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Agenda 06/25/2019 Item #16C 2 (Purchase Order #18-7390-Bottled Drinking/Point of Use Water)06/25/2019 EXECUTIVE SUMMARY Recommendation to increase the estimated annual expenditure threshold for Purchase Order driven contract ITB # 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.” OBJECTIVE: To obtain approval to increase the annual expenditure threshold for Purchase Order driven contract Invitation to Bid (“ITB”) # 18-7390, “Bottled Drinking Water and Point of Use Water Coolers” to $79,000. CONSIDERATIONS: Various County Divisions require the use of bottled drinking water and point o f use water coolers for various County Facilities and County-sponsored events throughout the year. The Division of Facilities Management is responsible for the oversight of the agreement. When this ITB was awarded on September 13, 2018, the annual expenditure estimated by staff was based on historical information and the expected needs for the foreseeable future. Additional demand from other Divisions is the driving factor in the request to increase the PO, and this demand was underestimated. Historical annual spend over the last three (3) fiscal years, including framework purchase orders, averages $60,000. Facilities continually conducts cost-benefit analysis on their contracts to ensure that the County is getting the best value services. Staff recommends increasing the annual threshold to $79,000 to ensure the agreement has the capacity in the event of a major incident, like a hurricane, that may spike demand. The Facilities Management Division is always looking for a way to provide best value opportuniti es for the organization and is working on the implementation of bottle water fill stations (for water fountains) as budget permits. Facilities Management, as the contract administrators, will continue cost containment efforts utilizing potable water, where and when available. FISCAL IMPACT: Funds are available in the Division of Facilities Management Operating Budget 001-122240 and other user division cost centers. The base annual amount to be spent under Purchase Order driven contract ITB #18-7390 is estimated to be $79,000 among the various Divisions. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners authorizes an increase of the estimated expenditures threshold for Purchase Order driven contract ITB # 18-7390, “Bottled Drinking Water and Point of Use Water Coolers,” to $79,000. Prepared By: Miguel Carballo, CFM, Manager of Facilities, Division of Facilities Management ATTACHMENT(S) 1. 18-7390 Addendum #1 (PDF) 2. 18-7390 Bid Tabulation (PDF) 3. 18-7390 DT WATER Proposal (PDF) 4. 18-7390 DTWater Insurance (PDF) 5. 18-7390 NORA (PDF) 6. 18-7390 Solicitation (PDF) 16.C.2 Packet Pg. 1368 06/25/2019 16.C.2 Packet Pg. 1369 06/25/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.2 Doc ID: 8983 Item Summary: Recommendation to increase the estimated annual expenditure threshold for Purchase Order driven contract for Invitation to Bid #18-7390, “Bottled Drinking Water and Point of Use Water Coolers.” Meeting Date: 06/25/2019 Prepared by: Title: Manager - Facilities – Facilities Management Name: Miguel Carballo 05/13/2019 3:15 PM Submitted by: Title: Deputy Department Head – Public Utilities Department Name: Dan Rodriguez 05/13/2019 3:15 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/13/2019 3:32 PM Facilities Management Damon Grant Director - Facilities Completed 05/15/2019 8:20 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/17/2019 8:03 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 05/17/2019 9:03 AM Procurement Services Ted Coyman Additional Reviewer Completed 05/23/2019 5:40 PM Procurement Services Catherine Bigelow Additional Reviewer Completed 05/24/2019 8:11 AM Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/24/2019 11:44 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/10/2019 5:09 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/14/2019 8:23 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/14/2019 9:43 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/14/2019 11:20 AM Budget and Management Office Ed Finn Additional Reviewer Completed 06/14/2019 8:11 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/16/2019 3:46 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM 16.C.2 Packet Pg. 1370 Addendum #1 Date: June 13, 2018 From: Viviana Giarimoustas To: Interested Bidders Subject: Addendum # 1 Solicitation #18-7390 Bottled Drinking Water and Point of Use Water Coolers The following clarifications are issued as an addendum identifying the following clarification to the scope of work, changes, deletions, or additions to the original solicitation document for the referenced solicitation: Change 1. Correction to Local Vendor Preference Language on the Instruction to Bidders Form and Form 7: Vendor Submittal – Local Vendor Preference Affidavit: Current Language: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Updated Language: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be Email: Viviana.Giarimoustas@colliercountyfl.gov Telephone: (239) 252-8375 16.C.2.a Packet Pg. 1371 Attachment: 18-7390 Addendum #1 (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”) considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. If you require additional information please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) 16.C.2.a Packet Pg. 1372 Attachment: 18-7390 Addendum #1 (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”) Project Manager: Miguel CarballoProcurement: Viviana GiarimoustasWitness: Kris LopezBid Tabulation# 18‐7390 Bottled Drinking Water andPoint of Use Water CoolersNotifications Sent: 2,249Downloaded: 32Submissions: 3No Bids: 1Part 1: Bottled Water Cooler and Replacement BottlesItem NumberEstimated QuantityUnit DescriptionSize (Volume)Unit PriceTotalUnit PriceTotalUnit PriceTotalCorrection to Vendor Multiplication Error1 100 eaYearly rental--Bottled Cooler with hot/cold dispensers39.7"/11.8"/12.2" (H/W/D)$12.00 $1,200.00 $1.99 $199.00 $1.99 $2,388.00 199.00$ 2 4,000 eaDrinking water5 gal bottles $2.95 $11,800.00 $4.00 $16,000.00 $4.29 $17,160.00 17,160.00$ 3 2,500 eaSpring water5 gal bottles $2.95 $7,375.00 $4.50 $11,250.00 $4.49 $11,225.00 11,225.00$ 4 250 eaDistilled water5 gal bottles $2.95 $737.50 $4.00 $1,000.00 $4.49 $1,122.50 1,122.50$ 5 600 eaSupplies--plastic drinking cups--Sleeve (50C)9 oz NA NA $2.99 $1,794.00 $2.79 $1,674.00 1,674.00$ 6 700 eaSupplies--cone cups--Sleeve (200C)4.25 oz $3.05 $2,135.00 $3.99 $2,793.00 $2.79 $1,953.00 1,953.00$ 7Part 1 Total$23,247.50 $33,036.00 $35,522.50 33,333.50$ Part 2: Point-of-Use Water Coolers and Replacement FiltersItem NumberEstimated QuantityUnit DescriptionSize (Volume)Unit PriceTotalUnit PriceTotalUnit PriceTotalCorrection to Vendor Multiplication Error820eaYearly Bottleless Water Cooler with Install Kit or equivalent750 Gal. capacity $20.00 $400.00 $24.99 $499.80 $24.99 $5,997.60 499.80$ 910eaReplacement Filters (2-pack) or equivalentSize should match cooler capacity in Cell E8$0.00 $0.00 $65.00 $650.00 $150.00 $1,500.00 1,500.00$ 10 600 eaSupplies--plastic drinking cups--Sleeve (50C)9 oz NA NA $2.99 $1,794.00 $2.79 $1,674.00 1,674.00$ 11 700 eaSupplies--cone cups--Sleeve (200C)4.25 oz $3.05 $2,135.00 $3.99 $2,793.00 $2.79 $1,953.00 1,953.00$ 12Part 2 Total$2,535.00 $5,736.80 $11,124.60 $5,626.80Part 3: Individual Water BottlesItem NumberEstimated QuantityUnit DescriptionSize (Volume)Unit PriceTotalUnit PriceTotalUnit PriceTotalCorrection to Vendor Multiplication Error13 1,350 eaDrinking water--Case (24 Bottles) .5 liter (16.9 oz) bottles$6.00 $8,100.00 $4.99 $6,736.50 $4.99 $6,736.50 6,736.50$ 14 10 eaSpring water--Case (24 Bottles) .5 liter (16.9 oz) bottlesNA NA $4.99 $49.90 $4.99 $49.90 49.90$ 15 1 eaPallet (78 Cases) .5 liter (16.9 oz) bottles$468.00 $468.00 $419.16 $419.16 $389.22 $389.22 389.22$ 16Part 3 Total$8,568.00 $7,205.56 $7,175.62 7,175.62$ $53,822.7246,135.92$ 3,397.90$ 42,738.02$ YES*Required DocumentsYES/NO YES/NO YES/NOVendor has exceptions to terms and scope of workYES YESRemoval of line items #5, #10 and #14-$ $3,637.90$34,350.50 $42,340.46NEW Total Base BidTotal Base Bid (Part 1-3)DT WaterDS Services of America Inc#18-7390 Bottled Drinking Water and Point of Use Water Coolers Bid TabulationNestleProvide all inclusive pricing for Items #1-16. Estimated quantities and total base bid are for award determination purposes only and does not reflect actual usage or demand. $45,978.36$34,350.501 of 116.C.2.bPacket Pg. 1373Attachment: 18-7390 Bid Tabulation (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Part 1: Bottled Water Cooler and Replacement Bottles Item Number Estimated Quantity Unit Description Size (Volume) Unit Price Total 1 100 ea Yearly rental--Bottled Cooler with hot/cold dispensers 39.7"/11.8"/12.2" (H/W/D)$12.00 $1,200.00 2 4,000 ea Drinking water 5 gal bottles $2.95 $11,800.00 3 2,500 ea Spring water 5 gal bottles $2.95 $7,375.00 4 250 ea DEIONIZED water 5 gal bottles $2.95 $737.50 5 600 ea Supplies--plastic drinking cups-- Sleeve (50C)9 oz $0.00 $0.00 6 700 ea Supplies--cone cups--Sleeve (200C)4.25 oz $3.05 $2,135.00 7 Part 1 Total $23,247.50 Part 2: Point-of-Use Water Coolers and Replacement Filters Item Number Estimated Quantity Unit Description Size (Volume) Unit Price Total 8 20 ea Bottleless Water Cooler with Install Kit or equivalent (RENTAL W/FILTER)750 Gal. capacity $20.00 $400.00 9 10 ea Replacement Filters (2-pack) or equivalent (INCLUDED IN RENTAL) Size should match cooler capacity in Cell E8 $0.00 $0.00 10 600 ea Supplies--plastic drinking cups-- Sleeve (50C)9 oz $0.00 $0.00 11 700 ea Supplies--cone cups--Sleeve (200C)4.25 oz $3.05 $2,135.00 12 Part 2 Total $2,535.00 Part 3: Individual Water Bottles #18-7390 Bottled Drinking Water and Point of Use Water Coolers Bid Schedule Provide all inclusive pricing for Items #1-16. Estimated quantities and total base bid are for award determination purposes only and does not reflect actual usage or demand. 16.C.2.c Packet Pg. 1374 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Item Number Estimated Quantity Unit Description Size (Volume) Unit Price Total 13 1,350 ea Drinking water--Case (24 Bottles).5 liter (16.9 oz) bottles $6.00 $8,100.00 14 10 ea Spring water--Case (24 Bottles).5 liter (16.9 oz) bottles $0.00 $0.00 15 1 ea Pallet (78 Cases).5 liter (16.9 oz) bottles #######$468.00 16 Part 3 Total $8,568.00 $34,350.50Total Base Bid (Part 1-3) 16.C.2.c Packet Pg. 1375 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled 16.C.2.c Packet Pg. 1376 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1377 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1378 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1379 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1380 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1381 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1382 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1383 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1384 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Department of State /Division of Corporations /Search Records /Detail By Document Number / Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Detail by Entity Name Florida Limited Liability Company D.T. WATER, LLC Filing Information L16000046993 65-0750657 03/08/2016 FL ACTIVE CONVERSION 03/08/2016 NONE Principal Address 16101 OLD U.S. 41 FORT MYERS, FL 33912 Changed: 04/26/2017 Mailing Address 16101 OLD U.S. 41 FORT MYERS, FL 33912 Registered Agent Name & Address MAST, DALE M 16101 OLD U.S. 41 FORT MYERS, FL 33912 Authorized Person(s) Detail Name & Address Title MGR MAST, DALE M 16101 OLD U.S. 41 FORT MYERS, FL 33912 Title MGR MAST, ANTHONY D 16101 OLD U.S. 41 FORT MYERS, FL 33912 DIVISION OF CORPORATIONSFlorida Department of State Page 1 of 2Detail by Entity Name 6/18/2018http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 16.C.2.c Packet Pg. 1385 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Annual Reports Report Year Filed Date 2017 04/26/2017 2018 01/16/2018 Document Images 01/16/2018 -- ANNUAL REPORT View image in PDF format 04/26/2017 -- ANNUAL REPORT View image in PDF format 03/08/2016 -- Florida Limited Liability View image in PDF format Florida Department of State, Division of Corporations Page 2 of 2Detail by Entity Name 6/18/2018http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 16.C.2.c Packet Pg. 1386 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1387 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1388 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1389 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1390 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.c Packet Pg. 1391 Attachment: 18-7390 DT WATER Proposal (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD D2HCOX Heather Cox 09/14/2018 CULLWAT-03 A CMM3360698 A CMM3360698 B 001WC18A65991 A CMM3360698 500,000 500,000 500,000 5,000,000 5,000,000 PIP 10,000 XCU 2,000,000 1,000,000 2,000,000 Contractual Liab 5,000 500,000 1,000,000 1,000,000 X X X X X X X X X License # L077730 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 01/01/2018 01/01/2019 Job 18-7390 Desc: Bottled Drinking Water and Point of Use Water Coolers Collier County Board of Commissioners is included as an additional insured under the captioned commercial general liability and auto liability policies on a primary and non-contributory basis if and to the extent required by written contract. AssuredPartners of Florida, Cape Coral 3501 Del Prado Blvd. S Suite #204 Cape Coral, FL 33904 (239) 542-5527(239) 205-1537 Collier County Board of Commissioners 3295 Tamiami Trail E Naples, FL 34112 DT Water LLC dba Culligan Water 16101 Old US 41 #2 Fort Myers, FL 33912 Westfield Insurance Company FCCI Insurance Company 24112 10178 X X heather.cox@assuredpartners.com N 16.C.2.d Packet Pg. 1392 Attachment: 18-7390 DTWater Insurance (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water 16.C.2.e Packet Pg. 1393 Attachment: 18-7390 NORA (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR Bottled Drinking Water and Point of Use Water Coolers SOLICITATION NO.: 18-7390 VIVIANA GIARIMOUSTAS, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8375 Viviana.Giarimoustas@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.2.f Packet Pg. 1394 Attachment: 18-7390 Solicitation (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”) SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 18-7390 PROJECT TITLE: BOTTLED DRINKING WATER AND POINT OF USE WATER COOLERS BID OPENING/DAY/DATE/TIME: Monday, June 18, 2018 10:00AM EST PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Various Collier County Government departments on and off the Government Center’s main campus at Tamiami Trail East, Naples Florida, require the services of a vendor to lease water coolers and replacement drinking water bottles, and/or to provide and deliver bottled drinking water in various size containers. Historically, the County has spent approximately $42,000 on average over the past 3 years on bottled drinking water. In addition, the County would like to obtain prices for an alternative option to drinking water bottles—the purchase of bottleless water coolers or point-of-use water coolers that filter tap water and dispense hot and cold water. These coolers may be ordered individually by County departments for their use at their request. BACKGROUND Collier County is interested in pursuing an agreement with a vendor who can provide lease bottled water coolers, purchase, deliver cooler replacement bottles, purchase point-of-use water coolers and replacement filters, and/or purchase and deliver bottled water to various County offices. TERM OF CONTRACT The contract term, if an award(s) is made is intended to be for three (3) years with two (2) one (1) year renewals. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. AWARD CRITERIA ITB award criteria are as follows:  The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.  It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.  For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: 16.C.2.f Packet Pg. 1395 Attachment: 18-7390 Solicitation (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”)  Lowest total base bid  Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:  Identify a single awardee  The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. DETAILED SCOPE OF WORK The County is interested in contracting with a vendor who will: 1. Provide pricing for the rental of Bottled Water Coolers inclusive of all charges, including but not limited to the product, equipment, bottled water, transportation and delivery, semi-annual cleaning program, labor, and any other charges. The rental shall include a preventive maintenance program on a semi-annual basis (every six months) which includes the cleaning of all rental equipment and replacement of defective or non-working parts. Turnaround time to provide service shall be within 24 hours of contact by the County department. 2. Provide pricing for Point-of-Use Water Coolers, (Technical Specifications below) or equivalent, inclusive of all charges, including but not limited to the purchase price of the equipment, warranty, filter, shipping and handling and any other charges. An equivalent product may be substituted as long as it meets the majority of the specifications listed below. The County shall determine whether the substitute product meets the required specifications. 3. Provide several types of bottled drinking water in different sizes and amounts inclusive of shipping and handling charges. Technical Specifications Electrical: Takes a standard household 110v outlet UL-Listed: Yes Quantity of Cold Water Served Per Hour (GPH): 0.8GAL of below 50 F/HR Quantity of Hot Water Served Per Hour (GPH): 1.7GAL of over 185°F/HR Hot Water Thermostat: Yes- temperature is controlled to 185° F Cold Water Thermostat: Yes- temperature is controlled to 35.6° to 53.6° Faucet Type: Removable. PUSH STYLE FAUCET WITH CHILD LOCK HOT SAFETY BUTTON Drip Tray Type: Washable Grid Drip Tray Warranty: Minimum - year on parts and compressor 16.C.2.f Packet Pg. 1396 Attachment: 18-7390 Solicitation (8983 : Increase annual expenditure to 18-7390, “Bottled Drinking Water and Point of Use Water Coolers.”)