Agenda 06/25/2019 Item #16C 6 (Facilities Management-EMS Station BA)06/25/2019
EXECUTIVE SUMMARY
Recommendation to authorize a Budget Amendment for the Facilities Management Division in the
amount of $2,222,200 to allocate Infrastructure Sales Surtax Funding associated with the Heritage
Bay Emergency Medical Services (EMS) Station (Project 55211).
OBJECTIVE: To provide necessary funding for the design, CEI, and construction of the Heritage Bay
Emergency Medical Services (EMS) Station in the amount of $2,222,200 and to authorize the necessary
budget amendment.
CONSIDERATIONS: Voters approved an additional one-percent Infrastructure Sales Surtax in
November 2018. Collection of the surtax began on January 1, 2019. Projects outlined in Exhibit A
within County Ordinance 2018-21 are eligible to receive funding from the Surtax. Projects must also be in
compliance with Section 212.055(2), Florida Statutes. In Exhibit A, there were 3 main categories of
projects identified: Transportation Projects, Facilities & Capital Replacements, and Community
Priorities. EMS Substations were specifically identified within the Facilities & Capital Replacements
category. Additionally, emergency services facilities were included in the ballot language of the
ordinance.
On April 3, 2019, Agenda Item 8.B.3., the Infrastructure Surtax Oversight Committee validated the
funding for the Heritage Bay Emergency Medical Services (EMS) Station project in the amount of
$2,222,200. The Heritage Bay EMS Station is included in Emergency Medical Services Annual Update
and Inventory Report (AUIR) growth plan. The AUIR identified the need for a new station at this
location to address growth and development within the Immokalee Road corridor. For every 16,900
increase in population, EMS adds a station in order to maintain the adopted level of service for the
County of 8 minutes or less in the urban area and 12 minutes or less in the rural area 90% of the time.
FISCAL IMPACT: A budget amendment is necessary to reallocate funding in the amount of
$2,222,200 within the Infrastructure Sales Tax Fund (318) to fund the Herita ge Bay Emergency Medical
Services (EMS) Station project (55211).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes a budget amendment in
the amount of $2,222,200 to allocate infrastructure sales surtax funding associated with the Heritage Bay
Emergency Medical Services (EMS) Station project.
Prepared By: Tony Barone, Senior Project Manager, Facilities Management Division
ATTACHMENT(S)
1. Heritage Bay EMS Station - Project - 1 - 04_03_2019 Signed (PDF)
2. Heritage Bay EMS Station Oversight Committee Presentation (PPTX)
16.C.6
Packet Pg. 1434
06/25/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.6
Doc ID: 9190
Item Summary: Recommendation to authorize Budget Amendments for the Facilities
Management Division in the amount of $2,222,200 to allocate Infrastructure Sales Surtax Funding
associated with the Heritage Bay Emergency Medical Services (EMS) Station (Project 55211).
Meeting Date: 06/25/2019
Prepared by:
Title: – Facilities Management
Name: Tony Barone
06/01/2019 4:22 PM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
06/01/2019 4:22 PM
Approved By:
Review:
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 06/03/2019 8:58 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 06/03/2019 10:44 AM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 06/04/2019 8:33 AM
Facilities Management Damon Grant Director - Facilities Completed 06/05/2019 9:59 AM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 06/06/2019 5:57 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/10/2019 5:05 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/11/2019 7:19 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/12/2019 9:43 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 06/13/2019 1:00 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 06/17/2019 10:07 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM
16.C.6
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Heritage Bay EMS Station Presentation 1
Project Project#
Infrastructure Surtax Citizens Oversite Committee Project Checklist
\21 Project(s) in line with F.S. 212.055
Expenditure related to infrastructure as follows:
'21' Construction
D Improvement of public facilities
D Land acquisition '2f Land improvement
'21' Design'2f Engineering costs '2f Professional & related costs to bring facility into service {CEI, Material Testing, Specialty
Consultants)
D EMS vehicles associated with 3 new substations
D Court-related expenditures for the construction, lease or maintenance of the Court-related
facilities including utilities and security infrastructure
'21' Life expectancy of at least 5 years
D Land Acquisition expenditure for Residential housing project where at least 30% of units are
affordable to individuals whose total annual household income does not exceed 120% of area
median income.
'21' Project(s) in line with County Ordinance2018-21
'21' Project(s) identified in Exhibit A within County Ordinance2018-21
'21' Project(s) in line with Ballot Language within County Ordinance 2018-21
The Infrastructure Surtax Citizens Oversight Committee (ISCOC) validated that the
Heritage Bay EMS Station project meets the necessary requirements and is
eligible to use Surtax Funding on_A_pr_il ____ � 2019.�,z � . �
Exhibit A Reference
Category: Facilities & Capital Replacements
Sub-Cate gory:_E_M_s_s_u_b_st _at _io_ns ______________ _
Funding Requested: $2 ,220 ,200 --------------------
16.C.6.a
Packet Pg. 1436 Attachment: Heritage Bay EMS Station - Project - 1 - 04_03_2019 Signed (9190 : Budget Amendment to allocate Surtax Funding for Heritage Bay
Validation of Expenditures for
Design, CEI and Construction for
Heritage Bay Emergency Medical
Services (EMS) Station
Tony Barone
Project Manager
Facilities Management Division, PUD
April 3, 2019
Collier County | Florida
16.C.6.c
Packet Pg. 1437 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project History
u The proposed site for the new Heritage Bay EMS Station is currentlyundevelopedlandjustnorthofthenewNCHNortheastEmergencybuildingonCollierBlvd.
u Heritage Bay EMS Station is included in Emergency Medical ServicesAUIRgrowthplan.A new station at this location will address growthanddevelopmentwithintheImmokaleeRoadcorridor.For every16,900 increase in population,EMS adds a station.This station willprovideservicestothegrowingareainordertomaintaintheresponsetimeof8minutesorlessintheurbanareaand12minutesorlessintheruralarea90%of the time.
1Public Utilities Department
16.C.6.c
Packet Pg. 1438 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Location Map
Public Utilities Department
Immokalee Rd
2
16.C.6.c
Packet Pg. 1439 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Location Map
SITE CONTEXT
+/-6.22 acres
Immokalee Rd
3Public Utilities Department
16.C.6.c
Packet Pg. 1440 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project Rendering
4Public Utilities Department
16.C.6.c
Packet Pg. 1441 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project Summary/Financials
u7-Year Sales Tax in Sub Category EMS Substations
•Total for all Projects: $6M
uProject Estimate:
•Estimated Cost EMS at Heritage Bay: $2.22M
5Public Utilities Department
16.C.6.c
Packet Pg. 1442 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project Summary/FinancialsDesign, CEI and Construction for Heritage Bay EMSDesign:$ 162,200 CEI:$ 60,000 (estimate)Construction:$ 2,000,000 (estimate)Total: •$ 2,222,200
Public Utilities Department 6
16.C.6.c
Packet Pg. 1443 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project Schedule/Status
Public Utilities Department 7
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
SDP /DESIGN Jul-19 Apr-20
PERMITTI NG Jan-20 Apr-20
BI DDI NG /PROCURMENT Jan-20 Jul-20
CONTRACT AW ARD (BCC)Apr-20 Jul-20
CONSTRU CTION Jul-20 Jul-21
2021
ACTIVITY START FINISH
2019 2020
16.C.6.c
Packet Pg. 1444 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Fiscal Impact
Public Utilities Department 8
16.C.6.c
Packet Pg. 1445 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Project Funding
Public Utilities Department 9
$0
$6
$2.22
$0
$1
$2
$3
$4
$5
$6
$7
Current Funding in Sub
Category
7-year Sales Tax Total Estimated Cost
Heritage Bay EMS Station
16.C.6.c
Packet Pg. 1446 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to
Recommendation
u To validate the expenditures for the design,CEI,and the
construction for the Heritage Bay Emergency Medical Services
(EMS)Station;to ensure that this project meets the requirements
of F.S.212.055,conforms to the definition of Infrastructure,and is
an eligible project in line with County Ordinance 2018-21 and the
ballot language within;to make a finding that the project
expenditures are a valid use of Infrastructure Sales Surtax
Funding.
Public Utilities Department 10
16.C.6.c
Packet Pg. 1447 Attachment: Heritage Bay EMS Station Oversight Committee Presentation (9190 : Budget Amendment to