Agenda 07/09/2019 Item #16D 4 (SHIP Program Extension)07/09/2019
EXECUTIVE SUMMARY
Recommendation to approve the State Housing Initiative Partnership Program expenditure
extension for FY 2016/2017 through December 30, 2019.
OBJECTIVE: To continue to promote affordable housing strategies for low- to moderate-income
persons through the State Housing Initiative Partnership (SHIP) Program.
CONSIDERATIONS: On July 7, 1992, the Florida legislature enacted the William E. Sadowski
Affordable Housing Act to provide funding to local communities to promote and advance affordabl e
housing initiatives. Funds are generated through documentary stamp tax on real estate transactions. Under
the SHIP program, Collier County and the City of Naples receive funds from the State of Florida through
the Florida Housing Finance Corporation (FHFC) to provide initiatives to expand affordable housing
opportunities. The 2016-2019 Local Housing Assistance Plan (LHAP) was adopted on April 26, 2016
(Agenda Item #16D4). The LHAP identified various strategies by which funds will be allocated and
disbursed in the community.
On June 4, 2019, Community and Human Services Division (CHS) requested an expenditure extension
from the FHFC for Collier County’s FY 2016/2017 SHIP funding from June 30, 2019 to December 31,
2019. The extension was requested due to delays in the Owner-Occupied Rehabilitation program. Our
rehabilitation partners have experienced ongoing significant delays and setbacks in securing contractors
and goods, due to the demands created after Hurricanes Irma and Matthew. All contractors and the
majority of supplies were redirected to storm damage repair as top priority. It has taken our partners
several months to receive contractor bids and begin construction on our participating homeowner’s roofs,
windows, HVAC units, drywall, etc. Of late, these issues have lessened, and the projects are again
moving forward, but at a much slower pace than previously anticipated.
On June 11, 2019, FHFC approved CHS’s request to continue to expend the funds through December 30,
2019. FHFC does not require the Board of County Commissioners (Board) Chairman to sign a document
for the extension to take effect. FHFC’s approval is attached as back-up to this Item.
FISCAL IMPACT: The proposed action has no Fiscal impact. Funds are budgeted within SHIP Grant
Fund (791), Project 33467.
LEGAL CONSIDERATIONS: This Item has been approved for form and legality and requires a
majority vote for Board approval. - JAB
GROWTH MANAGEMENT IMPACT: Extension of the expenditure deadline will allow the County
to continue to expand affordable housing opportunities for its citizens and further the goals of the Housing
Element of the Collier County Growth Management Plan.
RECOMMENDATION: To approve the State Housing Initiative Partnership Program expenditure
extension for FY 2016/2017 through December 30, 2019.
Prepared By: Lisa N. Carr, Senior Grants Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. CHS's Extension Request (PDF)
2. FHFC Extension Approval SHIP FY 16-17 (EXT 2019 12-30) (PDF)
16.D.4
Packet Pg. 1369
07/09/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 9344
Item Summary: Recommendation to approve the State Housing Initiative Partnership (SHIP)
Program expenditure extension for FY 2016/2017 through December 30, 2019.
Meeting Date: 07/09/2019
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
06/13/2019 3:39 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
06/13/2019 3:39 PM
Approved By:
Review:
Community & Human Services Cormac Giblin Additional Reviewer Completed 06/17/2019 10:10 AM
Community & Human Services Leslie Davis Additional Reviewer Completed 06/17/2019 11:47 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 06/18/2019 7:58 AM
Community & Human Services Kristi Sonntag CHS Review Completed 06/18/2019 12:14 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 06/18/2019 4:02 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 06/19/2019 4:04 PM
Grants Erica Robinson Level 2 Grants Review Completed 06/20/2019 10:56 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 06/21/2019 4:52 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 06/25/2019 10:53 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/26/2019 1:57 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 06/26/2019 4:20 PM
Grants Therese Stanley Additional Reviewer Completed 06/26/2019 6:30 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/27/2019 1:09 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/27/2019 2:15 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/09/2019 9:00 AM
16.D.4
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16.D.4.a
Packet Pg. 1371 Attachment: CHS's Extension Request (9344 : SHIP FY 16/17 Extension Approval)
16.D.4.a
Packet Pg. 1372 Attachment: CHS's Extension Request (9344 : SHIP FY 16/17 Extension Approval)
16.D.4.a
Packet Pg. 1373 Attachment: CHS's Extension Request (9344 : SHIP FY 16/17 Extension Approval)
16.D.4.a
Packet Pg. 1374 Attachment: CHS's Extension Request (9344 : SHIP FY 16/17 Extension Approval)
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RobinsonErica
From:SonntagKristi
Sent:Tuesday, June 11, 2019 3:04 PM
To:RobinsonErica; StanleyTherese; CarrLisa; GiblinCormac
Subject:FW: Collier County FY 16-17 SHIP Funding
Attachments:20190604130329553.pdf
Respectfully,
Kristi Sonntag, CPM
Director
Community and Human Services
3339 Tamiami Trail E Suite 211
Naples, Fl 34112
239‐252‐2486
Kristi.Sonntag@colliercountyfl.gov
Making Our Community Stronger: One life, one home, one project at a time.
From: Terry Auringer <Terry.Auringer@floridahousing.org>
Sent: Tuesday, June 11, 2019 2:58 PM
To: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>
Subject: FW: Collier County FY 16‐17 SHIP Funding
Extension Request for Expenditure of SHIP Funds for Fiscal Year 2016/2017
The Florida Housing Finance Corporation is in receipt of your correspondence dated June 4, 2019 requesting an
extension of the expenditure deadline for the SHIP Program for Fiscal Year 2016/2017.
According to Rule 67‐37, which governs the SHIP program, exceptions to the timeframe, are allowable under certain
conditions, as detailed below:
The funds deposited to the local housing assistance trust fund must be spent within twenty‐four months from the end of
the applicable State fiscal year. Exceptions to this time frame must be approved by Florida Housing Finance Corporation
SHIP Program Administrator or a majority vote of the Review Committee on a case‐by‐case basis. Exceptions will only be
granted for good cause. Examples of good cause are natural disasters, requirements of other State agencies, adverse
market conditions, and unavoidable development delays. Adequate documentation detailing the reasons for the
requested extension as well as a timeline for completing the expenditure of funds must be submitted to the Corporation
before an extension will be granted, e.g., project status, work plan and completion schedule, commitment of funds, etc.
The Corporation may require a local government requesting an expenditure extension to receive technical assistance
through the Catalyst program to evaluate the need for an extension.
16.D.4.b
Packet Pg. 1375 Attachment: FHFC Extension Approval SHIP FY 16-17 (EXT 2019 12-30) (9344 : SHIP FY 16/17 Extension Approval)
2
Florida Housing believes that your current situation warrants an extension based on the reasons presented in your
correspondence. Therefore, your deadline to expend funds for the 2016/2017 fiscal year is extended by six (6) months.
The new deadline is December 30, 2019. We do stipulate, however, as a part of this extension, when requested, the
County provide the Corporation a written update outlining the status of the current spending.
Please keep in mind that you are still required to submit an annual report by September 15, 2019.
The Corporation commends your continuing efforts to benefit the citizens of Florida through the SHIP Program. If we
can be of assistance to you in the administration of your SHIP Program, please don' t hesitate to contact us.
Terry Auringer
SHIP Financial Manager
Let me know when you are ready to submit the AR, I will need to "code" your report to allow the county to submit with
funds in an encumbrance state.
Thanks~
From: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Sent: Tuesday, June 4, 2019 2:10 PM
To: Terry Auringer <Terry.Auringer@floridahousing.org>
Subject: FW: Collier County FY 16‐17 SHIP Funding
From: SonntagKristi <Kristi.Sonntag@colliercountyfl.gov>
Sent: Tuesday, June 4, 2019 1:10 PM
To: Robert Dearduff <Robert.Dearduff@floridahousing.org>
Subject: Collier County FY 16‐17 SHIP Funding
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Rob: Please see the attached request on behalf of Collier County to extend our SHIP deadline for FY 16/17.
Respectfully,
Kristi Sonntag, CPM
Director
Community and Human Services
3339 Tamiami Trail E Suite 211
Naples, Fl 34112
239‐252‐2486
Kristi.Sonntag@colliercountyfl.gov
Making Our Community Stronger: One life, one home, one project at a time.
16.D.4.b
Packet Pg. 1376 Attachment: FHFC Extension Approval SHIP FY 16-17 (EXT 2019 12-30) (9344 : SHIP FY 16/17 Extension Approval)
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Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
Disclaimer
Florida has a broad and inclusive public records law. This e-mail and any responses to it should be considered a matter of public
record.”
16.D.4.b
Packet Pg. 1377 Attachment: FHFC Extension Approval SHIP FY 16-17 (EXT 2019 12-30) (9344 : SHIP FY 16/17 Extension Approval)