Minutes 05/14/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Thursday May 14, 2019 at 2:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton(by phone) Assistant Secretary
Also present were:
Justin Faircloth District Manager
Dan Cox(by phone) District Counsel
Sam Marshall District Engineer
Kipp Schulties Kipp Schulties Golf Design,Inc.
Buddy White Ryan Golf Corporation
Various Residents
The following is a summary of the discussions and actions taken at the May 14, 2019 Cedar
Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr.Faircloth called the meeting to order.
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr.Faircloth mentioned Mr. Bolton wished to attend the meeting via the phone.
On MOTION by Mr. Martino seconded by Mr. Greeley with all in
favor to allow Mr. Bolton to attend by phone and vote during the
meeting was approved.
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May 14,2019 Cedar Hammock CDD
o Mr. Faircloth stated an email was sent from Mr. Marshall on May 13, 2019 in relation to the
proposal by Kipp Schulties and the review of what Mr. Marshall was able to discover after
further investigation and discussion with Ralph Verrastro, the structural engineer from
Bridging Solutions, in correlation with Carl Hazenberg from Ingenium, as well as Mr. Cox's
review. This discussion will be included under Old Business.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o None.
FOURTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing
A. Open the Public Hearing to Public Comments
1 On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor the public hearing was opened.
o Public comments were received and discussion ensued in relation to the bridge and bulkhead
project, as well as the upcoming proposed assessments.
B. Close the Public Hearing to Public Comments
On MOTION by Mr. Martino seconded by Mr. Greeley with all in
favor the public hearing was closed.
FIFTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair Replacement Bid Update
o Mr. Faircloth indicated Mr. Cox and Mr. Marshall will provide comments regarding the
project.
o Mr. Bally presented a PowerPoint presentation.
o Mr. Cox provided his comments regarding his discussions with Mr. Marshall.
o Mr. Schulties' drawings were presented to the Board and he discussed his proposal. He
introduced Mr. Buddy White who is Vice-President of Ryan Golf Corporation to the Board
and stated Mr. White has done a lot of their big projects in South Florida.
i. Cap Rock Bulkhead/Culvert Bridge Proposal by Kipp Schulties
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May 14,2019 Cedar Hammock CDD
ii. Bridging Solutions Review of Kipp Schulties Proposal
iii. Ingenium Review of Kipp Schulties Proposal
iv. Banks Engineering Email 4/30.19
o Mr. Marshall was previously requested by the Board to review the proposal received from
Mr. Schulties and provide his feedback. Mr. Marshall reviewed the proposal and provided his
comments to the Board.
o Discussion ensued regarding vinyl versus rock construction methods for the bulkheads, as
well as the cost and longevity between the two types of material. Discussion continued
regarding the ability to complete the project in the dry season versus the wet season.
o The question was asked regarding the approval of the HOA budget. The Board was informed
the budget is being worked on and will be discussed over the course of the summer and will
be brought up for discussion in October and voted on November 2019.
o Mr. Schulties asked if the Board would allow, he would like to sit down with Mr. Marshall
and discuss the project as there was information he received today which would be beneficial
and maybe they could combine ideas and provide a revised proposal to the Board.
o The discussion ensued regarding separating the work for the CDD and that of the Master
Board. If the Master Board can cover their portion of the project and the CDD cover their
portion,that is a clearer way to proceed.
o Mr. Cox is going to reach out to the Master Association and Mr. Marshall, Mr. Schulties and
Mr. Verrastro will get together and present their results at the next meeting which is October
14th unless additional meetings are approved. The question arose whether this meeting could
be continued. Mr. Faircloth stated on the agenda is the proposed meeting schedule and the
next proposed meeting date is June 1 as the Board had requested a schedule for monthly
meetings. Initially, Inframark is contracted for seven meetings and that is what the Board
previously approved, but the additional proposed meetings have been provided as requested.
One notice will be done to notice all the meetings and based on the decision of the Board the
presentations will be either at the June or October meeting.
B. Consideration of Resolution 2019-08, Imposition, Levy Collection and Enforcement of
Certain Non-Ad Valorem Special Assessment
o Discussion ensued regarding the dollar amount and possibly obtaining a loan.
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May 14,2019 Cedar Hammock CDD
On MOTION by Mr. Martino seconded by Mr. Day with all in
favor resolution 2019-08 imposition, levy collection and
enforcement of certain non-ad valorem special assessments was
adopted.
FOURTH ORDER OF BUSINESS(continued) Fiscal Year 2020 Budget Public Hearing
Continued
o Mr. Faircloth stated there is no need for changes to the budget aside from the special
assessment amount. This is the only concern and if it changes it is mostly likely to go lower,
not higher.
C. Consideration of Resolution 2019-09,Adopting of the Budget for the Fiscal Year 2020
o Discussion ensued regarding the budget and assessments.
Mr. Day MOVED seconded by Mr. Martino to adopt resolution
2019-09 related to the annual appropriation of the District and
adopting the budget for the Fiscal Year beginning October 1, 2019
and ending September 30, 2020 and referencing the maintenance
and benefit special assessments to be levied by the District for said
fiscal year with the assessments of$1,460.09.
On VOICE Vote with Mr. Day, Mr. Martino, Mr. Bolton and Mr.
Greeley voting AYE and Mr. Bally voting NAY, resolution 2019-
09 adopting the budget for the Fiscal year 2020 was adopted.
D. Consideration of Resolution 2019-10,Levy of Non-Ad Valorem Assessment
On MOTION by Mr. Day seconded by Mr. Martino with all in
favor resolution 2019-10 levy of non-ad valorem assessment was
adopted.
SIXTH ORDER OF BUSINESS New Business
o None.
SEVENTH ORDER OF BUSINESS Attorney's Report
A. Draft Letter to Master Association Regarding Use of District's Roadway Staging
o Mr. Faircloth mentioned the letter has not been sent as yet, but Mr. Cox will add his
questions about the bulkhead repair replacement project regarding the cap rock
construction method and see what the Masters' response will be.
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May 14,2019 Cedar Hammock CDD
EIGHTH ORDER OF BUSINESS Engineer's Report
A. New District Map Update
o The engineer is currently working on the map.
B. Cardno Quarter 12019 Report
o This report is provided on a quarterly basis by Cardno. It is required for the Water
Management District.
C. Cardno Proposal for SFWMD Water Use Permit Renewal
o Mr. Faircloth provided a brief update on the purpose of this permit request.
On MOTION by Mr. Martino seconded by Mr. Bally with all in
favor the Cardno proposal in the amount of$6,750 to renew the
SFWMD water use permit and $1,000 for the permit renewal
application fee was approved.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of April 1,2019 Bid Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
There being none,
On MOTION by Mr. Day seconded by Mr. Bally with all in favor
the minutes of the April 1,2019 bid meeting were approved.
B. Approval of the Minutes of April 8,2019 Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
Corrections were made and will be made part of the final record.
On MOTION by Mr. Martino seconded by Mr. Day with all in
favor the minutes of the April 8, 2019 meeting were approved as
amended.
C. Approval of the Minutes of April 11,2019 Continued Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
There being none,
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the minutes of the April 11, 2019 continued meeting were
approved.
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May 14,2019 Cedar Hammock CDD
D. Approval of the Minutes of April 23,2019 Special Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
There being none,
On MOTION by Mr. Greeley seconded by Mr. Day with all in
favor the minutes of the April 23, 2019 special meeting were
approved.
E. Financial Report
On MOTION by Mr. Bally seconded by Mr. Martino with all in
favor the financial report was accepted.
F. Proposed FY2020 Meeting Schedule
o The meeting schedule was discussed previously.
o At the April 11, 2019 meeting a proposed schedule was approved for October 14,
2019 to May 7, 2020, seven meetings which the District has typically had. The
contract Inframark has with the CDD is for seven meetings a year. Presented are dates
for June, July,August, and September.
o Due to his current schedule, Mr. Cox is unable to attend meetings in person due to the
scheduled meeting week/day, but is available by phone. On Board consensus it was
agreed the attorney can attend meetings by phone and the Board.
o The Board revised the meeting dates as follow:
o FY2019
• June 17, 2019
• July 15,2019
• No August meeting
• September 3, 2019
o FY2020
• October 15, 2019
• November 12,2019
• December 9, 2019
• January 13, 2020
• February 10, 2020
• March 10, 2020
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May 14,2019 Ccdar Hammock CDD
• April 13,2020
• May 11,2020
On MOTION by Mr. Martino seconded by Mr. Greeley with all in
favor the meeting schedules for FY2019 and FY2020 were
approved as amended.
G. Acceptance of the Financial Audit Report, September 2018
o Mr. Faircloth indicated it is a clean audit with no issues found in handling of the District's
finances.
On MOTION by Mr. Martino seconded by Mr. Bally with all in
favor the Financial Audit Report for FY2018 and authorizing the
Chair to sign the AFR was accepted.
H. Report on the Number of Registered Voters(498)
o Mr. Faircloth shared the information provided by the County. The District has 498 qualified
registered voters within the District.
I. Follow-up Items
o Mr. Faircloth provided a follow-up on FEMA.
TENTH ORDER OF BUSINESS Supervisors Requests
o Nonc.
ELEVENTH ORDER OF BUSINESS Audience Comments
o Audience comments were received.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day seconded by Mr. Bally with all in favor
the meeting was adjourned at 4:44 pm.
•
cretary Vice-Chairman /