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Minutes 04/17/2019 MINUTES OF MEETING KEY MARCO COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Key Marco Community Development District was held on Wednesday,April 17,2019 at 8:30 a.m. at the Key Marco Community Center,Marco Island,Florida. Present and constituting a quorum were: Maureen McFarland,Chair Mary Beth Schewitz,Vice Chair Corrie Grado,Supervisor Dawn Aitkenhead,Supervisor Luanne Kerins,Supervisor Also present were: Greg Urbancic,District Counsel Residents The following is a summary of the discussions and actions taken at the April 17,2019 Board of Supervisors meeting. Call to Order/Roll Call The meeting was called to order and all Supervisors were present at Roll Call. Approval of the Agenda The Agenda was presented and discussed. On MOTION by Supervisor Grado,seconded by Supervisor Kerins,with all Supervisors voting in favor,the agenda was approved. Audience Questions and Comments on Agenda Items: None Approval of March 19 Minutes Several comments were made on the minutes,which require updates including on page 1 correcting the Supervisors in attendance for roll call;on page 2 replacing"Erin"with"Naples Botanical Gardens";on page 3 striking the 6`h paragraph; and on page 4 correcting that a 5 person crew would come every week and deleting the first sentence of the third paragraph. The Board requested that the District Manager to re- review and correct minutes and bring them back for approval at the next meeting Old Business a. Street Light Project Mr. DiPrato presented update on street light project and information from Simmonds Electric. He presented 3 potential options: (1) restore everything as it stands today, which has an estimated cost of 1 $393,394; (2) illuminate just the T and the bridge, which has an approximate cost $90,000; and (3) a combination of solar illumination and other landscape lighting at the bridge, T and Indian Mound at an approximate $5,050 plus solar/landscaping lighting costs. The District Manager was requested to bring back more definitive cost and time frame for such options for Board consideration. Public comment was received regarding the basic options. b. Landscape Maintenance Contract The Landscape Florida proposal for landscape services was presented. The Chair explained the proposal was revised from what was presented at the prior meeting. Public comment was received. The Chair and the HOA representatives together with CDD counsel, if necessary, will discuss the HOA's new proposal relating to landscaping. The Board requested that the District Manager review the existing Crawford contract as to what property is being maintained and whether the HOA has its own contract. c. Gate House i. Post Orders-The post orders require updating as to gopher tortoises, payment of the road fee,and basic cleaning of the guardhouse. The District Manager was requested to update these Post Orders and bring them hack on the next agenda. Public comment was received regarding speeding on roadways. The Board asked that District Manager add the topic of advising speeding owners on the next agenda. ii. Condition of Plants in Pots- Supervisor Grado presented votes on options for pots at the gatehouse. On MOTION by Supervisor Aitkenhead, seconded by the Chair; and with all Supervisors voting in favor,Supervisor Grado was authorized to select new pots for the gatehouse based upon photos presented at the meeting; iii. Gatehouse Status- It was requested that the District Manager add this item to the next agenda. New Business a. Speeding and temporary speed bumps. The Board was generally not in favor of speed bumps. A public comment suggested the Board look at speed tables. The District Manager was asked to look into speed tables and report to the Board whether it was a viable option. There was public comment and discussion by the Board on speeding. The Board requested a consultant be researched and presented to the Board for options on addressing speed limits,speed enforcement and impact on wildlife. District Counsel a. Easement Agreement for Tract U Tabled pending discussion with the HOA Board. b. Incident on March 16,2019 The Board discussed whether the District Manager authorized to allow access to friends and family using the key pad remotely. The Board said such authorization was not given. c. CDD Agreement with Landscape Florida (Discussed earlier in the meeting) d. Special Event Policy- 2 On MOTION by Supervisor Grado, second by Supervisor Aitkenhead, and with all Supervisors voting in favor,Resolution 2019-??was approved. District Finance a. Financial Statements. Reviewed,with no comments. b. Future Capital Improvement Projects Future improvements were reviewed by the Board and discussed. The Board discussed presently keeping a one-year operating reserve. c. Preliminary Budget On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead, and all Supervisors voting in favor, Resolution 2019-05 was approved, which approved the proposed budget and setting the public hearing on July 17,2019 at 8:30 a.m. at the Key Marco Community Center. d. All Expenses Listed Since Last Meeting e. Spreadsheet FY2018-2019 R&M Contracts f. Spreadsheet of KM CDD&HOA Split Expenses g. Hoover Proposal to Convert R2 to Flowguard 3 It was reported by Herb Krutisch that the current system is 15 years old and not being serviced any longer. The irrigation system is down. On MOTION by Supervisor Schewitz, Second by Supervisor Grado, with all Supervisors voting in favor,the Board approved the proposal for the Hoover Pumping System in the agenda packet. The Board also directed District Counsel to draft an amendment to Resolution 2017-3 to amend the Board's existing policy to allow for emergency expenditures to be signed off by the District Manager and Treasurer, with subsequent presentation at the next Board meeting. In the interim, on MOTION by Supervisor Grado,seconded by Supervisor Aitkenhead,with all Supervisors voting in favor, the Board adopted this change and directed that such policy be implement as a modification to Resolution 2017-3 in the event of an emergency until the updated resolution can be provided to the Board in June. District Manager a. FEMA Update&Deposits The Chair presented an update on the FEMA requests and reimbursements. Supervisors Request and Comments a. Three Way Stop Sign at Blue Hill &Whiskey Creek This was continued to the next agenda for discussion. b. Proclamation of Gopher Tortoise Day Supervisor Grado discussed gopher tortoises. 3 On MOTION by Supervisor Grado,seconded by Supervisor Schewitz,with all Supervisors voting in favor,April 15,2020 shall be recognized as Gopher Tortoise Day in Key Marco. c. Gatehouse Fascia,Corbels and Ceilings Supervisor Aitkenhead will review with the District Manager the issues at the gatehouse including cleaning of spider webs,etc. d. Dissolution of the CDD Supervisor Kerins raised the topic of dissolution. The Board discussed the reasons it was previously tabled and the consensus was to review annually. e. Insurance Policy Renewals Chair McFarland discussed the upcoming policy date. The District Manager was requested to obtain insurance proposals for Fiscal Year 2020. f. Gatehouse LPR Cameras Installation Kevin Kerins provided an update on the recent installation. The District Manager was requested to add this item on the agenda for the next meeting for an update. g. District Manager Position The Board discussed the current management arrangement. Chairperson McFarland made an oral presentation regarding a proposal from Inframark to provide District Management services for $15,000. Discussion was had regarding best practices. Public comment was made. On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead,the Supervisors by a vote of 3-2(Supervisor Kerins and Schewitz dissenting)authorized the termination of the HOA-CDD agreement for management services as of May 31,2019 On MOTION by Supervisor Grado, seconded by Supervisor Aitkenhead,the Supervisors by a vote of 3-2 (Supervisor Kerins and Schewitz dissenting), authorized the engagement of Inframark, LLC for District Management services to commence on June 1,2019 and authorized the Chair to execute a contract with Inframark,LLC subject to review by the Chair and District Counsel. Audience Questions and Comments None Schedule Next Meeting Date and Time The next meeting date was announced as June 19,2019 at 8:30 a.m. 4 Adjournment On MOTION by Supervisor Grado,seconded by Supervisor Kerins,with all Supervisors voting in favor, the meeting was adjourned at approximately 11:00 a.m. secretary Chair 5