatments, spider & web Fumigation, Etc.
•Services 145 Facilities
32.1.2
Packet Pg. 567 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Elevator Maintenance Contract:
•US Communities Agreement with KONE
•Annual Contract Budget of $160,000
•Services Provided:
•Maintenance, modernizations, inspections and repairs of elevators, escalators, walkways, wheelchair lifts, platform lifts, dumbwaiters, etc.
•Services 47 Elevators & Lifts
32.1.2
Packet Pg. 568 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Public Private Partnerships:
Benefits of Contracting
•Can be more cost effective (If insourcing costs are to high)
•Improved staffing flexibility, expertise, and work quality
•Reduces personnel management (HR)
•Reduces need for costly investment for tools, equipment, and technology
Disadvantages of Contracting
•Can become costly (if insourcing costs are low)
•Reduces control of work distribution and ability to make quick changes
•Higher staff turnover
•Redundancy of management roles (contractor and county staff)
•Reduces response times and institutional knowledge
32.1.2
Packet Pg. 569 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Determining In-source vs Out-Source:
Considerations
•Cost / Value Analysis
•Personnel Skill Requirements
•The ability to recruit and hire
•Resource & Technology Requirements
•Required Response Time and Sensitivity of the work function
•Supervision Requirements
•Liabilities and Risk
•Inherently Governmental Functions
•Licensing Requirements
32.1.2
Packet Pg. 570 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
In-Source Example (Proposed For FY20):
HVAC Preventative Maintenance and Filter Changes
Determining Factors:
•Cost /Value Analysis
32.1.2
Packet Pg. 571 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
HVAC Preventative Maintenance and Filter Changes
Determining Factors:
•Low Skill Requirements
•High ability to recruit and hire
•Low Resource & Technology Requirements
•Improved Response Time and Sensitivity of the work function
•Minimal Supervision Requirements
•Improved Liabilities and Risk Reduction
In-Source Example (Proposed For FY20):
32.1.2
Packet Pg. 572 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Questions?
32.1.2
Packet Pg. 573 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity
Office of the County Manager
M EMO
Date: 6/26/2019
To: Commissioner William L. McDaniel, Jr.
Commissioner Burt Saunders
Commissioner Donna Fiala
Commissioner Andy Solis
Commissioner Penny Taylor
Cc: Leo E. Ochs, Jr., County Manager
Nick Casalanguida, Deputy County Manager
Thaddeus Cohen, Growth Management Administrator
Michael Lyster, Collier County Productivity Committee Chairman
From: Geoff Willig, Senior Operations Analyst
Subject: Productivity Committee’s Recommendations regarding the Landscape
Median Maintenance Program
At the March 14, 2019 meeting of the Productivity Committee, Joe Delate
shared the status of the Landscape Median program and the challenges
faced as a result of increased costs to maintain medians in the County. Mr.
Delate shared examples of how other communities have addressed
landscaping and options the County has considered or utilized. At its
following meeting on April 11, 2019, the committee considered the
i nformation that they had previously received and discussed what direction
should be included in the committee’s recommendation to the Board. The
Committee made several recommendations to the Board.
First, the Committee felt that the County should pursue a strategy to
gradually bring the median landscape maintenance in-house. The
consensus among the committee was that the County would realize
financial savings in the long run. Staff should be directed to evaluate what
services can be brought in-house and the process to follow. The Committee
realized that there will be an immediate need to fund the acquisition of
equipment to bring these services in-house.
Second, the Committee felt that the County should continue to give
preference to landscaping that requires less maintenance. Reduced
maintenance may be the result of using climate resilient plants or the
simplicity of maintenance such as mowing or weeding. In addition to giving
preference to reduced maintenance medians staff should also perform cost
to benefit analysis on higher cost installations. It was recognized that it was
32.1.2
Packet Pg. 574 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity Committee - June 13, 2019)
not cost feasible to replace existing landscaping immediately. However, the
Committee realized that at times it may be prudent and cost effective to
transition some medians to plant types that require less maintenance.
Finally, the Committee recognized the value that the landscape medians
provide to the County. The Committee felt that it was in the County’s best
interest to make the maintenance of existing projects a priority. To help
with the cost of future projects, the Committee felt that involving
stakeholders or those with direct benefit through an MSTU would provide
an alternative source of revenue to fund new projects or cover the ongoing
maintenance needs of existing installations.
The Productivity Committee believes that these recommendations provide
the County with several means to address the current challenges and
realize longer term success.
32.1.2
Packet Pg. 575 Attachment: Agenda and Backup Documents - June 13, 2019 (9480 : Productivity Committee - June 13, 2019)